OptimizedStaff Scheduling

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Automatic and Optimized Staff Scheduling Generator

Bullet Staff Scheduler (BSS), developed by Bullet Solutions, specialist in operations research and in combinatorial

optimization, is a software whose main function is to automatically optimize the allocation of the employees in your

Organization.

It was conceived as an operational tool, yet strategically important, and is based on a decision support system that

will allow you to make the most of your resources. This allows improved predictions on the working needs of your

Organization, through the different periods of affluence.

It still allows a more efficient control of schedules, changes and absences of employees, proposing, in real time, an

alternative to the resolution of these unexpected issues.

The integration of powerful automatic and intelligent algorithms will allow a significant reduction in operating costs

as well as significant improvements in the planning quality, which will be translated into higher rates of profitability

for your Organization.

The intelligent calculation engines are the distinguishing feature of this software. Its ability to manage all the variables

and constraints integrated in the system and subsequently returning an optimized planning solution, makes the

implementation of this management tool essential.

In addition to the expected impacts in terms of profitability, the use of this software will directly impact on the motiva-

tion of the employees and, therefore, in the quality of customer service.

BSS is prepared for an easy integration with different sectors of activity, which will allow bringing a new dynamic

efficiency and saving costs to your Organization.

Forecast of resource working needs

Based on a strong component of forecasting needs, staff allocation is managed according to the

anticipated demand for the different times of day, days of the week and months of the year, starting

from any historical data available.

Automatic and optimized scheduling generation

Respecting a set of internal constraints of the Organization, legal rules and objectives, the working

schedules are generated taking into account a number of factors such as: the maximum number of

consecutive working days; a balanced distribution of the workload; preferences in the schedules of

the employees; among many others.

Intelligent manual editing

Allows manual adjustments guided by an intelligent decision support system. The application pro-

vides information regarding the desired changes, returning feasible solutions in order to ensure an

optimized management of your Organization.

Daily monitoring of scheduling execution

Facilitates the daily monitoring of the schedules execution, enabling to perform necessary day to

day changes, such as exchanges between employees, marking absences, replacements or generate

schedules for possible new employees in the team.

Integrated communication

Includes an internal communication system which ensures that the information reaches each recipi-

ent and that no changes go unnoticed for both managers and employees.

Reduction of errors in planning

Reduction of errors in planning that leads to a lack or an excess of employees and represent signifi-

cant operational and opportunity costs.

Features

• Forecast resource needs based on historical data;

• Automatic and optimized allocation of employees to working needs;

• Intelligent tool for manual editing of schedules;

• Possibility to generate schedules for any period of time;

• Tool for daily monitoring of scheduling execution;

• Identification of lack or excess of resources according to the existing

working needs;

• Automatic adaptations of the employees working hours according to

demand peaks;

• Possibility to set different qualifications per employee;

• Management tool for scheduling restrictions;

• Possibility of adding teams and make joint generations, allowing

employees of the involved teams to be temporarily used elsewhere,

fulfilling specific working needs.

Benefits

• Costs reduction resulting from an appropriate and optimized re-

source management;

• Accurate prediction of working needs;

• Increased Quality of customer service;

• Selecting the most suitable employee according to specific working

needs;

• Increased employee satisfaction and productivity;

• Flexibility in controlling, monitoring and editing schedules;

• Speed in obtaining efficient solutions;

• Reports and extraction of important performance indicators;

• Quick resolution of unexpected issues (i.e. Absences).

OptimizedStaff Scheduling

Bullet Solutions

Rua Calouste Gulbenkian, N.º 52, 2º Andar, Sala E9 4050-144 Porto, Portugal

(+351) 226 099 612 || (+351) 937 970 033business@bulletsolutions.com

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