LIONS CLUBS INTERNATIONAL

DISTRICT 201Q3

Cabinet Officer Forum

Cabinet Officer Manual

2019 - 2020

Donna Hedges

District Governor

“Shaping Our Future Together – We Serve”

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Table of Contents Page

District Governor’s Welcome 3

District Governor’s Profile 4

International President – background and priorities 5

Cabinet Policy – General 6

Structure and responsibility of the district cabinet 9

Cabinet Meetings 12

Cabinet Meetings and other important dates 13

Lions Clubs International Purposes, Ethics & Mission Statement 14

Management Team - Contact Details 15

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DISTRICT GOVERNOR’S WELCOME

Welcome to the 2019 Cabinet Officer Forum. I appreciate the time and commitment you have given to participate in the Forum this weekend.

Most importantly, thank you for accepting a position on Cabinet for the 2019-2020 year

to assist in the administration and leadership of our District and Lions Clubs

International. We need to work cooperatively, in our teams and collectively, and also individually, to do the best we possibly can for our Clubs, our members and the District.

My theme for the year is “Shaping our Future Together – We Serve”.

In responding to the changing needs of our communities or addressing the challenges we face such as ageing and declining membership, it is vital to work together with shared

vision and goals. Together, we are responsible for shaping our future.

The goals for the District will centre around four key areas – Service, Membership,

Leadership and Lions Clubs International Foundation (LCIF):

• Service – to champion the global service framework; to promote our District and

National projects and foundations as well as service projects in our local

communities; to look for new and innovative ways to serve and engage young people

• Membership - to increase our membership base and retain our existing members to

enable us to expand our reach and serve more people

• Leadership – to support Lions to grow into Lionism with opportunities to increase

their knowledge and provide leadership pathways

• Lions Clubs International Foundation (LCIF) - to raise awareness of the purpose and

achievements of the foundation as well as raise funds to support the global service

framework, disaster relief and other humanitarian projects.

I am looking forward to working with you all to achieve positive outcomes for Q3 over

the coming year. Each of us will bring different skills, strengths and experience to the

table. We are going to be a great team. Let the journey begin.

Donna

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DISTRICT GOVERNOR PROFILE – Donna Hedges

Donna was born and raised in Toowoomba, the eldest of four children to parents Joan and Dudley who still live in the family home of 65 years. After completing her

schooling at Harristown State High, Donna attended the Kelvin Grove Teachers’ College (now QUT) in Brisbane. Her career as a teacher and administrator spanned 40 years,

teaching in locations across the state – from Goondiwindi and Allora to Innisfail,

Townsville, Rockhampton and a number of schools in the Greater Brisbane region. Donna retired as a school principal in 2012.

Donna and Lion Kevin have been married for 47 years and have two adult children, Jason and Samantha, and eight grandchildren. Jason, an army officer, currently resides

in Canberra and Samantha, an exercise physiologist lives on the Gold Coast.

Donna joined Lions in June 1999 with the Brisbane Bunya Lions Club. Over the past 20

years, she has served in various roles and committees both at club and district levels, including club president, secretary, club branch liaison, 2009 district convention

secretary, cabinet secretary and member of the global membership team. She is a graduate of both the Emerging and Advanced Lions Leadership Institutes and has

completed the Guiding Lion training. Donna has received a number of awards in

recognition of her commitment to Lions.

For over ten years, Donna held the position of secretary of the Lions Medical Research

Foundation and is now an Ambassador for the Foundation. Donna has been involved with the LEOs since 1995 and is currently the LEO Advisor for the Mitchelton State

High School LEO Club.

Donna has given freely of her time to volunteering in the communities in which she has

lived, whether it be at a school, a church youth group, sporting clubs her children were involved in or with local community events and organisations. Last year, Donna

volunteered at the Gold Coast Commonwealth Games and was also a baton bearer for the Queen’s Baton Relay.

In her spare time, besides Lions, Donna enjoys going to the gym, and playing a most

important role in life – being a grandmother to her 8 grandchildren.

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INTERNATIONAL PRESIDENT – Dr Jung-Yul Choi

The International President for 2019-2020 is Dr Jung-Yul Choi from the Republic of

Korea. He is a member of the Busan Jae-il Lions Club and has been a member for over

40 years. His career and life have been defined by the work ethic instilled in him as a child, along with the passion to bridge differences, connect people and embrace diversity

to create harmony for all.

International President Choi’s theme and key messages for the year will be:

“We Serve – Through Diversity”

[Diversity bridges all divides -- Diversify our Service and our Clubs – Paying It

Forward, the domino of good]

Global priorities for the year:

• Speciality clubs allow people to join a community focused on common pursuits and

interests – growing membership and helping our organization do even greater

good

• Members of all ages – our members should represent every culture, background

and generation. This year, we can strengthen our clubs by inviting young people

and seniors to join us in service. This multi-generational approach is critical to unifying people, leveraging skills and experience and making clubs a welcoming

place for all.

• Global Causes – our global causes give Lions around the world new opportunities

to expand their service and make an even bigger difference in their communities

• Service Journey – Learn, Discover, Act, Celebrate – these are the four phases of a

new set of resources for Lions to increase their service impact

• Supporting our Foundation – Campaign 100 is a three year effort to raise $US300 million – as we enter the second year of the campaign, we are encouraging

everyone to give what they can.

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CABINET POLICY – GENERAL

District Governor

The District Governor is the District’s Executive Officer, elected at the annual District Convention to serve a one-year term, and is accountable directly to the Lions Clubs

International Board of Directors. The District Governor, as an International officer of

Lions Clubs International, is responsible for carrying out the duties as stated in the International Constitution and By-Laws.

The District Governor sits on the Council of Governors, comprising District Governors from all Australian Districts, and a Council Chair, elected from the previous year’s

Governors

District Cabinet

The District Cabinet is the body of individual Lions elected in accordance with the

District Constitution, or appointed by the District Governor, to assist him/her carry out his/her responsibilities to Lions Clubs International, and to assist, promote and co-

ordinate the community service efforts of Lions, Leo and Lioness Clubs throughout the District. The District Cabinet is the deliberative body assisting the District Governor in

the formation of administrative plans and policies affecting Lionism within the District.

Support for District Officers

Where a District Officer feels the need for advice, he or she should seek assistance from:

• if a Zone Chair – the Region Chair

• if a member of the Global Action Team – their coordinator

• a member of the Management Team or other appropriate Cabinet member, or

• the District Governor.

Should a Cabinet Officer or other Lion become aware of a situation that may cause

detriment to the organization, and they consider it cannot be resolved or confirmed without investigation or mediation (eg potential fraud, bullying, conflict within a club)

they should provide a verbal or written report to the Region Chair or District Governor outlining

• the facts of the matter

• any evidence they may have

• names of people affected

• possible outcomes from the issue, and

• any other relevant information

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If a matter is raised with the District Governor or Management Team (either directly by the Lion or jointly with the Region Chair), they may appoint a Lion to assist resolve the

issue. This Lion will:

• thoroughly investigate the situation

• formulate a concise submission which covers both sides of any argument or

controversial matter.

• present these findings and a recommendation to the appropriate person(s) for

decision.

District Committees

District Cabinet Chairs have the right to form their own Committees. Such committees shall not undertake any specific duties until:

• the Chair has consulted with the District Governor, and

• the Chair has received the approval of the District Governor and/or Cabinet.

Communication

Clear communication between all Cabinet Members and the District Governor is of the

utmost importance. It is also vitally important that good communication is maintained

with Clubs and with specific Club Chairs.

To ensure an appropriate flow of information, we ask that any emails or other correspondence from a District Officer

• relating to District Lions business, visits or activities with bodies outside the

District be copied to the Cabinet Secretary.

• to a Club be copied to the Zone Chair and Cabinet Secretary

If the Cabinet Secretary or District Governor writes to a club, they will copy in the Zone Chair

When addressing Clubs, please do not to use abbreviated terms (acronyms) such as MD

for Multiple District, PDG for Past District Governor or LCIF for Lions Clubs

International Foundation as they are a source of confusion to newer members. Please give their full titles, unless you have explained them, or the audience is clearly

comfortable with the term

Reporting

There is no expectation of a District Officer, other than a Zone Chair, or someone acting on behalf of a Zone Chair, who attends a Club meeting to complete a report on the

conduct of that meeting. However, if you choose to, (or if you are a Zone Chair), you

will find the report in the log-in tab of the District website

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(https://201q3.lions.org.au/field_officer_reports). When you have completed the report, please email it to cabsecq3@lions.org.au and the Cabinet Secretary will forward it on as

appropriate

The Monthly Membership and Activity Reports are key documents on how well the District is operating. The Cabinet Secretary may ask the assistance of Zone Chairs to

follow up clubs that need a reminder on the importance of ensuring that their input to

these reports is accurate and up to date.

Your portfolio reporting obligations are covered later in this manual.

Finance

No District Officer shall commit the District to any financial or other commitment without the prior approval of the District Governor and/or Cabinet

Appeals from outside Lions

District Officers should report to the DG any instance where a Club or Clubs has been

approached to conduct a fund raising appeal / project on behalf of an organisation (excluding fundraising appeals from an approved District 201 Q3, Multiple District 201

or Lions Clubs International program / project). Such fund raising appeals / projects

require the approval of the District Governor or Cabinet before proceeding.

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STRUCTURE AND RESPONSIBILTY OF THE DISTRICT CABINET

DISTRICT 201Q3 Management Team

District Governor 1st Vice District

Governor

2nd Vice District

Governor

Immediate Past District

Governor

Cabinet Secretary Cabinet Treasurer Constitution & By-

Laws Chair

Assistant Cabinet Secretary

Global Action Team (GAT)

Global Membership Team (GMT) Global Leadership Team

(GLT)

Global Service Team

(GST)

GMT District Co-ordinator GLT District Co-ordinator GST District Co-ordinator

Team Members Team Members Team Members

VDG1 (DG Team Liaison) VDG2 (DG Team Liaison) DG (DG Team Liaison)

Region Teams Region 1 Region 2 Region 3 Region 4 Region 5 Region 6

Region 1 Chair Region 2 Chair Region 3 Chair Region 4 Chair Region 5 Chair Region 6 Chair

Zone 1 Chair Zone 3 Chair Zone 5 Chair Zone 7 Chair Zone 9 Chair Zone 11 Chair

Zone 2 Chair Zone 4 Chair Zone 6 Chair Zone 8 Chair Zone 10 Chair Zone 12 Chair

GAT Members GAT Members GAT Members GAT Members GAT Members GAT Members

Service Projects & Foundations Global Causes National

Foundations & Projects

District

Projects & Foundations

Diabetes • Australian Lions Foundation (ALF) • Qld & Northern NSW Lions Medical Research Foundation (LMRF) Hunger

Vision • Australian Lions Children’s Mobility Foundation (ALCMF)

• Lions Youth Emergency

Accommodation Centre (Pine

Rivers) Inc [LYEAC) Environment

Childhood Cancer • Lions Australia Spinal Cord Fellowship (LASCF)

• Digital Community Visitors Scheme

International

Foundations & Programs • Lions Prostate Cancer Research,

Treatment & Support • Fire Poster

• Lions Clubs International Foundation (LCIF)

• Australian Lions Drug Awareness Foundation (ALDAF)

• Lions Camp Duckadang

• Camp Krokodile

• Leo Program • Youth of the Year • Youth Insearch

• Twinning & International Understanding

• Youth Exchange & International Youth Camps

• Children of Courage

• Lions Quest Skills • Lioness Clubs • District Conventions

• International Peace Poster • Australian Lions Children’s Cancer Research Foundation (ALCCRF)

• Lions Eye Health Program (LEHP)

• Lions Hearing Dogs

• Lions Christmas Cakes & Mints

Other Positions

Marketing & Communications

Committee

• Disaster Relief & Emergency Services Liaison

• Camp Quality

Marketing Chair • Club Safety Liaison • Qld White Cane Committee Newsletter Editor • District Historian & Records • Recycle 4 Sight Webmaster & IT Communications • Social Media •

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Management Team (District Executive) The District Executive provides the financial, administrative and legal leadership for

Cabinet and the District.

Global Action Team

The Global Action Team is led by the District Governor and contains three teams:

• Global Membership Team (GMT) Promotes ideas, tools and strategies to assist

clubs increase our membership by recruiting new members, engaging and

retaining existing members and starting new Clubs and Club Branches.

• Global Leadership Team (GLT) Helps people grow into Lionism by promoting

International and Multiple District learning activities, and arranging and

delivering local leadership and Lions Information Sessions.

• Global Service Team (GST) The Global Service Team will champion the service

framework of Lions Clubs International (LCI) as well as promoting our National

and District service projects/foundations to maximize impactful service, action

and growth. They also provide support to Clubs when recording service hours

Each team comprises of a Coordinator, and team members geographically dispersed in each region

The Region GST, GMT and GLT member will work with the Club Service Director,

Membership Chair and First Vice President (as Leadership Chair) respectively. The

Zone and Region Chairs will also identify areas for their attention

Region and Zone Chairs

The Zone Chairs provide a link between the District and Clubs. They host the District

Governor’s Advisory Committee (Zone Meetings), to allow Clubs to share ideas, assist

each other with challenges, discuss projects and identify opportunities to work and play together. Together with the Region Chairs, they assist Clubs with any questions or

issues that may arise.

They provide a flow of information between the Clubs and the District Cabinet and between Clubs and the Region Global Action Group.

Region Chairs work with, and support, Zone Chairs and the Region Global Action

Group in the performance of their role.

Service Portfolios

We have a number of service portfolios, who work with Clubs and the GST to promote

international, national and district priorities. In some cases, the portfolio chair will encourage Clubs to support the cause (eg by running an activity and/or financially). In

other cases, they will encourage Clubs to participate in a District or national activity within their portfolio (eg Youth of the Year or Australia’s Biggest Barbeque)

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Marketing and Communications Sub-Committee

We say that Lions is the best kept secret in the world. This sub-committee will be

responsible for promoting who we are and what we do in the community - ensuring information flows within and from our District to promote/publicise Lions projects and

events through social media, district and club websites, the district newsletter, press

coverage etc.

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CABINET MEETINGS ;

The Meetings

There will be four cabinet meetings during the year, on dates to be determined by the District Governor and Management Team. We will notify you of these as early as

possible.

Reporting

You will provide a report on your portfolio(s) to the Cabinet Secretary by a date which he will advise prior to each meeting. He will then collate and circulate all reports

electronically. If you do not get your report to him by that date, you will be responsible

for promulgating it to Cabinet Members. It is important to take the time to read reports before attending the cabinet meeting

Reports for the first Cabinet Meeting will set out your goals for the year, and at the

second and third Cabinet Meetings you will report progress since the last report. The

report for the fourth Cabinet Meeting will cover your year’s activities and will be collated into a report to be presented to the annual convention (with updates for activities

occurring following the report’s submission).

Social aspects

District pays for morning/afternoon teas & lunches for District Officers

The host Club will organise a social activity for the Saturday evening. District Officers,

their partners and local Lions are welcome to attend. Costs are at the expense of the persons attending.

On Sunday morning, the host club will arrange an outing for partners, at the expense of

those attending.

Partners are welcome to attend the Sunday lunch at their expense

What to wear to cabinet meetings

You can order District shirts and jackets using the form at

https://201q3.lions.org.au/resources. They are a District, not a Cabinet, shirt, so others in your club may care to order them (especially the jackets, which may complement their

club polo shirt).

It is not compulsory to wear a District shirt - please wear what you feel is comfortable.

Smart casual is suitable for Saturday evening function unless otherwise advised.

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CABINET MEETINGS AND OTHER IMPORTANT DATES

Club Officer Forums Bellmere/Wacol

Chinchilla/Oakey

1 & 2 June 2019

8 & 9 June 2019

International Convention Milan, Italy 5 - 9 Jul 2018

District Changeover Brisbane International Virginia Hotel,

Boondall

20 July 2019

Cabinet Meeting No 1 Northgate 21 July 2018

Multiple District Council Meeting Sydney 1 – 3 September 2019

ANZI Pacific Forum Jakarta, Indonesia 5 – 8 September 2019

Advanced Lions Leadership Institute tba

Q Districts Conventions Q3 Caboolture

Q2 Atherton Tableland

Q4 Yeppoon

Q1 Southport

4-6 October 2019

4-6 October 2019

25-27 October 2019

25-27 October 2019

Cabinet Meeting No 2 tbc 9&10 November 2019

Multiple District Council Meeting Sydney 17 – 19 January 2020

Cabinet Meeting No 3 tbc 1 & 2 February 2020

Regional Lions Leadership Institute tba

Emerging Lions Leadership Institute tba

Multiple District Council Meeting Adelaide 12 - 14 May 2020

Multiple District Convention Adelaide 15 - 18 May 2020

Cabinet Meeting No 4 / Shadow Cabinet tbc May 2020

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DISTRICT 201 Q3

2019 - 2020 MANAGEMENT TEAM - CONTACT DETAILS

District Governor Donna Hedges (Lion Kevin)

1st Vice District Governor David Orton (Lion Cheryl)

2nd Vice District Governor Steve Hood (Lion Sharon)

Immediate Past IPDG Carmel Goldsworthy (PDG Bob)

District Governor

Cabinet Secretary Richard Williams (Lion Debbie)

Cabinet Treasurer PDG Arthur Witheyman (Lion/Lioness Cynthia)

Constitution By-Laws Chair PDG Norm Alcock (Lioness Liz)

Assistant Cabinet Secretary Barbara Matthews (Lion Stuart)

District Mailing Address Lions District 201Q3

PO Box 5899 Stafford Heights Qld 4053