CAA Accreditation: The HOW of Reporting American Speech-Language-Hearing Association Chicago, IL...

CAA Accreditation:CAA Accreditation:The HOW of ReportingThe HOW of Reporting

American Speech-Language-Hearing American Speech-Language-Hearing AssociationAssociation

Chicago, ILChicago, IL

Friday, November 21, 2008Friday, November 21, 2008

11

Today’s CAA PresenterToday’s CAA Presenter

Judy L. Page, PhD

University of Kentucky

CAA Academic Member and Chair-Elect

22

A few reminders before we get A few reminders before we get started …started …

33

Session Agenda & Session Agenda & ObjectivesObjectives

AgendaOverview of the HES - background & benefits

My HES Info – access, users, navigation, status

Data entry features – by CAA Standard

Time-saving features and functions

Questions

Primary objective To increase knowledge of the HES and its features so you can

complete and submit (re) accreditation application materials to the CAA through this system.

44


Agenda

Overview of the HES - background & benefitsMy HES Info – users, access, navigation, status



Questions

55

A centralized data collection system that supports communication sciences and disorders (CSD)

programs through the collection and sharing of national data needed for effective strategic planning

Facilitates online data collection Provides search capabilities through EDFIND Integrates data from surveys and accreditation reports

ASHACAPCSD collaborated on design and CAA development with external vendor

What it is:

What it does:

Who is involved:

Overview of the HESOverview of the HES

66

Overview of the HESOverview of the HESValue of the HES

HES Data Reports will inform ASHA initiatives undertaken on behalf of academic programs and the discipline in the following areas:

• PhD shortage in higher education• Recruitment and retention of

diverse student populations• Internationalization• Specialization • Advocacy• Characteristics of

academic programs• Characteristics of CAA-accredited

programs

77

Overview of the HESOverview of the HESValue of the HES to CAA

Online submission of application and annual accreditation reports Pre-population across CAA reports Trend analysis across accredited programs

Benefits of the HES for programsUse of standard survey format to increase familiarity in using the toolConsistency in time frame of data (e.g., 2007-08 academic year)Increased efficiency for programs in responding to common items across surveys

88

Overview of the HESOverview of the HESAdditional Benefits of CAA Application within the HES

Programs will provide data (input) for faculty, courses, and clinical sites individually …. or as discrete records.

Discrete data is then rearranged into 11 unique PDF files that are the program’s confirmation report and represent the “output” file of the program’s application or annual report.

System calculations and validations are incorporated to ensure that data entry errors are minimized

e.g., if user indicates distance education is offered and meets the 50% or more criterion, then those questions pertaining to distance education are conditionally displayed for completion

99

Sample Confirmation Report fileSample Confirmation Report file

1010

Sample Confirmation Report fileSample Confirmation Report file

1111

Overview of the HESOverview of the HES

Are you ready?

On your mark…

Get set…

CLICK!

1212



My HES Info – users, access, navigation, status



Questions

1313

My HES InfoMy HES InfoUsers and their Roles

Faculty and other staff affiliated with your program limited access only to VIEW program profile pages

Editors data entry access to complete any or all sections of an instrument faculty and/or admin staff as identified by the authorized signatory

Authorized Signatories program director(s) of the CSD degree programs main contact for all HES notifications only individual able to SUBMIT a completed instrument

Through the program dashboard an editor or signatory may gain access to a specific instrument by clicking on the hyperlink...

1414

My HES InfoMy HES InfoAccess to system

• Link in pre-launch email• “My Account” on www.asha.org

1515


• Must be registered web site user• Do not have to be ASHA member or certificate holder

1616


1717


• Secure > only users with relationships to a specific program (e.g., faculty, program director, etc) have access

1818

My HES InfoMy HES InfoHES Landing Page

1919

My HES InfoMy HES InfoDashboard = My HES Info

2020

My HES InfoMy HES InfoDashboard – Open and Future Instruments:Application for CAA (Re) Accreditation

Separate applications for SLP and Audiology Pre-population across SLP and Audiology applications

•Common aspects (e.g., institution mission and admission requirements) are entered once and populated in second area of study

2121

My HES InfoMy HES InfoProfile Verification

The first user to click on the hyperlinked name of the instrument will see a profile verification page…

2222

My HES InfoMy HES InfoProfile Verification – first user to enter system verifies academic program profile data

2323

TKIRSCH

for profile verification - is USER limited to Signatory only or can Editor or Other access and verify??

My HES InfoMy HES InfoProfile Verification

Once the academic program profile has been verified, users may access the data entry pages of the CAA Application via a Status Page…

2424

My HES InfoMy HES InfoInstrument Status Page (top section)

2525

My HES InfoMy HES InfoInstrument Status

Page (center section)

Questions are arranged by each

Standard section and are further organized

by each specific standard within the standard section .

2626

My HES InfoMy HES InfoNavigation

Left-hand side of page – quick links to questions under each standard Middle/main section of page (by Standard) Bottom of page – on data entry screens to save, cancel, check page completion

2727

My HES InfoMy HES InfoNavigation (bottom of each data entry page)

Save Skip Save & Next Cancel

Check page completion – allows user to see which specific questions on this data entry page are incomplete, by highlighting those

unanswered or partially answered questions.2828

My HES InfoMy HES InfoStatus icons

Complete In Progress Not Started

Completion Status Icons – allow users to see, at a glance, which sections of the application have been completed; started/in progress;

and, have not been started.2929

My HES InfoMy HES InfoSubmission

Completed application can only be submitted by the authorized signatory for that program

Signatory Sign-off – link at bottom of Status Page that is only activated once all questions have been answered.

3030

My HES InfoMy HES InfoSignatory Sign-off and Submission

TIP: Academic program faculty and/or administrative staff can complete data entry or answer questions within each CAA Standard section, but the signatory (program director) must review, approve, and sign-off on

the application for it to be submitted. 3131




Data entry features – by CAA StandardTime-saving features and functions

Questions

3232

Data Entry FeaturesData Entry FeaturesAccessing and answering application questions

Questions are arranged by CAA Standard number.

Clicking on a specific standard (e.g., Standard 1.2 Mission, Goals and Objectives) will take the user to a data entry page for that standard that may include narrative responses, multi-pick check-boxes, or numeric data entry.

Each page includes general instructions at the top of the page; some pages also include additional instructions prior to specific questions (e.g., faculty qualifications, course information).

Instructions: Please remember to verify pre-populated data. For questions in this section, data are requested for the most recently completed academic year (Masters SLP: August 2007 - July 2008). 5-line text boxes allow 2500 characters and 10-line text boxes allow 5000 characters.

3333

Data Entry FeaturesData Entry Features

HELP•Standards implementation language•Definitions and clarification on intent•Links to data entry documents for gathering information

3434

Data Entry FeaturesData Entry FeaturesData validations

Validations ensure consistency and accuracy when reporting data:

•numeric limits

• conditional questions

•system generated calculations

3535

Data Entry FeaturesData Entry FeaturesResponse Options

Tables – usually numeric entry

3636


Single-pick from list

3737


Multi-pick from list

3838


Narrative response

3939

Data Entry FeaturesData Entry FeaturesOther data entry features

Combination of check-box, text box and drop-down response options

Values for the drop down list include:•Every academic year•Annually•Every 2 years•Greater than every 2 years

4040

Data Entry FeaturesData Entry FeaturesOther data entry features

Check box and text box responses for increased efficiency

4141





Time-saving features and functionsQuestions

4242

Time-Saving FeaturesTime-Saving FeaturesUpdating faculty information

Population of faculty at institution to CAA Application Pre-population of faculty information will carry forward to the next CAA report

CAA Application > Faculty Reporting List:

4343

Time-Saving FeaturesTime-Saving FeaturesAdd/Edit/Remove Faculty > Total Faculty List (at institution):

4444

Time-Saving FeaturesTime-Saving FeaturesOnce selected from the Total Faculty List at the institution, faculty can then be added to the Faculty Reporting List for the CAA Application, for the specific accredited program (SLP or Audiology):

4545

Time-Saving FeaturesTime-Saving FeaturesOnce the individual has been added to the Faculty Reporting List for the CAA Application, then the user will answer questions about that faculty member (workload, qualifications, etc) by clicking “Go”:

4646

Time-Saving FeaturesTime-Saving FeaturesIndividual course information

Ease of adding course information

4747



4848



4949


You can add all of the course titles and numbers and then assign the completion of questions about each course to the faculty who teach each course or to any of your editors

5050



5151

Time-Saving FeaturesTime-Saving Features

The instructor drop-down list is populated with the names of the faculty reported in the faculty list (Std. 2.1).

TIP: Complete Standard 2.1 (Faculty Qualifications) first!5252

Time-Saving FeaturesTime-Saving FeaturesCorrecting data after submission

Once the authorized signatory has submitted your application:

5353

Time-Saving FeaturesTime-Saving FeaturesCorrecting data after submission

Once the authorized signatory has submitted the application, status changes to ‘Completed/Submitted’:

Warning message > EXAMPLE:

5454



My HES Info – access, users, navigation, status



Questions

5555

In conclusion …In conclusion …

All reports will be provided to the CAA All reports will be provided to the CAA using the on-line format using the on-line format onlyonly

No appendices No appendices

Annual report submission realignmentAnnual report submission realignment– February 1February 1stst (anniversary months = (anniversary months =

November, December, January, February, November, December, January, February, March, AprilMarch, April

– August 1August 1stst (anniversary months = May, June, (anniversary months = May, June, July, August, September, October)July, August, September, October)

5656

Questions?Questions?

5757

Still have questions???Still have questions???

Please visit accreditation staff at the Please visit accreditation staff at the Accreditation kiosk (ASHA center) in the Accreditation kiosk (ASHA center) in the

exhibit hallexhibit hall

5858

Accreditation Staff ContactsAccreditation Staff Contacts

Sue Flesher, Associate Director for Sue Flesher, Associate Director for Accreditation ServicesAccreditation Services([email protected]) ([email protected]) 301-296-5781301-296-5781

Araceli Blancaflor, Accreditation Systems Araceli Blancaflor, Accreditation Systems CoordinatorCoordinator([email protected]) ([email protected]) 301-296-5788301-296-5788

5959

CAA Accreditation Reporting: HESCAA Accreditation Reporting: HES

Thank you for your participation!Thank you for your participation!

6060

That was easy!

Date post:	30-Dec-2015
Category:	Documents
Upload:	imogene-elliott
View:	212 times
Download:	0 times

CAA Accreditation: The HOW of Reporting American Speech-Language-Hearing Association Chicago, IL...

Documents