57
Business Tax Record Book
Business Tax Record Book
TABLE OF CONTENTS
Income ..............................................................................................................................................................................2-13
Expenses ........................................................................................................................................................................14-37
Sale of Machinery or Equipment ......................................................................................................................................... 38
Property Purchased ............................................................................................................................................................. 39
Casualty Losses and Involuntary Conversions .................................................................................................................... 40
Bad Debts and Losses ........................................................................................................................................................ 40
Wage Record ..................................................................................................................................................................41-52
Annual Summary of Income ................................................................................................................................................ 53
Annual Summary of Expenses .......................................................................................................................................54-55
This book had been designed to assist you in organizing and accumulating information necessary to properly complete your income tax return as accurately as possible. Careful recordkeeping will assist your tax preparer in giving you every deduction or credit permitted by the IRS. In addition to completing this record book, keep all receipts and supporting documents from both income and expenses.
If you have any questions regarding this record book, please contact your tax preparer for assistance.
2
Business Income
Date Customer QuantityCashSales
CreditSales Gross Sales
Sales Tax Collected*
Returns & Allowances
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
* Is Sales Tax included in Gross Sales? _____ Yes _____ No
Month of _____________________
SAMPLE
3
Business Income
Date Customer QuantityCashSales
CreditSales Gross Sales
Sales Tax Collected*
Returns & Allowances
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
* Is Sales Tax included in Gross Sales? _____ Yes _____ No
Month of _____________________
SAMPLE
4
Business Income
Date Customer QuantityCashSales
CreditSales Gross Sales
Sales Tax Collected*
Returns & Allowances
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
* Is Sales Tax included in Gross Sales? _____ Yes _____ No
Month of _____________________
SAMPLE
5
Business Income
Date Customer QuantityCashSales
CreditSales Gross Sales
Sales Tax Collected*
Returns & Allowances
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
* Is Sales Tax included in Gross Sales? _____ Yes _____ No
Month of _____________________
SAMPLE
6
Business Income
Date Customer QuantityCashSales
CreditSales Gross Sales
Sales Tax Collected*
Returns & Allowances
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
* Is Sales Tax included in Gross Sales? _____ Yes _____ No
Month of _____________________
SAMPLE
7
Business Income
Date Customer QuantityCashSales
CreditSales Gross Sales
Sales Tax Collected*
Returns & Allowances
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
* Is Sales Tax included in Gross Sales? _____ Yes _____ No
Month of _____________________
SAMPLE
8
Business Income
Date Customer QuantityCashSales
CreditSales Gross Sales
Sales Tax Collected*
Returns & Allowances
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
* Is Sales Tax included in Gross Sales? _____ Yes _____ No
Month of _____________________
SAMPLE
9
Business Income
Date Customer QuantityCashSales
CreditSales Gross Sales
Sales Tax Collected*
Returns & Allowances
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
* Is Sales Tax included in Gross Sales? _____ Yes _____ No
Month of _____________________
SAMPLE
10
Business Income
Date Customer QuantityCashSales
CreditSales Gross Sales
Sales Tax Collected*
Returns & Allowances
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
* Is Sales Tax included in Gross Sales? _____ Yes _____ No
Month of _____________________
SAMPLE
11
Business Income
Date Customer QuantityCashSales
CreditSales Gross Sales
Sales Tax Collected*
Returns & Allowances
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
* Is Sales Tax included in Gross Sales? _____ Yes _____ No
Month of _____________________
SAMPLE
12
Business Income
Date Customer QuantityCashSales
CreditSales Gross Sales
Sales Tax Collected*
Returns & Allowances
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
* Is Sales Tax included in Gross Sales? _____ Yes _____ No
Month of _____________________
SAMPLE
13
Business Income
Date Customer QuantityCashSales
CreditSales Gross Sales
Sales Tax Collected*
Returns & Allowances
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
* Is Sales Tax included in Gross Sales? _____ Yes _____ No
Month of _____________________
SAMPLE
14
Business Expenses
Date Paid to DescriptionCheck
or Cash Credit
1Total
Expenses
2
Purchases
3
Advert.
4
Auto
5Dues &Publ.
6Freight & Trucking
7
Insurance1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Month of _____________________
SAMPLE
15
8
Interest
9Labor Hired
10Legal &
Prof.
11Offi ce
Supplies
12OperatingSupplies
13
Rent
14
Repairs
15
Taxes
16
Utilities
17 18 19 20
Misc.1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
T
SAMPLE
16
Business Expenses
Date Paid to DescriptionCheck
or Cash Credit
1Total
Expenses
2
Purchases
3
Advert.
4
Auto
5Dues &Publ.
6Freight & Trucking
7
Insurance1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Month of _____________________
SAMPLE
17
8
Interest
9Labor Hired
10Legal &
Prof.
11Offi ce
Supplies
12OperatingSupplies
13
Rent
14
Repairs
15
Taxes
16
Utilities
17 18 19 20
Misc.1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
T
SAMPLE
18
Business Expenses
Date Paid to DescriptionCheck
or Cash Credit
1Total
Expenses
2
Purchases
3
Advert.
4
Auto
5Dues &Publ.
6Freight & Trucking
7
Insurance1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Month of _____________________
SAMPLE
19
8
Interest
9Labor Hired
10Legal &
Prof.
11Offi ce
Supplies
12OperatingSupplies
13
Rent
14
Repairs
15
Taxes
16
Utilities
17 18 19 20
Misc.1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
T
SAMPLE
20
Business Expenses
Date Paid to DescriptionCheck
or Cash Credit
1Total
Expenses
2
Purchases
3
Advert.
4
Auto
5Dues &Publ.
6Freight & Trucking
7
Insurance1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Month of _____________________
SAMPLE
21
8
Interest
9Labor Hired
10Legal &
Prof.
11Offi ce
Supplies
12OperatingSupplies
13
Rent
14
Repairs
15
Taxes
16
Utilities
17 18 19 20
Misc.1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
T
SAMPLE
22
Business Expenses
Date Paid to DescriptionCheck
or Cash Credit
1Total
Expenses
2
Purchases
3
Advert.
4
Auto
5Dues &Publ.
6Freight & Trucking
7
Insurance1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Month of _____________________
SAMPLE
23
8
Interest
9Labor Hired
10Legal &
Prof.
11Offi ce
Supplies
12OperatingSupplies
13
Rent
14
Repairs
15
Taxes
16
Utilities
17 18 19 20
Misc.1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
T
SAMPLE
24
Business Expenses
Date Paid to DescriptionCheck
or Cash Credit
1Total
Expenses
2
Purchases
3
Advert.
4
Auto
5Dues &Publ.
6Freight & Trucking
7
Insurance1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Month of _____________________
SAMPLE
25
8
Interest
9Labor Hired
10Legal &
Prof.
11Offi ce
Supplies
12OperatingSupplies
13
Rent
14
Repairs
15
Taxes
16
Utilities
17 18 19 20
Misc.1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
T
SAMPLE
26
Business Expenses
Date Paid to DescriptionCheck
or Cash Credit
1Total
Expenses
2
Purchases
3
Advert.
4
Auto
5Dues &Publ.
6Freight & Trucking
7
Insurance1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Month of _____________________
SAMPLE
27
8
Interest
9Labor Hired
10Legal &
Prof.
11Offi ce
Supplies
12OperatingSupplies
13
Rent
14
Repairs
15
Taxes
16
Utilities
17 18 19 20
Misc.1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
T
SAMPLE
28
Business Expenses
Date Paid to DescriptionCheck
or Cash Credit
1Total
Expenses
2
Purchases
3
Advert.
4
Auto
5Dues &Publ.
6Freight & Trucking
7
Insurance1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Month of _____________________
SAMPLE
29
8
Interest
9Labor Hired
10Legal &
Prof.
11Offi ce
Supplies
12OperatingSupplies
13
Rent
14
Repairs
15
Taxes
16
Utilities
17 18 19 20
Misc.1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
T
SAMPLE
30
Business Expenses
Date Paid to DescriptionCheck
or Cash Credit
1Total
Expenses
2
Purchases
3
Advert.
4
Auto
5Dues &Publ.
6Freight & Trucking
7
Insurance1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Month of _____________________
SAMPLE
31
8
Interest
9Labor Hired
10Legal &
Prof.
11Offi ce
Supplies
12OperatingSupplies
13
Rent
14
Repairs
15
Taxes
16
Utilities
17 18 19 20
Misc.1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
T
SAMPLE
32
Business Expenses
Date Paid to DescriptionCheck
or Cash Credit
1Total
Expenses
2
Purchases
3
Advert.
4
Auto
5Dues &Publ.
6Freight & Trucking
7
Insurance1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Month of _____________________
SAMPLE
33
8
Interest
9Labor Hired
10Legal &
Prof.
11Offi ce
Supplies
12OperatingSupplies
13
Rent
14
Repairs
15
Taxes
16
Utilities
17 18 19 20
Misc.1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
T
SAMPLE
34
Business Expenses
Date Paid to DescriptionCheck
or Cash Credit
1Total
Expenses
2
Purchases
3
Advert.
4
Auto
5Dues &Publ.
6Freight & Trucking
7
Insurance1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Month of _____________________
SAMPLE
35
8
Interest
9Labor Hired
10Legal &
Prof.
11Offi ce
Supplies
12OperatingSupplies
13
Rent
14
Repairs
15
Taxes
16
Utilities
17 18 19 20
Misc.1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
T
SAMPLE
36
Business Expenses
Date Paid to DescriptionCheck
or Cash Credit
1Total
Expenses
2
Purchases
3
Advert.
4
Auto
5Dues &Publ.
6Freight & Trucking
7
Insurance1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total
Month of _____________________
SAMPLE
37
8
Interest
9Labor Hired
10Legal &
Prof.
11Offi ce
Supplies
12OperatingSupplies
13
Rent
14
Repairs
15
Taxes
16
Utilities
17 18 19 20
Misc.1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
T
SAMPLE
38
SAMPLE
SALE OF MACHINERY OR EQUIPMENT
DateAcquired
DateSold Description
SalesPrice
SalesExpense Cost
AccumulatedDepreciation
Profi t(Loss)
39
SAMPLE
PROPERTY PURCHASED
DateCheck
or Cash Paid to DescriptionTotal
Purchase Price
40
SAMPLESAMPLE
CASUALTY LOSSES AND INVOLUNTARY CONVERSIONSEnter losses of business property caused by fi re, wind, lightning, storms, theft and other casualties.
Date ofCasualty
DateAcquired
Description of Propertyand Casualty Cost Salvage Value
InsuranceReimbursement
Replacement Cost
Check orCash
BAD DEBTS AND LOSSESEnter information on business debts owed to you that are uncollectible.
41
WAGE RECORD
DateCheck
No. Gross WageFederal Tax
Withheld
Soc. Sec. Tax
Withheld
MedicareTax
Withheld
State Tax
WithheldTotal
Withheld
NetWagesPaid
Total
NAME_______________________________________
SAMPLE
42
WAGE RECORD
DateCheck
No. Gross WageFederal Tax
Withheld
Soc. Sec. Tax
Withheld
MedicareTax
Withheld
State Tax
WithheldTotal
Withheld
NetWagesPaid
Total
NAME_______________________________________
SAMPLE
43
WAGE RECORD
DateCheck
No. Gross WageFederal Tax
Withheld
Soc. Sec. Tax
Withheld
MedicareTax
Withheld
State Tax
WithheldTotal
Withheld
NetWagesPaid
Total
NAME_______________________________________
SAMPLE
44
WAGE RECORD
DateCheck
No. Gross WageFederal Tax
Withheld
Soc. Sec. Tax
Withheld
MedicareTax
Withheld
State Tax
WithheldTotal
Withheld
NetWagesPaid
Total
NAME_______________________________________
SAMPLE
45
WAGE RECORD
DateCheck
No. Gross WageFederal Tax
Withheld
Soc. Sec. Tax
Withheld
MedicareTax
Withheld
State Tax
WithheldTotal
Withheld
NetWagesPaid
Total
NAME_______________________________________
SAMPLE
46
WAGE RECORD
DateCheck
No. Gross WageFederal Tax
Withheld
Soc. Sec. Tax
Withheld
MedicareTax
Withheld
State Tax
WithheldTotal
Withheld
NetWagesPaid
Total
NAME_______________________________________
SAMPLE
47
WAGE RECORD
DateCheck
No. Gross WageFederal Tax
Withheld
Soc. Sec. Tax
Withheld
MedicareTax
Withheld
State Tax
WithheldTotal
Withheld
NetWagesPaid
Total
NAME_______________________________________
SAMPLE
48
WAGE RECORD
DateCheck
No. Gross WageFederal Tax
Withheld
Soc. Sec. Tax
Withheld
MedicareTax
Withheld
State Tax
WithheldTotal
Withheld
NetWagesPaid
Total
NAME_______________________________________
SAMPLE
49
WAGE RECORD
DateCheck
No. Gross WageFederal Tax
Withheld
Soc. Sec. Tax
Withheld
MedicareTax
Withheld
State Tax
WithheldTotal
Withheld
NetWagesPaid
Total
NAME_______________________________________
SAMPLE
50
WAGE RECORD
DateCheck
No. Gross WageFederal Tax
Withheld
Soc. Sec. Tax
Withheld
MedicareTax
Withheld
State Tax
WithheldTotal
Withheld
NetWagesPaid
Total
NAME_______________________________________
SAMPLE
51
WAGE RECORD
DateCheck
No. Gross WageFederal Tax
Withheld
Soc. Sec. Tax
Withheld
MedicareTax
Withheld
State Tax
WithheldTotal
Withheld
NetWagesPaid
Total
NAME_______________________________________
SAMPLE
52
WAGE RECORD
DateCheck
No. Gross WageFederal Tax
Withheld
Soc. Sec. Tax
Withheld
MedicareTax
Withheld
State Tax
WithheldTotal
Withheld
NetWagesPaid
Total
NAME_______________________________________
SAMPLESAMPLE
53
Month Quantity Cash Sales Credit Sales Gross SalesSales Tax Collected*
Returns & Allowances
January
February
March
3 Month Total
April
May
5 Month Total
June
July
August
8 Month Total
September
October
November
December
Year Total
* Is Sales Tax included in Gross Sales? _____ Yes _____ No
SAMPLE
ANNUAL SUMMARY OF INCOME
54
ANNUAL SUMMARY OF EXPENSES
Month
1Total
Expenses
2
Purchases
3
Advert.
4
Auto
5
Dues & Publ.
6Freight & Trucking
7
Insurance
8
Interest
9LaborHired
10Legal &
Prof.
January
February
March
3 Month Total
April
May
5 Month Total
June
July
August
8 Month Total
September
October
November
December
Year Total
SAMPLE
55
Month
11Offi ce
Supplies
12OperatingSupplies
13
Rent
14
Repairs
15
Taxes
16
Utilities
17 18 19 20
Misc.
January
February
March
3 Month Total
April
May
5 Month Total
June
July
August
8 Month Total
September
October
November
December
Year Total
SAMPLE
NATP #612 © 2011 National Association of Tax Professionals, Appleton, WI 54912-8002. All Rights Reserved.
