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Building Effective Discovery Tools for Building Effective Discovery Tools for Academic Promotion and Tenure Academic Promotion and Tenure
EvidenceEvidence
The Added Value of ETD andInstitutional Repository
Metadata, Citations and Access
IntroductionIntroduction
• How do we engage faculty to have a positive experience with the IR?
• ETD Experience and graduate student success
• Faculty promotion and tenure process
• IR as official record of deposit
• Build convenient tools for faculty
Electronic Institutional Document Repository
Theses & Dissertations (eTD Program)Graduate Research
Electronic Scholarly Resources Archive (eSRA)
Faculty Research,Administrative Reports,
Student Programs
Honors Theses(eHT Program)
Undergraduate Research
West Virginia UniversityeIDR
University Libraries
Background and SupportBackground and Support
• Top down support
• Student programs success
• History of collaboration
• IR is work in progress
WVU 2010 Strategic PlanWVU 2010 Strategic Plan
• “A University that understands the nature of permeable boundaries looks simultaneously inward and outward as it considers ways to foster a vital intellectual climate. Permeable boundaries value the influx of new ideas and new people, invite collaboration across disciplines, and extend knowledge and ideas beyond the walls of the institution. Such sharing and exchange of ideas and the people who possess them are important to advance learning and foster innovation .”
WVU CollaborationWVU Collaboration
• University Libraries• Office of Academic Affairs and Research / Provost• Office of Graduate Education• Office of Information Technology• Office for Institutional Advancement• Office of Technology Transfer• Honors College• ETD Task Force• NDLTD Consortium• WVU Faculty, Students and Staff
Electronic Theses and Dissertations Electronic Theses and Dissertations (eTD)(eTD)
•Required electronic submission since 1998•Over 7 million ETDs served (1 million hits average / year)•Over 100 countries access WVU research•ETDs are accessed 145,000% more than print documents•Over 3,000 documents in the collection (500 / year)•81% of the collection is available without restriction•Most popular ETD accessed over 15,000 times•Excellent promotional tool for students and departments
813
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200,000400,000
600,000800,000
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WVU ETDs are accessed 145,000%
more than print documents
WVU Print vs. ElectronicThesis & Dissertation Access
1998-99: Print
2000-01: Electronic
Electronic Honor’s ThesesElectronic Honor’s Theses(eHT)(eHT)
• Undergraduate senior projects, technical reports, capstone experiences
• Over 900 students in WVU Honors College• Thesis submission required as of Fall 2005• eHT program will use online submission process to
create digital collection• Excellent promotional tool for students and departments
Electronic Scholarly Resources Electronic Scholarly Resources Archive (eSRA)Archive (eSRA)
• Faculty technical reports / white papers, pre-prints, post-prints
• Conference / Symposium proceedings• Departmental Showcase Venue• E-Portfolios• Administrative Reports• Excellent promotional tool for faculty and departments
Electronic Scholarly Resources Archive
WVU eIDR Web InterfaceWVU eIDR Web Interface
The FutureThe Future
• Completed RFP for commercial IR vendor & system– Standards compliance– Avoid over-dependency on in-house operation
and key personnel
↓
↓↑
System Indices Required:
Record ID Number & Date/Time Stamp of last record update (date of approval)
WVU EIDR Database
Metadata Compiled via OAICat Software
WVU Open Archives InitiativeProtocol for Metadata Harvesting
MARC21-XMLRecords Derived
Provides Metadata to
OAI Harvesters & Automated Cataloging Records for
MountainLynx
Input Library Catalog Input Library Catalog Bibliographic RecordsBibliographic Records
Open AccessOpen Access
Self-Acknowledged Archiving of Research = 2-5 Times Increased Scholarly Citations
WVU ETD Collection Web Distribution 1998 - 2006
No Access0.32%
World81%
Campus Encrypted
2%Campus Only17%
Justification and GoalsJustification and Goals
• SCOPE (Scholarly Communications Outreach Program for E-Documents)
• Promote enhanced scholarly communication– Information Literacy / Marketing Strategies
• Enhance record-keeping & accountability
• Provide infrastructure for integrated approach to digital collections on campus
Research & Economic ImpactResearch & Economic Impact
•Generate & disseminate new knowledge, techniques, scholarly & creative works•Promote economic development through technology transfer
1998-99
1999-00
2000-01
2001-02
2002-03
2003-04
2004-05
2005-06
2006-07
0
500
1000
1500
2000
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CumulativeNumber of
Submissions
Fiscal Year
WVU IR Submissions Growth
0
200000
400000
600000
800000
1000000
1200000
Number of Hits (document downloads)
1 2 3 4 5 6 7 8 9 10
Year
Overall ETDs Accessed
7,713,494
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
Number of Hits
Cumulative ETDs Accessed 1998 - 2007
WVU IR Submissions by Year
0
50
100
150
200
250
300
350
400
450
500
1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07
Fiscal Year
Nu
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ub
mis
sio
ns
ETD
EHT
ESRA
Let us promote your academic career!Electronic Scholarly Resources Archive
- We’ve made it…
Academia can be a real jungle!Electronic Scholarly Resources Archive
- With our help, you can be a…
Open Access…Open Access… “And by the year 2000, I predict that it’s
going to arrive. People suddenly are going to understand the meaning of what they need to do. This means they are going to share information freely with one another. People who are now holding information to themselves[…] they’re going to give it all because other people are looking for that information so that something can be developed to heal our world.”
- Chief Jake Swamp, Mohawk Nation(from Schein, Anna M., ed. White Pine Spirit of Peace: The WVU Peace Tree, 73)
Creative Commons defines the spectrum of possibilities between full copyright — all rights reserved — and the public domain — no rights reserved. Our licenses help you keep your copyright while inviting certain uses of your work — a "some rights reserved" copyright.
RecommendationsRecommendations
• Work with your system
• Initial voluntary phase– Information Literacy Campaign
• Eventual mandatory submission policy
• Web 2.0 & beyond
• Listen to what they want
• Engage faculty with useful resources
Don’t worry, be happy!Don’t worry, be happy!
WVU ETD Program URLsWVU ETD Program URLs• WVU ETD Program
www.wvu.edu/~thesis
• WVU Guide to the Preparation of Theses and Dissertationshttp://www.libraries.wvu.edu/theses/
• WVU eIDR Systemhttp://eidr.wvu.edu/
Presented by John H. Hagen,WVU Libraries
ETD 2007 SymposiumUppsala University,Uppsala, Sweden
15 June [email protected]