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Contractor Management
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Struggling with Contractor
Management ? ? ?
Getting purchasing on board? Specifically stating environmental compliance in contracts?
Senior leadership needs to commit? Departments and/or division leaders need to be aware of the policy? EMS implementation? ro!ect managers understanding their roles? Do the people actually doing the wor" #sub contractors$ understand
what is e%pected of them? &he list goes on and on''''(
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)hy contractor Management???
*our organi+ation needs to manage its environmental liability
Communicating to contractors/vendors your organi+ations policiesand/or procedures relating to environmental issues and concerns
,ltimately- your organi+ation is responsible for its suppliers andcontractors when wor"ing for or on behalf of your organi+ation
.S 01220 Standard 1(1(3 4c
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5pplication to .S 01220
ISO 14001.2004 section 4.4.6 - C
Establishing- implementing andmaintaining proceduresrelated to
the identified significant
environmental aspectsof goodsand services used by the organi+ation
and communicating applicableprocedures and re6uirements to
suppliers- including contractors(
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Chesterfield County Contractor 7un
7acts
County Wide approximately 3000
Department of General Services - > 500
Divisions have > 00 contractors
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Chesterfield County8s Strategy
Creating a county wide operational control
.mplementing the operational control withall active EMS teams and the purchasing
department hased approach starting with purchasing
and moving through EMS teams
Consistent documentation #2221- 2229-2200$
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urchasing
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Chesterfield County8s urchasing
Departments :ole Grandfather !ene"als "hen an environmental aspect has #een identified
#y the pro$ect manager that is associated "ith aparticular contract%purchase& the solicitation 'i(e(&)*+& !*,& !euest for .uotation/ shall include thefollo"ing documents
1nvironmental Chec2list Copy ',/
1nvironmental Guidelines 'Con/1nvironmental 4ctivity Statement 'Con/
Will develop language and place in the solicitationto
a/ !euire contractors to include in su#mittedpricing any costs associated "ith activities toensure environmental compliance and minimie
environmental impacts per Chesterfield County 1Sreuirements(
#/ !euire all contractors%suppliers to complete theContractor%Supplier 1nvironmental 4ctivityStatement and return "ith )*+%!*,%Written.uotation(
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Contractor
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Contractor Environmental
GuidelinesGeneral 1nvironmental anagement ,rocedures
Waste Disposal
1uipment Decommissioning
Water Dischargesaterial Storage%Spills
Storm Water anagement,C+s
4s#estos
6ead
C*Cs
1nvironmental 4ctivity !evie"
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)ater Discharges
Discharge of materials to 5;* sewersystem- other than sanitary sewage- isprohibited without the prior consent ofthe Chesterfield County ))& lantManager(
Discharges of 5;* material to outside
drains other than storm water areprohibited under the establishedguidelines of the C
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Contractor Environmental
5ctivity Statementsaterials
)hat materials #chemicals- oils- etc($ and/or
e6uipment will you be handling or bringing on
site to perform the contracted wor"?
7raining
*our employees should be trained on theproper handling of materials and e6uipment-
and the proper response to incidents involving
these materials( Describe the training that
your employees receive(
Waste Generation
)ill the activities or wor" you perform result inthe generation of any wastes?
*ES or ;
.f *ES- list the amounts and the types of
wastes e%pected and the proposed disposal
method
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ro!ect Manager
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Environmental Chec"list
Building Maintenance Activities:
Architectural Paint Removal (yes/no)
Architectural Painting (yes/no)
Hydro-blasting (yes/no)
Sandblasting (yes/no)
Surace Pre!aration / "reatments# such as
loors and roo re!air (yes/no)
Purging or re!air o distribution lines such
as those or uel# oil# or solvents (yes/no)
$se o chemicals# solvents# caustics#
acids# oils# etc% (yes/no)
$se o herbicides# !esticides# or insecticides (yes/no)
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ro!ect Managers :ole
Will complete the 1nvironmentalChec2list for all pro$ects%purchasesidentified as having potentialenvironmental impacts(
Will coordinate any activitiesneeded to satisfy concerns relating
to the 1nvironmental Chec2list(
Will revie" and approve the1nvironmental 4ctivity Statementalong "ith the "rittenrecommendation for a"ard andsend to the ,urchasing Department(
Will assume full responsi#ility forcontractor compliance "ithcontracts that do not follo" thepurchasing process
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ro!ect Managers :ole
5spect analysis is not
only for EMS but for
specific pro!ects
5spects should be
analy+ed and your
formal process
followed for large
pro!ects
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Communication
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Communication =ighways
Contractor and
ro!ect Manager
ro!ect Manager and
EMS &eam endors
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Chesterfield County
;e%t Steps EMS education and
awareness for all
contractors wor"ing for or
on behalf of Chesterfield
County
Contractor badges
identifying those that
have been EMS trained
Contractor training video 4lin"ed to chesterfield
environmental guidelines