Business Intelligence and Data Flowhttp://web.peralta.edu/indev/peralta-business-intelligence-bi-tool
Mike Orkin, Ph.D.Associate Vice Chancellor of Academic Affairs
Peralta Community College District
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Business Intelligence
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Peralta uses PeopleSoft
OBIEE (Oracle Business Intelligence Enterprise Edition) supports Business Intelligence
Peralta BI Tool
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Web-based
Enrollment, student, and faculty data
Finance and HR coming soon
Data Flow
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Source(PeopleSoft
)
Data Warehouse
Dashboard Reports
Websites Documents
Schematic
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ODS Tables
Views
Data W
arehouse
Data Warehouse
Oracle B
I
ERP: Oracle Peoplesoft Campus Solutions 8.9 Data staging Server
DashboardsReports
Analytics Server Queries
PeopleSoft Database (SQL Server)
ETL ETLBI/AnswersBI Repository
BIDWPBIREPO D
D
D
D
F
Star Schemas
ETL Tool Version:Informatica 8.1.1
Microsoft SQL Server 2005 -9.00.3042.00 (Intel X86)
Reporting Tool:ORACLE BI 10.1.3.3
Microsoft Windows Server 2003 EE SP23.00GHz,6.00GB of
Database Version
Operating System
Who Can Use It?
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50 + site licenses Administrators, staff, faculty
Additional access from campus faculty network
More site licenses as new modules are added
Output
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Dashboards with tabbed reports
Query and Mini-Query Tools
Automated Reporting
Limited Access
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Dashboard views can be restricted to user subgroups
Same for access to query tools
Dashboards
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Tabs
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Answers – Subject Areas
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Answers - Folders
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Basic Skills Query
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Basic Skills Result
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Mini Query Student Headcount
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Mini Query Student Headcount
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Mini Query Student Outcomes
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Mini Query Student Outcomes
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BI Tool Pros and Cons
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Pros
Powerful queries and dashboards
Automated updates
Visual interface for quick development
Cons
Expensive to implement
Complex queries
Site Licenses costly
Websites
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BI reports posted on Peralta websites
Static data(No automated updates)
Some website platforms not well-suited as data repositories
WordPress
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WordPress originally developed for blogging
Open source software: Free, easy to maintain, extensive user support
Remote (“cloud”) hosting
WordPress
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Modular, robust, decentralized
HTML unnecessary10 minutes to create a site
Multi-site networks with common theme and structure
New Paradigm for Multiple Users
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Networks of websites Common theme and structure
Administrators, faculty, staff maintain their own websites
Robust, decentralizedSame model as Internet itself
WordPress at Peralta
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4 Peralta colleges and district offices – 45k students annually
Laney, Berkeley, Alameda, and District have separate WordPress installations
Each WordPress installation has its own (remote) server
WordPress at Peralta
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District – 60 websites, including: Accreditation, Institutional Research, Service Centers, etc.
Laney – 180 websites, including: Departments, programs, faculty, etc.
WordPress at Peralta
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Berkeley – 100 websites, including: Departments, programs, faculty, etc.
Alameda – In development
Website Costs
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Peralta IT: $0Local hardware: $0Software: $0Webmaster and Tech Support: 1 FTE district wideRemote hosting: $5k/year/server, includes automated daily backups
Website Costs
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Development costs from ground up: $25k + committee
Peralta Home
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Institutional Research Success Page
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IR Website Success Page
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Institutional Research Success by Subject
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Website Pros and Cons
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Pros
Decentralized Robust
Easy to maintainNo HTML
Publicly availableCloud hosting
Open sourceNew paradigm
Cons
No automated updates
Mail Merge for Data Delivery
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BI supplies program review data for each department in each college
Ave 50 departments in 4 colleges - 200 sets of review data
Mail Merge for Data Delivery?
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In past: Spreadsheet sent to colleges who would populate data in annual reviews
Mail Merge automates the process
Mail Merge for Data Delivery?
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Master spreadsheet: Rows - departments Columns – enrollment data
Master Word document:Table cells hold data
Mail Merge Output Segment
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Mail Merge Output
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Mail Merge prints to PDFEach “letter” is data for a specific department
Departments extract pdfNo need to copy and paste
