WORD PROCESSING BASICSBusiness Technology Applications

Vocabulary

Word Processing – software used to create and edit text documents such as letters, memos, reports and publications

Word Window Basics

•Insertion point – the flashing vertical line that indicates where the next action will occur

Ribbon

Print Layout View

The default or preset view is Print Layout view which shows the document on a mock sheet of paper in the document window.

Using the Scroll Tools

Scroll Arrow

s

Scroll

Bar

Scroll Box

Status Bar

The status bar presents info about the document, the progress of current tasks, and the status of certain commands and keys. It also provides controls for viewing the document.

Contextual TabsContextual tabs appear when you perform certain tasks or work with objects such as pictures or tables.

Enhanced Screen Tip

An Enhanced Screen Tip is an on-screen note that provides the name of the command, available keyboard shortcuts, and sometimes instructions for how to obtain help about the command.

Dialog Box Launcher

When clicked, the Dialog Box Launcher displays a dialog box or task pane with additional options for the group.

Quick Access Toolbar

Document Window

Word Processing Basics

Insert mode – The method of operation used for inserting new text within existing text in a document. Insert mode is the default

Word wrap – when you are typing and the cursor jumps to the next line when the line you are currently typing on becomes full

AutoCorrect – A word feature that automatically corrects common spelling errors as you type

Vocabulary

Overtype mode – the method of operation used to replace existing text in a document with new text. Click the File tab, and then at the

bottom of the dialog, click Options. In the left pane, click Advanced. Under Editing options, select or clear

the Use overtype mode check box.

Overtype Mode

Overtype Mode

Paragraph Marks

Setting up the document•Alignment – the orientation of the lines of a paragraph with respect to the margins.

• Left• Right• Center• Justify

Changing MarginsYou can change the margins of a document by going to the Margins command on the Page Layout tab.

Formatting a document

Format-the arrangement of data for computer input or output, such as the number and size of fields in a record or the spacing and punctuation of information in a report.

Fonts

Font – the style of letters, symbols, and punctuation marks in a document Measured in points

Font style – adds emphasis to a font: bold, italic and underline

Style

A style is a named group of formatting characteristics, including font and font size. The default style is called Normal style and uses Calibri, 11-point font.

Formatting Features

• Bold characters display somewhat thicker and darker than those that are not bold.

• Underlined text prints with an underscore (_) below each character.

• Italicized text has a slanted appearance.

Editing a document

Editing – making modifications to an existing document

Select – mark text for editing Highlight – to display text in different colors than the

surrounding text

What do those lines mean?

Suggested Revisions

Red underline     This indicates either a possible spelling error or that Word doesn't recognize a word, such as a proper name or place. If you type a word that is correctly spelled, but Word doesn't recognize it, you can add it to Word's dictionary so that it is not underlined in the future. You'll see how in the practice.

Green underline Word thinks that grammar should be revised.

Blue underline     A word is spelled correctly but does not seem to be the correct word for the sentence. For example, you type "too," but the word should be "to."

Undo/Redo•Undo – the command for reversing previous

action

•Redo – the command for reversing the undo command

Page Break

•Page Break-Command or function available in most word processors that commands the application to start a new page. Usually this can be done by pressing Alt + Enter, or by going up to insert and break.

ClipArt/WordArt•WordArt-a text-styling feature. It allows users to create stylized text with various "special effects" such as: textures, outlines, and many other manipulations that are not available through the standard font formatting.

•ClipArt-Art that is made by various artists to fit numerous different categories such as people, animals, school, etc. that can be inserted into your own work.

Inserting a Picture

To insert a picture, go to the Insert tab and choose Picture to access the Picture Dialog Box.

GalleryA gallery is a set of choices, often graphical, arranged in a grid or in a list.

As you click on the items in the gallery, the object will change to that style to give a preview so you can decide whether or not you like that option.

Symbols

•Symbol – A character that is not included on the keyboard

Saving a document