Burning Hearts Emmaus Official Weekend Schedule Walk to Emmaus Hanging Rock Campground Time & Duty Schedule to be used by ALDs, Agape Head & Kitchen Head Only Team Times & Duties listed in Blue Agape Team Duties listed in Red Timekeeper – Talk Presentation Radio – Alert Music for Speaker – THURSDAY’S SCHEDULE (Arrival) 1:00 P.M. Anyone of team who can arrive early to help set up. Check Storage Room in Chapel for Supplies Agape Feast Decorations in Dining Hall (Must be kept out of sight) Agape Room Tables to the back of Conference Room Distribute Radios ________________________________________ Prepare Communion for Team ________________________________________ 2:00 P.M. Team arrives. Report to Conference Room. Make up Pilgrim’s Crosses and hang on big Cross _________________ Set up Conference Room. (Utilize as much storage as possible) How? _____________ 7/5/2022 1
Transcript
Burning Hearts Emmaus Official Weekend ScheduleWalk to Emmaus
Hanging Rock Campground
Time & Duty Schedule to be used by ALDs, Agape Head & Kitchen Head Only
Team Times & Duties listed in Blue Agape Team Duties listed in Red
Timekeeper – Talk Presentation Radio – Alert Music for Speaker –
THURSDAY’S SCHEDULE (Arrival)
1:00 P.M. Anyone of team who can arrive early to help set up.
Check Storage Room in Chapel for SuppliesAgape Feast Decorations in Dining Hall (Must be kept out of sight)Agape RoomTables to the back of Conference Room
Prepare Communion for Team ________________________________________
2:00 P.M. Team arrives. Report to Conference Room.
Make up Pilgrim’s Crosses and hang on big Cross _________________Set up Conference Room. (Utilize as much storage as possible) How? _____________Podium, TV, DVD, and Movie. Double check them and que up tape. Who will beresponsible? __________________________________________________________
Be sure that our overhead projector is set up.Have spare available in storage area.
Set up for Sponsor’s Hour. Where? (Chapel) _____________________________Communion _____________________________Crosses __________________________________Prayer rails _______________________________Pews__________________________________________Set up Conference Room for Send Off. ______________________________________ _____________________________________________________________
Help make up nametags and purple books for Pilgrims & Team. _______________Name Tags, Purple Books, Toe Tags – all Placed in Envelope to Hand Out
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THURDSAY’S SCHEDULE (continues)
Find or Make a Poster for ‘My New Friend’ _________________________________Set up Team Prayer Chapel _____ ___________________________Set up Agape Room ______________________________________________________
Make up Table boxes and move to back of Conference Room. __________________ ______________________________________________________________ ______________________________________________________________
Make up Needs basket for each sleeping area– 8 to 10-soaps, shampoos, toothpastes,A few toothbrushes, combs, aspirins/Tylenol/Advil, antacids... Include several earplugs. ________________________________________________________
Begin sorting Agape. _____________________________________________________
Move Kitchen Table Agape/Placemats to kitchen. ____________________________
4:30 P.M. Team Meeting. Report to dining hall
5:00 P.M. Dinner for Team
5:30 P.M. Communion Services for Team Members
6:00 P.M. Final preparation for Pilgrims arrival.
6:30 P.M. Agape Team prepares refreshments for Pilgrims’ arrival in Conference Room.
7:00 P.M. Arrival of Pilgrims Board Rep. (collect fees) ____________________________ Registration of Pilgrims - Names/Address/ Name Tag – - Bunk Assignment - - Medicines - - Toe Tag, Purple Book – ALL TEAM MEMBERS (Not Asst. Table Leaders--ASSIST PILGRIMS. Help Pilgrims take their luggage to their rooms. Post their toe tags clearly Stay with Pilgrims. Do not congregate as a team. BE JESUS TO THE PILGRIMS. **72 Hour Prayer Vigil Begins**
7:15 P.M. Begin moving Pilgrims and Team Members to the Conference Room.
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7:30 P.M. Call Out LAY DIRECTOR_________________________ Community leaves (Including Kitchen and Agape) Only pilgrims and Conference room team included THURSDAY’S SCHEDULE (Continued)
Asst. Lay Dirs. _____________ and ________________ Preside over introductions. Introduce each other as example. (NAME, FAMILY, HOBBIES AND / OR INTERESTING FACT)
Asst. Lay Dir. _________________ Introduces Spiritual Director Spiritual Director introduces other clergy. Spiritual Director defines his role for the weekend. Spiritual Director introduces Lay Director.
8:00 P.M. Lay Director’s Talk –
8:15 P.M. Very Short (Bathroom) Break
8:20 P.M. Film: “IN REMEMBRANCE’. After film: Spiritual Director’s Comments Lay Director leads prayer.
10:00 P.M. Meditative Song _ Music Team_____________ Dismissal by Lay Director / Pilgrims go to bed in silence.
10:15 P.M. ALL Team members (except Asst. Table Leaders) set up Conference Room (No Kitchen) (IN SILENCE) Set up Tables _________________________________________________ Place chairs and tie on pads. _____________________________________ Break down Sponsors Hour ______________________________________ Clean Communion Chalices. ______________________________________ Wash Coffee Pots. ______________________________________________ MOVE CROSSES TO TEAM CHAPEL!! _______________________
10:30 P.M. Team meeting in conference room (Team Members) Total Pilgrim List from _____________ Final discussion of Table Assignments. Reminder for Clergy or ALD to replace TL during their during their talk Table Leaders may pray over their Table Team to bed – IN SILENCE
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FRIDAY’S SCHEDULE Timekeeper – Talk Presentation – Radio Alert Music for Speaker – Fill in: 5:50 A.M. ALD in charge of Wake Up & Time All Day: ______ 6:00 A.M. ALDs, Agape team, Lay Director, Clergy get up. Set up Communion in Main Chapel.
6:30 A.M. ALD __________ __________ Awakens Team and Pilgrims Prayer at chapel for team.
7:00 A.M. Bell to assemble in Chapel ______________________
Transportation to Chapel for Special Needs. __________________________
7:15 A.M. ALDs and Agape Team check rooms for stragglers.
Report to Chapel – IN SILENCE Morning Prayers – Lay Director. Liturgy of the Word and communion – Spiritual Director Meditation: PRODIGAL SON – Spiritual Director Prayers – Lay Director-
SILENCE IS OVER – Go to Breakfast – ALD_____________Check with Kitchen
Clean up Chapel and Communion Chalices ________________________ Set up Refreshment Table _______________________________________ Make Fresh Coffee _____________________________________________
7:50 A.M. Transportation to Dining Hall for Special Needs ___________________
8:00 A.M. Breakfast in Dining Hall Prayer before and after meal – LAY DIRECTOR- NEEDS LIST – ALD __________________ Short Break – Report to Conference Room.
All talk Agape for the day in Prayer Chapel (List for day) Talk # 1 _____Priority – __________________ Talk # 2 _____Prevenient Grace-___________ Talk # 3 _____Priesthood- __________________ Talk # 4 _____Justifying Grace- ____________ Talk # 5 _ Life of Piety- ________________
Brief walk through restrooms. Check toilet paper & supplies. _________ Check Kitchen & Refreshments __________________________________ Make Fresh Coffee. ____________________________________________
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FRIDAY’S SCHEDULE (Continued)
8:30 A.M. Speaker-____________________ to Chapel with Prayer Partner Transportation to Kitchen for Speaker __________________________
Anyone for Prayer Support? – _________________________________ Talk Agape – _____________________
8:45 A.M. Transportation to Conference Room for Special Needs _____________
8:50 A.M. BELL – Team and Pilgrims in Conference Room. LAY DIRECTOR TALK- Table Assignments – Lay Director- Light Speaker Candle Introduction of Speaker – Lay Director-
9:15 A.M. Talk #1 PRIORITY ____ ______________________________ (Cross to be taken with speaker for talk.) Return Cross to Chapel and end with prayer with Support Person(s) Speakers do not return to tables until poster time is over. Each person prepares a one-sentence summary. Discussion of Talk (15 min) – Person opposite Table Leader is the Secretary. ASSISTANT TABLE LEADER IS FIRST SECRETARY.
9:55 A.M. Spiritual Director or other clergy to Dining Room for Prayer & Communion with Kitchen & Agape Teams . Silent Meditation (2 Min) Summary (5 min.) Posters (20 min.)
10:30 A.M. Group pictures: _____________________to take pictures 1st – Total Team & Pilgrims, then by individual Groups. Group: 1st – Table of Grace, 2nd – Music, 3rd – Tables – 4th Break – Agape have refreshment table available
10:45 A.M. Speaker _______________ to Chapel with Prayer Partner(s) Anyone for Prayer Support? _________________________ Talk Agape. –___________________________
10:50 A.M. Bell – Return to Conference Room ALD __________________________introduce Music Team.
11:00 A.M. Musicians teach “DE COLORES” AND Sing Hallelujah” Share history behind ‘DeColores’ (Skit?) Advise Pilgrims they are to remain quiet between singing & introduction of Speaker on all talks. Rotate Tables –_______Music Team_____________________
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FRIDAY’S SCHEDULE (Continued) .11:10 A.M. ALD_______ ___________ “With a clean sheet of paper, etc”. Light candle / Introduction of Speaker
11:15 A.M. Talk #2 PREVENIENT GRACE - _________________________ Prayer to the Holy Spirit Silent Meditation (2 min.) Discussion (15 min.) Summary (5 min.) Posters (20 min.) BREAK – if time allows
12:15 P.M. ALD ___________check with kitchen to see if lunch is ready. BELL to report to the Conference Room ___________________
12:20 P.M. Transportation to Dining Hall for Special Needs_____________________
12:30 P.M. Lunch Sing ‘DeColores’ on way to Dining Room. In charge of Meal Time: ALD ________________________ MUSIC TEAM teaches grace song for before & after meals Sing Grace before meal. ALD ____ _________ has Joke Time. (give explanation; Have Team Members ready to ‘break the ice’) Sing Prayer of Thanksgiving. Check Kitchen & Refreshments. ________________________________ Make Fresh Coffee ___________________________________________ Check Bathrooms _____________________________________________
1:15 P.M. Break – if time allows Speaker __________ to Chapel with Prayer Partner Fills in at table Transportation to Conference Room for Special Needs _________________
Anyone for Prayer Support? – _____________________________________ Talk Agape – _______________________
1:20 P.M. BELL – Report to Conference Room….
1:30 P.M. Rotate Secretaries __________Music Team_________________________ Musicians lead singing – time permitting “SING HALLELUJAH”
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FRIDAY’S SCHEDULE (Continued)
1:40 P.M. ALD _____ _ ____________ “With a Clean Sheet of Paper, etc.”
1:45 P.M. Talk #3 PRIESTHOOD OF ALL BELIEVERS _ _____ ________________ fills in at the table (Prayer to the Holy Spirit) Silent Meditation (2 min.) Discussion (15 min.) Summary (5 min.) Posters (20 min.)
2:30 P.M. Speaker ________________________ to Chapel with Prayer Partners Anyone for Prayer Support? – __________________________________ Talk Agape. –_________________ Small Break--Be sure Community Agape letters and Prayer Vigil are in Conference Room
2:45 P.M. BELL – Report to Conference Room…______________. Rotate Secretaries ________Music Team__________________________ Musicians lead singing – time permitting. “SING HALLELUJAH”
2:55 P.M. ALD _______ _________ “with a clean sheet of paper, etc.” Light Candle; Introduce Speaker
6:00 P.M. Speaker ________to Chapel with Prayer Partner Anyone for Prayer Support? – ________________________ Talk Agape – ___________________
6:10 P.M. Transportation to Conference Room for Special Needs _________________Special Instruction for Chapel Setup? _____________________________________Meditation Friday Night________________________________________________ __________________________________________________________________
6:15 P.M. BELL – team and Pilgrims report to Conference Room Rotate Secretaries ___________Music Team_________________________ Musicians lead singing – time permitting “SING HALLELUJAH”
6:25 P.M. ALD __ ______________ “With a Clean sheet of paper, etc.”, Light candle; Introduce Speaker
6:30 p.m. Talk #5 LIFE IN PIETY - _________________ fills in at table ( FIRST LEG OF STOOL) Silent Medatation (2 min)
(No discussion or posters until after LD talks and chapel visit)
7:00 P.M. Lay Director’s Talk ________ __________________________ Check Chapel set up_________Normal______________ Transportation to Chapel for Special Needs _________________________
7:10 P.M. All Conference Room to Chapel – Lay Director Emmaus Road Prayer Experience – Spiritual Director
7:25 P M. Transportation to Conference Room for Special Needs __________________7:30 P.M. Return to Conference Room
Agape set up Chapel for 10pm prayers in the chapel
8:25 P.M. BELL – Report to conference Room - Read more Agape Letters
8:30 P.M. Posters, Summaries & Skits (3-5 given by each table) ___________Music Team_____________MC
9:50 P.M. Music – Time permitting 10:00 P.M. Chapel for Prayers – Lay Director – Spiritual Director’s Talk Meditative Solo by Music Team – Dismiss to bed – Lay Director-
10:30 P.M. Team meeting in Conference Room (ALD’s., B. Rep., Clergy, Table Leaders, Head Kitchen/Agape) Reminder for Clergy or ALD to replace TL during their during their talk Team to Bed.
Put out table Agape ________________________________________ Wash Cups & Coffee Pots ___________________________________ Close Refreshment Table & Kitchen ___________________________
ALDs and BOARD REP set up Book Table quietly
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Timekeeper – Talk Presentation – Radio – Alert Music for Speaker – Fill in:
SATURDAY’S SCHEDULE
5:50 A.M. ALD in charge of Wake Up & Time All Day: _______________
6:00 A.M. ALDs, Agape Team, LD, Clergy get up.
All talk Agape for the day to Prayer Chapel (List for day) Talk #6 _____Grow Through Study-_____ Talk #7 _____ Means of Grace- _________ Talk #8 ______Christian Action- ________ Talk #9 ______Obstacles to Grace- ________ Talk #10 _____Discipleship-___________
Set up Refreshment Table _____________________ Make Coffee ________________________________
6:15 A.M. ALD ____________________ Awakens Team & Pilgrims with music.
7:00 A.M. BELL – team & Pilgrims assemble in Chapel-- ALD ______ _____check rooms for stragglers
7:10 A.M. Transportation to Chapel for Special Needs. _______________________
7:15 A.M. CHAPEL Morning Prayers – Lay Director- Meditation: FOUR RESPONSES TO CHRIST – Spiritual Director
ALD _____________checks to see if meal is ready
7:40 A.M. Transportation to Dining Hall for Special Needs: ___________________
7:45 A.M. Breakfast – Dining Hall Sing Grace before and after meal JokeTime-Time-permitting____________________ALD t to lead.
Set up for Dying Moments. Communion _______________________________________________ Baskets and Tissues ___________________________________ Special Instructions: Monitor Chapel Temperature!
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SATURDAY’S SCHEDULE (Continued )During the day – Make up Pilgrim Packets. Include the following:
1. Points to Remember2. Sponsorship.3. History of Emmaus.4. Recommended Reading List 5. Application Form (1) 6. Current Emmaus Newsletter(?) & Website Information7. Emmaus Brochure8. Upper Room Current Issue and/or Alive Now9. Day Four10. Request to serve on Team (service sheet)11. Pictures –1 Conference Rm. Picture, 1‘Service areas’ & 1 Table Picture
Make up at least one extra packet for the Spiritual Director to Demo. Check bathrooms _________________________________ Set up Refreshment Table ________________________________________ Make Fresh Coffee ______________________________________________ 8:00 A.M. Speaker _______________________ to Chapel with Prayer Partner Transportation to Kitchen for Speaker ___________________________
Anyone for Prayer Support? __________________________________ Talk Agape. ______________________________________________
8:15 A.M. Short Break Transportation to Conference Room for Special Needs. ______________
8:25 A.M. BELL – Team & Pilgrims report to Conference Room----- Rotate Secretaries – _____Music Team_________ Music – “SING ALLELUJAH” Remind everyone to be quiet before speaker. ALD _____________”with a clean sheet of paper, etc.) Light Candle / Introduce Speaker
8:30 A.M. Talk #6 GROWTH THROUGH STUDY __________ ____________ (Second Leg of Stool) LEAVE CROSS ON PODIUM Silent Meditation (2 min)
9:55 A.M. ALD _____________”With a clean sheet of paper, etc.” Light Candle / Introduce Speaker 10:00 A.M. Talk #7 MEANS OF GRACE _____________________________ Prayer to the Holy Spirit10:50 A.M. Transportation to Chapel Room for Special Needs ____________________
11:00 A.M. To Chapel in SILENCE (Leave cross on Podium) DYING MOMENTS – COMMUNION SERVICE Agape Team be sure to get Support Person from Prayer Chapel
11:40 A.M. ALD ______________ check with kitchen to see if lunch is ready.
11:50 A.M. Transportation to Dining Hall for Special Needs. __________________
12:00 P.M. “DeColores” on way to Dining Room for lunch ALD ___________________________________ in charge Sing Graces before and after meal Joke Time Table Agape ____________________________________________ Bed Agape _____________________________________________ Check Refreshment Table. _________________________________ Make Fresh Coffee _______________________________________ Check Kitchen ___________________________________________ Check Bathrooms _________________________________________ Cover Conference Room Windows ___________________________ Cover Chapel Windows ____________________________________
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SATURDAY’S SCHEDULE (Continued)
12:40 P.M. LONG BREAK – Announced by: ALD ___________________ Rest and/or exercise (30 min.) Transportation to Conference Room for Special Needs ________________
1:20 P.M. BELL – Team & Pilgrims to Conference Room…
1:30 P.M. Questions of Means of Grace Talk
Community begins to arrive to set up for Agape Feast
1:40 P.M. Spiritual Directors explain Table Chapel Visits ALD ______________________ schedules times for Chapel visits. Make sure Table Leader takes table Cross for Chapel visit. Visits begin during Poster Time.
2:00 P.M. Speaker ______________to Chapel with Prayer Partner fill in at table Anyone for Prayer Support?_______________________________________ Talk Agape____________________________________________________
Chapel Visits by Tables
2:25 P.M. Rotate Secretaries ________Music Team___________________________ “SING HALLELUJAH” ALD _______ ___________ “With a clean sheet of paper, etc. “ Light Candle / Introduce Speaker
2:30 P.M. Talk #8 CHRISTIAN ACTION __________________________ fill in at table Prayer to the Holy Spirit Silent Meditation (2 min) Discussion (15 min.) Summary (5 min.) Posters (20 min)
Chapel Visits by Tables
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SATURDAY’S SCHEDULE (Continued) Break (If time permits)3:00 P.M. Speaker _______ ____________________to Chapel with Prayer Partner Anyone for PrayerSupport?____________________________________ Talk Agape. _______________________________________________
3:45 P.M. BELL – Team & Pilgrims to Conference Room Rotate Secretaries _________Music Team_______________________ “SING HALLELUJAH”
3:55 P.M. ALD ____ __ ___________________”With a clean sheet of paper, etc.” Light Candle / Introduce Speaker
4:00 P.M. Talk #9 OBSTACLES TO GRACE - _____ ______________________ Prayer to the Holy Spirit Silent Meditation (2 min.) Discussion (15 min.) Summary (5 min.) Posters (20 min.)
Chapel Visits by Tables
5:00 P.M. ALD ________________ check with kitchen to see if dinner is ready.
Transportation to Dining Hall Room for Special Needs.__________________ -Sidewalk_______________, -Door___________________, -Conf Room____________________-send by table. Table Assignment after they are greeted_______________________.
5:10 P.M. Sing “DeColores” on way to dinner. Dinner – AGAPE FEAST – Lay Director introduce Special Servers Sing Grace before and after meal Table Agape ______________________________________ Bed Agape _______________________________________ Check Refreshment Table ___________________________ Make Fresh Coffee _________________________________ Check Kitchen _____________________________________ Check Bathroom ____________________________________
5:55 P.M. Speaker ____ ___________to Chapel with Prayer Partners___________ fill in at table
Anyone for PrayerSupport?__________________________________ Talk Agape. ______________________________________________
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ALD ______________________ introduces entertainment. ‘Hey Delores! Skit’ __________________________________ Team
SATURDAY’S SCHEDULE (Continued)
6:15 P.M. BREAK – From this point forward, all times are approximate as we will have the first table moving through candlelight at 9 p.m. SHARP! Followed by Tables 2,3,4, & etc. immediately. The Table Leader will lead the Table and the Assistant Table Leader will follow to keep his/her table moving thru Community.
6:15 P.M. Transportation to Conference Room for Special Needs. __________________
6:20 P.M. BELL – Team & Pilgrims to Conference Room….
6:25 P.M. Rotate Secretaries ___________Music Team__________________________ Sing Hallelujah ALD _________ ______”With a clean sheet of paper, etc.”, Light Candle and Introduce speaker
6:30 P.M. Talk #10 DISCIPLESHIP - __ ______________________ fill in at the table Prayer to the Holy Spirit Discussion (15 min.) Summary (5 min.) Posters (20 min.)
Setup for Candlelight. (Can be done throughout the day) (Diagram) Set up Communion ______________________________________________ Take Music Books to Chapel _______________________________________ Set up Sign-in Tables _____________________________________________ Set table for candle and battery sales _________________________________ Set up chairs for Community _______________________________________ Cross on Floor – ready at back corner of Chapel ________________________ Heaters? _______________________________________________________ Prepare Luminary Jugs ____________________________________________ Put out Agape Collection Boxes _____________________________________
7:45 P.M. Posters, summaries and skits (3-5 given by each table) MUSIC TEAM WILL MC
Set out Luminaries ______________________________________________ Candlelight assignments __________________________________________ _________________________________________________________ _________________________________________________________
SATURDAY’S SCHEDULE (Continued)
Direct Community in Candlelight ___________________________________ (Monitor Time)
8:45 P.M. BREAK – Bathroom and get jackets/coats - Announce to stay in Bed Sunday Morning _ALD-
8:55 P.M. BELL – Prepare for Candlelight 2 ALD’s at Chapel door__ 2 ALD’s–at Conference Room_ Music Team: Keep Group singing as Time and Exits Match
Transportation to Chapel for Special Needs–Candlelight _____________ 1 ALD at the corner – Clergy outside of conf room door and inside chapel door
9:00 P.M. Go to Chapel for Candlelight (1st Table MUST be on way to Chapel by 9 SHARP!) Keep Tables moving quickly -Time Keeper: When Pilgrim reaches edge of conference room send next pilgrim.
Candlelight Totals, and light to Spiritual Director. ______________________
9:30 P.M. Explanation of Candlelight – Spiritual Director Examination of Conscience and Prayers – Spiritual Director Meditative Solo- MUSIC TEAM ______________________________ Spiritual Counseling, Prayer Return to Dining Room – Banana Splits. ALL ALDs Serve
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10:20 P.M. Urge Pilgrims to go to Bed.
10:30 P.M. Team meeting in Kitchen. Team excused to retire following meeting.
Sweep Conference Room __________________________________ Close Refreshment Table __________________________________ Wash Cups, and Coffee Pots ________________________________ Put out Morning Table Agape _______________________________ Close Kitchen ____________________________________________
Bring Pilgrim Packets Over to Conference Room and Put Behind Table of Grace_______________________________________________
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Timekeeper – Talk Presentation – Radio – Alert Music for Speaker – Fill in:
SUNDAY’S SCHEDULE
5:50 A.M. ALD in charge of Wake Up & Time All Day: 6:00A.M. ALD_____________________wakeAll Team members Set up Refreshment Table _________________________________________ Make Coffee ___________________________________________________
All talk Agape for the day to Prayer Chapel (List for day) Talk #11 __Changing Our World-_______ Talk #12 _____ Sanctifying Grace- ________ Talk #13 _____ Body of Christ- ______________ Talk #14 ______ Perseverence- ____________ Talk #15 _______Fourth Day-_________________________ Take Service Sheets and Pilgrim’s Packets + 1 to Team Chapel ___________
6:15 AM Kitchen Brings Rolls, Juice, Milk to Conference Room--all
6:25 A.M. Team meets in Conference Room (Silence)
6:30 A.M. Team (Core & Table Leaders) wakes up Pilgrims with coffee, juice, and song.
7:15 A.M. BELL – Report to Chapel ALD _________________________________check for stragglers.
7:20 A.M. Transportation to Chapel Room for Special Needs. _________________
7:30 A.M. Chapel Morning Prayers – Lay Director.- Meditation: THE HUMANNESS OF JESUS – Spiritual Director ALD _________________check with Kitchen to see if meal is ready Sing ‘DeColores’ on way to breakfast
7:55 A.M. Transportation to Dining Hall for Special Needs ___________________8:00 A.M. Breakfast Sing Grace before and after meal ALD (Joke Time) ___________________________8:15 A.M. Speaker _________________ to Chapel with Prayer Partner Transportation to Conference Room for Speaker. _______________________
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SUNDAY’S SCHEDULE (Continued)
Anyone for Prayer Support? _____________________________________ Talk Agape – _______________________
8:30 A.M. BREAK Transportation to Conference Room for Special Needs.________________ Begin Clean Up Hilton ____________________________________________ Agape Room _______________________________________ Chapel ____________________________________________ Team Sleeping Quarters _______________________________ Pilgrim Sleeping Quarters ______________________________ Bathrooms __________________________________________ Put Crosses in Table/Alphabetical Order with Service Cards - ____________
8:40 A.M. BELL – Team & Pilgrims to Conference Room Rotate Secretaries _____Music Team_________ ‘SING HALLELUJAH’ (Remind everyone about quiet time between song & Introduction of Speaker)
ALD ________________ ‘With a clean sheet of paper etc.” Light Candle / Introduce Speaker
8:45 A.M Talk #11 CHANGING OUR WORLD - _____ _______________ Prayer to the Holy Spirit Silent Meditation (2 min.) Discussion (20min.) Summary (5 min.) ANNOUNCE NO POSTERS TODAY!!!!!!
Spiritual Director – Prayer with Kitchen & Agape Team in Dining Room.
Chapel Visits by Tables ALD __________________
9:30 A.M. Speaker _______ _______________to Chapel with Prayer Partner Anyone for Prayer Support? – _________________________________ Talk Agape – __________________________ ALD ___________________PUT SERVICE SHEETS ON TABLES (Have Service Sheets in envelope with table name on it)
9:45 A.M. Music – if time permits -Rotate Secretaries _____Music Team_______
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SUNDAY’S SCHEDULE (Continued)
“SING HALLELUJAH” ALD ________ ______________’With a clean sheet of paper, etc.’ Light Candle / Introduce Speaker
10:00 A.M. Talk #12 SANCTIFYING GRACE - ______ _____________ Prayer to the Holy Spirit
10:30 A.M. Speaker ___________________ to Chapel with Prayer Partner fills in at table Anyone for Prayer Support? – ________________________ Talk Agape ____________________________
11:00 A.M. Talk #13 BODY OF CHRIST - ____ ______ ________ fills in at table Prayer to the Holy Spirit Silent Meditation (2 min.) Discussion (20 min.) Summary (5 min.)
Chapel Visits by Tables - ALD__________________
11:50 A.M. ALD ___________check with Kitchen to see if meal is ready. Transportation to Dining Hall for Special Needs ___________________
12:00 P.M. Sing ‘DeColores’ on way to Dining Room for Lunch. Sing Grace before and after meal Joke Time ALD _________________________ in charge
12:45 P.M. BREAK – Packing and Exercise. ANNOUNCE THAT TOE TAGS SHOULD BE LEFT ON BUNKS-- Transportation to Conference Room for Special Needs. ______________
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SUNDAY’S SCHEDULE (Continued)
1:00 P.M. Speaker _____________________ to Chapel with Prayer Partner Anyone for Prayer Support? – ___________________________________
Talk Agape __________________________
1:20 P.M. BELL – Team & Pilgrims report to Conference Room Rotate Secretaries __________Music Team________________________ “SING HALLELUJAH” ALD _______ __________”With a clean sheet of paper, etc.” Light Candle / Introduce Speaker
1:30 P.M. Talk #14 PERSEVERANCE - _______ _______________ Prayer to the Holy Spirit
Example of Reunion Group process (3-5 minutes)– After the talk : Board Rep
ALD ________________Collect ALL Service Sheets
BREAK – If time allows
2:00 P.M. Speaker ____ __________to Chapel with Prayer Partner Any Prayer Support? – ______________________________
Talk Agape – ______________________ Prepare Communion for Closing __________________________________ Take Music Books to Chapel for Closing ___________________________
2:20 P.M. BELL – Team & Pilgrims report to Conference Room Rotate Secretaries ______Music Team __________ “SING HALLELUJAH” ALD ______ ___________’With a clean sheet of paper, etc.” Light Candle / Introduce Speaker
2:30 P.M. Talk #15 FOURTH DAY _________ _________________ Prayer to the Holy Spirit Silent Meditation (2 min.)
Be sure Spiritual Director has a sample packet.
3:00 P.M. Pass out Packets. – _to be put on beds ___________________________ Spiritual Director explains – “Things You Should Know” and “Points to Remember” Explain Team Service Form.
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Make any corrections on Pilgrim Roster. Explanation of Personal Agape – Spiritual Director
SUNDAY’S SCHEDULE (Continued)
Community Begins to gather for Closing PERSONAL BAGS OF AGAPE LETTERS – PLACE ON RECIPIENT’S BED
3:30 p.m. BREAK – Clear Conference Room of all personal items Time to read personal Agape Letters – in rooms
Set up conference Room for Cross Ceremony Break down tables and move to back room _________________________ Set up chairs in circle with table in middle _________________________ Bring crosses in from Team Chapel _______________________________ ***** Move Tripod to Closing as soon as possible ________________________
Take Down Prayer Chapel ______________________________________ ALDs make sure Service sheets and Crosses are on altar.- ______________
4:00 P.M. BELL–back to Conference Room for Cross Ceremony-
4:05 P.M. Distribute Service Sheets and Crosses – Spiritual & Lay Director
Musician Solo
4:35 P.M. Transportation to Chapel for Special Needs ___________________________
4:45 P.M. CLOSING – Chapel Enter Chapel by Tables Invitation to Pilgrims to share answers to questions. (Tables may go as a group. Table Leader & Assistant Table Leader do not share. – Only Pilgrims) Two ALDs will go first as models _________________________________ Pose questions: What has the Walk to Emmaus meant to me? What am I going to do about it? WORSHIP SERVICE – COMMUNION – Community Spiritual Director
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Final Clean Up Put up chairs ___________________________________________ Clean up Communion ____________________________________ Sweep Chapel floor ______________________________________ ****Close Kitchen and Refreshment Table ___________________ Vacuum Conference Room ________________________________ What else needs to be done? Return Copier to Trailer ___________________________________ Return Overhead(s) to Trailer _______________________________ Organize all items for Trailer – Label, inventory, and put in proper place _________________________________________________________ _________________________________________________________
Check all areas for items left by team and / or Pilgrims. These Lost and Found Items go to the next Gathering to find owners.
