Bylaws of the

Texas Zeta Chapter

Phi Delta Theta

Texas Christian University

Last Revised: August 2014

Table of Contents

PREAMBLE .................................................................................................................................................................. 1

ARTICLE I: NAME, PURPOSE, MISSION ................................................................................................................ 1

Section 1: Name ........................................................................................................................................................ 1

Section 2: Purpose ..................................................................................................................................................... 1

Section 3: Mission ..................................................................................................................................................... 1

ARTICLE II: STATEMENT OF POLICIES ................................................................................................................ 1

Section 1: Ethics ........................................................................................................................................................ 1

Section 2: Phi Delta Theta Regulations ..................................................................................................................... 2

A. The Code ...................................................................................................................................................... 2

B. Phi Delta Theta Risk Management Policies ................................................................................................. 2

Section 3: Chapter Laws and Regulations ................................................................................................................. 2

A. Statement of Hazing and Illegal Substances ................................................................................................ 2

B. Distribution of Bylaws ................................................................................................................................. 2

C. Intrafraternal Disputes .................................................................................................................................. 2

D. Notification of Events .................................................................................................................................. 2

Section 4: Disciplinary Procedure ............................................................................................................................. 2

ARTICLE III: MEETINGS ........................................................................................................................................... 3

Section 1: Chapter Meetings ..................................................................................................................................... 3

Section 2: Meeting Rules .......................................................................................................................................... 3

Section 3: Attendance................................................................................................................................................ 3

Section 4: Voting and Quorum .................................................................................................................................. 3

Section 5: Special Meetings ...................................................................................................................................... 3

ARTICLE IV: MEMBERSHIP ..................................................................................................................................... 3

Section 1: Expectations of Membership .................................................................................................................... 3

A. Membership Expectations ............................................................................................................................ 4

B. Phikeia Expectations .................................................................................................................................... 4

C. Active Member Expectations ....................................................................................................................... 4

Section 2: Bid Process ............................................................................................................................................... 4

A. Bidding Procedure ........................................................................................................................................ 4

B. Requirements for Extending a Bid ............................................................................................................... 4

ARTICLE V: FINANCES ............................................................................................................................................. 5

Section 1: Financial Expectations of Members ......................................................................................................... 5

A. Chapter Bill .................................................................................................................................................. 5

B. Financial Responsibilities ............................................................................................................................ 5

C. Financial Delinquencies ............................................................................................................................... 5

Section 2: Budget ...................................................................................................................................................... 6

A. Approval of Budget ...................................................................................................................................... 6

B. Use of Funds ................................................................................................................................................ 6

ARTICLE VI: OFFICERS ............................................................................................................................................ 6

Section 1: List of Officers ......................................................................................................................................... 6

Section 2: Election of Officers .................................................................................................................................. 6

A. Election Procedure ....................................................................................................................................... 6

Section 3: Eligibility for Non-executive committee Officers .................................................................................... 7

Section 4: Eligibility for Executive committee Officers ........................................................................................... 7

Section 5: Eligibility for appointed positions ............................................................................................................ 7

Section 6: Removal of Officers ................................................................................................................................. 7

Section 7: Responsibilities of Officers and Appointed Positions .............................................................................. 7

A. President ....................................................................................................................................................... 7

B. Vice-President .............................................................................................................................................. 8

C. Secretary ...................................................................................................................................................... 8

D. Treasurer ...................................................................................................................................................... 8

E. Recruitment Chairman ................................................................................................................................. 9

F. Scholarship Chairman .................................................................................................................................. 9

G. Warden ......................................................................................................................................................... 9

H. Chaplain ....................................................................................................................................................... 9

I. Social Chairman ........................................................................................................................................... 9

J. Risk Management Chairman ........................................................................................................................ 9

K. Phikeia Educator ........................................................................................................................................ 10

L. House Manager .......................................................................................................................................... 10

M. Parents Club Coordinator ....................................................................................................................... 10

N. (2) Homecoming Chairmen ........................................................................................................................ 10

O. (2) Greek Week Chairmen ......................................................................................................................... 10

P. (2) Interfraternity Council Representatives ................................................................................................ 10

ARTICLE VII: COMMITTEES .................................................................................................................................. 10

Section 1: List of Committees ................................................................................................................................. 10

Section 2: Executive Committee ............................................................................................................................. 10

Section 3: Finance Committee ................................................................................................................................ 11

Section 4: Recruitment Committee ......................................................................................................................... 11

Section 6: Risk Management Committee ................................................................................................................ 11

Section 7: Scholarship Committee .......................................................................................................................... 11

Section 8: Bylaws Committee ................................................................................................................................. 11

ARTICLE VIII: JUDICIAL BOARD.......................................................................................................................... 12

Section 1: Description/Purpose: .............................................................................................................................. 12

Section 2: Creation of the Judicial Board: ............................................................................................................... 12

Section 3: Structure of the Judicial Board: .............................................................................................................. 12

A. Requirements: ............................................................................................................................................ 12

B. Selection of the Judicial Board................................................................................................................... 12

C. The terms of the judicial board members. .................................................................................................. 12

D. Position Roles ............................................................................................................................................ 12

Section 4: Procedures .............................................................................................................................................. 13

A. Pre-hearing procedures ............................................................................................................................... 13

B. Judicial Board hearing procedures ............................................................................................................. 13

Sections 5: Sanctions ............................................................................................................................................... 14

ARTICLE IX: HOUSING RESPONSIBILITIES ....................................................................................................... 14

Section 1: Officer Housing Responsibilities ........................................................................................................... 14

Section 2: New Member Housing Responsibilities ................................................................................................. 14

Section 3: Active Member Housing Responsibilities .............................................................................................. 14

Section 4: Declaration of Living Arrangements ...................................................................................................... 15

Section 5: Validity of Exemptions .......................................................................................................................... 15

Section 6: Move-Outs.............................................................................................................................................. 15

ARTICLE X: PROCEDURE FOR AMENDMENT ................................................................................................... 15

Section 1: Proposals ................................................................................................................................................ 15

Section 2: Voting on Amendments ......................................................................................................................... 15

Page | 1

Phi Delta Theta

Texas Zeta Chapter

Bylaws

Revised: August, 2014

PREAMBLE

On this day, August 24, 2014, We, the Brothers of the Texas Christian University Chapter of the Phi Delta

Theta International Fraternity, ratified the following for the purpose of self-government. The rules created within

these Bylaws are subject to interpretation only by the Judicial Board of this Chapter and such interpretation shall be

final. No portion of the statutes herein are to be construed as in conflict with the Constitution or General Statutes of

the Phi Delta Theta International Fraternity.

ARTICLE I: NAME, PURPOSE, MISSION

Section 1: Name

We shall be known as the Texas Zeta Chapter of the Phi Delta Theta Fraternity duly installed on the 28th

day of May, in the year 1955.

Section 2: Purpose

The Men of the Texas Zeta Chapter of Phi Delta Theta believe that fundamental policies and regulations

are necessary for the successful conduct of the Chapter, as well as for the strengthening of the fraternity as

a whole. This Constitution and bylaws are the policies and regulations that will provide the structure

needed to be a thriving organization. Nothing in the following policies shall be construed or interpreted so

as to violate any provisions of The Bond, The Code of the PHI DELTA THETA FRATERNITY, or the

bylaws of the Interfraternity Council at Texas Christian University.

Section 3: Mission

Phi Delta Theta was organized with three principle objectives: The cultivation of friendship among its

members; the acquirement individually of a degree of mental culture, and the attainment personally of a

high standard of morality.

ARTICLE II: STATEMENT OF POLICIES

Section 1: Ethics

A. All Phi Delta Theta, Texas Christian University and Interfraternity Council rules shall be upheld at all

times.

B. Degrading, suggestive, or biased comments by chapter members concerning other fraternities or sororities

will not be tolerated.

C. Every active member and Phikeia is expected to act in accordance to the founding ideals of Phi Delta Theta

at all times and under all circumstances. All members are accountable for their actions at all times and

under all circumstances

Page | 2

Section 2: Phi Delta Theta Regulations

A. The Code

Nothing in the policies within this document shall be constructed as contrary to the Code of Phi Delta

Theta.

B. Phi Delta Theta Risk Management Policies

The Texas Zeta Chapter of Phi Delta Theta adheres to and supports the Fraternity’s laws regarding hazing

and pre‐initiation activities and the Fraternity Executive Association (FEA) Statement of Position on hazing

and pre‐initiation activities. The Chapter also supports the Fraternity’s risk management policies.

Section 3: Chapter Laws and Regulations

A. Statement of Hazing and Illegal Substances

The Brothers and Phikeias of the Texas Zeta Chapter at Texas Christian University, in accordance with the

Constitution and General Statutes of the Fraternity, will promote the adherence to these policies in all areas

including hazing and controlled substances and the alcohol related guidelines of the Risk Management

policies of Phi Delta Theta.

B. Distribution of Bylaws

Copies of the Bylaws of the Texas Zeta Chapter shall be distributed to all Brothers and Phikeias.

Additional copies can be obtained by contacting the Vice-President, Warden or Secretary.

C. Intrafraternal Disputes

In the case of a dispute between Brothers, a mediation committee shall be convened. This committee shall

be comprised of the Judicial Committee, Warden, President, and Vice-President. In the case of fighting or

other acts of violence, the Judicial Board shall take immediate action and the recommended punishment

shall not be less than removal of all social event privileges. All punishments shall be in agreement with the

Constitution and General Statutes.

D. Notification of Events

Any events which may occur that require the attendance of Brothers or Phikeias must be announced one (1)

week prior to that event. If such notification is distributed within due time, Brothers and Phikeias are

required to attend said events. Being excused from said events must include a written note of proper

excuse forwarded to the President and Secretary.

Section 4: Disciplinary Procedure

A member may be disciplined for the following reasons:

(a) Financial Delinquency

(b) Violations of the Bond, the Code, or the Bylaws of Phi Delta Theta, Texas Zeta Chapter

(c) Violations of Texas Christian University Student Conduct Code

(d) Violations of Chapter Scholastic Standards

(e) Violations of the law

(f) Conduct unbecoming a member of Phi Delta Theta

All actions of Chapter members, whether public or private, are subject to investigation by the judicial

board.

Page | 3

ARTICLE III: MEETINGS

Section 1: Chapter Meetings

All power of the chapter shall be vested in the regular meeting. Formal meetings of the chapter shall be

held at least once per week throughout the scholastic year at a regular date, time, and location as

determined by the executive committee. The warden will notify all members if a meeting is changed.

Section 2: Meeting Rules

All meetings of the chapter shall be conducted in accordance with the basic ideals of Robert’s Rules of

Order, unless explicitly stated in The Code of the PHI DELTA THETA FRATERNITY or in these

Bylaws.

Section 3: Attendance

It is required of every member who is to miss a meeting, to give notice of absence to the secretary at least

one hour prior to the meeting. Every mandatory meeting, including the Executive Council meetings and all

general assembly meetings, shall be subject to this policy. Failure to notify these officials within the given

time frame will result in the disciplinary action of a $25 fine. This fine shall be submitted to the treasurer

and shall be paid by the next mandatory meeting otherwise a suspension from intramurals and social events

will occur until the fine is paid. Meetings can be missed for a variety of reasons as long as prior notice is

given. It is understood that there are extenuating circumstances that require a member to miss a meeting or

become unable to give one (1) hour notice.

Missed meetings due to any unpredicted situation where notice is not given on time will be taken into

consideration on a case‐to‐case basis.

Section 4: Voting and Quorum

Members may not conduct business without presence of a quorum. A quorum shall be defined as fifty-

percent (50%) of the active chapter members plus one.

When voting becomes necessary during the chapter meeting, votes shall be taken by a yea or nay vote and

shall require a two‐thirds (2/3) majority of a quorum for approval unless explicitly stated otherwise. If the

result of a yea or nay vote is not easily determined, a show of hands vote or ballot vote may be taken.

Section 5: Special Meetings

Special meetings are defined as meetings where parliamentary business of the fraternity may be conducted

outside the regular date, time and location of regular chapter meetings. Special meetings may only be called

by the President, or by at least one‐quarter (1/4) of the active members of the chapter.

Section 6: Deleted

ARTICLE IV: MEMBERSHIP

Section 1: Expectations of Membership

As men of Phi Delta Theta, we expect each individual chapter member to hold himself to a higher standard

than the average student on campus. Accountability towards the following expectations will determine the

strength and long‐term success of the chapter.

Page | 4

A. Membership Expectations

a. All active members and Phikeia will be required to adhere to the following expectations.

Additional expectations for Phikeia and active members are outlined in Article IV section 1

sub point B & C respectively.

i. Remain in Good Standing with Texas Christian University.

ii. Pay any and all financial obligations in a timely manner.

iii. Participate in all recruitment, philanthropy, community service, and brotherhood

activities unless otherwise granted permission by the executive committee.

iv. Join and/or be actively involved in at least one other organization on or near campus.

v. Attend all required study hours as prescribed by the scholarship chairman and his

scholarship program.

vi. Complete one (1) community service/philanthropy event per semester as planned by

Philanthropy Chair.

vii. Ensure that their personal websites, blogs, postings, profiles, pictures and videos

reflect positively on themselves, the chapter, and the Fraternity.

viii. Refrain from posting videos, images, or comments on websites or social networks

such as Facebook, MySpace, and College Humor that could bring disgrace upon

themselves, the chapter, or the Fraternity.

B. Phikeia Expectations

a. All Phikeia of the Texas Zeta chapter of Phi Delta Theta will be required to adhere to the

following expectations.

i. Uphold a cumulative GPA of a 2.5

ii. Attend all Phikeia and general chapter meetings unless the proper channels are

notified and a valid reason for absence is accepted.

iii. Complete and Pass all of the Phikeia education responsibilities and tests prior to

initiation.

iv. Refrain from wearing

initiation.

v. Participate as a “Dry Phi” (Sober Driver) at least two nights throughout the semester.

vi. Attend all required study hours as prescribed by the scholarship chairman and his

scholarship program.

C. Active Member Expectations

a. Uphold a cumulative GPA of a 2.5.

b. Attend all general chapter meetings unless the proper channels are notified and a valid reason

for absence is accepted.

c. Chair or serve on at least one committee outlined in Article VII.

Section 2: Bid Process

A. Bidding Procedure

a. A bid will be extended to any potential new member when the chapter approves its extension by a

three-fourths (¾) open ballot vote. If the result is negative, a discussion will be opened up once

more and another three-fourths (¾) open ballot vote will occur.

B. Requirements for Extending a Bid

a. Eligibility for membership in the Texas Zeta Chapter of Phi Delta Theta shall be open to any Full

Time undergraduate or graduate male student. Full time status is defined as being enrolled in a

Page | 5

minimum of twelve (12) hours for undergraduate students and six (6) hours for graduate students

at Texas Christian University during the current semester.

b. He shall have a cumulative GPA of 2.5 from Texas Christian University. If a cumulative GPA

from Texas Christian University is not present he shall have a 2.5 cumulative GPA from high

school or the previous college/university attended.

c. He shall have previous community service, athletic, or leadership experience that would make him

an asset to the chapter.

Section 3: Alumni Status Expectations

A. Alumni Status

a. To obtain the status of Alumni a member must meet these expectations:

i. Are currently in your last undergraduate semester at Texas Christian University.

ii. Have paid 100% of your dues to the fraternity.

iii. A two month grace period upon graduation to pay the remaining dues.

ARTICLE V: FINANCES

Section 1: Financial Expectations of Members

A. Chapter Bill

The chapter bill shall be paid within 45 days of the start of the official academic semester in accordance

with the stated payment plan of the treasurer and shall not be refundable under any circumstances.

B. Financial Responsibilities

Chapter bills shall include one or more of the following items

a. Chapter Dues – Proposed at the last meeting of the spring semester.

b. Phikeia Fee- $105 (one time fee)*

c. Headquarters dues- $95 (Due annually)*

d. General Fraternity Initiation fee- $225 (one time fee)*

e. General Fraternity Insurance – To be determined by the Insurance Company (due annually)

f. Conference fees- $350/semester split between all chapter members*

g. Interfraternity Council Dues- $10/ semester for Active Members, $12/ semester for Phikeia

Chapter members are expected to pay their financial responsibilities quickly and without delinquency.

*Fees are subject to change per the biennial Phi Delta Theta General Convention.

C. Financial Delinquencies

A member who does not pay his dues by the deadline may be sanctioned as follows:

a. Members that owe money after the stated grace periods will be considered delinquent. Delinquent

members will lose social privileges and voting rights.

b. For each week that passes he will incur an increase to the amount due. This increase shall be 10%

of the present delinquent amount compounded weekly.

c. Weekly compounding shall occur one day following the deadline for receipt of said monies and

shall continue every seven (7) days following.

d. A member who does not pay all fines incurred during the semester by the end of the semester will

also be suspended until he pays them.

Page | 6

e. A member who is suspended for a consecutive 6 month period will be automatically expelled from

membership.

Exceptions to these aforementioned sanctions shall only be granted by the treasurer.

Section 2: Budget

A. Approval of Budget

The Chapter treasurer shall be required to prepare and submit an annual budget report, based on

expenses and financial needs, to the chapter for approval during the 1st meeting of each semester. The

budget will be proposed one week prior to voting and will be voted on during the 2nd meeting of that

semester.

B. Use of Funds

No chapter funds may be used to purchase alcohol, drugs, or any other controlled substance. and must

be in accordance with the Code. Any non-budgeted expenditure in excess of $50 must be approved by

the executive committee.

ARTICLE VI: OFFICERS

Section 1: List of Officers

A. The offices of the fraternity shall be those of the President, Vice President, Secretary, Treasurer,

Phikeia Educator, Recruitment Chairman, Risk Management Chairman, Scholarship Chairman, Social

Chairman, Warden, Alumni Secretary, Philanthropy Chairman, the Fundraising Chairman, the

Athletics Director, Chaplain, Awards Chairman, Community Service Chairman, Parents Club

Coordinator, House manager and the Webmaster.

B. The positions of the two Homecoming Chairmen, the two Greek Week Chairmen, and two

Interfraternity Council representatives shall be appointed positions to be appointed by the Vice

President.

a. All appointed positions shall serve a term of one year concurrently with the Vice-President.

Section 2: Election of Officers

A. Election Procedure

a. Election of Officers shall be held one month prior to the end of the semester. Nominations of

officers shall be taken one week before the night of the elections. In the case of an office vacancy

a special election shall be held no later than the next chapter meeting to fill the position. The date

of chapter elections may be moved by majority vote of the Executive Committee

b. The following officers are elected for one-year terms: President, Vice President, Treasurer,

Secretary, Phikeia Educator, Recruitment Chairman, Social Chairman, Risk Management

Chairman, Warden, Alumni Secretary, Historian, Scholarship Chairman, Fundraising Chairman,

and House Manager. All other officer positions shall serve a term of one semester. All officers will

be elected for one year terms. All officers will be elected at the conclusion of the fall semester for

the following year.

c. Elections for President, Vice-President, Secretary, Recruitment Chairman, Treasurer, Alumni

Secretary and all other officers shall take place at the end of the fall term to serve the next

Calendar year.

Page | 7

Section 3: Eligibility for Non-executive committee Officers

A. To be eligible for candidacy of any officer with the exception of those officers who serve on the executive

committee, one must have a cumulative GPA of 2.5.

B. Shall not be financially delinquent with the chapter.

C. Shall be a Full time student and remain a full time student during his term at Texas Christian University. A

full time student is defined as being enrolled in twelve (12) or more hours at Texas Christian University

during the current semester.

Section 4: Eligibility for Executive committee Officers

A. To be eligible for candidacy for any officer who serves on the executive committee, one must have a

cumulative GPA of 2.7.

B. Shall not be financially delinquent with the chapter.

C. Shall be a Full time student and remain a full time student during his term at Texas Christian University. A

full time student is defined as being enrolled in twelve (12) or more hours at Texas Christian University

during the current semester.

D. Shall be an active member in the Texas Zeta Chapter of Phi Delta Theta. An active member is defined as

any member who has been initiated or affiliated with the Texas Zeta Chapter of Phi Delta Theta and

currently has voting privileges.

Section 5: Eligibility for appointed positions

A. To be eligible to be appointed to any appointed position by the president one must have a 2.5 cumulative

GPA.

B. Shall not be financially delinquent with the chapter.

Section 6: Removal of Officers

A. Elected officers may be removed from their office by a vote of no-confidence that passes with a two-thirds

(2/3) vote of the chapter. The vacancy shall be filled through an immediate election.

B. Appointed positions may be removed from their position by a vote of no-confidence that passes with a two-

thirds (2/3) vote of the executive committee. The vacancy shall be filled through an immediate

appointment by the president.

Section 7: Responsibilities of Officers and Appointed Positions

A. President

a. The President of the chapter shall preside at all chapter meetings

b. Enforce the laws and rules of the fraternity

c. He shall be charged with the custody of The Bond, Constitution, General Statutes, Rituals, and

Bylaws, and shall deliver them to his successor.

d. He shall have the authority to call special meetings, require attendance at events, and cancel

Chapter meetings as defined under Section 78 of the General Statutes.

e. He shall be the Vice-Chairman of Executive Committee meetings.

f. He shall be a nonvoting member of Chapter meetings, except during the extension of bids or in the

event of a tie, and shall not propose motions at said Chapter meetings.

g. He shall be entrusted with improving the Organization, offering suggestions for the improvement

of the Organization and carrying out said improvements.

h. He shall set up and meet with the Greek Life advisor at least twice per semester to provide updates

on the chapter.

Page | 8

i. He shall keep correspondence with the Chapter Advisory Board and attend all Chapter Advisory

Board meetings.

j. He shall attend all Presidents’ Roundtable meetings.

k. He shall serve as one of the four Interfraternity Council Representatives.

l. The President, in collaboration with the Vice President, shall be responsible for the following

position:

i. The Awards chairman shall be responsible for compiling and submitting any awards that

the Texas Zeta Chapter applies for, including but not limited to any General Headquarters

awards and the Order of Omega PILLAR awards.

ii. He shall be responsible for the distribution of any awards that the Texas Zeta chapter may

choose to distribute to other Greek Letter fraternities or sororities of Texas Christian

University.

B. Vice-President

a. The Vice-President shall, in the temporary absence of the President, assume the full

responsibilities of the President.

b. He shall serve as chairman of the Executive Committee and coordinate the activities of all the

officers.

c. He will be responsible for the preparation of all special reports as assigned by the President and

shall supervise the Secretary in the preparation of all the routine correspondence and reports.

d. He shall have the authority to appoint certain positions, special committees, and their members.

e. He shall serve as the chairman of the Judicial Board

f. The Vice President, in collaboration with the President shall be responsible for the following

position:

i. The Awards chairman shall be responsible for compiling and submitting any awards that

the Texas Zeta Chapter applies for, including but not limited to any General Headquarters

awards and the Order of Omega PILLAR awards.

ii. He shall be responsible for the distribution of any awards that the Texas Zeta chapter may

choose to distribute to other Greek Letter fraternities or sororities of Texas Christian

University.

C. Secretary

a. The Secretary shall prepare a permanent record of the proceedings of every meeting and shall

record each roll call therein; one copy to be placed in the President’s file and one to be maintained

by the Chapter.

b. The Secretary shall conduct the official correspondence of the Chapter, give an account thereof at

each meeting, preserve all official communications, and write newsletters for THE SCROLL.

c. He shall record all motions set forth during Chapter meetings and the Chapter shall maintain said

motions.

d. Shall update all changes in the chapter roster with the Greek Life office.

e. Shall keep, update, and distribute a Calendar of important dates for the chapter.

f. The Secretary shall also be responsible for the following positions:

i. The Webmaster shall oversee that the Texas Zeta website is in working order and updated

at least bi-monthly.

ii. He will report to the Vice President with any major content changes before each update.

iii. The Chairman of Public Relations shall strive to maintain the proud name of Phi Delta

Theta and the Chapter through whatever means he deems necessary.

D. Treasurer

a. The Treasurer shall be responsible for the financial management of the Chapter.

b. He shall create and distribute a promissory note for all members and Phikeia to sign.

c. He shall collect all monies due the General Fraternity and the Chapter, giving receipts thereof, and

shall disburse the same according to generally accepted accounting procedures.

d. He shall make all payments to the General Fraternity, and shall keep proper account books as

prescribed by the General Council.

Page | 9

e. He shall render a monthly statement of the financial condition of the Chapter to the Chapter

Advisory Board and to his own Chapter.

f. He shall also fulfill the responsibilities detailed in Section 120 of the General Statutes.

g. The Treasurer shall also be responsible for the following position:

i. The Fundraising chairman shall be responsible for the planning and execution of one

fundraising event per semester.

E. Recruitment Chairman

a. The Recruitment Chair shall plan and conduct all events for the purpose of recruiting.

b. He shall submit all recruitment documents and publications as required by the Interfraternity

Council to the Interfraternity Council.

c. He shall be the nonvoting chair of the Recruitment Committee and shall appoint its members.

F. Scholarship Chairman

a. The Scholarship Chairman shall provide the Chapter with an organized schedule of mandatory

study hours and shall define an appropriate goal grade point average.

b. He shall reserve a TCU classroom on campus to hold study hall.

G. Warden

a. The Warden shall serve official notices, attend to the keeping of the Chapter room(s), ensure that

all required ritual paraphernalia is in proper order, and be responsible for the care of all Chapter

room equipment.

b. He shall oversee and assist with all ritual activity of the Chapter and he shall ensure that The Bond

is read and ritual ceremonies reviewed during a regular Chapter meeting once each month.

c. He shall be a voting member and chair of the Judicial Board.

H. Chaplain

a. The Chaplain shall conduct the religious exercises of the Chapter..

I. Social Chairman

a. The Social Chairman shall plan and execute all social activities of the Chapter.

b. He shall be responsible for informing the Risk Management Chairman of planned social events

and shall notify the General Headquarters of events according to the stipulations provided in the

Risk Management Handbook.

c. The Social chairman shall also be responsible for the following positions:

i. The Athletics Director shall be responsible for forming any athletic teams for the chapter.

ii. He shall be responsible for attending any and all meetings in regards to Intramural Sports.

iii. He shall be responsible for notifying the chapter when and at what time any fraternity

athletic events are to be held.

iv. He shall be responsible for designing a Phi Delta Theta Athletics shirt at least once a

year.

J. Risk Management Chairman

a. The Risk Management Chairman shall make the Chapter aware of the risk management policies of

the Fraternity and the University.

b. He shall be responsible for making sure all event planning forms are correctly filled out and

submitted within reasonable time, as well as work efficiently with each event chairman.

c. He shall frequently report his activities to the President.

d. He shall be the voting chairman of the Risk Management Committee.

e. He shall be a voting member of the Social Committee.

f. The Risk Management chair shall also be responsible for the following position:

i. The Bylaw chairman shall ensure that all the laws and bylaws of the Fraternity are carried

out and followed.

ii. Shall be the Chairman of the Bylaw Committee.

Page | 10

K. Phikeia Educator

a. The Phikeia Educator shall be responsible for the general education and preparation of the

Phikeias for entering the Chapter.

b. He shall understand and enforce the Risk Management and hazing policies of the Fraternity within

the Phikeia Education Program.

c. He shall be responsible for informing all Phikeias of the financial responsibilities.

L. House Manager

a. The House Manager shall coordinate all housing arrangements for the Chapter for the following

year.

b. Shall coordinate with the Landlord or Housing Corporation pertaining to any issues with the house

and keep order in the Chapter House.

c. Shall be responsible for all Chapter House Finances.

d. Shall be responsible for the distribution of chores to those who live in the Chapter House.

e. The House Manager is required to live in the designated Chapter House, is first to choose a room

in the designated Chapter House, and receives a 5% reduction in Dues for the year in office.

M. Parents Club Coordinator

a. Shall be responsible setting up and overseeing the formation of a Parent’s Club for the Parents of

active members and Phikeias.

b. Shall be responsible for the planning and execution of at least one Parent’s Day per year.

c. Shall be responsible for the design and distribution of a Newsletter for the parents of any member

of the chapter.

N. (2) Homecoming Chairmen

a. Shall be required to attend any and all Homecoming meetings.

b. Shall report any pertinent Homecoming Information to the chapter.

c. Shall oversee the design, construction, and/or planning of all Homecoming entries.

d. Shall appoint any members to oversee individual homecoming entries.

e. Shall set and keep track the number of Homecoming hours required by members.

O. (2) Greek Week Chairmen

a. Shall be required to attend any and all Greek Week meetings.

b. Shall report any pertinent Greek Week information to the chapter.

c. Shall oversee the design and construction of the chariot

P. (2) Interfraternity Council Representatives

a. Shall attend all Interfraternity Council meetings.

b. Shall serve on one Interfraternity Council Committee

c. Shall report any pertinent information from the Interfraternity Council information to the Chapter.

ARTICLE VII: COMMITTEES

Section 1: List of Committees

The committees of the chapter shall be: Executive Committee, Finance Committee, Recruitment

Committee, Risk Management Committee, Scholarship Committee, and the Bylaws Committee.

Section 2: Executive Committee

A. The Executive Committee shall consist of the following officer positions: President, Vice-President,

Treasurer, Secretary, Scholarship, Warden, Risk Management Chairman, Phikeia Educator, Recruitment

Chairman, and Social Chairman.

B. The Executive Committee shall be charged with setting the agenda for each chapter meeting.

Page | 11

C. The Vice-President shall be the non-voting chair of the executive committee and shall decide its time of

meeting and agenda.

D. The Executive Committee shall oversee all Fraternity Operations throughout the year.

E. The Executive Committee shall serve in advisory capacity to the President and has the right to meet

privately. If the Committee should choose to meet in public, only Executive Committee officers may vote

on proposals referred to it.

F. The Executive Committee shall announce its regularly scheduled meeting time to the Chapter.

G. No Brother shall hold more than one Executive Committee office

H. All officers of the Executive Committee may choose an assistant to help fulfill the duties of his position.

Section 3: Finance Committee

A. The Finance Committee shall consist of the Treasurer, Fundraising Chairman, and two voting members.

B. The Treasurer shall preside over all hearings associated with the finance committee, which will meet at

least on a bi-weekly basis.

C. The Finance Committee will develop and manage the Chapters budget and finances.

Section 4: Recruitment Committee

A. The Recruitment Chairman shall consist of the Recruitment Chairman and 20% of the chapter who will

serve as team captains.

B. The Recruitment chairman shall preside over the recruitment committee.

C. The Committee will meet on a weekly basis beginning at the beginning of the Trimester.

D. The committee will develop a continuous recruitment plan that should include larger chapter events and

smaller team events. Formal recruitment planning is also a responsibility of the committee.

E. The Committee shall help design and distribute any and all recruitment publications to potential new

members.

Section 6: Risk Management Committee

A. The Risk Management Committee shall consist of the Risk Management Chairman and at least four other

voting members.

B. The Risk Management Chairman shall preside over all committee meetings.

C. The Risk Management Committee will ensure the safety and accountability of the chapter and its members

to the risk management policies of Phi Delta Theta and Texas Christian University.

D. Shall be responsible for the programming of the chapter. Programming should include educational

speakers, risk reducing programs, and education on the policies of Phi Delta Theta.

E. Shall be responsible for the creation of a Phikeia Sober Driver program.

Section 7: Scholarship Committee

A. The Scholarship Committee shall consist of the Scholarship Chairman and at least four (4) other members.

B. The Scholarship Chairman shall preside over the committee.

C. The Committee will be responsible for the academic success of the chapter. Regular grade checks, the

creation of a scholarship program, and the administration of study hours are all tasks the committee should

perform.

Section 8: Bylaws Committee

A. The Bylaws committee shall consist of the Bylaws Chairman and at least three other members.

B. The Bylaws Chairman shall preside over the committee.

C. The committee shall be responsible for the review and proposition of new bylaws as well as changes to the

current bylaws of the Texas Zeta Chapter.

Page | 12

ARTICLE VIII: JUDICIAL BOARD

Section 1: Description/Purpose:

The Judicial Board is designed to hear cases of individual members who have violated the membership

contract, the Bylaws of the Texas Zeta Chapter of Phi Delta Theta, or the Code of Phi Delta Theta.

Section 2: Creation of the Judicial Board:

A. The judicial board as a whole will compose of 5 members.

a. The warden

b. The Vice President

c. Elected Phikeia Representative*

d. 2 elected members from the Freshman, Sophomore, Junior, and Senior pledge classes

*Only during semesters in which pledge ship is taking place

Section 3: Structure of the Judicial Board:

A. Requirements:

a. The members of the judicial board must maintain a cumulative G.P.A of 2.7. If they do not meet

the requirement they will be asked to step down and will be replaced.

b. All judicial board members are required to sign a privacy policy to maintain complete

confidentiality in dealing with disciplinary cases. The member will be removed if the

confidentiality is breached.

B. Selection of the Judicial Board.

a. The Vice President will serve as executive board member for judicial board.

- If vice president assumes role of warden, the vice president will appoint an exec

board member to serve in his spot*

b. The 8 non-executive members will be nominated and voted on by the chapter during fraternity

elections.

c. The representative of the phikeia class will be elected by the phikeias during the phikeia elections.

C. The terms of the judicial board members.

a. The Warden and Executive member will serve on the board for 1 year.

b. The 2 non-executive members and the phikeia warden will serve on the board for 1 year.

D. Position Roles

a. The vice-president shall be chairmen of the board and responsibilities will be as followed;

i. Set time and date for all hearings in conjunction with all of the members of the judicial

board.

ii. Inform all judicial members of procedures, sanctions, responsibilities, and protocols of

the hearing process.

iii. Oversee the entire hearing as well as the closed session for the board’s deliberation

afterward.

iv. Inform the accused member of the time of the hearing, the hearing process, his rights, the

sanctions imposed (if the member is found guilty of the charge).

v. Inform witness (if applicable) of the hearing process, their rights, and the time of the

hearing.

vi. Vice-President will cast a vote only if there is a tie between the other judicial members.

Page | 13

Section 4: Procedures

A. Pre-hearing procedures

a. Rule or policy violations shall be reported to the warden by any member, advisor, or alumni.

b. The warden shall serve as the investigator of the case.

c. The warden may summon witnesses to appear at the hearing.

d. A hearing date and time shall be established and communicated, in a form of a letter, to the

accused member no later than one week prior to the established time.

e. All reports, statements, documentation, and other evidence will be shared with the accused

member prior to the hearing to aid in their preparation.

B. Judicial Board hearing procedures

a. A case shall be heard even if the accused chooses not to attend. A “non-violation” plea will be

entered on the member’s behalf.

b. The warden will introduce those present at the hearing (members of judicial board, the accused

member, himself, and the advisors [if present].)*

c. Complainant, if any, and the accused member shall be entitled to representation (only 1 member

may serve as representation chosen by the complainant and by the accused) or other assistance in

presentation of its case. And as much as the discipline hearing is not a court of law, any such

representative will not be able to cross examine witness, introduce evidence, or make

opening/closing remarks on behalf of the member if the warden is not notified before the hearing.*

d. The warden will read the charges.*

e. The warden will ask the accused member (or representation) how he pleads (in violation or not in

violation) to the charges read. If the accused member pleads “in violation”, the judicial board may

consider the sanctions imposed. If the accused member pleads “not in violation”, hearing will

proceed.*

f. Witnesses other than the accused member will be excluded from the hearing except while

testifying.

g. The warden will present the evidence to the judicial board, including presentation of the

witness(es) and the original incident report. The accused member (or spokesman) will be entitled

to ask witnesses questions relevant and material to the proceedings. Members of the judicial

board will also be allowed to question the witness(es).

h. Upon completion of the presentation of evidence by the warden from his investigation, the judicial

board will then ask the accused member (or spokesman) to present any evidence that he has,

including, but not limited to, calling witness(es). Members of the judicial board will be entitled to

ask questions of the witness(es) presented by the accused member (or spokesman) that are relevant

and material to the proceedings.

i. The judicial board will retire to discuss the case and make a determination on whether or not the

accused member has committed the violation(s) as charged. If the judicial board determines that

the accused member has committed a violation(s) (majority of the board must agree on the

decision), it shall decide upon appropriate sanctions to impose.

j. The accused member will then be recalled, and the warden shall disclose the decision of the

judicial board.

k. In violation- If the accused member is found to have committed a violation, the warden will then

inform him of the sanctions imposed.

l. Acquittal- If the member has been found to have not committed any violation and the matter is

dismissed.

Page | 14

m. The chapter may, by (2/3) vote of members who are present, reconsider any decision imposing

discipline on an active member or former member and reach the same or a different decision,

provided that at least a majority of the active members who are entitled to vote are present.

Sections 5: Sanctions

A. A formal written apology will be made and read to the fraternity in a business meeting.

B. Payment of a fine (payable to Phi Delta Theta) will be decided on a case to case basis.

C. Put on a probationary status for a certain amount of time.

a. Denial of designated privileges (listed here after) for a specific period of time.

i. Social events

ii. Intramurals activities

iii. Brotherhood events

iv. Greek week events

b. A community service project identified by the judicial board or the executive board.

c. Loss of voting privileges for a specific amount of time.

D. Suspension from the fraternity for a certain amount of time and refusal of chapter recognition.

a. Not allowed to wear letters.

b. Not allowed to go to meetings.

c. Not allowed to participate in any fraternity function.

E. Expulsion from the chapter.

a. Letters will be removed from their possession.

b. Phikeia manual will be retrieved.

c. Phikeia pin and fraternity badge will be retrieved.

d. And any other fraternity representation or property will be confiscated.

*If the warden is the accused then the Vice President is to assume all of the warden’s responsibilities.

ARTICLE IX: HOUSING RESPONSIBILITIES

The Chapter House must remain fully occupied insofar at all times to allow for financial solvency. Therefore the

following bylaws are set to ensure that the chapter house may remain full.

Section 1: Officer Housing Responsibilities

A. The President of the Chapter is required to live in the designated chapter house and shall have the first

choice of room unless he is determined exempt by a two-thirds (2/3) vote of the Chapter.

a. In the case of exemption from housing responsibilities of the President, the responsibility then

falls on one other member of the Executive Committee beginning with the Vice-President. If the

Vice-President is found exempt from Housing Responsibilities the responsibility continues down

the Executive Committee line.

B. The House Manager is required to live in the Chapter House and shall be responsible for all Chapter House

Finances.

Section 2: New Member Housing Responsibilities

New Members beginning with the Highest Bond Number are required to live in the designated Chapter

House for the academic year following their initiation in accordance with available space. The New

Members will fill the Chapter House until financial solvency is met.

Section 3: Active Member Housing Responsibilities

In the event that financial solvency is not met in the designated Chapter House, active members must fill

the chapter house beginning with the highest bond number, until financial solvency is met.

Page | 15

Section 4: Declaration of Living Arrangements

All Brothers shall declare their housing arrangements for the following year by the first meeting in

February to the House Manager.

Section 5: Validity of Exemptions

The Chapter accepts the following exemptions to Housing Responsibilities

a. Resident Assistants and Athletes who are required to live in the Residence Halls.

b. Brothers whose parents reside in Maryville or the Surrounding area and commute from their

parents’ home.

c. Brothers who have a scholarship which requires residence on-campus.

All other excuses shall be reviewed and decided upon by the Executive Committee.

Section 6: Move-Outs

If for any reason a brother must move out of the Chapter House before his lease is expired he must find a

brother to replace his spot or pay the remainder of the lease.

ARTICLE X: PROCEDURE FOR AMENDMENT

Section 1: Proposals

All proposals of amending the Bylaws shall be structured as to replace the current articles,

sections, or lines which they purpose to amend.

Section 2: Voting on Amendments

Proposals for amendments to the Bylaws of this Fraternity shall be presented first to the Bylaw

Committee where they must be approved by two-thirds (2/3) of the present, voting members. If

the proposal is granted by the Bylaw Committee it shall be voted upon by the Chapter. Two-thirds

(2/3) of the present members of the Chapter must vote in the affirmative in order for the proposed

amendment to become law.