BUDGET ENTRY & REPORTING...Hyperion Planning Input Org Fund Object Prog Cref Amount Per Hyperi :...

BUDGET ENTRY & REPORTING

ORACLE HYPERION CLOUD

FY20 BUDGETFebruary 2019

Today’s Topics

• Budget Calendar & Planning Parameters

• Accessing the System/Initial Setup

• Data Entry – Entering your Budget using Forms

• Checking your Entries – Reviewing your Budget using Reports

• Promoting Your Budget

Oracle Hyperion Entry and Reporting

• All Departments February 12th and 13th

• All Departments One-on-one sessions as requested

Topics for Discussion:

• Setting your User Variables• Budget Entry (use data from a specific schedule to illustrate input)• Reporting (for meetings with your Chairs, Directors, and/or Staff)• Budget Review using Oracle Hyperion Reports and Excel• Promoting Budget to F&A Analyst

FY20 Budget | Training

•February 15 Non-Standing Faculty and PhD P2 Projections

•March 7ALL BUDGETS DUE

•March 18 – March 29 Budget Meetings (applicable depts.)

•April 15April Forecast Due

•April 24 & 30 Budget Review (w/Dean Garrett)

•May 1Wharton Budget due to Central

FY20 Budget | Key Dates

! Contact your analyst with any questions during the budget prep period

(now through March 7)

Strategic Planning Group | Help us help you!

Lisa Dresner 8-2691 / Sarah Grady 8-9227Todd Pustilnick 6-8299 / Jim Quinn 3-5404

Owen & Paige ScottyCharlotte & Abigail

Preliminary Planning Parameters FY20

Compensation

Standing Faculty: Budget Increase for Salary Pool 3.0%

Staff: Budget Increase for Salary Pool 3.0%

Anticipated Employee Benefit Rates (change from FY19)

Full-Time EB Rate 29.5%

Dependent Tuition Rate – Full-Time Only 2.2%

Part-Time EB Rate 9.0%

Other Planning Parameters

Current Expense Increase 0%

010701 Revenue Overhead (Obj-5283) 19.1%

Sponsored Program Indirect Cost Recovery (OH-Obj-5282) 62%

Oracle Hyperion Cloud | Accessing the System

Oracle Hyperion Cloud

Access:PennKey (and PennKey password) to login. PLEASE USE FIREFOX!

Access Hyperion Cloud via the Planning Application section of the Budget Office website – www.budget.upenn.edu

Select “PennPlan Login” from the red box on the left side.

If prompted, please note that our Identity Domain is: a183374.

Budget Entry:In some cases, particularly with Current Expense, Object Codes that appear in BEN are consolidated in Oracle Cloud.http://www.budget.upenn.edu/dlDocs/RCM_template_1A.pdf

http://www.budget.upenn.edu/

http://www.budget.upenn.edu/dlDocs/RCM_template_1A.pdf

Web Browsers for the Cloud / Access for NEW USERS

Firefox is compatible with Hyperion Cloud (Preferred Browser)

Access for NEW USERS:

If you are a NEW USER and do not currently have access to Oracle Hyperion, please complete the attached form:https://finadmin.wharton.upenn.edu/wp-content/uploads/2018/02/Hyperion-Planning-Access-Request-Form.pdf

For assistance completing the form refer to the Access Form How-To Guide Here: https://finadmin.wharton.upenn.edu/training-access/

Please drop off completed forms to SHDH 1100, with Attention: Mary Marino

https://finadmin.wharton.upenn.edu/wp-content/uploads/2018/02/Hyperion-Planning-Access-Request-Form.pdf

https://finadmin.wharton.upenn.edu/training-access/

Click “PennPlan Login”

Access Oracle Hyperion Cloud

Go to: www.budget.upenn.edu

Login with PennKey

Oracle Hyperion Cloud | Homepage

Select “Tools” and “User Preferences” to Check/Update USER VARIABLES here (1)

Budget Entry here (2)

Promote Budgets here (4)

Running Reports here (3)

Oracle Hyperion Cloud | User Variables

Note: User Variables are your “baseline” settings. You will still need to select specific GL items (Fund, Object Code, etc.) when (1) entering data, and (2) running reports.

“Organization” selection may be different based upon your system access and area of responsibility.

Click on the Member Selector to open the selection window (which allows you to change/save your settings).


Check user preferences here

Select the shaded square to changeUser Variable

Changing the Org within User Variables


(1) Search For Org by Number here(type number; press Enter)

(2) Click on blue check mark

(4) Choose OK(3) Selection should appear here

Setting ORG User Variable

If you have access to… Set your Org Variable to… Examples

One parent org (including all child orgs)

The Parent Org ORG-WHGD (Graduate Division Parent)

One org That Org ORG-0708 (Statistics)

Two unrelated orgs One Org at a time – you will need to change your Variable when you are ready to budget the second org

ORG-0779 (Risk Center)

AND

ORG-0709 (OID)

Budget Data Entry

Oracle Hyperion Cloud | Budget Data Entry

Select Data



Most of the Budget data entry will happen in Primary Forms

Click triangles to expand section


The main forms you are going to use for data entry are:

A – Primary Forms:2. Revenue3. Expense4a. Salaries

Instant updates from budget entry to reporting output!

Oracle Hyperion Cloud | Budget Data Entry - Salaries

Click on hyperlink to select budget item


1. Set the GL Dial

2. Press the Arrow to save GL Dial

3. Enter data (FY20 Budget column only!!)

4. Press Save after data entry

5. Press Close to exit


2. Press the Arrow to save GL Dial

1. Set the GL Dial (modified items shaded in yellow until you press arrow)


3. Enter data (FY20 Budget column only!!)

4. Press Save after data entry (numbers will be yellow until you save)


5. Press Close to exit

Budget Planning Schedule for Org: 0700

Professional Staff (5100)

000000

Home OrgPosition Number Name Job Title FY2019 YoY Incr.

FY2020 Proposed % Amount % Amount Amount Org(s) % Amount

If you have an open position, please note the approximate start date; any other

relevant notes

0700 15151 O'NEILL,WILLIAM ASSOCIATE DIRECTOR 72,000$ 3.00% 74,160$ -$ -$ 74,160$ -$ 0700 21521 HANSEN,KATE BUSINESS ADMINISTRATOR 62,500$ 3.00% 64,375$ -$ -$ 64,375$ -$ 0700 50505 MATTHEWS,MOLLY ASSOCIATE DIRECTOR Yes 69,800$ 3.00% 71,894$ 100% 71,894$ -$ -$ -$ 0700 3.00% -$ -$ -$ -$ -$ Total 204,300$ 210,429$ 71,894$ -$ 138,535$ -$

Org Fund Obj Code Prog Cref Amount Per Hyperion report

Check report to Hyperion input

0700 400404 5100 1000 07-0000 71,894$ - (71,894) 0700 000000 5100 1000 07-0000 138,535$ - (138,535)

Payments by Other Orgs -$ Check for 0 -$

Base Salary (5100)

Check to B3 or A8 report

Salary Pmts by Outside Orgs Position added after

FY19 budget?

You are responsible for inputting these columns into Hyperion.

400404 Fund 2Input only if staff member's Home Org is

0700

Hyperion Planning Input

user:Enter amount from report

26

Inputting Budget Schedules into HyperionStaff Salaries



000000


FY2020 Proposed % Amount Amount

0700 15151 O'NEILL,WILLIAM ASSOCIATE DIRECTOR 72,000$ 3.00% 74,160$ -$ 74,160$ 0700 21521 HANSEN,KATE BUSINESS ADMINISTRATOR 62,500$ 3.00% 64,375$ -$ 64,375$ 0700 50505 MATTHEWS,MOLLY ASSOCIATE DIRECTOR Yes 69,800$ 3.00% 71,894$ 100% 71,894$ -$ 0700 3.00% -$ -$ -$ Total 204,300$ 210,429$ 71,894$ 138,535$

Org Fund Obj Code Prog Cref Amount

0700 400404 5100 1000 07-0000 71,894$ 0700 000000 5100 1000 07-0000 138,535$


Base Salary (5100)

Position added after

FY19 budget?


400404Input only if staff member's Home Org is

0700


27


Per Schedule:

Per Hyperion:



000000


FY2020 Proposed % Amount Amount

0700 15151 O'NEILL,WILLIAM ASSOCIATE DIRECTOR 72,000$ 3.00% 74,160$ -$ 74,160$ 0700 21521 HANSEN,KATE BUSINESS ADMINISTRATOR 62,500$ 3.00% 64,375$ -$ 64,375$ 0700 50505 MATTHEWS,MOLLY ASSOCIATE DIRECTOR Yes 69,800$ 3.00% 71,894$ 100% 71,894$ -$ 0700 3.00% -$ -$ -$ Total 204,300$ 210,429$ 71,894$ 138,535$

Org Fund Obj Code Prog Cref Amount

0700 400404 5100 1000 07-0000 71,894$ 0700 000000 5100 1000 07-0000 138,535$


Base Salary (5100)

Position added after

FY19 budget?


400404Input only if staff member's Home Org is

0700


28


Per Schedule:

Per Hyperion:

29

Inputting Budget Schedules into HyperionStanding Faculty – Base Salary

0754 Enter Org FT 29.5% Assumed Merit ----------> 3.0%DTR 2.2% 31.7%

PT 9.0%

Name FY2019 YoY Incr.FY2020

ProposedFund

Number Total YieldSalary Yld net of EBs

From (ORG) Amount To (ORG) % Amount LOA pool Other Notes

POWELL,ROBERT 188,000 3.0% 193,640$ 462955 64,150$ 48,709$ -$ 0% 144,931$ Endow ed Chair pays a portion of salary

HARPER,KATHRYN 190,000 3.0% 195,700$ -$ 0823 25% 48,925$ 0% 146,775$

Kathryn is receiving 1 CU course relief for Vice Dean role w ith ORG 0823 (25% buyout). Confirmed w ith 0823 BA.

MCCHANIC,MARY 0 3.0% -$ -$ 0707 42,500$ -$ 0% 42,500$ Buy-in (25%) for Mary from ORG 0707 for teaching 1 CU in Spring

FITZGERALD, LARRY 224,000 3.0% 230,720$ -$ -$ 0% 230,720$ Dept Chair

SMITH, TAYLOR 166,000 3.0% 170,980$ -$ -$ 170,980$ 100% -$ On leave in Fall 2019 and Spring 2020

TURNER, BARRETT 168,000 3.0% 173,040$ -$ -$ 0% 173,040$ Offer outstanding - should know decision by early April

3.0% -$ -$ -$ 0% -$ TOTAL 936,000$ 964,080$ 64,150$ 48,709$ 42,500$ 48,925$ 170,980$ -$ 737,966$

Reconciliation - (This section will automatically fill from schedule above)964,080$ Base Salary42,500$ plus: Buy-Ins

(48,925)$ less: Buy-Outs(170,980)$ less: LOA pool

-$ less: Other Leave786,675$ Total Adjusted Base

-$ Control Check = Adjusted Base - Total Input to Hyperion Object Code 5010(Control Check should equal 0), if not please review schedule for errors, or contact F&A.

Hyperion Planning Input Org Fund Object Prog Cref Amount Per Hyperi 0754 000000 5010 1000 07-0000 737,966$ 0754 462955 5010 1000 07-0000 48,709$ 0754 0 5010 1000 07-0000 -$

Check to B3 or A7 and A8 report

$ (737,966)Check report to Hyperion input

$ (48,709) $ -

Budget Planning Schedule for Org:

Amount Paid from Chair (4XXXXX)% Salary

Paid

Buy-ins Buy-outs

Total Charged to 000000 Fund

Standing Faculty Base Salary

DutiesBase Salary (5010) (Reduction in Faculty Costs)dditional Faculty Cost

Hyperion Planning Input Org Fund Object Prog Cref Amount0706 000000 5010 1000 07-0000 510,374$ 0706 462955 5010 1000 07-0000 48,193$

30


Per Schedule:

Per Hyperion:

Box will turn white after you “Save”.

Hyperion Planning Input Org Fund Object Prog Cref Amount0706 000000 5010 1000 07-0000 510,374$ 0706 462955 5010 1000 07-0000 48,193$

31


Per Schedule:

Per Hyperion:

Box will turn white after you “Save”.

*Remember to click on the blue check mark when changing anything on the dial

Oracle Hyperion Cloud | Budget Data Entry – Expense


Use the “3. Expense” form to enter Current Expense and Student Aid

33

Inputting Budget Schedules into HyperionCurrent Expense

0700

FY19 Current Expense Increase 0.0%FY20 Current Expense Increase 0.0%

Fund

FY18 Actuals

Adjusted FY18 Actuals

(to FY19 based on the increase

parameter)

FY19 Trended

Average of FY18 adjusted

actuals & FY19 trended

FY20 Budget (based on % Increase over Prior Years'

Actual)

Budget if different from recommended

(explain in sections below )

Explanation for difference between recommended and final budget

Per Hyperion Report Difference

000000 64,000 64,000 62,476 63,238 63,238

010701 12,500 12,500 8,333 10,417

4XXXXX 7,700 7,700 10,780 9,240

6XXXXX 14,000 14,000 15,273 14,636

Applicable Object CodesFY20 Budget000000 010701 4XXXXX 6XXXXX

5200 10,238 4,000 5214 30,000 5249 14,636 52245250 23,000 530753085333 5,240 5339 11,000 530253265400540154025403540554065407

Total 63,238 11,000 9,240 14,636 CHECK 0 - - -

10,417

9,240

14,636

9,240

14,636

11,000 The consulting expense for FY20 is under

contract for $11,000 11,000

N/A

Prior Years' Actual Results FY20 Current Expense Budget

Budget Planning Current Expense Schedule for Org:


(63,238)

34

Inputting Budget Schedules into HyperionCurrent Expense

Per Schedule:

Per Hyperion:

*Remember to click on the blue check mark when

changing anything on the

dial

0700

FY19 Current Expense Increase 0.0%FY20 Current Expense Increase 0.0%

Fund

FY18 Actuals



parameter)

FY19 Trended




Actual)



000000 64,000 64,000 62,476 63,238 63,238 N/A

Prior Years' Actual Results FY20 Current Expense Budget

Budget Planning Current Expense Schedule for Org:

35

Inputting Budget Schedules into HyperionStanding Faculty - DARTS

Standing Faculty DARTS

Existing Faculty New Faculty

Regular Additional

Funding Over Dept Standard

Name 010702 DARTs

010702 DARTs

010702 DARTs

010703 DARTs 462345 Fund 2 Total DARTs Faculty CREF

WAREHAM,DEAN $ 8,000 $ 2,000 10,000$ 1234EDEN,SEAN $ 8,500 1,500$ 10,000$ 2345WALL,LEE $ 10,000 10,000$ 5555HARWOOD,JUSTIN (New Faculty) $ 10,000 $ 5,000 15,000$ 9898PHILLIPS,BRITTA $ 10,000 10,000$ 4540

TOTAL FROM POST DOC SCHEDULE 2,500$ 2,500$ TOTAL FROM VISITING FACULTY SCHEDULE 5,000$ 5,000$ TOTAL 54,000$ 2,000$ 5,000$ -$ 1,500$ -$ 62,500$

Hyperion Planning Input Org Fund Object Prog Cref AmountRegular DARTS 0701 010702 5249 6603 07-0000 54,000$

Existing Faculty / Additional 0701 010702 5249 6603 07-9999 2,000$ <-- Please add to AFR scheduleNew Faculty / Over Dept Standard 0701 010702 5249 6603 07-3438 5,000$

0701 010703 5249 6603 07-0000 -$ 0701 462345 5249 6603 07-0000 1,500$ 0701 Fund 2 5249 6603 07-0000 -$ 0701 010702 4820 6603 07-0000 (61,000)$ <-- Please add to Transfer schedule


Restricted Fund DARTs




36


Per Schedule:

Per Hyperion:




37


Per Schedule:

Per Hyperion: *Remember to click on the blue check mark when changing

anything on the dial




38


Per Schedule:

Per Hyperion: *Remember to click on the blue check mark when changing

anything on the dial

Oracle Hyperion Cloud | Budget Data Entry - Revenue

Use 2. Revenue for Revenues & Transfers:• 4920 Misc Rev• 4400 Gift Rev• 4399 Other Sales/Service• 4820 Transfer-In• 4825 Transfer-Out Always remember to (1) set your GL Dial, (2) press arrow, and (3) SAVE entries!

40

Inputting Budget Schedules into HyperionTransfers

Instructions: Available Object Codes:(1) For transfers within your org, please show both sides of the transfer (the transfer in and the transfer out). 4820-RESOURCE TRANSFERS IN (enter as NEGATIVE number)(2) For transfers within Wharton and outside of Wharton, please show only the side of the transfer that you made. 4825-RESOURCE TRANSFERS OUT (enter as POSITIVE number)(3) For all transfers, please show amount as you entered it into Planning (negative for a transfer in and positive for a transfer out). 4409-REALLOCATION OF GIFT REVENUE (negative for transfer-in; positive for transfer-out)(4) Please be as detailed as possible in the Transfer Description section. 4709-REALLOC INV INC (negative for transfer-in; positive for transfer-out)

TRANSFERS WITHIN WHARTON

Org # Transfer Out Fund # Object Code Org # Transfer In Fund # Object Code Transfer Description Amount Person verifying the transfer Confirmed with Other Org?

0709 010701 4825 0772 010701 4820Support of Research Center Guest

Speaker Series 2,500 Andrea Nurse Yes

Hyperion Planning Input Table and Transfer Reconciliation

ORG # Fund Transfer Out

(4825) Transfer In (4820) Transfer In/Out of

Endowments (4709) Transfer In/Out of Gifts (4409) Totals

(per schedule above) (positive/ debit amount)

(negative/ credit amount)

0709 010701 2,500 2,500 - -

2,500 - - - 2,500 total of input tableNote: include transfer amounts for your ORGs only, which you will enter to Hyperion 2,500 total of schedule (above)

- should equal 0

WHARTON TRANSFER RECONCILIATION - FY20

(may be $0, a positive/debit, or a negative/credit amount depending on net result)

41

Inputting Budget Schedules into HyperionTransfersPer Schedule:

Per Hyperion:

Hyperion Planning Input Table and Transfer Reconciliation

ORG # Fund Transfer Out

(4825) Transfer In (4820) Transfer In/Out of

Endowments (4709) Transfer In/Out of Gifts (4409) Totals

(per schedule above) (positive/ debit amount)

(negative/ credit amount)

0709 010701 2,500 2,500 - -

2,500 - - - 2,500 total of input tableNote: include transfer amounts for your ORGs only, which you will enter to Hyperion 2,500 total of schedule (above)

- should equal 0

(may be $0, a positive/debit, or a negative/credit amount depending on net result)

Oracle Hyperion Cloud | Still Awake??


Running Hyperion Reports

(please remember to STAY COOL!!)

Oracle Hyperion Cloud | Reports

Select “Reports” from Home

Screen



Budget Entry hereForecast and

Budget Detail

(A7 for Non-Comp; A8 for Compensation; B03-Account Detail-

PennHist)

Endowment and Gift

Fund Analysis

(B14)

YTD Analysis (X48)

Wharton RCM Row

and Object Detail – No Rounding

(X46)


Oracle Hyperion Cloud | Account Detail

3 options for Report Format: HTML / PDF / Excel

Oracle Hyperion Cloud | Account Detail

Select the shaded square to change report element

Oracle Hyperion Cloud | Account Detail – Excel Output


Budget Entry here

Output saved to Excel – use Data/Filter to review by Fund, Object, Program, and/or CREF

Spring Working WorkingFY19 FY19 FY20

Organization Fund Object Program CREF Budget Forecast Budget

0700-Wharton School 000000-GENERAL UNRESTRICTED 5200-Travel FB 7001-Instruction Admin; degree 07-0000-UNDEFINED 6,480 - 5,000

0700-Wharton School 000000-GENERAL UNRESTRICTED 5249-Supplies FB 7001-Instruction Admin; degree 07-0000-UNDEFINED 4,035 - 4,035

0700-Wharton School 000000-GENERAL UNRESTRICTED 5250-Leases FB 7001-Instruction Admin; degree 07-0000-UNDEFINED 7,180 - 6,000

0700-Wharton School 000000-GENERAL UNRESTRICTED 5307-Computing, Internal FB 7001-Instruction Admin; degree 07-0000-UNDEFINED 2,398 - 2,398

0700-Wharton School 000000-GENERAL UNRESTRICTED 5308-Computing, External FB 7001-Instruction Admin; degree 07-0000-UNDEFINED 1,400 - 1,400

0700-Wharton School 000000-GENERAL UNRESTRICTED 5339-Services FB 7001-Instruction Admin; degree 07-0000-UNDEFINED 25,000 - 29,000

0700-Wharton School 000000-GENERAL UNRESTRICTED 5402-EXT SECURITY 7001-Instruction Admin; degree 07-0000-UNDEFINED 190 - -

0700-Wharton School 000000-GENERAL UNRESTRICTED 5407-INT MAINT W/O 7001-Instruction Admin; degree 07-0000-UNDEFINED 3,700 - -

0700-Wharton School 010703-WH: GEN FUND 3 5200-Travel FB 7432-Staff Relations 07-3530-Community Building Committee 3,550 - 5,050

0700-Wharton School 010703-WH: GEN FUND 3 5308-Computing, External FB 7432-Staff Relations 07-3530-Community Building Committee 3,450 - 3,500

0700-Wharton School 010703-WH: GEN FUND 3 5339-Services FB 7001-Instruction Admin; degree 07-9999-ADDITIONAL REQUEST 30,000 - 30,500

0700-Wharton School 010703-WH: GEN FUND 3 5280-TAXES 7400-Faculty-Staff Recruitment; Ret and Comp 07-3321-WORK AT WH/STAFF APPRECIATION 5,434 - 5,934

TOTALS 91,967 - 91,967

Page 1 of 1

A7-Account Detail-Non-CompensationOrg: 0700-Wharton School, Fund: CX0012-Operating BudgetObject: K088-RCM OPERATING (SURPLUS)/DEFICIT, Program: PROG-All Programs, CREF: 07-Wharton SchoolReport Name: A7-Account Detail-Non-Compensation

Run on 02/01/2019 @ 3:27:12 PM

Hyperion Planning Input Org Fund Object Prog Cref Amount Per Hyperion re0754 000000 5010 1000 07-0000 737,966$ 0754 462955 5010 1000 07-0000 48,709$


$ (737,966)Check report to Hyperion input

$ (48,709)

50

Inputting Budget Schedules into HyperionTying to Hyperion Reports – Base Salary

Please use Hyperion Report B03 or A7/A8 in order to confirm that the data from your budget schedules matches your Hyperion data entries.

Spring Working FY19 FY20

Organization Fund Object Program CREF Budget Budget

0754-Reprographics 000000-GENERAL UNRESTRICTED 5010-Standing Faculty 1000-Instruction 07-0000-UNDEFINED 701,068 737,966

0754-Reprographics 462955-QUIGLEY DECADE 5010-Standing Faculty 1000-Instruction 07-0000-UNDEFINED 46,274 48,709

Object: OBJ-K088, Program: PROG-All Programs, CREF: 07-Wharton School

B03-Account Detail-PennHistOrg: 0754-Reprographics, Fund: CX0012-Operating Budget

Hyperion Planning Input Org Fund Object Prog Cref Amount Per Hyperion re0754 000000 5010 1000 07-0000 737,966$ $ 737,966 0754 462955 5010 1000 07-0000 48,709$ $ 48,709


$ - Check report to Hyperion input

$ -

Schedule:

Hyperion Report (after budget entry):

Schedule (after checks completed):

51

Inputting Budget Schedules into HyperionTying to Hyperion Reports - DARTSSchedule:



Hyperion Planning Input Org Fund Object Prog Cref Amount Per Hyperion reportRegular DARTS 0701 010702 5249 6603 07-0000 54,000$



$ (2,000)


Check report to Hyperion input $ (54,000)

$ (5,000) $ - $ (1,500) $ - $ 61,000



0701-Accounting 010702-WH: GEN FUND 2 4820-RESOURCE TRANSFERS IN 6603-Faculty Research 07-0000-UNDEFINED (52,000) (61,000)

0701-Accounting 010702-WH: GEN FUND 2 5249-Supplies FB 6603-Faculty Research 07-0000-UNDEFINED 52,000 54,000

0701-Accounting 010702-WH: GEN FUND 2 5249-Supplies FB 6603-Faculty Research 07-9999-Additional Funding - 2,000

0701-Accounting 010702-WH: GEN FUND 2 5249-Supplies FB 6603-Faculty Research 07-3438-Faculty Recruting & Retention - 5,000

0701-Accounting 462345-Goldfein Phillip 5249-Supplies FB 6603-Faculty Research 07-0000-UNDEFINED 1,500 1,500

A7-Account Detail-Non-CompensationOrg: 0701-Accounting, Fund: CX0012-Operating BudgetObject: K088-RCM OPERATING (SURPLUS)/DEFICIT, Program: PROG-All Programs, CREF: 07-Wharton School

Hyperion Planning Input Org Fund Object Prog Cref Amount Per Hyperion reportRegular DARTS 0701 010702 5249 6603 07-0000 54,000$ $ 54,000

Existing Faculty / Additional 0701 010702 5249 6603 07-9999 2,000$ <-- Please add to AFR schedule $ 2,000 New Faculty / Over Dept Standard 0701 010702 5249 6603 07-3438 5,000$ 5,000$

0701 010703 5249 6603 07-0000 -$ 0701 462345 5249 6603 07-0000 1,500$ 1,500$ 0701 Fund 2 5249 6603 07-0000 -$ 0701 010702 4820 6603 07-0000 (61,000)$ <-- Please add to Transfer schedule $ (61,000)

$ -


Check report to Hyperion input $ -

$ - $ - $ - $ - $ -

52

Inputting Budget Schedules into HyperionTying to Hyperion Reports – Current ExpenseSchedule:



Fund

FY18 Actuals



parameter)

FY19 Trended




Actual)





000000 64,000 64,000 62,476 63,238 63,238 N/A

Prior Years' Actual Results FY20 Current Expense BudgetCheck to B3 or A7 and A8 report

(63,238)



0700-Wharton School 000000-GENERAL UNRESTRICTED 5200-Travel FB 1000-Instruction 07-0000-UNDEFINED 9,000 9,000

0700-Wharton School 000000-GENERAL UNRESTRICTED 5214-Entertainment 1000-Instruction 07-0000-UNDEFINED 30,000 30,000

0700-Wharton School 000000-GENERAL UNRESTRICTED 5250-Leases FB 1000-Instruction 07-0000-UNDEFINED 23,000 23,000

SUBTOTAL 62,000 62,000

Object: OBJ-K088, Program: PROG-All Programs, CREF: 07-Wharton School

B03-Account Detail-PennHistOrg: 0700-Wharton School, Fund: CX0012-Operating Budget

Fund

FY18 Actuals



parameter)

FY19 Trended




Actual)





000000 64,000 64,000 62,476 63,238 63,238 N/A

Prior Years' Actual Results FY20 Current Expense BudgetCheck to B3 or A7 and A8 report

$ 62,000 (1,238)

Oracle Hyperion Cloud | Endowments & Gifts

Select Org by clicking on shaded square

Oracle Hyperion Cloud | Endowments & Gifts

Investment Income is automatically calculated in Hyperion. Gift Revenue & Expense is summarizing your budget data input.

Oracle Hyperion Cloud | YTD Analysis

Select Org by clicking on shaded square



Click to expand section down to object code level

HTML version of Output

Oracle Hyperion Cloud | RCM Detail

Select Blue Check Mark to change reporting parameter

Oracle Hyperion Cloud | RCM Detail

FY20 Budget entries will appear here after Data Entry is saved.

Oracle Hyperion Cloud | Promoting your Budget

Review: When you have completed your Oracle Hyperion input, please review your input and schedules using the Budget Review Checklist, before promoting your budget to your analyst. Please note that your budget schedules have “check to Hyperion” sections, which should be completed in order to reconcile the data in your schedules to your Hyperion entries.

Promote: A budget must be promoted to your analyst before they can begin their review. Once you have promoted your budget, you will still be able to view your budget, but you will not be able to make any changes (until the budget is passed back to you, if applicable). Please notify your F&A analyst when your budget is promoted – the system does not let us know.

Communicate: You and your analyst may go through several rounds of review. This is normal. Communication is key during this process to ensure efficient use of time and accurate updates. Remember to promote your budget after each round of updates with your analyst.

Oracle Hyperion Cloud | Promoting your Budget

62

Oracle Hyperion Cloud | BA Budget Review

Run the A7-Account Detail-Non-Compensation and A8-Account Detail-Compensation reports and export to excel

Apply the Auto Filter Function

Done? Academic Compensation / Standing Faculty / Base Salary (5010) NotesAgree the total base comp per the Schedule to the total 5010 on the A8-Account Detail-Compensation Report

Agree the amounts by fund (000000 Fund, Chairs, etc.)Review notes to ensure changes from original schedule are noted (e.g. salary increase % above 3%, new faculty with pending offers, leave of absence and those leaving Penn)Review the Chair Fund column to ensure that the proper amount is entered each chair (compare the yield per the schedule to the net AIF from the B14-Endowment & Gift Fund Analysis report for each fund), note any differences in the notes field.

Confirm Buy-ins/Buy-Outs with the corresponding departments' BAsConfirm all planned Leave of Absences are includes with appropriate details (i.e. Fall, Spring, both semesters? Paid from leave pool?)

Verify that the Control Check in the reconciliation section is $0

Done? Academic Compensation / Standing Faculty / Ninths (5053 and 5056) NotesAgree the of 5053 and 5056 columns per the Schedule to the totals on the A8-Account Detail-Compensation Report

Agree the amounts by fund (000000 Fund, Chairs, etc.)Review notes to ensure changes from original schedule and prior year's budget schedule are noted (e.g. changes to the # of ninths, ninths paid by outside sources)

Confirm ninths paid by other departments with the corresponding departments' BAs

Review by RCM Category

Budget Review Checklist

Oracle Hyperion Cloud | Promoting Your Budget

Select Approvals


Please be certain to select “Budget” and “Working” in this section, prior to selecting your Organization for Promotion.

Click on your org


1. Select “Promote” from Action dropdown2. Choose your F&A Analyst Name from Owner dropdown3. Click the “Change Status” button4. Click the “Done” button

Any Questions???

Contact your analyst with any questions during the budget prep period (now through March 7)

Lisa Dresner 8-2691Sarah Grady 8-9227

Todd Pustilnick 6-8299Jim Quinn 3-5404

Date post:	10-Mar-2020
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