Date post: | 14-Dec-2015 |
Category: |
Documents |
Upload: | clifton-searles |
View: | 218 times |
Download: | 2 times |
Creating and Implementing a Sacramental Records Handbook
By: Claire Galloway Jenkins, C.A.Association of Catholic Diocesan Archivists
July 2014
Dioceses with Sacramental Records HandbooksArchdiocese of CincinnatiDiocese of DallasDiocese of CharlestonArchdiocese of BaltimoreDiocese of FargoArchdiocese of Atlanta
Components of the Handbook:General Norms of Canon Law
Canon law governs the use and maintenance of sacramental records
“norms” = the individual rules of the Code of Canon Law
Components of the Handbook:Registers in GeneralTypes:
Baptism (required)Marriage (required)Confirmation (required)Death (required)First Communion (optional)Other registers (optional)
Preservation
Components of the Handbook:General Changes and AdditionsData is official and permanentThere is a correct way to make changesMajor changes vs. minor changesNon-permitted changes
Components of the Handbook:CertificatesContent should be an exact duplicate of the data in the sacramental registerMissing records
Components of the Handbook:Baptismal RegistersInformation to be recordedSource for creating the record = Sacristy
Record of BaptismChanges and additions to baptismal entriesTypes of baptismAdoption and baptism
Components of the Handbook:Confirmation RegistersInformation to be recordedNotify the church of baptism
Components of the Handbook:Marriage RegistersInformation to be recordedSource of data = premarital fileNotify the church of baptismConvalidationSanationDispensations and annulmentsPremarital files
Components of the Handbook:Death RegistersInformation to be recordedSource of data = funeral directorNo need to notify the church of baptism
Components of the Handbook:Communion RegistersInformation to be recordedNot required to be retained or reported
TrainingMethods:
In-person trainingOnline videos
Topics:“Sacramental Records 101” – the basics“Sacramental Records 201” – advanced
Offer training regularly