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BusinessCommunicatio

n

1

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Layout of a Business Letter 2

1. The / Modified Block form / Block form2. The Semi-Block form3. Full-Block form

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Layout of a Business Letter 3

1. The Block-form / Modified Block2. Full-Block3. The Semi-Block

4. AMS (Administrative Management Society)

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Punctuation Styles 4

1. Close PunctuationParts of heading, date, inside address, salutationand complimentary close are punctuated.

2. Standard Punctuation No line of heading or inside address is punctuated.

After salutation and complimentary close a commais placed.

3. Open Punctuation It requires no punctuation even after the salutationand the complimentary close.

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Modified Block Form (1) 5

Heading or LetterHead

Date

Inside Address

Salutation

PublicBank,

30, TheMall,

Lahore.

March 7,2002

The General Manager, Allied Traders,13, Empress Market,

Karachi.

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Modified Block Form (2) 6

Body

Complimentary Close

Signature Area

Reference Initial

_______________________ _ _______________________ _ _________. _______________________ _ _________.

Yours sincerely,

Ali HassanSale Manager

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Full Block Form (1) 7

Heading or LetterHead

Date

Inside Address

Salutation

Public Bank,30, The Mall,Lahore.

March 7, 2002

The General Manager, Allied Traders,

13, Empress Market,Karachi.

Dear Mr. Ali,

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Punctuation Styles 8

1. Close PunctuationParts of heading, date, inside address, salutationand complimentary close are punctuated.

2. Standard Punctuation No line of heading or inside address is punctuated.

After salutation and complimentary close a commais placed.

3. Open Punctuation It requires no punctuation even after the salutationand the complimentary close.

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Full Block Form (2) 9

Body

Complimentary Close

Signature Area

Reference Initial

_______________________

_ _______________________ _ _________. _______________________ _ _________.

Yours sincerely,

Ali HassanSale Manager

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Semi Block Form (1) 10

Heading or Letter

Head

Date

Inside Address

Salutation

Public

Bank,30, The

Mall,Lahore.

March 7,2002

The General Manager, Allied Traders,13, Empress Market,

Karachi.

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Semi Block Form (2) 11

Body

Complimentary Close

Signature Area

Reference Initial

_________________

__ _______________________ _ _________.

_________________ __ _________.

Yourssincerely,

Ali Hassan

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Layout of a Business Letter 12

4. AMS (Administrative Management Society) It has been in use since 1950, AMS is simple style.It uses full block form and open punctuation. Nosalutation or complimentary close is used. Readers

name, is used in the first and last sentences.Subject and writers name are typed in capitals.

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Parts of the Memorandum 13

MEMO TO:

FROM:

DATE:

SUBJECT:

_________________________________________________ _____

_________________________________________________ _____ _________________________________________________ _____ _________________________________________________ _____

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Parts of the Memorandum 14

INTEROFFICE MEMORADUM

TO: Distribution From:

Dept: Dept:Floor: Floor & Ext:Subject: Date:

___________________________________________ ____ ___________________________________________ ____

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Parts of the Memorandum 15

Distribution 2 August 14, 2006 ___________________________________________ ____ ___________________________________________ ____

Ka

Distribution:1.2.3.

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Parts of the Memorandum 16Memorandum (Company

name)Date: ______________ Form: ____________To: ________________ Telephone: ________Dept: ______________Subject: ____________

For yourMessage, comment, or reply Approval InformationComment

Write it * Date it *Sign it

Oral message waste time, cause annoyingInterruptions, and are likely to bemisunderstood or forgotten

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Parts of the Memorandum (1) 17 ABC Company Interoffice Communication

To: _________________________ Plant/department: ________

From: _______________________ Plant/department: ________

Subject: _____________________ Date: ___________________

Message ____________________________________________ ______________________________________________

_____

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