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Building a Project Management Information System (PMIS) for the state of Hawai’i Mike Taylor, PMP Founder and CEO
| Date post: | 21-May-2015 |
| Category: |
Leadership & Management |
| Upload: | innovative-e |
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Building a Project Management Information
System (PMIS) for the state of Hawai’i
Mike Taylor, PMPFounder and CEO
Project Overview• The state of Hawaii is embarking on massive business & IT transformation
initiatives over the next decade
• OIMT established Enterprise Project Management Office (ePMO) to provide program and project management services and serve as a Center of Excellence for these initiatives
• ePMO required a centralized project management and reporting system to standardize and streamline various PM related tasks and allow OIMT to monitor the enterprise’s investment portfolios, programs, and projects via a common dashboard
Mike Taylor, PMP• 26 years Business & IT
solutions
• Founded two companies
• Passionate about human capacity to do great things
t: http://twitter.com/iecmike
w: http://innovative-e.com
Challenges
Project Challenges
• Core PM practices and processes are incomplete and/or undefined
• While pockets of expertise exists, organizational project management maturity is low
• Speed, agility, and scalability are critical
Pre PMIS
Workgroup Effectiveness? Enterprise Efficiencies?
Suppliers, Partners...
HR
Legal
Corp Comm
Product Engineerin
g
IT PMO(s)
External3rd Party SaaS,
SharePoint Extranet,
Internal Low Maturity
Departments & Work Groups:
(SharePoint sites, email, etc.) and/or
3rd Party Apps
Internal High Maturity
PPM Solutions?
Executive Visibility/Business Intelligence?
End Goal
PPM Governance
• What does it mean??!• Processes • Control
Approach – Right Size it
Address Different Perspectives
Top Down Considerations
Dashboards & Reporting - Visibility - Accountability & Control
Rapid solution
Foundation for statewide use
Bottom Up Considerations
Project Control - Actionable information - Adoption
PEOPLE No PM
background Basic PM
training PM Certification
PROCESS Ad-hoc PM Process
Standardized
Automated workflows , portfolio reporting
TOOLS Paper, Word,
Excel, Email
Templates, Scheduling and Collaboration Tool
EPM Tools
Level 1: Initial
Level 2: Repeatabl
eLevel 3: Defined
Training, Certification
Business Process Modeling/Automation
(BPM/BPA)
ImplementationSupport
EnhancementsUpgrades
Aligning People, Processes, & Tech
Immediate Solution
Application Management
Continuous Improvement
Sustainable Adoption
PMIS Solution Approach
Solution Based onFed practices & Solutions
Environmental Protection Agency (EPA) – Office of WaterIntranet Portal
Surfaces Project Server and custom data warehouse information
Audience is Executives, PMO managers, and team members
Had to almost perfectly match UX of Federal IT Dashboard
Key Components• Project Server configuration:
Visibility into current and future projects Visibility into project schedule and financial
performance Task updating
• Dashboards & Reporting: Portfolio Rollup and Status Report Project Status Report Resource Allocation Report
PM Dimensions Included
= Included in this project
PPM Governance Addressed
• Acquisition workflow • Agreed to handoff points• Process management • System controls• Much opportunity for improvement
Results
Key Milestones• Core system up and initial PM training in < 4 months• Additional customizations and UX completed• Four core programs and new groups onboarding over
next few months
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Current and Future Platform Capabilities
Project Management Extranet Yammer Ready
Microsoft Project Server and SharePoint 2013
Future LOB Integration
“For the first time, the state has a way to visualize and manage
programs and projects in a central place”
Source: Top Management in OMIT
Alanui
Executive Dashboards
Program Status
Program Detail
Project Status
Q & A
Thank You!
