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Business Communication - EnG301 Power Point Slides Lecture 17

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  • 8/13/2019 Business Communication - EnG301 Power Point Slides Lecture 17

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    BusinessCommunicatio

    n

    1

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    Layout of a Business Letter 2

    1. The / Modified Block form / Block form2. The Semi-Block form3. Full-Block form

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    Layout of a Business Letter 3

    1. The Block-form / Modified Block2. Full-Block3. The Semi-Block

    4. AMS (Administrative Management Society)

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    Punctuation Styles 4

    1. Close PunctuationParts of heading, date, inside address, salutationand complimentary close are punctuated.

    2. Standard Punctuation No line of heading or inside address is punctuated.

    After salutation and complimentary close a commais placed.

    3. Open Punctuation It requires no punctuation even after the salutationand the complimentary close.

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    Modified Block Form (1) 5

    Heading or LetterHead

    Date

    Inside Address

    Salutation

    PublicBank,

    30, TheMall,

    Lahore.

    March 7,2002

    The General Manager, Allied Traders,13, Empress Market,

    Karachi.

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    Modified Block Form (2) 6

    Body

    Complimentary Close

    Signature Area

    Reference Initial

    _______________________ _ _______________________ _ _________. _______________________ _ _________.

    Yours sincerely,

    Ali HassanSale Manager

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    Full Block Form (1) 7

    Heading or LetterHead

    Date

    Inside Address

    Salutation

    Public Bank,30, The Mall,Lahore.

    March 7, 2002

    The General Manager, Allied Traders,

    13, Empress Market,Karachi.

    Dear Mr. Ali,

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    Punctuation Styles 8

    1. Close PunctuationParts of heading, date, inside address, salutationand complimentary close are punctuated.

    2. Standard Punctuation No line of heading or inside address is punctuated.

    After salutation and complimentary close a commais placed.

    3. Open Punctuation It requires no punctuation even after the salutationand the complimentary close.

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    Full Block Form (2) 9

    Body

    Complimentary Close

    Signature Area

    Reference Initial

    _______________________

    _ _______________________ _ _________. _______________________ _ _________.

    Yours sincerely,

    Ali HassanSale Manager

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    Semi Block Form (1) 10

    Heading or Letter

    Head

    Date

    Inside Address

    Salutation

    Public

    Bank,30, The

    Mall,Lahore.

    March 7,2002

    The General Manager, Allied Traders,13, Empress Market,

    Karachi.

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    Semi Block Form (2) 11

    Body

    Complimentary Close

    Signature Area

    Reference Initial

    _________________

    __ _______________________ _ _________.

    _________________ __ _________.

    Yourssincerely,

    Ali Hassan

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    Layout of a Business Letter 12

    4. AMS (Administrative Management Society) It has been in use since 1950, AMS is simple style.It uses full block form and open punctuation. Nosalutation or complimentary close is used. Readers

    name, is used in the first and last sentences.Subject and writers name are typed in capitals.

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    Parts of the Memorandum 13

    MEMO TO:

    FROM:

    DATE:

    SUBJECT:

    _________________________________________________ _____

    _________________________________________________ _____ _________________________________________________ _____ _________________________________________________ _____

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    Parts of the Memorandum 14

    INTEROFFICE MEMORADUM

    TO: Distribution From:

    Dept: Dept:Floor: Floor & Ext:Subject: Date:

    ___________________________________________ ____ ___________________________________________ ____

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    Parts of the Memorandum 15

    Distribution 2 August 14, 2006 ___________________________________________ ____ ___________________________________________ ____

    Ka

    Distribution:1.2.3.

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    Parts of the Memorandum 16Memorandum (Company

    name)Date: ______________ Form: ____________To: ________________ Telephone: ________Dept: ______________Subject: ____________

    For yourMessage, comment, or reply Approval InformationComment

    Write it * Date it *Sign it

    Oral message waste time, cause annoyingInterruptions, and are likely to bemisunderstood or forgotten

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    Parts of the Memorandum (1) 17 ABC Company Interoffice Communication

    To: _________________________ Plant/department: ________

    From: _______________________ Plant/department: ________

    Subject: _____________________ Date: ___________________

    Message ____________________________________________ ______________________________________________

    _____

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