by Mike Abney, Process Improvement Facilitator, University of Tennessee Martin, February 14, 2012

SACRAO 2012Smart Phone Best Application and Practices

Daily Work

Sticky Notes

Email Inbox

Phone Call

Walk-ins

Meetings

Ideas

Managed Information FlowSmart Phone Best Application and Practices

by Mike Abney, February 14, 2012

Then... The Internet!Smart Phone Best Application and Practices

by Mike Abney, February 14, 2012

Unmanaged Information FlowSmart Phone Best Application and Practices

by Mike Abney, February 14, 2012

Unmanageable Information FlowSmart Phone Best Application and Practices

by Mike Abney, February 14, 2012

It’s like drinking from a fire hose.Smart Phone Best Application and Practices

by Mike Abney, February 14, 2012

GTD... Really?

Email

Postal Mail

Voice Mail

Lecture Notes

Scribbled Notes

Nagging Thoughts

GTD... Really?

Trash

Reference

@Waiting For

Calendar (Reminder)

Next Action

Projects & Project Plans

Someday Maybe

Back to Paper

Very visual

Checked when complete

Transfer yesterday’s list to today’s list (focus)

Difficult to share

Notes are only legible by those who write them

Stress is bad... Really?Smart Phone Best Application and Practices

by Mike Abney, February 14, 2012

Recreate the wheel... Really?Smart Phone Best Application and Practices

by Mike Abney, February 14, 2012

©All Rights Reserved

PROS

Affordable

Visually configurable

Accessible anywhere from any device

Scalable (My To Do... All the way to enterprise To Do...)

Collaborate with others

All information in one place

Email centric

CONS

Cost (one-time)

Cost (annual)

Cost (learning curve)

Cost (it’s not worth the trouble, high point of diminishing return)

Cost (not intuitive)

Cost (not supported)

Smart Phone Best Application and Practices

Weighing the PROS and CONS

by Mike Abney, February 14, 2012

PROSCONS

Smart Phone Best Application and Practices

Weighing the PROS and CONS

by Mike Abney, February 14, 2012

PROSCONS

Smart Phone Best Application and Practices

Weighing the PROS and CONS

by Mike Abney, February 14, 2012

PROSCONS

Any device anywhere?Smart Phone Best Application and Practices

by Mike Abney, February 14, 2012

2GB

Features Reqall Do.com DropBox EverNote

TaskTask

ProjectsProjects

SyncSync

DelegateDelegate

ShareShare

Email/Email/TaskTask

NotesNotes

ReminderReminderss

FilesFiles

* * *

Note: Premium pay version available

Must Have Apps...

Demonstrations & Questions?Smart Phone Best Application and Practices

by Mike Abney, February 14, 2012

2GB

The 2 minute rule...

Turn email notifications off...

List everything to avoid the waste of worry...

Triage tasks...

Memory Tasks Files Shoebox

Resources

GTD (Getting Things Done)David Allen Company, URL: http://www.davidco.com/

“BIT LITERACY” by Mark Hurst

Stress and productivity: friends or enemies?URL: http://www.hrmreport.com/news/stress-and-productivity/

Process Improvement Cycle Protocol© All Rights Reserved

University of Tennessee Martin