CREW INFORMATION

PACK

Hello Butser Crew! Welcome to this lovingly crafted information pack. Within these pages the answers to most of your serious questions should be answered. Any member of staff will be happy to answer any which are not. Butserfest 2014 takes place at the foot of Butser Hill in Queen Elizabeth Country Park, PO8 0QE and is located a short distance from the town of Petersfield. The festival itself takes place on Saturday 13th September with the general public having access from 11am. However as we the crew are rigging and setting up lighting, sound systems and cameras we will be there from the morning of Friday 12th until the morning of Sunday 14th. This pack contains:

- Travel Information - Checklist of everything you need to bring - Health & Safety Information - Provisions (Food Provided) Information - What you may do in your downtime - Essential Contact Numbers - Explanation of Crew Roles - Stage/Band Performance Schedule - Assigned Crew Positions

Take time to read this information and ensure you remain professional at all times, this is work experience in a potentially dangerous environment and any stupidity could result in injury. Further to this, while on location you represent the University and any negative behavior on your behalf reflects badly on the University and its staff. Those wanting to keep up to date with events as they happen at Butserfest can follow their social media pages: Twitter – twitter.com/butserfest Facebook - facebook.com/butserfest

Travel Arrangements Coach: A coach with enough space to transport the entire student crew and their personal belongings (Clothes, Tent, Sleeping Bag etc.) will be going to and coming back from the festival. Should you wish to make your own way there see section below. Those wanting to travel by the provided coach need to meet outside the library at the University on Friday 12th September for 8.30am. The coach will be leaving at 9.30am and before then everyone needs to board and load their gear, if you fail to turn up without informing anyone of your lateness the coach will leave without you as we have a schedule to keep to. Another coach will also bring those same students back on Sunday 14th September and we aim to leave the site at 11am and be back at Solent for around 11.45am. Making Your Own Way: If you prefer, you can organise your own transport to the festival, if you plan to do this then please notify Polly Long or Sam Moles so your name can be taken off the coach list. The location of the festival is Butser Hill, Queen Elizabeth Country Park, PO8 0QE. Google Maps will provide accurate directions, be careful as Sat Navs may not due to the fairly remote location of the site. If faced with security at entrance you will be able to gain access by informing them that you are Solent University crew. Parking On Site: There is parking available to all crew working as the festival, this includes but is not limited to us as there are many others working on site so be considerate to others. Parking is located next to the crew campsite, which can be seen on the site map in a few pages.

Accommodation

Camping:

The entire Solent crew will be in the crew campsite along with other member of crew working on site. The campsite has several porta-loos for crew use only and is located next to the crew parking area. You will all need your own camping gear and it is your individual responsibility to organise this, if you can then share tents with friends to lighten the load you bring. Catering:

Hot meals are provided by the festival organiser and will cater to all needs (Vegetarian, Vegan etc.) on Friday night and throughout Saturday. A breakfast of cereals will also be provided each morning. Bring snacks to keep your energy levels up as each day will be long, there will be food stalls on site but their choice will be limited and expensive. There are plenty of water filling points throughout the site so keep a bottle with you to main hydrated.

Crew Downtime

When not scheduled to work by the Rota, crew can use their time as they wish, within the constraints of decency and the law. You are allowed to consume alcohol but save this till the evening when the festival has finished rather than during the day due to the nature of the festival being alcohol free. Always remember to be safe and that at all times you are an ambassador of Solent University.

Health & Safety All crew are required to observe safe working practices and to comply with the requirements of the Health and Safety at Work Act, Noise At Work Act, Working at Heights and other relevant legislation. The safety of everyone on site is of utmost importance, and it’s everyone’s responsibility to contribute as a collective to ensuring we can attain a high standard of health & safety. Crew who are involved in the rigging and de-rigging must wear steel toe capped boots at all times. We have around ten pairs ranging in size that can be borrowed, however if you wish to work in this profession you probably want to buy your own pair. Persons present in the pit, on stage and other high noise-level areas during performances must wear ear protection. Noise cancelling ear defenders and earplugs will be provided to crew working in high noise-level environments. With the event held during mid summer the weather can be extremely hot and humid, therefore you should be consuming a large quantity of water to ensure you remain hydrated. Carry a bottle with you at all times to fill up from one of the many taps on site. Finally if you decide to venture into the local village for the shop or the pub then you will have to cross train tracks and walk adjacent to the road. Both of these could be potentially fatal so avoid travelling alone, inform others of your journey, always be aware of your surroundings and (I know you are all adults) but check both ways at junctions/crossings. Essential Contact Information

Polly Long Peter Richardson Jonty Stewart 07521806580 07779238220 07966456913

Matt Hickling Juan Battaner-Moro Sam Moles 07528858108 07870159581 07931643020

Check List - Essentials

o Tent o Sleeping bag & Roll matt/Air bed o Appropriate footwear (Wellies, Walking boots, Steel toe-

capped boots if necessary) o Clothing (Bring a variety for all weather as well as spares, if

you have a crew top please bring it) o Sun Cream o Baby Wipes and other toiletries (Tooth brush and Tooth

paste, deodorant etc.) o Hand sanitizer o Toilet Roll (Better safe than sorry) o Medication (Hayfever pills, Inhaler etc.) o Snacks o Water Bottle o Waterproof clothing o Sunglasses o In-ear headphones (Camera Operators Essential) o Money o Torch o This crew information pack (Which includes all the

information you will need including maps, band schedule and essential contact numbers)

Check List – Not Allowed To Bring

o Drugs including ‘Legal Highs’ o Weapons o Excess Alcohol o Glass Bottles o Disposable BBQ’s o Fire Wood

Crew Positions & Explanations Camera Operator Operates Camera while taking direction from Director/Vision Mixer. Acting swiftly on feedback provided to achieve Director’s vision although always looking for new shots. When using a Panasonic 371 you need to adjust iris as well as framing and focusing. Unit Manager & Assistant One Manager and Assistant for each stage, responsible for ensuring each department underneath them is operating correctly. Also responsible for ensuring we have clearance to record. Director/Vision Mixer Provides instruction to Camera Operators. Ensures Vision and Sound Engineers are performing their roles correctly and offers feedback and assistance. Vision Engineer Responsible for colour balance using the CCU’s and handles the video processing from cameras to vision mixing desk as well as rigging co-ordination. Sound Engineer Setting up and monitoring sound devices on several different stages, also in control of the VI6 Desk in the Outside Broadcast Vehicle. Other responsibilities include rigging and mixing sound and setting up ambient microphones. Sound Assistants Assisting the Sound Engineers and taking turns operating the VI6 Desk in the Outside Broadcast Vehicle with them.

Media Manager Logging recordings from all stages being recorded onto Hard Drives. Labeling content and then formatting removable media for more recording. Lighting Responsible for setting up, monitoring and controlling the lighting rigs on the Alternative stage. You will be informed of your individual role before we go to the event, however this is an opportunity to learn new skills as well as building on those you already have so there may be flexibility at the festival to try something new. Rota’s will not be provided until we arrive on site. For anyone wishing to swap roles, we will try to arrange role trading if possible.

Schedule

of A

cts

Main

Stage -

Start Tim

e S

et D

uratio

n A

ct N

am

e

12:00

25 Mins

Bourne

2

12:40

25 M

ins Create to Inspire

13:20

30 M

ins Aurora

14:05

30 Mins The H

ype Theory

14:50

30 Mins I D

ivide

!

15:35

30 Mins Tek O

ne

16:30

30 M

ins Blitz Kidz

17:25

30 M

ins George Barnett

18:20

40 M

ins Feed the Rhino

19:30

60 Mins Kids in G

lass Houses

21:00

60 Mins

The Blackout

A

lternativ

e S

tage -

Start Tim

e S

et D

uratio

n A

ct N

am

e

11:30

25 Mins

At The Lighthouse

2

12:05

25 M

ins G

one By Tomorrow

12:45

30 M

ins Saint The Sinner

13:30

30 Mins W

hen We W

ere Wolves

14:15

30 M

ins Empire

!

15:00

30 Mins O

ur Hollow

Our H

ome

15:50

30 M

ins The Catharsis

16:40

30 Mins Black Futures

17:30

30 M

ins Baby Godzilla

18:20

30 M

ins Astroid Boys

19:15

30 M

ins

Gnarw

olves

2

20:15

40 M

ins

Sonic Boom Six

‘Butserfe

st S

ite’ ‘A

3 e

xit

and s

ite e

ntrance

‘A3 e

xit

and s

ite e

ntrance

North-b

ound’

S

outh-b

ound’

4. D

rum T

ent

7/8. Backstage/Storage M

arquees

9. Solent Stage/Alternative Stage M

arquee

30/45. V

ehicles with P

ower for O

n-site Editing

42. C

areers Bus

Crew Positions

Main Stage -

Staff – Peter Richardson Unit Manager – Stuart Whitehead Director/VM – Jacob Bailey, Alice Stansfield Sound Engineer – Elliot Page Sound Assistant – Mike Crabb Vision Engineer – Liam O’Boyle, David Pearce Camera Operator – Robert Graver, Peter Earle, Dominic Rust, Megan Sowerby, Lauren Ramsey, Jules Martin Media Manager – Dan Ings Editor – Mike Ingram, Katie Langdon Shreeve, Farhad Zarin Second Stage (Broadcast) – Staff – Polly Long Unit Manager – Waz Godin Director/VM – Tom Herrington, Joe Manning Sound Supervisor – Tom Baldock Sound Assistant – Jordan Bragg Camera Operator – Thomas Pickup, Alec Higgins, Yasmin Wall, Jade Reeder, Ryan Bowers Second Stage (Audio/Lighting) – Staff – Jonty Stewart, Andrew Horsburgh Unit Manager – Mat Richards Stage Manager – Keenan Gorrie Sound Engineer – Toms Lisments, Jamie Faulkner, Joshua Utteridge, Matthew McAuley, Jay Battley, Chris Iannicelli Lighting Engineer – Rob Brooks, Tom Webb, George Hirst, Zack Reynolds Extra Crew – Artist Liaison – Hanna Head, Ruby Kelly Drum Crew – George Simons Photographer – Beth Berrie Documentary Sound – Lachlan Hutton Documentary Camera Operator – Alex Cullen, Megan Maddex