by

Sheilynda Stewart, DirectorOff ice of Institutional

Research

Using Microsoft Access to Assess Your Office Strategic Goals and Objectives

EAST CENTRAL UNIVERSITY

Project Process Diagram

• Strategic Planning• Ad Hoc Reporting• IPEDS Winter

Survey

January

• External Surveys• Preliminary

Report• Budget Planning

February• IPEDS

Spring Surveys Due

• Fact Book

April

• Faculty Evaluations

• Grade Distribution Report

• Alumni Surveys

May

Integrated Functions of Institutional Research

Student Enrollment Assessment

Ad Hoc Reporting Strategic Planning

File Maintenance and Archiving

Responding to Surveys (College Board, NSSE, Petersons)

Data Integrity In-House Surveys

IPEDS HLC Self-Study

New Technology: “Instant Information” Age

How much time was spent on that project?

The surveys are completed!

ECU IR Mission Statement

The mission of the Off ice of Insti tut ional Research is to provide t imely, rel iable, and user-fr iendly data and research services to al l units at East Central University and external agencies that is integral to the strategic planning of the University.

ECU Institutional Research Project Management

Project Management

Does not align project completion time to goals.

Can track department and resources, but can not track details about the client and their location.

Unable to easily generate a report to show amount of hours spent on specific project that are tied to department and division goals.

Purpose:

Increase efficiency by establishing tracking metrics for success that are linked to measurable milestones.

To assess how well the IR Office is meeting stated goals.

To determine the amount of hours spent on internal/external projects.

Timetracker Project

Academic Affairs Priorities and Goals

AcademicPriority 1.15: Maintain membership in the Voluntary System of Accountability.AcademicPriority 4.3: Disseminate accurate information to prospective

and current students.

Goal 1: Provide decision-support data, research and analysis to facilitate the University’s strategic planning process, accreditation, assessment, and institutional effectiveness [IP1; AAP1.15]

Goal 2: Provide accurate, timely, and user-friendly information. [IP4; SG1; AAP4.3]

IR Research Strategic Goals

Update project information

Reports

Access DB

View Project Information

Add New Projects

Main Menu

ECU Institutional Research Timetracker Process Model

Preview Report

Data Integrity

MS Access DB

Input Data

This isn’t what I had expected!!

Output

Database Entities

Clients Name, Email, Department

Departments Dept Name, Division, Internal/External

Inst i tut ional Research GoalsAcademic Affairs GoalsProjects

Total Hours Worked, Description, Client, Project Notes, Dates: Open/Closed/Due Date

Year Academic Year, Fiscal Year

Entity Relationship Diagram

Aligning Projects with IR and Academic Affairs Goals

Projects are added to the Timetracker database

IR and Academic Affa i rs goals are se lected.

Exis t ing project /c l ient informat ion s can be updated when needed.

Reports are generated to show amount of hours dedicated to complete a project .

Aligning Projects with IR and Academic Affairs Goals

TIMETRACKER PROJECT DEMONSTRATION

Questions and Discussion

CONTACT INFORMATION:

SHEILYNDA STEWARTDirector o f Inst i tut ional Research

East Centra l Univers i ty

SSTEWART@ECOK.EDU

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