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BUS 251: WASIK ALI KHAN ‘COMMUNICATING IN JOB SEARCH PROCESS’

Business Communication

CHAPTER 10

‘COMMUNICATING IN JOB SEARCH PROCESS’


Building a Network of Contacts

• Broaden your circle of friends

• Know your professors

• Meet businesspeople

• Work with community organisations

Obtaining internship


Identifying Appropriate Jobs

• Analysing yourself

– Education

– Personal Qualities

– Work experience

• Outside factors

– Location

– Spouse, children, parents


Finding Your Employer

• Career Centre

• Network of Personal Contacts

• Classified advertisements

• Online sources

– BDJOBS.COM

– PROTHOM-ALOJOBS.COM

• Employment Agencies

• Personal Search Agents

• Webpage Profiles

• Prospecting


CONSTRUCTING THE RESUME

Goals

Purpose

Audience


Resume Content

• Selecting the background facts

• Arranging the facts into groups

• Constructing the Headings

• Including Contact Information

• Including a Statement of Objective (pg. 295)

• Presenting the Information


Constructing the Résumé

• Your CV is your opportunity to promote yourself to an

employer. It is NOT just a list of your education, employment

history and interests.

• A CV is both historical and current.

• It is also a marketing statement, so a persuasive presentation of

the information is vital



Traditional v/s Skilled Based CV Selecting the Background Facts Arranging the Facts into Groups Constructing Headings

• Computer Skills • Academic Achievements • Extracurricular Involvement

Style, Format, Font, Length


Constructing the Résumé 1) Personal Details -

Your full name will usually be at the top in bold big letters. Don’t write ‘Curriculum Vitae’. Address, telephone numbers (land line and mobile) and a current e-mail address. Under Equal Opportunities, date of birth, nationality and marital status are optional and NOT required.



2) Statement of Objective or Career Objective Customized Brief



3) Education & Qualifications Start with your most recent qualification and education first.

Main focus should be on degree or most recent qualification (highlighting any projects/modules undertaken which are relevant to the job for which you are applying). ‘A’ level subjects (or equivalent) and their grades need listing.

Grades attained at GCSE (or equivalent) require only a brief summary – e.g. 8 GCSEs, 3 As, 5 Bs including Maths, English and Science.



4) Work Experience Start with most recent first. Include work placements, summer jobs, voluntary work, permanent, temporary or part-time work. You will have learned something from all of them.

Allow two or three lines to describe duties of work that you consider most relevant (in its content and in the skills it enabled you to develop). Don’t waffle – try to describe concisely.

You may want to highlight very relevant or similar experience in a separate section headed ‘Relevant Experience’ or ‘Media Experience’ or ‘I.T. Experience’.



5) Other Skills & Achievements - Awards & Achievements

Technical Skills

Language Skills



6) Interest & Activities - Extracurricular Activities This section shows you are human and helps the recruiters see you as a whole person. It also gives you the chance to emphasise the skills they are looking for i.e. team work, co-operation, organising, motivating, leading, self-discipline, etc. Avoid straight lists – expand a little i.e. membership/positions of responsibility of any clubs or societies, the level you play sport/musical instruments, etc. It is important not to invent interests. An employer may pick something they consider unusual from this section and quiz you on it at interview.



7) Referees – You would normally quote a teacher as your first referee and possibly a present/previous employer or someone else (NOT family) who knows you well.

Always ask them first and if they agree include their name, job title, address, telephone number and e-mail. It is acceptable to write ‘On Request’ under Referees on your CV if you would prefer not to give their names straight away or are running out of space!


Constructing the Résumé Checking CV Grammar, spelling and punctuation. Ensure that details, contact numbers and references are accurate. Does it follow a consistent layout with a good size, easy to read font (min 11pt)? Do the dates follow in the same reverse chronological order ? Is the most relevant information given priority? Do your section headings clearly reflect what information the sections contain? Proof reading your own work is difficult. Preferably get someone to check it for you.




Writing a Cover Message

• The covering letter introduces you and makes references to

your CV, expanding on skills, abilities and experience which

make you particularly suitable for the post for which you are

applying.

• Whether you are applying for a job or writing a speculative

letter to a company, your covering letter could make the

difference between getting an interview or not.


Cover Letter Content

• Gaining Attention in the Opening

• Selecting Content

Education, experience, skills, personal info.

• Organising for persuasion (pg. 322)

– Logical Order

– Time order

– Job requirement order

• Driving for action in the close



1. Solicited

2. Unsolicited



• A covering letter should be concise and ideally no more than one page long. It

needs to introduce you to the potential employer.

• The style of the covering letter should be reasonably formal and business-like and

match the CV or application form you are sending.

• Always write to a named individual, whether you are applying for a job or writing

a speculative letter. Make sure you check the spelling of their name, no one likes

to have their name spelled incorrectly.



• Format –

Introduction

Why You

Why Them

Positive Conclusion



√ Is it to a named individual?

√ Is it addressed and dated correctly?

√ Is it easy to read and laid out clearly?

√ Does the letter show an enthusiasm for the position for which you

are applying?

√ Does it show an understanding of the employer?

√ Does it show clearly what you can offer the employer?

√ Has it got a positive ending?

√ Have you double-checked to make sure there are no spelling or

grammatical errors?


Handling the Interview

• Investigate the Company

• Make a Good Appearance

• Anticipate Questions & Prepare Answers (pg. 328)

• Put Yourself at Ease

• Help to Control the Dialogue


FOLLOWING UP AND ENDING THE APPLICATION


Other Job-search Messages

• Writing a Thank-you Message (pg. 330)

• Constructing a Follow-up to an application

• Planning the Job Acceptance

• Writing a message refusing a job

• Writing a resignation

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