BUDGET PREPARATION 'N'ORJ(S~i SUM Budget Preparation 20

City of Beaverton - Finance BUDGET PREPARATION 'N'ORJ(S~i SUM Budget Preparation 20

FUND: 001 GENERAL FUND DEPT: 15 HUMAN RESOURCES DEPARTMENT

CLASS: 05 PERSONNEL SERVICES

037

CLASS: 10 MATERIALS & SERVICES

301

316 ADVERTISING,RECORDING & FILING

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City of Beaverton - Finance

Budget Preparation - 2016

FUND: 001 GENERAL FUND

317 COMPUTER EQUIPMENT

318 COMPUTER SOFTWARE

321 TRAVEL,TRAINING & SUBSISTENCE

322 EMPLOYEE RECRUITMENT EXPENSE

326 CITYWIDE TRAINING

327

328 MEALS & RELATED EXPENSE

330 MILEAGE REIMBURSEMENT

458 EMPLOYEE TRANSIT EXPENSE

461 SPECIAL EXPENSE

462 ADA COMPLIANCE EXPENSE

481 OTHER EXPENSES

511 PROFESSIONAL SERVICES

523 BOARDS & COMMISSIONS EXPENSES

551 RENTS AND LEASES

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BUDGET PREPARATION WORKSHEET SUMMARY

DEPT: 15 HUMAN RESOURCES DEPARTMENT

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City of Beaverton -

Budget Preparation -, 20


TOTAL CLASS: 10 MATERIALS & SERVICES

CLASS: 25 TRANSFERS

816 TRSFRS TO REPROGRAPHICS FUND

TRANSFERS

BUDGET PREPARATION WORU{SBi SUl'i1


TOTAL DEPARTMENT: 15 HUMAN RESOURCES DEPARTMENT

1,075,629

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BP

DEPT: 15 HUMAN RESOURCES DEPARTMENT PROGRAM: 0534 HR MGMT & EMPLOYEE SERVICES


037 HR BUSINESS PARTNER

157,122 2.00 166,080 2.00 173,227

038 HUMAN RESOURCES DIRECTOR

104,653 .80 108,630 .80 109,851

115 HUMAN RESOURCES SPECIALIST

47,979 .90 50,022 .90 49,887

116 HUMAN RESOURCES ASSIST ANT

17,371 ,45 19,574 ,45 21,075

194 BENEFITS REPRESENTATIVE

15,163 .25 16,721 .25 17,558

202 HUMAN RESOURCES ANALYST

139,158 2.00 133,079 2.00 139,527

275 TEMPORARY EMPLOYEES

282 1,000

299 PAYROLL TAXES AND FRINGES

228,701 235,692 242,752

TOTAL CLASS: 05 PERSONNEL SERVICES

710,429 6.40 729,798 6.40 754,877


301 OFFICE EXPENSE

4,749 1,477 1,700

307 MEMBERSHIP FEES

3,603 4,351 4,134

308 PERIODICALS & SUBSCRIPTIONS

1,254 1,290 1,715

316 ADVERTISING, RECORDING & FILING

21,410 27,939 30,000

Thursday, June 25,201512:59 PM

JUSTIFICATION

2.00 173,204 131,121 1.50 131,121 1.50

.80 109,860 111,939 .80 111,939 .80

.90 48,949 28,235 .50 28,235 .50

,45 20,284 36,514 .75 36,514 .75

.25 17,554 17,888 .25 17,888 .25

2.00 141,278 148,759 2.00 148,759 2.00

231,991 222,433 222,433

6.40 743,120 696,889 5.80 696;889 5.80

1,700 4,200 4,200

4,897 4,917 4,917

1,555 1,475 1,475

30,000 33,000 33,000

Page 95 of 694






FY15-16 REFLECTS REALLOCATION OF 1 FTE TO 50% 1 40% 1 5% 15% IN 001-15-0534/001-15-0536 1 706-40-0015 1 706-40-0016


FY15-16 REFLECTS POSITION REALLOCATION TO 80%/10%/10%: 001-15-0534/001-15-0536/706-40-0016


FY15-16 REFLECTS REALLOCATION TO 50% 125% 125% IN 001-15-0534 1 001-15-05361 706-40-0016

116 HUMAN RESOURCES ASSISTANT

FY15-16 REFLECTS POSITION REALLOCATION TO 75% 125% IN 001-15-0534/001-15-0536

194 BENEFITS REPRESENTATIVE

POSITION ALLOCATED.25 FTE IN GENERAL FUND PROGRAM 0534, AND IN INSURANCE FUND PROGRAM 0010 .05 FTE, PROGRAM 0014 .10 FTE AND PROGRAM 0016 .60 FTE

FY 15-16 REFLECTS POSITION REALLOCATION TO 25% 1 75% IN 001-15-0534/706-40-0016

202 HUMAN RESOURCES ANALYST

FY 13-14 AND FY 14-15 REFLECT REDUCTION DUE TO ONE POSITION BEING FILLED AT A LOWER STEP

275 TEMPORARY EMPLOYEES

ASSISTANCE FROM FORMER EMPLOYEE WITH UNION CONTRACT NEGOTIATIONS


PAYROLL TAXES AND FRINGE BENEFITS EXPRESSED AS A PERCENTAGE OF SALARY TOTALS 54.78% AS A CITY-WIDE AVERAGE AND CONSISTS OF THE FOLLOWING: 30.50% IN PAYROLL TAXES CONSISTING OF 7.65% FICA, AVERAGE OF 18.82% FOR

RETIREMENT CONTRIBUTIONS (21.76% PERS. 14.82% OPSRP GENERAL OR 18.93% OPSRP POLICE), AND 4.03% IN OTHER TAXES (UNEMPLOYMENT LONG TERM DISABILITY, WORKERS COMPENSATION, PEHP, AND TRIMET)

24.28% AS THE AVERAGE COST OF MEDICAL, DENTAL, LIFE AND AD&D INSURANCES

301 OFFICE EXPENSE

MISCELLANEOUS OFFICE SUPPLIES $1,200 ADDITIONAL SUPPLIES FOR IN-HOUSE MEETINGS AND EVENTS $500 SECURITY SYSTEM SUPPLIES: ID CARDS, PRINTER RIBBON, MAINTENANCE ETC. $2,500

307 MEMBERSHIP FEES

LOCAL GOVERNMENT PERSONNEL INSTITUTE CORPORATE MEMBERSHIP (LGPI) $2,333 NATIONAL PUBLIC EMPLOYER LABOR RELATIONS ASSOCIATION (NPLRA) GF/AM @$175 EACH $350 AMERICAN SOCIETY FOR TRAINING & DEVELOPMENT (ASTD) $229 SOCIETY FOR HUMAN RESOURCES MANAGEMENT (SHRM) GF/AM @190 EACH $380 PHRMA (PORTLAND AREA GROUP) $50 IPMA NATIONAL (UP TO 3 EMPLOYEES) $390 CWCG CORPORATE MEMBERSHIP $150 IPMA LOCAL GF $35 PARTNERS IN DIVERSITY $1,000


MILLIMAN'S OREGON PUBLIC EMPLOYERS SALARY SURVEY $600 SURVEYMONKEY ANNUAL SUBSCRIPTION $300 BOll PUBLICATIONS $150 VALLEY TIMES SUBSCRIPTION $75 PECBA SUBSCRIPTION $350

316 ADVERTISING,RECORDING & FILING

RECRUITING AND JOB ANNOUNCEMENTS - VENDOR INCREASES $33,000

Thursday, June 25,201512:59 PM Page 96 of 694






1,930


500


747 7,315


530 3,377 1,550


1,408 2,753


1,712 1,479 2,100


30,447 36,866 44,238

461 SPECIAL EXPENSE

4,729 4,179 4,000


1,341 571

481 OTHER EXPENSES

114 163 360


21,923 47,887 30,000


1,500


93,220 133,079 131,042

CLASS: 25 TRANSFERS


19,546 17,347 20,750

TOTAL CLASS: 25 TRANSFERS

TOTAL PROGRAM: 0534 HR MGMT & EMPLOYEE SERVICES

6AO 906,669 6.40


g:ET &. J

1,930 1,109 1,109

4,422 5,210 5,210

1,550 1,550 1,550

2,060 2,050 2,050

37,427 39,300 39,300

4,850 4,000 4,000

254 360 360

30,000 15,000 15,000

1,500 1,750 1,750

113,921 113,92'1

20,750 15,361 15,361

8136,015

Page 97 of 694

City of Beaverton ~ Finance




PROGRAM: 0534 HR MGMT & EMPLOYEE SERVICES


MONITOR ARMS-(2) $824 MONITOR $285


NO APPROPRIATION REQUESTED FOR FY 15-16


EET

HR ANALYST TO ATTEND HIGHLINE USERS GROUP CONFERENCE $1,900 LGPI CONF (2 EMPLOYEES) $600 IPMA CONFERENCE (AM,GF, NB) $300 ASTD SEMINARS AM $245 LOCAL TRAINING CQNFERENCES $800 SHRM HR GENERALIST TRAINING $1,365


AIRFARE - M1 CANDIDATES (INCLUDES LODGING, MEALS, AND INCIDENTALS) $1,550


TRAINING IS NOW BUDGETED IN THE 321 LINE ITEM


MISC MEETING LUNCHES/HIRING COM. LUNCHES $500 ALL SUPERVISORS MEETING LUNCHES $1,500 PARKING FEES $50


TRANSIT PASS PROGRAM FOR ELIGIBLE EMPLOYEES $39,300

461 SPECIAL EXPENSE

LISTS AND TESTS $1,500 MARKETING MATERIALS FOR JOB FAIRS $1,000 JOB FAIRS $1,500


THIS EXPENSE WAS COMBINED WITH SIMILAR EXPENSE IN THE INSURANCE FUND.

481 OTHER EXPENSES

HR TEAM DEVELOPMENT (9 FTE @ $40 EACH) $360


GRIEVANCE ARBITRATIONS AND ULP HEARINGS $5,000 OUTSIDE LABOR ATTORNEY AND MISC. COSTS $5,000 UNANTICIPATED DIFFICULT EMPLOYEE RELATIONS ISSUES $5,000


HUMAN RIGHTS AWARD, CREATIVE EXPRESSION CONTEST, SPEAKERS FOR CULTURAL CONVERSATIONS, FOOD $1,750


ALLOCATION OF COPIER, GRAPHICS, PRINTING, MAILING, & POSTAGE CHARGES THROUGH REPROGRAPHICS





BP


PROGRAM: 0536 HR ORGANIZATIONAL DEVELOPMENT




13,081 .10 13,579 .10 13,734



17,371 .45 19,574 .45 21,073

277 INTERNSHIP PROGRAM

16,333 40,799 35,000


14,744 16,672 15,333

TOTAL CLASS: 05 PERSONNEL SERVICES



200 100


57,711 58,883 60,000

327 TUITION REIMBURSEMENT

28,956 20,480 43,000


361 402 400


80 100

481 OTHER EXPENSES

22,139 16,825 26,700


3,764 1,095 3,500


913


134,713


34,965 .40 34,965 .40

.10 13,734 13,994 .10 13,994 .10

14,120 .25 14,120 .25

.45 20,288 12,175 .25 12,175 .25

35,000 45,000 45,000

15,494 44,497 44,497

50 100 100

60,000 60,000 60,000

43,000 38,000 38,000

350 400 400

51 100 100

25,700 26,700 26,700

3,500 3,500

922 931 931

Page 99 of 694







FY15-16 REFLECTS REALLOCATION OF 1 FTE TO 50% 140% 1 5% 1 5% IN 001-15-0534/001-15-0536 1 706-40-0015/706-40-0016


FY15-16 REFLECTS POSITION REALLOCATION TO 80%/10%/10%: 001-15-0534/001-15-0536/706-40-0016


FY15-16 REFLECTS REALLOCATION TO 50% 1 25% 125% IN 001-15-0534/001-15-0536/706-40-0016


FY15-16 REFLECTS POSITION REALLOCATION TO 75% 125% IN 001-15-0534/001-15-0536

277 INTERNSHIP PROGRAM

CITY-WIDE INTERNSHIP PROGRAM


PAYROLL TAXES AND FRINGE BENEFITS EXPRESSED AS A PERCENTAGE OF SALARY TOTALS 54.78% AS A CITY-WIDE AVERAGE AND CONSISTS OF THE FOLLOWING: 30.50% IN PAYROLL TAXES CONSISTING OF 7.65% FICA, AVERAGE OF 18.82% FOR

RETIREMENT CONTRIBUTIONS (21.76% PERS. 14.82% OPSRP GENERAL OR 18.93% OPSRP POLICE), AND 4.03% IN OTHER TAXES (UNEMPLOYMENT LONG TERM DISABILITY, WORKERS COMPENSATION, PEHP, AND TRIMET)

24.28% AS THE AVERAGE COST OF MEDICAL, DENTAL, LIFE AND AD&D INSURANCES


00 BOOKS $100


LEADERSHIP AND PROFESSIONAL DEVELOPMENT (SEE BUDGET WORKSHEET FOR MORE INFO) $40,000 CORE BUSINESS COURSES FOR MANAGER AND TEAMS (PPDD, BCP, DIVERSITY AND INCLUSION) $10,000 KNOWLEDGE/SKILLS ENHANCEMENT (PROFESSIONAL GROWTH OPPORTUNITIES ALIGNED WITH CORE COMPETENCy) COMPUTER SOFTWARE CURRICULUM $10,000

327 TUITION REIMBURSEMENT

TUITION REIMBURSEMENT- MORE EMPLOYEES TAKING ONLINE COURSES


REFRESHMENTS FOR TRAINING SESSIONS


MILEAGE REIMBURSEMENT FOR USE OF PERSONAL VEHICLE FOR CITY BUSINESS

481 OTHER EXPENSES

EMPLOYEE EVENTS (INCLUDING COMMUNITY GIVING CAMPAIGN, EMPLOYEE APPRECIATION EVENTS, ETC.) $12,500 SERVICE PINS AND AWARDS $14,000 BRAVO BEAVER~ (MAYOR'S OFFICE) $200


TRAINING DESIGN AND DELIVERY TO SUPPORT SPECIFIC FOCUS AREAS AND NEEDS; DIVERSITY & INCLUSION


HARVEST COURT SPACE RENTAL $913

Thursday, June 25,2015 12:59 PM Page 100 of 694






CLASS: 25 TRANSFERS


7,636 7,092 9,110

TOTAL CLASS: 25 TRANSFERS

7,636 9,110

TOTAL PROGRAM: 0536 HR ORGANIZATIONAL DEVELOPMENT

182,.376 228,963

TOTAL DEPARTMENT: 15 HUMAN RESOURCES DEPARTMENT

9,110 4,389 4,389

4,389

55 223,699 29M71 1,00 298,871 1.00

1;005,571 6.95 1,075,625 6;95 1,135,632 6.95 t,109;714 1,125,042 6.80 1,1:25,042 6:80





BP WORKSHEET & JUSTIFICATION


PROGRAM: 0536 HR ORGANIZATIONAL DEVELOPMENT 41 • OBJECT DESCRIPTION


ALLOCATION OF COPIER, GRAPHICS, PRINTING, MAILING, & POSTAGE CHARGES THROUGH REPROGRAPHICS


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BUDGET PREPARATION 'N'ORJ(S~i SUM Budget Preparation 20

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