Budget Operations Office Work Ready Life Ready World Ready Learning with Purpose Z:\Budget Office\Procedures and Forms Revised: January 31, 2013 UMass Lowell Budget and Financial Planning – Budget Operations Work Ready Life Ready World Ready Learning with Purpose PeopleSoft UMGL 7062 Detail Transaction Report All PeopleSoft reports, such as the UMGL 7062, need to be run within the FIN Reporting environment. Please note, this report no longer contains PO encumbrances/liquidation transactions, you will need to run the Open Encumbrance report, or view in Summit to find information on the PO encumbrances. Navigation: 1. Log into FIN Production Environment http://www.uml.edu/admin/empac/ 2. Select, Financial Reporting 3. Navigate to: Main Menu Report Center Finance
Transcript
Budget Operations Office Work Ready Life Ready World Ready Learning with Purpose
Z:\Budget Office\Procedures and Forms Revised: January 31, 2013
UMass Lowell
Budget and Financial Planning – Budget Operations
Work Ready Life Ready World Ready Learning with Purpose
PeopleSoft UMGL 7062
Detail Transaction Report
All PeopleSoft reports, such as the UMGL 7062, need to be run within the FIN Reporting environment. Please note, this report no longer contains PO encumbrances/liquidation transactions, you will need to run the Open Encumbrance report, or view in Summit to find information on the PO encumbrances.
Navigation:
1. Log into FIN Production Environment http://www.uml.edu/admin/empac/
Budget Operations Office Work Ready Life Ready World Ready Learning with Purpose
Z:\Budget Office\Procedures and Forms Revised: January 31, 2013
UMass Lowell
Budget and Financial Planning – Budget Operations
Work Ready Life Ready World Ready Learning with Purpose
PeopleSoft UMGL 7062
Detail Transaction Report
4. Select the link for the Revenue & Expense Detail Transaction Report UMGL 7062 (this is an SQR report)
Budget Operations Office Work Ready Life Ready World Ready Learning with Purpose
Z:\Budget Office\Procedures and Forms Revised: January 31, 2013
UMass Lowell
Budget and Financial Planning – Budget Operations
Work Ready Life Ready World Ready Learning with Purpose
PeopleSoft UMGL 7062
Detail Transaction Report
5. The run control screen for the UMGL 7062 Transaction Detail report will appear
6. Select either the
• “Find an Existing Value” tab – used if you’ve previously created a run control • Click “Search” for a list of existing run controls – Select one
• “Add a New Value” tab – used to create a new run control. Suggestion, the Run Control ID should be something relevant to the report your running (i.e. Art_Oper, or Art_Discr).
• Click Add
Budget Operations Office Work Ready Life Ready World Ready Learning with Purpose
Z:\Budget Office\Procedures and Forms Revised: January 31, 2013
UMass Lowell
Budget and Financial Planning – Budget Operations
Work Ready Life Ready World Ready Learning with Purpose
PeopleSoft UMGL 7062
Detail Transaction Report
7. Create or Update your Run Control ID:
• Business Unit = UMLOW • Ledger = Act & Adj • Time Period Section:
o Beginning Period – This should be the first period within the time frame you are looking for financial detail (I.e. FY13 detail the first period would be 1).
o Ending Period – This should be the last period within the time frame you are looking for financial detail (I.e. FY13 detail the last period would be related to the current date, Oct 2013 would be period 4).
o Beginning Fiscal Year – This should be the fiscal year you’re looking to find the financial detail. Note, you can run this report against multiple fiscal years
Budget Operations Office Work Ready Life Ready World Ready Learning with Purpose
Z:\Budget Office\Procedures and Forms Revised: January 31, 2013
UMass Lowell
Budget and Financial Planning – Budget Operations
Work Ready Life Ready World Ready Learning with Purpose
PeopleSoft UMGL 7062
Detail Transaction Report
Create or Update your Run Control ID continued
o Ending Fiscal Year – This should be the fiscal year you’re looking to find the financial detail on (equal to “Beginning Fiscal Year”).
Note if you’re running this report for multiple fiscal years, this field would be the most recent fiscal year within your inquiry.
• Sort By Section: o Dept Tree = RPT_Department (Should not be changed) o Chart Field = Fund_Code (Recommended)
• Reports Printing Section: o The following fields should remain check off - Revenue, Payroll, Non Payroll,
Budget, Transfers
• Selection Criteria – This section is where you define what you want to use to retrieve the financial information. Noting, the more detail in the criteria the more refined the results. Also, make sure that the chart field information is correct.
Note, if you’re updating an existing run control, be sure to update all the lines within your run control, the criteria lines may be collapsed, and not within your screen view. To expand the lines, click on the “View All” link, located within the “Selection Criteria” section of this screen.
8. Click “Save” – Located at the bottom left of the screen
9. Click “Run” – Located at the upper right of the screen
10. The Process Scheduler Request screen will appear – Click “Ok” which will initiate the running of the report, as well as return you to the report criteria screen
Budget Operations Office Work Ready Life Ready World Ready Learning with Purpose
Z:\Budget Office\Procedures and Forms Revised: January 31, 2013
UMass Lowell
Budget and Financial Planning – Budget Operations
Work Ready Life Ready World Ready Learning with Purpose
PeopleSoft UMGL 7062
Detail Transaction Report
11. Click on the “Process Monitor” Link located at the upper right of the screen
12. The Process Monitor should have your report listed. Click the “Refresh” button located at the upper right of the screen. Once your report has a Run Status of “Success” and a Distribution Status of “Posted” close this screen using the “X” located at the top right of the screen. This will return you to the Lowell Financial Reports screen
13. Click on the Link for the “Report Manager” to retrieve your reports
Budget Operations Office Work Ready Life Ready World Ready Learning with Purpose
Z:\Budget Office\Procedures and Forms Revised: January 31, 2013
UMass Lowell
Budget and Financial Planning – Budget Operations
Work Ready Life Ready World Ready Learning with Purpose
PeopleSoft UMGL 7062
Detail Transaction Report
14. Click the “Administration” tab – Your report should be listed
15. Click on the report link to retrieve. Note, if your report isn’t listed, click the “Refresh” button.
Budget Operations Office Work Ready Life Ready World Ready Learning with Purpose
Z:\Budget Office\Procedures and Forms Revised: January 31, 2013
UMass Lowell
Budget and Financial Planning – Budget Operations
Work Ready Life Ready World Ready Learning with Purpose
PeopleSoft UMGL 7062
Detail Transaction Report
16. Download Report to Excel – To download your report to Excel, click on the “Details” link located to the right of the report name.
17. To initiate the download to Excel, click on the UMGL 7062 link with the .xls (located under the “File List” section). (I.e. umgl7062_4154301.xls)
