Building Campus Customers Through

Training

Procurement Department

Candace MiskoProcurement Technology Team Analyst

Jonathan BarberData Analytics Manager

Catherine ThartStrategic Sourcing Manager

Procurement Department

Multiple Ways To Educate The University Community

(Our Customers)

Procurement Department

• How To Buy• What You Buy• Why These Matter

Procurement Department

• How To Buy Purchasing methods (other than

purchase orders) available to various campus units and how to locate suppliers that fill their needs

Procurement Department

• SunRISE Branded SciQuest eProcurement tool used to

purchase goods from contracted suppliers. We aim to make this experience similar to shopping on Amazon™

Procurement Department

Procurement Department

• SunRISE users On-campus monthly trainings are offered

by Procurement as well as WebEx offerings, one on one trainings and staff meeting training sessions.

Procurement Department

Procurement Department

Procurement Department

• P-Card Purchasing Card program and online

system; the P-Card is ASU’s preferred method for purchasing low dollar goods and services.

Procurement Department

Procurement Department

• P-Card users Required online training covering

program basics and system tutorial; non-mandatory in-person training also offered

Procurement Department

Procurement Department

• Quick Guides Building snap shots of how to’s on

SunRISE and P-Card systems

Procurement Department

• Procurement Advisory Board

Began with P-Card users and expanded to roles/users within business units who purchase for departments

Quarterly meetings Discussion around policies, changes, updates,

feedback, best practices and small trainings

Procurement Department

• What You Buy Departments may not have detailed

insight into where their money goes when it comes to goods and services. Fund accounting based financial systems often make reporting on this difficult.

Procurement Department

College of Public Programs

Spend Analytics FY14

Procurement Department

Total FY14 Spend for External Goods & Services

(Excludes $ spent with internal vendors such as IT/Facilities)

$4,198,904

Procurement Department

Procurement Department

Top 25 Vendors By Spend Spend $TARGET CORPORATION 171,135.00$ PINAL COUNTY SCHOOL 134,275.00$ PHOENIX INDIAN CENTER INC 129,376.00$ THE LANGHAM SHENZHEN 117,653.00$ CCS PRESENTATION SYSTEMS 107,776.00$ PREVENT CHILD ABUSE-VERMONT 68,750.00$ BHUTANESE COMMUNITY IN ARIZONA 68,500.00$ CANON BUSINESS SOLUTIONS-CENTRAL, INC. 65,501.00$ DELL INC. 63,417.00$ MARRIOTT INTERNATIONAL INC 62,162.00$ REX HOTEL 61,015.00$ LENOVO 58,705.00$ TRANSPERFECT TRANSLATIONS 56,190.00$ UNITED AIRLINES 56,091.00$ ONEIL ASSOCIATES INC 53,233.00$ HILTON WORLDWIDE 53,124.00$ US AIRWAYS 52,281.00$ WWW.CROWNDMC.COM 47,570.00$ AMAZON.COM, INC 47,268.00$ HYATT CORPORATION 46,474.00$ ARTCRAFT INC 45,015.00$ ARAMARK CORPORATION 44,965.00$ LANG PRINTING AND MAILING 44,385.00$ FIFTH COLLEGE CONSULTING INC 41,667.00$ PC/NAMETAG 41,468.00$ Grand Total 1,737,996.00$

Procurement Department

Procurement Department

Procurement Department

• Why These Matter Knowing what and how departments are

purchasing helps identify strategic sourcing opportunities

Procurement Department

• Strategic Sourcing Use entire university spend in a category

to maximize savings Larger $ volume being spent means

better pricing, better customer service

Procurement Department

• Maintenance, Repairs and Operations

Many vendors, multiple departments, few contracts

Identified $5M+ in spend on supplies

Procurement Department

• Discussed Situation with All Involved Departments

Agreement was reached to consolidate this category with one vendor who can provide a complete solution

Procurement Department

• Scientific Laboratory Supplies

Many vendors, multiple departments Identified $24M in spend

Procurement Department

• Included Multiple Departments on RFP Committee

Agreement was reached to consolidate this category with one primary vendor who can provide hotlist items and a secondary vendor

Procurement Department

• Desktop and Laptop Computers

Departments buying on their own, no standards in place

$4.1M spend for FY15

Procurement Department

• By Working With IT Groups Across Campus

Developing case for standardized hardware and more centralized service model

Procurement Department

Procurement Department

• How To Buy eProcurement and P-Card Training,

Procurement Advisory Board

• What You Buy Department Spend Analysis Reports

• Why These Matter Identify Strategic Sourcing Opportunities

• Allows Us To Develop Working Relationships With Departments, Build Trust and Provide Them With Specific People To Contact When Issues Arise; Procurement Adds Value Instead Of Being Administrative Unit

Procurement Department

How Are Your Schools Doing This?

Procurement Department

Questions?

Procurement Department