Calendar Browser for Outlook V9

Calendar Browser is a groupware used for booking all kinds of resources within an organization.

Calendar Browser is installed on a file server and in a new public folder or shared mailbox, and only a minimal client installation is needed.

Welcome to the show!Peter KalmströmCEO kalmstrom.com Business Solutions

Introduktion

www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

http://www.kalmstrom.com/


Let’s start with the part that the users will see. If they are familiar with Microsoft Outlook they will quickly learn to use Calendar Browser.

In this slide show I will talk about booking rooms, but anything that is booked within an organization –cars, equipment, personnel – can be booked through Calendar Browser. The application can also be used for viewing people’s calendars.

User Interface

Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com






Show several resource calendars

Calendar Browser is Integrated in Outlook

www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above

The Calendar Browser buttons in the

Calendar ribbon






Enter date, time and number of seats if applicable

Click to open a dialog where you can search free resources

Find Resource

Calendar Browser works with Microsoft Outlook 2007 and above

Click to see a description

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Click New to open an appointment in the selected calendar at the selected time






Each resource can be described with text and images

Click the Description button to open a dialog with a description

of the selected resource

See resource


See Resource






The resource calendar

Select a project or use this dropdown for

something else

The Booking Appointment

The booking appointment is a normal Outlook appointment,

but with some ”extras”






Book Supplies

Comment your order here.


Name and date are filled out

automatically

Select among the admin defined

supplies





Group calendars by making several installations.

Each user selects what groups should be shown in her/his Outlook. That way the users only see the groups they really need.

Settings


Calendar Grouping

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Now I will show you what happens ”behind the scene” –i.e. in the Administrator settings. They are reached by the Manage button or by running the file CBAdmin.exe in the root file folder.

I show the possibilities. You can best judge what features you should take advantage of and how they can be used for booking resources within your organization.

Let’s continue!

Settings


The Admin Settings

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View options for the

Overview.

Double-bookings – never again!

Uncheck to hide these

buttons from the users

Customize Calendar Browserfor your organization.


Configuration

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The Booking summaries show all bookings with their “host” and “attendees” for a

selected day.


Extra Booking Information

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If you check the Extra booking info box, two new tabs

and a new Overview option will be shown.





When booking a resource, users can select the name of the “host” and “attendees”. Additional info

about company, department or e-mail entered in the settings will

be displayed automatically.

Fill out or paste “Hosts” and “Attendees”. These default

captions may be changed into anything that suits your

organization.


Extra Booking Information

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Add or remove calendars

The WYSIWYG .html editor makes it easy to create nice

resource descriptions.

Add an image to be shown in the

overview.


Resource Calendars

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The different project colors are applied in the overview.

The word “Project” can be changed to anything that suits your organization.

”Projects”

By default the projects are saved in Outlook. If you already have

projects in a database, use that option and they will be loaded

automatically.






Specify supplies that might be needed with the resources, and define the

cost for each item.

Extras with Auto-Notifications


Check this box and add e-mail addresses, and notifications

about supply bookings will be sent automatically to the

responsible persons

The HTML editor makes it easy to change the default

notifications template.





Specify place settings for the users to select from

Place Settings


The users can choose among the admin

specified place settings when they book supplies





Specify text to be filled into all new appointments

The template comes up in the new appointments

New Appointment Template






Select resource that should be booked automatically together with the resource in the left hand column

Auto-Booking






The Calendar Browser Overviewgives a summary of resources and of the scheduling of team members. The size of the Overview window adapts to the screen, so it is possible to show it on a wide screen and not only in the computer.

Open the Overview via the ribbon Overview button or by running the file CBOverview.exe in the root file folder.

Hope you are still with me!

The Overview






Timeline View


Select time period

Click on a booking to see more details

Current time





Click on a free time to add a booking

Day View


Move the cursor over a booked time to see booking details





Week III gives very detailed reports

Workweek III






Filter the bookings

Month View






The Day list view shows occupancy and activities of the separate resources on the

selected date

Day List

Click the + signs to see

supplies






The Appointments Report gives a list over occupancy

and activities of the separate resources

Appointments Report

Choose the Orders Report if you only want

to see bookings that has supplies ordered


Select one day within the date

range if you don’t want to see the whole range





Bookings and orders can be studied with the integrated Excel reports. There are many different, pre-defined reports, and as all the standard Excel features may be used in the reports they will give you a lot of useful information about passed resource usage.

Also custom reports can be created and just like the default ones they are updated each time you run the Archive tool.

Let’s go to the last part!

Excel Reports for Statistics






Use the file CBArchive.exe in the Calendar Browser server folder to copy old appointments to a database. Then you can study them closely and in many different ways in the Excel reports.

Select period and resources to study.

Archive


The selected appointments are copied to an Access or

SQL Server database.

Two reports files are placed in the Calendar Browser

server folder.





All the Excel features can be used

The reports are reached by the links or by the tabs below.

Excel Reports






Use the Pivot Table Field List to get more options

Excel Reports ‒ Pivot


All the fields can be dragged and droppedto show data in different ways.





Use all the Excel features to get nicegraphs. We have made sure the statistics behind them is correct.

Excel Reports ‒ Chart


Changes in the pivot table are reflectedinto the chart and vice versa.





Thank you for watching this slide show!

At www.kalmstrom.com you may download the full version of the Calendar Browser and evaluate it for 30 days before you decide if you want to use it.

On the website you will also find the User and Administrator Manuals, the Calendar Browservideo demonstrations and information on how to subscribe to Calendar Browser.

More Info







Date post:	03-Jul-2015
Category:	Software
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Calendar Browser for Outlook V9

Software