BROWNSBURG PUBLIC LIBRARY › Board › Board Reports 2002...Brownsburg Public Library June 10, 2002...

BROWNSBURG PUBLIC LIBRARY BOARD OF TRUSTEES’ JUNE MEETING

JUNE 10, 2002 AGENDA

CALL TO ORDER 6:30 APPROVAL OF MINUTES BUSINESS ARISING FROM THE MINUTES

CORRESPONDENCE AND COMMUNICATIONS (LETTERS REQUIRING ACTION)

REPORT OF PRESIDENT REPORT OF DIRECTOR REPORTS OF STANDING COMMITTEES STRATEGIC PLANNING-Lugene/Bob/Tim

POLICY-Linda/Carolyn/Dan-June 12, 2002- 5:00 EVALUATION-Lugene/Bob/David FINANCE-Linda/Dan/Tim-Report

FINANCIAL REPORT UNFINISHED BUSINESS

Budget Meeting Dates August 19- 6:30- Budget Hearing September 16- 6:30- Adoption of the Budget Budget Advertisement Dates-August 2 & 9 NEW BUSINESS

OTHER BUSINESS DATE AND TIME OF NEXT MEETING ***** JULY 15, 2002 6:30 P.M.

ADJOURNMENT

Brownsburg Public Library June 10, 2002 Board of Trustees Meeting

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Minutes will be available at the meeting. Sorry for the inconvenience. Denise Feldman

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Director’s Report July 2002 Staff The staff is to be commended for the manner in which our most recent computer hardware upgrade was installed. Denise Feldman and Leslie Casel remained on site well into the morning hours, with computer experts, to make it possible for the Saturday morning staff to start the day off business as usual. Fixes still continue to be made, and appreciated by all. Upward and onward! Seven staff are working hard to evaluate the remaining five circulation systems being considered for our 2003 upgrade. As per our Capital Project request, this is the year we will send out our RFP, and we have been working to narrow our choices and to see what our real expectations of an automation vendor are. Denise has been organizing this effort, so as the final steps become apparent; more will be made available for The Board to see. We visited the West Lafayette Public Library this past week. We will visit Indianapolis-Marion County Public Library, Kokomo Public Library, Noblesville Public Library and then the London Public Library in Ohio. These were the closest recommended facilities where we could see these last five systems in progress. We have seen very “slick” demos, but when you go to a library, you see how they really work with the real data not “demo data”. Kay and I attended the annual conference for The American Library Association in Atlanta last month. Presenters representing libraries of all sizes from all over the country demonstrated what was going on elsewhere, and how they are doing it all. A cataloging workshop was offered at INCOLSA, and two of our staff attended, Linda Judd and Deb Ramsey. An evaluation sheet will be available at the meeting. The Department Heads attended the fourth session of the Continuous Improvement In Libraries, on June 24. The “Perfect Library” suggestions from the public are being reviewed as part of the Long Range Plan considerations. On July 1, we honored our first “Employee of The Month”. Janet Burdett was selected by the staff to receive this honor. Flowers and a gift were presented by The Friends of The Library. Statistics The statistics are described in the individual department reports. Other The Library Capital Project Fund was advertised for the final time and the Hendricks County Auditor reported that no remonstrations were filed. Consequently, the final advertisements have been sent to The Department of Local Government Finance. Now we wait to hear from them one final time.

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The staff have turned in budget requests, and Denise and I have been reviewing them for 2003. Denise will be putting the proposed budget together and the Budget Committee will need to meet to review our requests. We need to set a date prior to the August Board Meeting on August 19. The Greenwood Public Library will be dedicating their newly remodeled facility on August 18 at 2:00 if anyone is interested in attending.

July 2002 Adult Services Board Report (For the month of June 2002)

Adult Services Staff: Andy, Kay, Kelly, Linda, Lisa, Phyllis, and Rosie The Library hosted “Celebrate America” on July 2. There were activities for all ages to enjoy as well as food. The evening was capped off with patriotic music provided by the White River Jazz Band. Congratulations to all staff for making this a community celebration. Special congratulations to Rosie and Michele for coordinating all activities. Interlibrary Loan/Patron Book Requests (submitted by Phyllis)

L

pairs, but with vacations all pairs did not tutor th Annual tutoring hours to date are 98.5 hours.

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Books Borrowed T B

Books Purchased Nonfiction 18 Fiction 25 Junior Fiction 0 YA Fiction 0 Replacements 1 Total 44 Magazine Requests 1 Subject Requests 1 Unavailable Requests 14 No Free Holdings 0 Total 16

iteracy Report (submitted by Rosie)

The Literacy Program has 6 active tutoringis month. We tutored 7.75 hours in 6 sessions.

Avon 2 Carmel 7 Danville 0 IMCPL 42 Plainfield 9 Speedway 0 Other Indiana libraries 29 Out of State 2 Total 91

otal Patron Requests 151

ooks Loaned to Other Libraries 20

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In addition to one-on-one tutoring I also coordinated the ESL family camp. This program as co-hosted with Wayne Township Adult Basic Education. Two four-day sessions were held m June 17th through the 20th and from June 24th through 27th. In the first session there were

adults and 5 children. The second session served 5 adults and 6 children.

Adult Learner materials are being re-shelved and color coded to provide a more user-endly atmosphere.

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Brownsburg Teen Council (submitted by Lisa) This year’s Youth as Resources program, “Teddy Tales, Fairy Bears, and Other Bedtime Stories,” has been selected to be one of the featured programs on the upcoming Hendricks County YAR web page. Teen Council members are excited that their program will receive such special recognition. Also, one of our Teen Council members has been invited to join the Hendricks County YAR Board. It should be a great experience for her that she can share with our group.

Other Items to Report On June 10th we kicked off “Get a Clue Read A Book,” our Summer Reading program for adults and teens. The program continues through the end of July. To date 49 teens and 147 adults have signed up. They have read over 434 books. Staff has decorated the ends of a book cart as a Clue room, person, or weapon to help advertise the program. The entire Adult Services staff held a budget meeting on June 25 to help prepare the Department’s budget requests for the year 2003. The Library sponsored 25 programs during June with 339 people in attendance. A wide variety of programs were offered for the month. Besides the watercolor classes, basket classes, and book discussion (led by Ardith), there were many financial programs—Investment Tour and Choosing A Financial Advisor (conducted by Linda Peterson-Roe), and a Beck Financial program—a Memoirs and Scrapbooking program, a Successful Interviews program, a Kitchen Medicinal demonstration, ESL Camps, a Summer Fire Safety program, and a very well attended Real Quincy, CSI and Crime Lab. Cathy and I attended one of the two Inspire classes that were held at the Library on June 4. I also attended the ALA conference in Atlanta, Georgia, with Wanda. Linda attended an INCOLSA program on cataloging on June 21. Many of the adult services staff (along with other staff members) had their pictures taken for the “Mysterious Librarians” that was held in the Junior Department to help advertise the Summer Reading program. Linda prepared for a Readers’ Advisory program that she was presenting for the Library. The fourth session of Continuous Improvement in Libraries was held at the Library on June 24. Wanda, Denise, Ardith, Kelly, DaleAnne, and I attended.

Kay

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June 2002 Adult Services Statistics

Total Daily Per Hour Usage 1 60 7.5

Sunday 2 48 12 3 69 6.3 4 66 6 5 58 5.3 6 68 6.2 7 34 4.3 8 27 3.4

Sunday 9 17 4.3 10 100 9.1 11 50 4.5 12 101 9.2 13 63 5.7 14 65 8.1 15 28 3.5

*Sunday 16 0 0 17 82 7.5 18 55 5 19 62 5.6 20 55 5 21 42 5.3 22 54 6.8

Sunday 23 22 5.5 24 71 6.5 25 47 4.3 26 63 5.7 27 72 6.5 28 36 4.5 29 66 8.3

Sunday 30 39 9.8 TOTALS 1620 *Library Closed

The chart to the left shows the number of questions answered daily in the month of June by the adult reference staff. The Per Hour Usage reflects the average number of questions answered hourly for that particular day.

The number of reference questions answered in June 2002 decreased from the number answered in May 2002 (1,704). The busiest days of the month were, Sunday, June 2, (12 questions per hour) and Sunday, June 30 (9.8 questions per hour).

The number of reference questions decreased 4.9% from the number in May. In June of 2001, 1,843 questions were answered. This June showed a decrease of 12.1% from June of 2001.

11,740 questions were answered in January

through June of 2001. 11,282 questions have been answered in 2002. This is a decrease of 3.9%. Answered Reference Questions 798 Tax Forms 10 Computer Related Questions 26 Bibliographic Instruction 23 Internet Sign-ups 169 Interlibrary Loans/Holds Placed on Materials 158 Referred 32 Program Questions 340 Miscellaneous Telephone 44 Unanswered Reference Questions 4 Out of Scope 5 Requests to and from Other Libraries 11 Total Number of Reference Questions 1,620 (Of this total, 340 questions were answered over the phone and 207 were answered through e-mail.)

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Junior Department—June 2002 Statistics Programs Attendance 2 Babysitting Workshops 24 Make a Book Workshop 9 Frisby’s Summer Circus 175 3 Story Time Preschool 54 3 Story Time School Age 76 2 Story Peddlers 115 Treasure Hunt 6 Eddie Eagle Gun Safety 5 Spoon Man 100 Forensics for students 60 Hoosier Herpetological Society Exhibit 80 1 Spanish-paid for instruction 1 Total 18` 705 School Age Room Used by Youth Groups Stamp Club Sixteen Mini-Page students volunteered 26.5 hours in June to help the junior department stay organized at this very busy time of the year when the junior circulation is the highest. At the end of June we had 466 children and students sign up for the Make Mine a Mystery Summer Reading Program. The following chart shows the junior reference public service questions asked per month. 1999 2000 2001 2002 January 1096 953 1121 February 1158 1113 1239 March 1074 1057 999 April 873 781 764 May 695 752 837 June 815 972 1238 July 919 1176 August 766 774 1058 September 706 805 766 October 585 893 1022 November 761 681 726 December 708 529 661 Yearly Total 3526 10312 11037 ** Library closed October 22 to November 8, 1999

Submitted by DaleAnne Cantrell with assistance from Leslie Smyser, Cathy Hildebrand, Michele Farley and Phyllis Utterback.

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Board Report – Circulation June 2002

Meeting: July 15, 2002

Monthly Statistics June 2002 June 2001 June 2000 Total Transactions 66,426 64,651 61,618 Total Issues 31,711 29,255 27,947 Returns 24,823 24,079 22,200 Borrowers 8,427 7,545 7,191 Updated Patron Records 784 725 738 New Patron Records 306 269 268 Reserves Placed 987 1,231 1,282 Fiction/Nonfiction 9,638 9,958 9,147 Junior/Teen 12,951 11,234 10,852 Videos (charge) 887 1,131 1,048 (free) 2,116 2,195 1,809 Music CDs 994 785 847 Audio Books 1,436 1,241 1,182 Large Print 345 324 322 Income (fines/fees) $4,367.04 $4,953.30 $3,547.93 Telephone calls 908 Updates: Page Jason Gaidis leaves for the U.S. Navy on July 23rd. His co-worker, Melissa Webb, also departs this month in preparation for her freshman year at DePauw. We extend best wishes to them. We will all bid a heartfelt goodbye to Emily Stergar in mid-August. She will continue to pursue her Fine Arts degree with a concentration in Sculpture. Emily has been an integral part of Circ for the last few years and we will miss her dearly. Former page, Kristie Mickley, will return to BPL for several weeks this summer. She will be mentoring our new pages and helping staff with projects.

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I’ve been interviewing applicants for page positions. I’ll introduce them to you in next month’s report. The “Celebrate America” program on July 2nd was quite moving. Thanks to Rosie Lenihan and Michelle Farley for organizing and promoting the event. Added thanks go to the local American Legion Post for the flag program and honor guard. As Wanda and Denise have explained, we are in the process of choosing a vendor to upgrade our Library Automation System. Wanda, Denise and Kay have done a terrific job of organizing the process of selection. We recently visited the West Lafayette Public Library. Their automation system is TLC, which is one that we are considering. As the attached chart shows, item renewal is the most frequent of our monthly telephone calls. Clearly, that’s a function that would be needed in an upgraded system.

Reserves Renew Transfer Mtg. Rms. Directions Misc Total

Apr-02 65 367 270 15 22 162 908 2-May 106 313 220 13 15 154 821 2-Jun 99 356 222 22 29 180 908

Continuous Improvement sessions continue. We’re trying to reduce the number of errors in returns in Circulation. I’ve attached the chart that we’ve been using to monitor our progress. It’s inevitable that we will have some error rate. We want to lower the number substantially and keep it at a consistent level. AP 7/10/02

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Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec

2001 54 62 55 36 50 53 53 68 64 79 77 98 2002 51 46 48 58 68 84 63

Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec

2001 21678 23918 25849 23435 22846 24079 27156 26419 20972 24915 22434 20178 2002 22419 22541 25375 24829 24345 24823

7/10/02

Technical Processing Board Report July 2002

(for the month of June 2002) (Andy, Deb, Jeannie, Linda, Lindy, and Kelly)

New Titles Added: Titles new to the collection (never owned) — this does not include duplicate titles or copies, unless the format is different.

June 2002 443 new titles May 2002 859 new titles June 2001 320 new titles

New Item Records Entered: Materials new to the collection (actual copy) — will include duplicate copies. Any time a label is added to the database.

June 2002 968 new items May 2002 1,376 new items June 2001 2,027 new items

Title Records Updated: Materials owned that were changed in some manner, i.e., more subject headings, a different call number, titles of songs or short stories added, etc.

June 2002 544 MARC record changes May 2002 699 MARC record changes June 2001 700 MARC record changes

Item Records Updated: Changes in an actual copy of a book currently owned — call number change, statistical year-end coding, availability of books (programs), loan period, fine code, etc.

June 2002 428 item changes May 2002 707 item changes June 2001 545 item changes

Other: We continue to get change requests and questions as a result of staff doing their inventory and shelf reading assignments.

On June 21 Deb and Linda attended an INCOLSA workshop on cataloging. They reported that it was a very informative session and time well spent! Kelly Hale

Computer Lab Board Report

June, 2002 Staff: Denise F., Leslie C., Lisa B., Robbi H., Sarah E.

Stats for the month of June in the Computer Lab. On average the Lab had 44 people per day. On tSa “ha Fs 2$v

Computer Lab Stats 2002 June July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June

Total # 1333 1556 1336 1352 1513 1261 1031 1147 1125 1226 1215 1234 1315

he average 42 patrons used the Internet, while 2 patrons used other applications such as Word Processing, preadsheets, etc daily. The percentage of use on an average basis is 96% using Internet and 4% using other pplications. Eleven days during the month of June the Lab had an attendance of over 50 people.

Our Computer Lab Department meeting took place Monday the 8th and we discussed Philosophy #2 Make Their Day” and how we incorporate the philosophy in everyday work. This section focuses on elping the patron see how much we care about their needs and wants here at the library computer lab. We lso scheduled a Lab Dept. bowling night on the 23rd of this month.

The library server setup endured 2 new server add-ons plus software migration. This occurred on riday, July 5th. Everything appears to be up and running with few problems. Jerry Grubbs did all of the erver work.

The only computer class scheduled this summer is “Computer Savvy Seniors”. It started on June 5th and is scheduled to run every Tuesday night 5-8 pm until August 27th , the cost of the class to patrons is 75. MaDonna Taylor is instructing a class of 6 patrons out a possible sign-up of 8 available seats. The erbal feedback so far has been positive, especially on the pace and length of the class.

Leslie Casel

Internet # 1279 1475 1258 1180 1371 1167 945 1073 999 1089 1080 135 1258

Internet % 96% 95% 94% 87% 91% 93% 92% 94% 88% 89% 89% 88% 96% Internet Daily Ave. 44 49 41 47 42 42 36 36 36 36 36 45 42

Other # 54 81 84 144 142 96 86 74 116 137 135 159 57

Other % 4% 6% 6% 11% 9% 8% 8% 6% 10% 11% 11% 12% 4% Other Daily Ave. 2 3 3 7 5 3 3 2 4 5 5 6 2

Noncardholder # 48 48 62 36 54 47 30 18 23 19 17 15 25

# of Noncardholder users 18 11 25 13 24 47 30 15 15 16 12 12 16

High school 0 0 0 4 2 21 16 11 17 11 14 63 0 Junior High 0 0 0 0 0 6 15 16 26 59 57 159 0

Scanner 3 5 0 5

BROWNSBURG PUBLIC LIBRARYEXPENSE STATEMENT BY DEPARTMENT

July 1, 2001 to June 30, 2002

OPERATING FUNDJun 30, 2002 Jun 30, 2001 Jun 30, 2000 Jun 30, 1999 Jun 30, 1998

PERSONNEL OFFICE BUILDING PUBLIC TOTAL TOTAL TOTAL TOTAL TOTALEXPENSES COSTS COSTS COSTS COSTS COSTS COSTS COSTS COSTS COSTS

Salaries 483,731$ -$ -$ -$ 483,731$ 443,345$ 397,968$ 346,013$ 391,159$ Payroll taxes and fringe benefits 101,311$ -$ -$ -$ 101,311$ 84,575$ 74,290$ 66,932$ 74,715$ Office supplies -$ 3,439$ -$ -$ 3,439$ 5,303$ 3,923$ 2,014$ 1,905$ Operating supplies -$ -$ 556$ -$ 556$ 268$ 157$ 45$ 169$ Repair & maintenance supplies -$ -$ 9,702$ -$ 9,702$ 5,537$ 5,413$ 1,506$ 3,402$ Other supplies -$ -$ -$ 25,371$ 25,371$ 29,581$ 22,170$ 9,883$ 19,768$ Professional services, communication & transportation, printing & advertising -$ 41,538$ -$ 3,164$ 44,702$ 24,460$ 51,713$ 18,142$ 51,368$ Insurance -$ 20,332$ -$ -$ 20,332$ 13,296$ 13,058$ 18,322$ 10,491$ Utilities -$ -$ 59,578$ -$ 59,578$ 54,230$ 62,482$ 23,776$ 22,271$ Repair & maintenance services -$ 13,626$ 61,536$ -$ 75,162$ 59,531$ 43,773$ 36,160$ 52,857$ Miscellaneous professional services -$ 1,381$ -$ 1,350$ 2,731$ 1,709$ 1,949$ 2,221$ 2,313$ Transfer to LIRF -$ -$ -$ 25,000$ 25,000$ -$ -$ -$ -$ Land, building & improvements -$ -$ 17,194$ -$ 17,194$ 9,181$ 9,024$ 2,843$ 258$ Furniture & equipment -$ 4,294$ -$ 6,818$ 11,113$ (19,193)$ 45,169$ 2,585$ 5,364$ Books -$ 492$ -$ 104,221$ 104,713$ 86,584$ 62,470$ 65,222$ 74,806$ Periodicals -$ -$ -$ 8,507$ 8,507$ 8,269$ 7,518$ 6,941$ 7,117$ Non-print materials -$ 4,330$ -$ 39,768$ 44,098$ 25,415$ 53,640$ 40,057$ 48,446$

Total Expenses for 7-1-01 to 6-30-02 585,043$ 89,432$ 148,566$ 214,200$ 1,037,241$ Percentage of total 56.40% 8.62% 14.32% 20.65%

Total Expenses for 7-1-00 to 6-30-01 527,920$ 45,311$ 105,700$ 153,162$ 832,091$ Percentage of total 63.44% 5.45% 12.70% 18.41%




Brownsburg Public LibraryOperating Fund% of Expenses

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

PERSONNEL OFFICE BUILDING PUBLIC

Total Expenses for 7-1-97 to 6-30-98





BROWNSBURG PUBLIC LIBRARYREVENUE AND EXPENSE STATEMENT

As of June 30, 2002

CURRENT MONTH YEAR-TO-DATE ANNUALACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE BUDGET

REVENUESTax receipts

Property tax 10,699$ 10,699$ -$ 167,246$ 164,316$ 2,931$ 328,631$ Excise tax 17,855$ 17,855$ -$ 17,855$ 14,789$ 3,066$ 29,577$ CVET -$ -$ -$ 611$ 611$ (0)$ 1,222$ Financial institution tax 393$ 294$ 99$ 393$ 294$ 99$ 588$ Certified shares -$ -$ -$ 382,063$ 382,063$ -$ 764,125$ Property tax relief credit -$ -$ -$ 37,503$ 37,503$ -$ 75,006$ State of Indiana -$ -$ -$ -$ -$ -$ -$

Operating revenuesFines and fees 3,715$ 3,333$ 382$ 26,318$ 20,000$ 6,318$ 40,000$ Interest 1,008$ 667$ 341$ 3,975$ 4,000$ (25)$ 8,000$ Gifts 129$ -$ 129$ 313$ 100$ 213$ 100$ Grant Income -$ -$ -$ 2,493$ -$ 2,493$ -$ Fax, copy receipts 508$ 375$ 133$ 4,391$ 2,250$ 2,141$ 4,500$ Other 50$ -$ 50$ 4,558$ -$ 4,558$ -$ Temporary Loan Receipt -$ -$ -$ -$ -$ -$ -$

Total revenues 34,357$ 33,223$ 1,134$ 647,718$ 625,925$ 21,793$ 1,251,749$

EXPENSESPersonal Services

Salary of Librarian 4,656$ 5,374$ (718)$ 30,197$ 32,246$ (2,049)$ 64,491$ Salary of Assistants 32,981$ 37,376$ (4,395)$ 210,938$ 224,255$ (13,316)$ 448,509$ Salary of Sunday Staff 592$ 1,250$ (658)$ 6,383$ 7,500$ (1,117)$ 15,000$ Wages of Janitors -$ -$ -$ -$ -$ -$ 100$ Employee benefits 8,633$ 9,675$ (1,042)$ 57,412$ 58,050$ (638)$ 116,100$

SuppliesOffice supplies 116$ 400$ (284)$ 898$ 2,400$ (1,502)$ 4,800$

Operating supplies -$ 33$ (33)$ 410$ 200$ 210$ 400$ Repair & maintenance supplies 341$ 667$ (326)$ 5,401$ 4,000$ 1,401$ 8,000$ Other supplies 2,296$ 2,908$ (611)$ 13,934$ 17,445$ (3,511)$ 34,890$

Other Services and ChargesProfessional services 869$ 1,310$ (442)$ 5,163$ 7,863$ (2,700)$ 15,725$ Communication & transportation 1,923$ 3,079$ (1,156)$ 18,692$ 18,475$ 217$ 36,950$ Printing & advertising 4$ 4$ -$ 4,661$ 4,661$ -$ 10,275$ Insurance 1,993$ 1,993$ -$ 20,052$ 20,052$ -$ 25,500$ Utility service 3,726$ 6,250$ (2,524)$ 26,481$ 37,500$ (11,019)$ 75,000$ Repairs & maintenance service 4,791$ 5,140$ (349)$ 53,290$ 30,843$ 22,447$ 61,685$ Rentals -$ -$ -$ 300$ 300$ -$ 1,100$ Debt services -$ -$ -$ -$ -$ -$ 100$ Dues, interest & taxes -$ -$ -$ 1,330$ 1,330$ -$ 27,025$

Capital OutlaysLand, buildings & improvements -$ -$ -$ 10,984$ 10,984$ -$ 10,809$ Furniture & equipment 1,684$ 1,684$ 0$ 8,606$ 8,606$ -$ 12,496$ Books 6,251$ 9,533$ (3,282)$ 48,589$ 57,198$ (8,609)$ 114,396$ Periodicals & newspapers 41$ 41$ -$ 678$ 678$ -$ 8,800$ Nonprinted materials 1,181$ 5,904$ (4,723)$ 23,487$ 35,423$ (11,936)$ 70,845$

Temporary Loan Disbursement -$ -$ -$ -$ -$ -$ Total Expenses 72,078$ 92,621$ (20,543)$ 547,887$ 580,006$ (32,120)$ 1,162,996$ **

Excess revenue over (under) (37,722)$ 99,831$ 88,753$ expenses

Beginning fund balance 669,712$ 532,159$ 532,159$ -$ -$ -$

Ending fund balance 631,990$ 631,990$ 620,912$

**$1,162,996 includes the 2002 Budget of $1,145,895 plus the 2001 encumbrances of $17,101.

Patron Policy Changes July 2002

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PATRON POLICY Proposed changes July 2002

PHILOSOPHY Adopted 01/84 Revised 01/01

C. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.

REGISTRATION Adopted 01/84

Revised 01/01

C. All cardholders must present their library card and identification with name and address or proof of local ownership to extend the length of service. Service will be denied if card is not updated. Library cards will be updated according to the following schedule:

Residents Every two years Non-residents Annually, semi-annually or quarterly Teacher’s card Annually Tutors and students Annually PLAC Annually

D. A “” Non-resident library card may be purchased by those living in an untaxed

library district by paying the established fee which is set and reviewed by the Library Board annually. This fee is non-refundable and may be paid annually, semi-annually or quarterly. Individual library cards are issued to all persons residing at the address for one fee.

E. Teachers serving in Brown or Lincoln township public, private or parochial

schools are eligible for a “library card.” . The card expires July 31.

F. Library tutors and registered literacy students who do not reside in Brown or Lincoln Township, may be issued a library card subject to annual renewal. If either the tutor or student becomes inactive, privileges will be terminated.

G. At age five children may be issued a library card. A parent or guardian’s

signature of consent is required on applications of all children under 18. A parent or guardian may elect to restrict borrowing privileges from equipment, videocassettes, DVDs and the Internet.

J. The library card or other form of identification that can substantiate a library card should be presented to borrow materials. Patrons are responsible for the prompt

Full Policy available on the website at http://brownsburg.lib.in.us/patronpolicy.htm

Formatted: Bullets and Numbering

Deleted: Resident library cards will be updated every two years by presenting Library card and confirming name and address or proof of local ownership.¶

Deleted: Full Service

Deleted: Teacher’s

Deleted: All borrower privileges are allowed for the school year

Deleted: full privilege

Deleted: with full Library privileges

Deleted: AV

http://brownsburg.lib.in.us/patronpolicy.htm


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return of loaned materials and the payment of outstanding fines. Library cardholders owing over $10.00 in fines and/or fees after one (1) notification will be required to pay a minimum of 50% of the outstanding fine over $10.00 before receiving borrowing privileges. Failure to comply with this policy may result in denial of Library borrowing privileges.

K. Public Library Access Card (PLAC) cardholders have full privileges. INDIANA

CODE 4-23-7.1-5.1. However, interLibrary loan service must be requested through the patron’s home Library.

LOAN PERIODS AND RENEWALS Adopted 01/84 Revised 01/01 LOAN PERIODS

C. Resource kits and LeapPads are loaned for 21 days. There is a limit of one (1) per adult card.

G. All videocassettes and DVDs circulate for seven (7) days.

H. Circulating equipment may be checked out for a maximum of seven (7) days.

RCA ebooks are loaned for 21 days and limited to one (1) per adult card. RENEWALS

C. Extended loan periods may be granted at time of check out not to exceed 90 days.

D. Art prints, videocassettes, DVDs and equipment may be renewed only once. FEES, FINES AND REFUNDS Adopted 06/84 Revised 01/02 FEES

A. A “” non-resident library card fee is set and reviewed by the Library Board annually. This fee is non-refundable and may be paid annually, semi-annually or quarterly.

B. Fees for Meeting, Junior Program Room, and Training Lab

are required to confirm the reservation. Fees will be charged as follows: Class Meeting and Junior Program Fee Training Lab Fee Class I No fees will be charged. No fees will be charged. Class II The fee will be a non-refundable

$50.00 per room per day. The fee will be a non-refundable $200.00 per room per day.

Deleted: Library

Deleted: AV

Deleted: at the discretion of staff

Deleted: AV

Deleted: Full Service

Deleted: may be purchased by paying the established

Deleted: which

Deleted: Meeting Rooms are found in

Deleted: and

Deleted: Use Policy.

Deleted: Fees

Deleted: due at the time of


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Class III The fee will be a non-refundable $50.00 per room per day.

The fee will be a non-refundable $200.00 per room per day.

Class IV Only such fees as the user agency is required to pay by law.

Only such fees as the user agency is required to pay by law.

Additional fees:

1. A minimum fee of $20.00 will be charged if the room is not returned to its original arrangement and condition at the conclusion of the meeting.

2. Reservations require a $50.00 deposit when food or beverages are served. This is due at the time of reservation and will be refunded following an inspection of the meeting room. Food and drink is not allowed in the Training Lab.

3. A fee of $20.00 an hour will be charged for use of the Training Lab room from 8:00 pm – 11:00 pm.

C. AV and equipment fees are as follows:

Entertainment Videocassette and DVD - (feature film) -$1.00 per item for seven (7) days. There is no fee for all other videocassettes, including descriptive videos (DVS). All equipment, excluding Polaroid cameras, RCA ebooks and Read ‘n Writes - $3.00 per day.

I. The fee for use of the postermaker is as follows:

17x22 $5.00 23x31 $7.50 33x44 $9.50 45x59 $12.00 Banner $15.00 Payment is due at the time of order.

K. Printing payment charges are as follows 1. Application software printouts are 10¢ per page. 2. Library subscription CD-ROM’s, Web based products and Internet printouts

are 10¢ per page. 3. Paper for the typewriter is 10¢ per page.

L. The photocopy fee for circulating materials or personal items is 10¢ per page.

Non-circulating materials may be photocopied at no charge.

M. The fee for 3.5” formatted diskette is $1.00 per disk, 100MB zip disk is $10.00 per disk and 250MB zip disk is $15.00 per disk.

FINES


Deleted: Class I

Deleted: No fees will be charged.

Deleted: Class II The fee will be a non-refundable $50.00 per room per day.¶

Class III The fee will be a non-refundable $50.00 per room per day.¶

Class IV Only such fees as the user agency is required to pay by law.¶

Deleted: will

Deleted: will be

Deleted: AV

Deleted: 15

Deleted: free for the first ten pages and then 15

Deleted: paper

Deleted: 15

Deleted: 15


4

B. The fine for audiocassettes, compact discs, videocassettes, DVDs, LeapFrog

materials, art prints, and reference materials is 25¢ per day per item. C. The fine for equipment is $5.00 per day. There is no fine for Polaroid cameras

and the Read ‘n Write. RELATED ITEMS

E. The library cannot be held responsible for any damage incurred to personal equipment/materials while using Library equipment/materials. If Library equipment/materials is damaged while on loan to a patron, the equipment/materials will be returned to the Library for repair.

OUTSIDE DROP BOX Adopted 07/84 Revised 01/01

A. All materials deposited in the outside drop box after hours will be processed the next business day and will be assessed any applicable fines.

B. Most Library materials may be returned using the Outside Drop Box except

equipment, art prints, LeapPads, RCA ebooks and resource kits. TEACHER PRIVILEGES Adopted 01/84 Revised 01/01

A. Teachers serving in Brown or Lincoln township schools are eligible for a “Library Card”. The card expires July 31.

B. Teachers from schools in the library-taxing district are allowed to check out

school collections of up to 25 books for classroom use. These collections circulate for 21 days and may not be renewed. Longer loans may be arranged by the Reference Librarian or Paraprofessional Junior Librarian.

C. In-house reserves are available for special studies, .

D. .

E. .

DONATIONS AND GIFTS Adopted 01/84 Revised 01/01

Deleted: AV

Deleted: AV

Deleted: AV

Deleted: AV

Deleted: AV

Deleted: Teacher’s

Deleted: All borrower privileges are allowed for the school year.

Deleted: at the discretion of the librarian in charge


Deleted: Teachers are responsible for payment of all fines and fees

Deleted: Teacher requests for reservations of books,

Deleted: AV

Deleted: equipment, facilities, etc. should be directed to

Deleted: the librarian in charge, at whose discretion these requests may be granted

Deleted: the appropriate library staff

Inserted: the appropriate library staff


5

A. The Library director will keep a list of special material needs so that local

organizations or individuals wishing to make donations will have a list from which to choose, if they so desire.

B. Donations of used books and materials are accepted . Donations will be used to

add to the collection when possible. Duplications and outdated material may be sold or disposed of at the Library staff’s discretion. Any proceeds gained from the donation will be used to benefit the Library.

C. Donation Confirmation Form (Appendix C) will be issued at the request of the

donor.

D. Memorial donations or gifts will be accepted with the following conditions: 1. Upon receipt of the gift, an acknowledgment will be sent to the donor or a

representative of a group and to the family of the deceased. 2. The Library reserves the right to assist in the selection of items purchased

with memorial funds. 3. A title plate will be placed in each book purchased with memorial funds. 4. Memorial donation forms (Appendix F) will be available at the Circulation

Desk.

E. . F. Memorial funds will be deposited in the restricted gift fund. Donations and gifts

will be deposited in the unrestricted gift fund.

G. A list of memorial materials will be available upon request. PHOTOCOPYING Adopted 01/84 Revised 01/01

B. The photocopy fee for circulating materials or personal items is 10¢ per page. Non-circulating materials may be photocopied at no charge.

OFFICE EQUIPMENT Adopted 07/84 Revised 01/01

A. Patrons may use the Library fax machine as a sending and receiving station for messages during normal Library hours.

1. Users will be charged $1.00 per page for faxes sent and received.

Deleted: at the discretion of the Library staff

Deleted: Memorial materials that are damaged, lost or outdated may be replaced

Deleted: 15


6

2. Fax users are responsible for calling the Library to verify whether expected faxes have been received. Library staff members are not responsible for notifying fax users of incoming messages.

3. All Fax messages will be kept confidential. However, a staff member may be required to read some of the material in order to determine the recipient of the fax.

4. The fee for all requested interLibrary material faxes is 10¢ per page.

B. Postermaking is available for the following fees: 17x22 $5.00

23x31 $7.50 33x44 $9.50 45x59 $12.00 Banner $15.00

Payment is due at the time of order. Patrons may be asked to pick up poster at a later time.

C. The Ellison machine is available for use in public areas only.

1. The fee for use is $3.00 per day. Patrons are responsible for replacement cost of any damaged Ellison dies.

2. Patrons must bring their own supplies and are responsible for cleanup of areas and equipment used.

3. A list of dies will be available for patrons to reserve prior to usage. 4. A form listing date and dies needed must be filled out. A same day

request will be filled at the discretion of the staff.

D. The following equipment is not available for public use. 1. Gestetner equipment 2. Paper cutter 3. Laminating equipment 4.

E. Equipment available for check out:

1. Slide Projector 2. Overhead Projector 3. Video Cassette Recorder 4. Tape Recorders 5. Screens 6. 16mm Projector 7. 8mm Projector 8. Polaroid Camera 9. Read ‘n Write 10. LeapPad 11. RCA ebook


Deleted: 15

Deleted: Scanner


7

12. Closed Caption Machine 13. Film Strip Projector 14. Portable PA 15. Other equipment, as acquired

F. Typewriters are available free of charge throughout the Library on a first-come,

first-served basis. Paper for typewriters is available at 10¢ per page. COMPUTER USAGE Adopted 03/00 Revised 01/02

A. Mission Statement: The Computer Lab is a designated area for the community to have available current technology to pursue personal interests and goals, career or business objectives, and life long learning. The Brownsburg Public Library commits to providing and maintaining through the Operating Fund and a Capital Projects Fund the technology and software to enable the community to realize these goals. We will continue to expand our services to include training, a variety of software and hardware, and other services.

B. In order to use computers for everything except the Internet, patrons should

have working knowledge of the computer program they wish to use. The Library staff is not responsible for teaching patrons how to use the programs. To use the computers in the Computer Lab, the patron must be 12 years or older.

C. The Internet policy will be followed in order for patrons to use the Internet. D. Library staff will assist in installing the library’s nonfiction CD-ROM

collection and any personal testing and educational software in the Computer Lab only. Downloading and installing programs or files from the Internet is highly discouraged. .

E. Printing payment charges as follows: 1. Application software printouts are 10¢ per page. 2. Library subscription CD-ROM’s, Web based products and Internet

printing is 10¢ per page. Payment is due at the time of printing at the respective desk. F. Blank formatted 3.5” diskettes are available for $1.00 per disk, 100MB zip

disk is available for $10.00 per disk and 250MB zip disk is available for $15.00 per disk.

G. Computer use in the Computer Lab may be limited to one (1) hour, if other

patrons are waiting. The usage of computers in the Junior Department and the



Deleted: 15

Deleted: Usage of personal software will be at the discretion of the staff member in charge. Library staff will not load the Library’s CD-ROM collection in any computer. No program or file may be downloaded form the Internet and/or installed to the Library computers except at the discretion of the Library staff

Deleted: 15

Deleted: free for the first ten pages and then

Deleted: 15


8

Reference Department may be limited to 30 minutes, if other patrons are waiting.

H. Adults with young children are encouraged to use the computers in the Junior

Department. If disruption to other users occurs, the user and young child(ren) will be required to continue their computer usage in the Junior Department.

I. The Library assumes no liability for any loss or damage to the user’s data or

for any damage or injury arising from invasion of privacy in the user’s computer account, programs, or files. The user agrees to hold the Library harmless and to be responsible for any damages, costs or expenses for inappropriate use or violations of this policy.

INTERNET POLICY Adopted 05/96 Revised 01/01

A. In order to use the Internet station, patrons must: 1. . 2. Complete an Internet application that will be kept on file. Patrons under

the age of 18 must have their Internet application cards signed by a parent or guardian before they may use the Internet.

3. Present Library card or other form of identification at the respective Desk. 4. Sign-in at the respective Desk.

B. Use of the Internet by non-cardholders:

1. A signed Internet Policy Form (Appendix D) must be on file in the Computer Lab. The form is in effect for one (1) year from the date signed. A parent/guardian must sign for anyone under 18 before access to the Internet is given.

2. Each day the Internet is used a $2.00 fee will be paid. This fee is to assist the Brown and Lincoln township residents in equipping and maintaining the technology at the Library.

3. Access to the Internet will only be allowed in the Computer Lab. Exceptions will be made by the Reference Librarian or Paraprofessional Junior Librarian for the Reference LAN or Junior computers.

C. Use of the Internet station is primarily for information gathering and is on a first

come, first served basis. Use of chat is prohibited on the Library’s Internet stations. Violations will result in suspension of Internet privileges. Internet use may be limited to 30 minutes in the Reference Department and the Junior Department and one (1) hour in the Computer Lab if other patrons are waiting.

D. Disclaimer


Deleted: Have a valid Brownsburg Public Library card in his/her own name


Deleted: and other interactive services are


9

The Internet is a global electronic network without government control of its users or content. The Library cannot be responsible for the reliability or quality of information found on the Internet. The Internet may contain material of a controversial nature, including sexually explicit material. Parents or guardians are responsible for their minor children’s use of the Internet. The Library seeks to preserve minors’ status as full members of the Internet community, while at the same time providing parents and guardians with the tools and the responsibility for guiding their Internet use. Electronic information research skills are now fundamental to the preparation of citizens and future members of the workforce. Access to the Internet enables learners to explore thousands of libraries, databases, and other resources. The time spent guiding and monitoring minors’ use of the Internet is time well spent by parents and guardians. Adults age 18 or older are responsible for their use of the Internet.

E. Acceptable Use

1. Users must refrain from inappropriate Internet conduct. Examples of inappropriate conduct include, but are not limited to: violation of computer security system, violation of another user’s privacy, violation of computer usage policies, use of the Internet for unlawful, indecent or malicious activities, misrepresentation of oneself or Library, use of abusive or objectionable language, engaging in harassing behavior such as sending or posting slanderous, libelous, obscene, or threatening messages, and other activities that could cause congestion and disruption of networks and systems. 2. Users engaging in inappropriate Internet conduct will lose Internet

privileges. 3. All users of the Internet acknowledge and agree that the Library may

access files or other areas accessed by the user and the user cannot expect any privacy right to the Internet use.

4. Users must respect all copyright laws and licensing agreements pertaining to software, files or other resources obtained via the computers.

F. Liability

The Library assumes no liability for any loss or damage to the user’s data or for any damage or injury arising from invasion of privacy in the user’s computer account, programs, or files. The user agrees to hold the Library harmless and will be responsible for any damages, costs or expenses for inappropriate use or violations of this policy. All users will be required to sign an Internet application card, which will be kept on file.


10

G. Violations of the library policy will result in the following discipline action: Chat

Violation Acceptable Use Violation

Discipline Action

1st Offense Warning of violation Library card noted with date of offense

2nd Offense 1st Offense Internet suspension for one (1) month Library card noted with date of offense If violator is a minor, parent/guardian will be notified by certified letter from the Director.

3rd Offense 2nd Offense Internet suspension for three (3) months Library card noted with date of offense If violator is a minor, parent/guardian will be notified by a certified letter from the Director.

4th Offense 3rd Offense Internet suspension for one (1) year Library card noted with date of offense If violator is a minor, parent/guardian will be notified by a certified letter from the Director.

The Director will be notified of all violations. The Internet Policy Violation Form (Appendix G) will be filled out by the library staff member and submitted to the Director. The Director will keep on file any Internet Policy Violation Form indefinitely or otherwise advised by legal counsel.

H. The library will maintain a site-blocked filtering software. The Reference

Librarian, the Paraprofessional Junior Librarian and any Administrator have the authority to unblock a site for bona fide research.

I. This policy will be reviewed quarterly by the Board of Trustees.

RESERVES/INTERLIBRARY LOAN Adopted 01/84 Revised 01/01

A. Reserves may be taken for some materials. Reserves on available materials will not be pulled same day and may be checked out by another patron. Reserves may not be placed on Reference, vertical file materials, newspapers and the most current issues of periodicals.

B. Patrons will be notified by telephone or by mail when materials are available.

Materials will be held at the Circulation Desk for three (3) days from date of notification.

Formatted


Formatted


Formatted

Formatted


Formatted

Formatted



Deleted: not currently available,

Deleted: except for AV equipment


11

C. Items reserved for patrons and interLibrary loan items may not be renewed.

D. All requests the Library is unable to fill may be sent through INCOLSA to Indianapolis-Marion County Public Library. ROOM USE Adopted 10/84 Revised 01/01 GENERAL POLICIES

A. Meeting, Junior Program and Training Lab rooms at the Brownsburg Public Library are available to groups in the community on a first come first served basis. Library sponsored programs take precedence. Reservations will be accepted in six (6) month increments. ie January – June, February – July, March – August, etcetra. . Reasonable accommodation for the disabled must be provided upon request. (e.g. American Sign Language Interpreters, etc.)

B. Religious services, partisan political meetings, and private parties are not

permitted. Discussion of public issues and granting room use does not mean that the Library Board or staff agree with the viewpoints presented.

C. An adult cardholder (18 years or older) must reserve the meeting room . The

cardholder making the reservation will be held liable for any damage done to the room.

D. Adult supervision is required in the Meeting, Junior Program and Training Lab

rooms during use.

E. Local fire ordinances dictate room capacity. .

F. Facilities are inadequate for preparing full meals, but carry-ins are permitted. A deposit of $50.00 is required at the time of reservation, if food or beverages are to be served. This will be returned following a satisfactory inspection of the room by Library staff.

G. All trash must be placed in an appropriate receptacle. Library Staff should be

contacted for additional trash containers. Failure to do so may result in loss of meeting room privileges.

H. There is no baby-sitting service for children in the Library for those attending

meetings.

I. No smoking or alcoholic beverages are permitted.

Deleted: MEETING AND JUNIOR PROGRAM

Deleted: POLICY

Deleted: and

Deleted: for January through June may be made no earlier than November 1st. Reservations for meetings dated July through December may be made no earlier than May 1st

Deleted: come in to

Deleted: and to sign the meeting room application

Deleted: rooms and

Deleted: The Library staff reserves the right to keep attendance in this room at the required level

Deleted: will be


12

J. Groups using the room are responsible for setup, take down and cleanup of the

room. The rooms are to be returned to their original arrangement and condition at the conclusion of the meeting; if not, a fee of $20.00 may be assessed. Chairs and tables are available for public use within the building. Various equipment is available for use. . Consult the library staff or website to determine available equipment.

K. The Library will not be responsible for any property left on the premises.

L. Failure to leave the rooms in neat and clean condition will result in a warning and

forfeiture of deposit. Repeated violations will result in loss of room privileges at the discretion of the Library Board of Trustees.

M. A copy of the use policy will be available in each room.

N. Please notify the Library of any meeting cancellation as soon as possible so that

other groups may use the room. Failure to do so may result in loss of meeting room privileges. Meeting room fees are non-refundable.

O. The Director reserves the right to refuse the use of the meeting rooms.

MEETING ROOMS General room policies apply with the exceptions and/or additions as follows:

A. An adult library card should be presented in order to receive a meeting room key. At the conclusion of the meeting, the key must be left in the meeting room, or at the Circulation Desk if the Library is open. In the event that a key is lost, a $5.00 fee plus the cost for recoring the locks will be levied against the cardholder who checked out the key . The cardholder receiving the key may be different from the cardholder who reserves the room.

B. Entrance and exit will be through the east entrance. Restrooms are located just

outside the entrances to the meeting rooms.

C. Groups must be out promptly at 11:00 p.m.

D. Meeting Room use is defined as follows: I. Service Clubs, charitable organizations, Scouts, Library related functions,

and civic meetings that contribute to the general welfare of the community, where no fee is charged to participants.

II. Activities by Class I groups where a fee is charged to participants. III. Private individuals or for-profit groups at the discretion of the Library.

Deleted: Television and VCR’s are

Deleted: in each room

Deleted: An overhead projector and slide projector are available upon request

Deleted: plus the cost for recoring the locks


13

IV. City, state, or federal government units.

E. The following fees are to be charged and are required to confirm the reservation: Class I. No fees will be charged. Class II. The fee will be a non-refundable $50.00 per room per day. Class III. The fee will be a non-refundable $50.00 per room per day. Class IV. Only such fees as the user agency is required to pay by law. JUNIOR PROGRAM ROOMS General room policies apply with the exceptions and/or additions as follows:

A. The Junior Program rooms are available at no charge to Library related functions and youth related organizations and clubs. All must be open to the public and charge no fee to participants. Reasonable accommodation for the disabled must be provided upon request. (e.g. American Sign Language Interpreters, etc.)

B. There is no babysitting service for children in the Library for those attending

meetings. Behavior that disturbs other patrons will not be tolerated.

C. Groups must be out 30 minutes prior to Library closing. Library hours are: Monday – Thursday 9:00 a.m. to 8:00 p.m. Friday – Saturday 9:00 a.m. to 5:00 p.m. Sunday 1:00 p.m. to 5:00 p.m.

D. Please notify the Library of any meeting cancellation as soon as possible. Failure to do so a second time will result in loss of meeting room privileges.

TRAINING LAB ROOM General room policies apply with the exceptions and/or additions as follows:

A. Entrance and exit will be through the east entrance. Restrooms are located outside the east entrance to the Computer Lab.

B. Groups must be out promptly at 8:00 p.m. A fee of $20.00 an hour will be

charged for use of the Training Lab room from 8:00 pm – 11:00 pm.

C. Groups are limited to nine (9) people (eight (8) students and one (1) instructor).

D. No food or drink is allowed in the Training Lab.

E. The following fees are to be charged and are required to confirm the reservation:






Deleted: due at the time of


14

Class Defined Fee Class I. Service Clubs, charitable organizations, Scouts,

library related functions, and civic meetings that contribute to the general welfare of the community, where no fee is charged to participants.

No fees will be charged.

Class II. Activities by Class I groups where a fee is charged to participants.


Class III. Private individuals or for-profit groups at the discretion of the Library.


Class IV. City, state, or federal government units. Only such fees as the user agency is required to pay by law.

F. Microsoft Office XP and 2000 versions (Word, Excel, Publisher, PowerPoint,

Access), Internet Explorer and Netscape is available in the Training Lab. G. The Internet policy will be followed while using the Training Lab. Violation of

policy will result in loss of room privileges.

H. Printing is 10¢ per page.

I. The room is equipped with a LCD Projector, a SmartBoard and remote mouse.

J. The library offers limited technical support and cannot guarantee immediate resolution to hardware and/or software problems. If technical difficulties occur and the meeting must be cancelled, the library will reschedule the meeting. If the meeting cannot be rescheduled, the room fee will be refunded at the next board meeting.

K. The library assumes no liability for any loss or damage to the user’s data or for

any damage or injury. The user agrees to hold the library harmless and to be responsible for any damages, costs or expenses for inappropriate use or violations of this policy.

SECURITY POLICY Adopted 06/96 Revised 01/01

G. Use of Library Grounds 1. Any use of Library grounds must be approved by the Library director.







15

2. Any unapproved use of Library grounds is prohibited and may be subject to police action. Unapproved use includes, but is not limited to: practice of any type of sport; skateboarding, bicycling, rollerblading, skating in the parking lot; overnight parking of a vehicle; any illegal activities; etc.

3. The Library is not responsible for any injury incurred during use of Library grounds.

H. Accidents and Emergencies

1. The Library Director and Board make every effort to maintain the facility and grounds of the Brownsburg Public Library.

2. In the event of any accident, including personal medical emergencies, an accident report (Appendix H) must be completed and submitted to the library director.


Appendix G


16

Internet Policy Violation Form

Date: ________________ Time: _______________ Computer #: _____________ Staff Members: Patron Name: Library Card #: Address: Phone: Violation: Chat Inappropriate Site Inappropriate Conduct (indecent activity) (ie. Violation of privacy, unlawful, or

malicious activity, etc.) Sites accessed: Conversation with Patron: Comments:

Staff Only: Date Stop on card 1st Violation Date Note entered on card 2nd Violation Date Letter sent to parent/guardian, if minor 3rd Violation Date Contact w/ patron or parent/guardian 4th Violation

Appendix G


17

Accident Report Date: Staff Member Completing Report: Patron Name Phone Address Nature of accident (How, When, Cause) Staff Members on Duty: Witnesses (Name & Address): Patron Injured: Yes No 911 Called: Yes No Patron refused medical assistance or ambulance transport: Yes No If medical assistance and/or ambulance transportation is refuses, patron must sign release statement. I, hereby release the Brownsburg Public Library, its Director, officers and employees from any and all claims, in connection with my refusal to accept transportation and/or medical assistance.

1. Library personnel have offered medical assistance and/or to obtain transport for me to a hospital for medical evaluation and care. I refuse this service.

2. I understand that I have not been evaluated by medical personnel, and that serious medical problems may still exist which may result in disability or death.

3. I understand that I may call 911 or the Emergency Service in my area, at any time if I change my mind and wish transportation to the hospital.

4. I understand that I am assuming full responsibility for my continuing medical care.

Signature of Patient or Guardian Signature of Witness Patient refused to sign release for transportation and/or medical assistance.

Signature of Witness (title) Signature of Witness (title)

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