Sigma Gamma Rho Sorority, Inc.57th Biennial BouléLas Vegas, Nevada

Action Item Index(includes all Adopted legislation during the 57th Session of Grand Chapter)

Constitutional and Bylaw Changes

P a g e 2 | 27

Number Language As Adopted Impact0 Constitution: Article II: Membership Section 1.

Eligibility for Membership. To be eligible for membership: a. Undergraduate students must be matriculating on a four-year accredited college university working toward a bachelor's degree or eligible junior or community college students who submit proof of intention to enter and obtain a degree while in attendance or after completion of the junior college program.

The word “campus” is being removed. The word “university” is being added to address campuses that have a group of colleges.

7 Constitution: Article V: Boules. Section 2. Special Boules.

Special Meetings. Special Boules, Board Meetings, or Leadership Summits may be called as provided in the Bylaws.

This amendment expands the type of meetings that may be called, inclusive of Special Boule, Leadership Summits, Board Meetings

9 Constitution: Article VIII. Amending Constitution. Section 1.

This Constitution may be amended by a two- thirds (2/3) vote of the Grand Chapter in the regular Boule or a Special Boule called for that purpose. a. Chapters must receive proposed amendments to the Constitution at least 6 months prior to the special boule or regular boule where they will be presented. b. A special boule held for any purpose requires one-year (12 month’s) notice.

Scope of notice for a special boule and scope of notice for recommendations to be considered at a special boule have been clearly distinguished and defined.

10 Bylaw: Article II: Membership. Section 204. Associate Membership.

Undergraduate members not completing requirements for the baccalaureate degree may hold membership in alumnae chapters as associate members. A. Associate members may have all the rights and privileges of membership (e.g. the right to vote, chair committees, serve on committees, serve as chapter delegates, etc.), except holding office at the local, regional, and national levels.

Provides clarification around the rights and privileges of Associate members

Correction: The adopted language included “elected”, however, Article 5 Section 503 states that “A candidate for an office must hold a degree from a four-year accredited college.” Where no distinction is made between elected or appointed offices. Since the adopted language “elected” conflicts with a current bylaw for which no conforming change was offered, it cannot be implemented.

P a g e 3 | 27

11 Bylaw: Article II. Membership. Section 210. Transfer.

Add new paragraph 2b: If the former undergraduate chapter, former advising chapter, or former alumnae chapter is not able to verify good standing due to lack of historical records of reference, the Regional Syntaktes of the region of her former chapter shall sign the transfer form.

Provides a means by which sorors may complete their transfer paperwork if their former chapter is inactive or no longer exists

12 Bylaw: Article III. Financial Regulations; Section 305 Individual Member Assessments and Fees.

Add new paragraph 3: Reactivating Members shall be eligible for a one-time exemption from paying National Head Tax, and the national portion of the reactivation fee from 2017-2018 sorority year through 2021-2022 sorority year, if the member pays the required reactivation fees for the year preceding. This program shall be known as Campaign 2022.

Grants reactivating members a one-time exemption from the national head tax, the national portion of the reactivation fee, and any transfer fees for a limited period of time.

12 Bylaw: Article III. Financial Regulations; Section 305 Individual Member Assessments and Fees.

Add new paragraph 2 to F. Reinstatement Fee.: Reactivating Members shall be eligible for a one-time exemption from paying the national head tax, any transfer fees and the national portion of the reinstatement fee from the 2017-2018 sorority year through 2021-2022 sorority year. This exemption can only be used for one sorority year.

Grants reactivating members a one-time exemption from the national head tax, the national portion of the reactivation fee, and any transfer fees for a limited period of time.

14 Bylaw: Article II. Section 201. Undergraduate Membership.

A person may be admitted to membership in an undergraduate chapter or a regional undergraduate status while in attendance at an accredited four-year college/university, or enrollment in an accredited junior/community college program that is transferable to a four-year accredited college or university.

At present, the sorority doesn’t have any active colonies, and with the recent passing of the regional undergraduate status, it was unlikely that any new colonies would be created. As such, this recommendation prevents the future implementation of colonies.

15 Bylaw: Article II. Section 201. Undergraduate Membership. A.

Candidates for undergraduate membership may be inducted after successfully completing one quarter, trimester or semester.1. Undergraduate candidates matriculating in a four-year accredited degree program or

P a g e 4 | 27

an accredited community or junior college program shall be eligible for membership., shall be eligible for membership.2. Students seeking membership through this process must provide:a. A sealed transcript from the educational institution; andb. Verification of enrollment from the education institution.c. Verification from the junior or community college that program of study is transferable to a 4-year accredited program.

16 Bylaw: Article 11 Membership Section 201. E.

Undergraduate membership shall be limited to 6 years. At that time, if the member does not have an undergraduate degree, she shall transfer to a graduate chapter as an associate member.

Definitively limits undergraduate membership to 6 years

18 Bylaw: ARTICLE V Chapter Regulations. Section 501. Undergraduate Chapters. C.

Membership shall be extended to eligible junior and community college students who submit proof of their intent and ability to enter and obtain a degree in a four-year accredited college program. The proof must come from the Registrar of the junior or community college.

19 Bylaw: ARTICLE V Chapter Regulations. Section 502. Colony.

Delete Section 502

Colonies are no longer an option for undergraduate membership.

20 Bylaw: Article III. Financial Regulations L. Induction Fees.

After “the price of the badge”, insert “our official blazer (or item of apparel of comparable value)”

Final language:There shall be new member induction fees as approved by Grand Chapter. The price of the badge, our official blazer (or item of apparel of comparable value) and chapter guard will be added to the induction fee to account for fluctuations in the cost of these items.

21 Bylaw: Article III. Financial Regulations. National Head Tax.

Alumnae members, undergraduate members, associate members, Members-at-Large, and

Allows the National Board of Directors to discount and/or waive the national head tax as part of a nationally

P a g e 5 | 27

General Members shall pay an annual national head tax. Head tax may be decreased or waived per special membership initiatives or incentive programs approved by the National Board of Directors or Grand Chapter. This authority for the National Board of Directors ends in the 2022 sorority year.

approved membership initiatives and incentive programs. This authority for the National Board of Directors ends in the 2022 sorority year.

23 Bylaw: Article III. Financial Regulations. Section 305. Individual Member Assessments and Fees

After “…or General Member category”, insert new paragraph 1:

The transfer fee may be decreased or waived per special membership initiatives and incentive programs as approved by the National Board of Directors or Grand Chapter. This authority for the National Board of Directors ends in the 2022 sorority year.

Allows the National Board of Directors to discount and/or waive the national portion of the transfer fee as part of a nationally approved membership initiatives and incentive programs. This authority for the National Board of Directors ends in the 2022 sorority year.

26 Bylaw: Article VI. Code of Conduct and Disciplinary Action. Section 607e.

The local chapter Basileus and/or the chapter member(s) will have 20 days to appeal the decision of the Regional Syntaktes to the First Grand Anti-Basileus.

Provides clarity for the appeals process

27 Bylaw: ARTICLE VI. Code of Conduct and Disciplinary Action. Section 607

Delete current language and insert final language: s. The appropriate chapter basileus, Regional Syntaktes, First Grand Anti-Basileus or Grand Basileus will consider the recommendation and render a decision to the grievance within twenty working days of receipt of the recommendation from the grievance panel. A copy will be kept at the appropriate sorority level.

28 Bylaw: ARTICLE VI. Code of Conduct and Disciplinary Action. Section 607

Delete current language and insert final language: E. Grievance involving the Local Basileus, Regional Syntaktes, Undergraduate Chapter Coordinator, Youth Services Coordinator, or Elected National Officers, or the International Grand Basileus. 2. Regional Syntaktes, Undergraduate Coordinator or Youth Services Coordinatora. The chapter or member(s) must send a formal grievance filing charges against the respective officer simultaneously to the First Grand Anti-Basileus and the Regional Syntaktes (if related to the Undergraduate Chapter Coordinator and/or Youth Services Coordinator)b. The First Grand Anti-Basileus, upon receipt of the formal grievance, will request needed documentation from all parties involved within 10 days.

P a g e 6 | 27

c. The respective regional officer will have 10 working days to respond.d. The First Grand Anti-Basileus will render a decision within 30 days of receipt of the response from the respective regional officer. The decision will be sent to the chapter/member(s), the respective regional officer and the Grand Basileus.e. The respective regional officer or the chapter/member(s) have 20 working days to appeal the decision to the National Board of Directors.f. The procedure of appeal will utilize the Hearing Panel and trial as described in the Expulsion Policy.

29 Bylaw: ARTICLE VI. Code of Conduct and Disciplinary Action. Section 607

Delete current language and insert final language: 3. Elected National Officersa. The chapter or member(s) must send a formal grievance filing charges against the respective national officer simultaneously to the Grand Basileus and the First Grand Anti-Basileus.b. The Grand Basileus, upon receipt of the formal grievance, will request needed documentation from all parties involved within 10 days.c. The respective national officer will have 10 working days to respond.d. The Grand Basileus will render a decision within 30 days of receipt of the response from the respective national officer. The decision will be sent to the chapter/member(s), the First Grand Anti Basileus and the National Board of Directors.e. The respective national officer or the chapter/member(s) have 20 working days to appeal the decision to the National Board of Directors.f. The procedure of appeal will utilize the Hearing Panel and trial as described in the Expulsion Policy.

30 Bylaw: Article 10. Board of Directors Section 1005.

Add new paragraph G: “Global Membership Liaisons. The Global Membership Liaisons are appointed by the National Board of Directors: works in conjunction with the First Grand Anti-Basileus and Regional Leadership Team as a liaison to international chapters and military base chapters; works to establish new international or military base charters; facilitates educational training for international or military base chapter members; partners on membership intake processes as needed; defines best practices and strategies for expansion of international or military presence; and other duties as designated for the successful operation of these unique expansion

Creates a new position- the Global Membership Liaison. This position is not a national officer or a member of the Board of Directors.

P a g e 7 | 27

opportunities.”31 Bylaw: ARTICLE III Financial Regulations. Section 307. Life Member Fees.

Life members shall pay a one-time Life Membership fee. This one-time fee shall be reduced for each year of financial membership beyond ten years. Effective the 2018/2019 sorority year, the life membership fee should include cost of the life membership pin, a life membership card and a certificate. The National Board of Directors and the International Headquarters shall establish a payment system for the Life Member fee.

The life membership fee now includes the costs of the life membership pin, the life membership card, and the certificate.

33 Bylaw: Article II. Section 211.

Delete current language and insert final language:

A legacy is defined as a female relative of a soror, i.e. mother, grandmother, granddaughter, daughter, sister, aunt, cousin or niece.

A. Mother-Daughter Legacies are defined as daughter, granddaughter, court appointed legal ward, and/or stepdaughter relationships. 1. Mother-Daughter legacies shall be invited to Formal RUSH and Interview, as prescribed by the membership intake process. 2. Mother-Daughter legacies shall not be subject to the vote of a chapter for membership if they meet all criteria for membership and the mother, grandmother, court appointed guardian, stepmother is active the preceding 24 months prior to the application date. If deceased, the active membership requirement is waived. 3. Reverse Mother-Daughter legacies would qualify for this clause also (i.e. sorority member daughter and legacy candidate mother) 4. All prospective members, who are defined as mother-daughter legacies, must meet membership requirements and be subject to the prescribed membership intake procedures, including an expanded application process.

B. Traditional Legacies are are defined as a female relative of a soror, i.e. sister, aunt, cousin, or niece relationships. 1. Traditional legacies shall be invited to Formal RUSH and Interview, as prescribed by the membership intake process. 2. All prospective members, who are defined as traditional legacies, must meet membership requirements and be subject to the prescribed membership intake

P a g e 8 | 27

procedures.34 Bylaws: Article X. Duties of the Board. Section 1004.

In addition, the Board cannot alter or levy additional fees, dues, or other financial obligations on the chapters, including fees. The Board cannot levy additional fees, dues, or other financial obligations on the members, including fees;

(For conforming language, see Article III. Financial Regulations)36 Bylaws: Article V. Chapter Regulations. Section 505. Elections.

Each alumnae chapter must hold elections of officers every two years in May of the Biennial Boule year with installation in June. All alumnae chapter officers will take office on July 1 and serve until June 30, two years hence. (Note: Biennial elections effective for terms that begin July 1, 2020).”

Standardizes the chapter election timeline across the sorority

41 Bylaw: Article VII. Section 705. A. Qualifications for Office. 2.

Add new paragraph c and amend paragraph d to read:

c. Have held one chapter and/or regional office.d. Be in good standing with her chapter, as well as the regional and national levels.

42 Bylaw: Article VII. Section 705. A. Qualifications for Office. 3.

Delete item d, retain item g, and re-letter accordingly, such that the final language reads:

Candidates for Youth Services Coordinator shall:a. Be in good standing with her chapter, region and national.b. Be a full-time undergraduate soror.c. Have at least 2 full years left in her undergraduate career in order to fulfill her elected term.d. Have attended at least one Regional Conference, including the existing conference.e. Be actively participating in campus and student activities on the campus of the school, which she attends.f. Be in attendance at the Boule at which she is to be confirmed.

44 Bylaw: Article VII. Section 705. B. 2.

P a g e 9 | 27

The Regional Undergraduate Chapter Coordinator (alumnae) shall:a. Be directly responsible to the Syntaktes of her region on matters pertaining to undergraduate chapters.b. Work in close cooperation with the advisors of undergraduate chapters, devising means of exchanging ideas, discovering special needs and being alert to contacts for establishing and/or reviving undergraduate chapters.c. Facilitate establishment and development of undergraduate chapters through school personnel.d. Coordinate the activities of the undergraduate chapters in her region.e. Conduct a leadership workshop at least once during her term of office.f. Maintain a current file of all colleges and universities where there are Sigma Gamma Rho Chapters or potentials for such chapters.g. Stimulate chapter interest in national and regional awards and contests and scholarships available.h. Prepare and disseminate a quarterly newsletter to undergraduate chapters and advisors.i. Serve in the official absence of the Syntaktes

65 Bylaws: Article XII. Standing Committees. Section 1203. Standing Committees

Add new paragraph: “National Programs (For implementation after 2020 Boule/National Officer Installations.)”

A National Programs standing committee was created, to be implemented in sorority year 2020/2021.

66 Bylaws: Article XII. Standing Committees. Section 1203. Standing Committees

Delete paragraph n: National Youth Projects (For implementation after 2020 Boule/National Officer Installations.)

The National Youth Projects standing committee will be defunct as of the 2020/20201 sorority year. At that time, the work attributed to this committee will be under the responsibility of the newly created National Programs Committee.

67 Bylaws: Article XII. Standing Committees. Section 1203. Standing Committees

Delete paragraph q: Project Reassurance (For implementation after 2020 Boule/National Officer Installations.)

The Project Reassurance standing committee will be defunct as of the 2020/2021 sorority year. At that time, the work attributed to this committee will be under the responsibility of the newly created National Programs Committee.

73 Bylaws: Article XII. Standing Committees. Section 1220. Standing Committees

P a g e 10 | 27

Delete section 1220. Project Reassurance Committee (For implementation after 2020 Boule/National Officer Installations.)

74 Bylaws: Article VII. Section 705. B3.

Add new section e (and re-letter accordingly): “Share feedback on behalf of the undergraduate members of her region, with the Second Grand Anti-Basileus.”

75 Bylaws: Article IX. Grand Chapter. Section 901.

The Grand Chapter shall be the governing and official voting body of Sigma Gamma Rho Sorority, Inc. and shall be composed of the Board of Directors, duly elected delegates from Sigma Gamma Rho Chapters, regional undergraduate expansion delegates, members-at-large, life members, and past Grand Basilei.

76 Bylaws: Article X Board of Directors. Section 1004. Duties of the Board. L.

Delete “Consider the suspension of a soror upon recommendation of the chapter and make final disposition of the case.”

And insert final language: “Host an executive session to consider the expulsion of a soror upon recommendation of the region and make final disposition of the case.”

78 Bylaws: Article XI. National Officers. Section 1102. Qualifications for National Office. C. 4.

Have previously held two or more elected positions either regionally or nationally79 Bylaws: Article XI. National Officers. Section 1102. Qualifications for National

Office. C.

Delete paragraph 1 and insert final language; “Have financial competency, knowledge of electronic financial management tools, and experience with bookkeeping and accounting procedures.”

80 Bylaws: Article XI. National Officers. Section 1102. Qualifications for National Office. E.

Delete paragraph 1 and insert final language: “Have demonstrated experience and competency in journalism and marketing.”

P a g e 11 | 27

81 Bylaws: Article XI. National Officers. Section 1102. Qualifications for National Office.

Have demonstrated experience and competency in journalism, marketing, public relations, and/or corporate communications.

91 Article IX. Section 907 (A)Final language:A. The order of business to be transacted at the Boule shall be as follows:

1. Report of credentials committee and seating of delegates.2. Adoption of standing rules.3. Adoption of convention program.4. Correction of the minutes.5. Reports of the

a. Grand Basileusb. First Grand Anti-Basileusc. Second Grand Anti-Basileusd. Grand Grammateuse. Grand Tamiochusf. Grand Anti-Grammateus

6. Election of officers.7. Report of the National Constitution and Bylaws Committee 8. Report of the National Recommendations Committee 9. Unfinished business.10. Installation of officers and directors.

If the Boule committee is able to accommodate the logistics and resources, the following agenda items may be included pursuant to Sec. 907 B:Announcement of committees.Reports

a. Legal Advisor b. Editor in Chief of the Aurorac. Parliamentarian d. National Philo Coordinator e. National Rhoer Coordinatorf. National Programs Chair

P a g e 12 | 27

New structure implementation for 2018 Boule.93 Bylaws: Article XIIII. Section 1402. C.

Elections shall be held within 72 hours of the of the Call to Order of the Boule. The date of the election shall be published at least 6 months prior to the Boule.

New structure implementation for 2018 Boule.94 Bylaws: Article XII. Standing Committees. Section 1217. N.

Final language:Add National Programs Committee. Section 1217. N.The National Programs Committee, whose Chair shall be the National Programs Coordinator, shall: A. Review and evaluate current and potential programs B. Develop a program manual C. Establish standards, criteria, and evaluation for all Sorority branded programs and initiatives D. Establish standards, criteria and evaluation for any new programs, initiatives, and partnerships (For implementation after 2020 Boule/National Officer Installations.)

99 Bylaws: Article III Financial Regulations. Section 304.

All chapter monies and individual assessments due to the Sorority shall be paid by certified check, money order, Visa, Master Card, or American Express credit card and other electronic methods authorized by the Board of Directors, payable to Sigma Gamma Rho Sorority, Incorporated, and forwarded to the Grand Grammateus via the International Headquarters unless otherwise indicated. The Grand Grammateus shall hold financial cards or credentials until certified checks are cleared. Credit card payments will be subject to a service charge. Fees for using electronic methods shall be paid by the chapter and/or member. Pilot implementation for this amendment will begin July 1, 2018, provided that the process by which local chapters can inhibit national dues from being paid by individuals who are not financial on the local level has been developed and widely disseminated to the membership, and that the online method of payment is active, with full implementation by 2020.

Allows for the individual remittance of national dues in 2020, after: 1. a pilot has been implemented, 2. a method for chapters to inhibit national dues from being paid by individuals who aren’t financial at the local level has been developed and widely disseminated to the membership,3. The online method of payment is active

P a g e 13 | 27

100 Bylaws: Bylaws. Article III. Financial Regulations. Section A. National Head Tax.

Add new paragraph 3: All Past Grand Basilei shall be exempt from paying the national head tax.

Exempts all past Grand Basilei from paying national head tax

101 Bylaws. Article III. Financial Regulations. Section B. National Education Fund

Add new paragraph 1: Past Grand Basilei shall be exempt from paying National Education Fund assessment.

Exempts all past Grand Basilei from paying the NEF assessment

102 Bylaws. Article III. Financial Regulations. Section C. Sigma Public Education and Research Foundation

Add new paragraph 1: All Past Grand Basilei shall be exempt from paying Sigma Public Education and Research Foundation assessment.

Exempts all past Grand Basilei from paying the SPEAR assessment

124 Section 503. Alumnae Chapters

Add Final language: a. Requesting a New International or Military Base Alumnae Charter1. Members wishing to charter or reactivate an international or military base chapter must submit a proposal package to the Regional Syntaktes that includes:a. Letter of intent to charter or reactivate with information about proposed charter or reactivation members (names, current status, chapter affiliations, positions, etc.).b. Description of the proposed chartering area (population, needs of communities, etc.) including information about any colleges and universities deemed by the chartering members to be within reasonable distance and currently without a charter or are an inactive undergraduate chapter.c. A five-year strategic plan covering proposed recruitment, retention, reactivation of members, service to community, local collaborations with community organizations and any local NPHC organizations and budget/fundraising plans.d. A list of proposed charter members, providing proof that a minimum of 50% of proposed charter members have alumnae status, at least one has permanent residence in the proposed charter city and that the majority of proposed charter members reside in the designated charter region or area of service impact.

P a g e 14 | 27

National Recommendations for the 2017 Grand Chapter

P a g e 15 | 27

Standard Operating Procedures

P a g e 16 | 27

Number Language As Adopted Impact

103 SECTION 9 FINANCES

9.880

Undergraduate Chapter Development Fund. Seven dollars ($7.00) ($5.00 to Undergraduate Chapter Development Fund and $2.00 to Undergraduate Chapter Coordinator Support) of each member's head tax shall be earmarked from each region for its undergraduate chapter development based on the undergraduate membership at the close of the prior year; this fund shall be funded by the national budget, and be remitted to each region by October 1 to fund initiatives for developing undergraduate chapters.

113 SECTION 2 MEMBERSHIP

2.110 A person may be admitted to membership in an undergraduate chapter, or regional undergraduate status only while in attendance at a four-year accredited college

117 SECTION 2 MEMBERSHIP

2.300 Grievance Procedures and Disciplinary Action

a. General Policy

15. The appropriate chapter basileus, Regional Syntaktes, First Grand Anti-Basileus, or Grand Basileus will consider the recommendation and render a decision to the grievance within twenty working days of receipt of the recommendation from the grievance panel. A copy will be kept at the appropriate sorority level

118 SECTION 2 MEMBERSHIP

2.300 Grievance Procedures and Disciplinary Action

d. Grievance involving the Regional Syntaktes, Undergraduate Chapter Coordinator, Youth Services Coordinator, Elected National Officers or the Grand Basileus

1. Regional Syntaktes, Undergraduate Chapter Coordinator, Youth Services

P a g e 17 | 27

Coordinator

a. The chapter or member(s) must send a formal grievance filing charges against the respective regional officer simultaneously to the First Grand Anti-Basileus and the Regional Syntaktes.

b. The First Grand Anti-Basileus upon receipt of the formal grievance, will request needed documentation from all parties involved within 10 days

c. The respective regional officer will have 10 working days to respond.

d. The First Grand Anti-Basileus will render a decision within 30 days of receipt of the response from the respective regional officer. The decision will be sent to the chapter/member(s), the respective regional officer, the Regional Syntaktes and the Grand Basileus.

e. The respective regional officer or the chapter/member(s) have 20 working days to appeal the decision to the National Board of Directors.

f. The procedure of appeal will utilize the Hearing Panel and trial as described in the Expulsion Policy.

119 SECTION 2 MEMBERSHIP

2.300 Grievance Procedures and Disciplinary Action

d.

2. Elected National Officers

a. The chapter or member(s) must send a formal grievance filing charges against the respective national officers simultaneously to the Grand Basileus and the First Grand Anti-Basileus.

b. The Grand Basileus upon receipt of the formal grievance will request needed documentation from all parties involved within 10 days.

c. The respective national officer will have 10 working days to respond.

P a g e 18 | 27

d. The Grand Basileus will render a decision within 30 days of receipt of the response from the respective national officer. The decision will be sent to the chapter/member(s), the respective national officer and the National Board of Directors.

e. The respective national officer or the chapter/member(s) have 20 working days to appeal the decision to the National Board of Directors.

f. The procedure of appeal will utilize the Hearing Panel and trial as described in the Expulsion Policy.

121 SECTION 3 CHAPTER ORGANIZATION AND ADMINISTRATION

3.814 Step Teams – Alumnae and Undergraduates who are financial will be allowed to step and stroll together. However, undergraduate and affiliate or graduate and affiliate are not allowed to step nor stroll together whether it is for an internal or external event.

a. Step or stroll teams, performing at national competitions, or those with a large scale scope must be approved to participate at the local, regional and national levels.

125 SECTION 8 AWARDS

8.337 Ruby Recognition - During the Boule any Soror who has achieved at least 22 years of membership, with 10 years of good financial standing, either consecutive or non-consecutive shall receive the commemorative Ruby pin. This pin will represent the Sorors affiliation with Sigma Gamma Rho Sorority for 22 years.

126 SECTION 3 CHAPTER ORGANIZATION AND ADMINISTRATION

3.600

d. Documentation demonstrating that the proposed charter city is 30 miles from the nearest chapter location (based on city center) or if less than 30 miles that the nearest chapter is in another state, or region.

127 SECTION 3 CHAPTER ORGANIZATION AND ADMINOSTRATION

3600. A. 1. d.

P a g e 19 | 27

d. Documentation demonstrating that the proposed charter city is 30 miles from the nearest chapter location (based on city center).

128 SECTION 9 FINANCES

9.111 Remittance will be accepted from chapters, alumnae members, undergraduate members, associate members, Members at Large, General Members and other members as identified in the bylaws. Effective July 1, 2018

P a g e 20 | 27

T.O.R.C.H. Recommendations

P a g e 21 | 27

Number Language As Adopted Impact

130 TORCH MANUAL: Training Procedures

TORCH shall be administered with both Level I. and Level II. Distinctions.

Level I Certification will be specifically targeted towards individuals who do not directly execute the TORCH programs, but attend the key interaction events, i.e. Informal RUSH, Formal RUSH, Chapter Tea, and Induction.

Level II Certification will be for the mission-critical resources who administer TORCH, i.e. completion of paperwork, hosting of key events, training and educational modules and being a direct contact for candidates.

Level I Certifications may be completed both electronically or in-person. Level II Certifications shall be in person.

Effective July 1, 2018

131 TORCH MANUAL: Procedures, Membership Qualifications

Candidates for undergraduate membership shall not have any affiliation as a member with the National Panhellenic Council (NPHC), National Multicultural Greek Council (NMGC), National Asian Pacific Islander American (NAPDIA)/)Pan-Hellenic Association NAPA), National Association of Latino Fraternal Organizations (NALFO), the National Pan-Hellenic Conference (NPC) or any other council that includes Greek Letter organization that operate in a similar social and service manner.

“If a candidate has had previous affiliation with such an organization, the must denounce such affiliation prior to application of membership being submitted.”

132 TORCH MANUAL: Application

Add an information-only question to capture whether applicants are registered voters, with Yes, No, and Opt-Out selections. This will not be a criteria for membership.

P a g e 22 | 27

Rituals

P a g e 23 | 27

Number Language as Adopted Impact

133 RITUALS: Honorary Member Induction

Due to the esoteric information contained in this recommendation and ritualistic components, the language as adopted will not be posted in its entirety. The exact text is being distributed via access to the ritual.

134 RITUALS: Chapter Chartering Ceremony

Due to the esoteric information contained in this recommendation and ritualistic components, the language as amended not be posted in its entirety. The exact text is being distributed via access to the ritual.

P a g e 24 | 27

Appendix

P a g e 25 | 27

Number Language as Adopted Impact

111 APPENDIX A. NATIONAL ASSESSMENTS and FEES

3. LIFE MEMBERS a. General - $3,750.00 payable as follows: 1. in total $3,750.00 or 2. $750.00 initial payment plus $750.00 per year for four (4) consecutive years. (NOTE: The General Life Member Fee decreases $100.00 for every year of continuous services, over 10 years with a minimum fee of $2,250 for less than 25 years.) a. 25 year continuous-service - $1,750.00 payable as follows: 1. in total $1,750.00 or 2. $700.00 initial payment plus $350.00 per year for three (3) consecutive years. b. The price of the life membership pin shall be added to the life membership fee (effective the 2018/2019 sorority year).

112 APPENDIX A. NATIONAL ASSESSMENTS and FEES

6. INDUCTION FEESa. The minimum induction fee shall be $1,039 for alumnae and $840 for

undergraduates.b. The price of the guard shall be added to the induction fee.c. Insurance Feesd. The official Sorority Blazer

Correction: The policy for including a background check as part of membership requirements was included and recommendation # 32. However, recommendation #32 was discarded because it exceeded the scope of notice and so it couldn't be voted upon. The cost of the background check, however, was also included in recommendation #112, which did pass. Since the policy on background checks could not be adopted, the amount of the background check should have been subtracted from the totals of recommendation # 112.

Simultaneously levying dues for multiple and/or future fiscal years conflicts with Article 3, Section 301 for which no conforming changes were offered. As such, the post induction year national head tax should have been subtracted from the totals of recommendation #112.

P a g e 26 | 27

P a g e 27 | 27