05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services Page 1 of 21
Calgary Film Centre
Engineering Services
Reference Number: 1405-02
Issued: May 23, 2014
Responses Due: June 9, 2014
Calgary Economic Development c/o Lawson Projects
102 – 7101 5th Street, SE Calgary, AB
T2H 2G2 Phone 403-265-2000
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Table of Contents
TABLE OF CONTENTS ............................................................................................................ 2
1. INTRODUCTION ............................................................................................................ 3
2. TIMELINES .................................................................................................................... 3
3. DEFINITIONS ................................................................................................................. 4
4. STANDARD FORM CONTRACT .................................................................................... 4
5. INSURANCE REQUIREMENTS ..................................................................................... 5
6. VENDORS QUESTIONS AND AMENDMENTS ............................................................. 5
7. CITY OF CALGARY BUSINESS LICENSE & OTHER REQUIRED LICENSES .............. 5
8. VENDOR REGISTRATION WITH THE ALBERTA ASSOCIATION OF ARCHITECTS ... 5
9. CONFLICT OF INTEREST ............................................................................................. 5
10. VENDOR EXPENSES .................................................................................................... 5
11. PROPOSED PAYMENT SCHEDULE ............................................................................. 5
12. PRICING ........................................................................................................................ 6
13. BACKGROUND .............................................................................................................. 6
14. PURPOSE OF THE PROJECT ...................................................................................... 6
15. LOCATION ..................................................................................................................... 6
16. SCOPE OF WORK ......................................................................................................... 6
17. PROJECT SCHEDULE .................................................................................................. 8
18. CONSTRUCTION BUDGET ........................................................................................... 8
19. DELIVERABLES PROPOSAL FORMAT AND CONTENT .............................................. 8
20. PROJECT MANAGER ...................................................................................................10
21. PROPOSAL EVALUATION CRITERIA ..........................................................................11
21.1. Selection Methods ................................................................................................11
21.1.1. Vendor Response Guidelines ......................................................................11
21.1.2. Team Competence & Resources .................................................................11
21.1.3. Methodology ..................................................................................................11
21.1.4. Fees, Expenses & Disbursements ..............................................................11
21.1.5. Proposal Evaluation Criteria ........................................................................12
22. SUBMISSION INFORMATION ......................................................................................13
23. CED/ACH RESERVATION OF RIGHTS AND VENDOR’S LICENSE GRANT ...............14
24. NO FURTHER CONTRACT OR LIABILITY ARISING FROM RFP PROCESS ..............15
APPENDIX A – Roles and Responsibilities
APPENDIX B – Calgary Film Centre – Scope of Work Assumptions
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1. Introduction
Calgary Economic Development Ltd (CED), on behalf of CED’s wholly owned subsidiary The
Alberta Creative Hub (ACH), invites qualified firms to submit a proposal for the above titled
Request for Proposal (RFP). A proposal, in electronic form, together with one hardcopy must
be submitted as outlined in clause 22. The hardcopy proposal must be submitted in a sealed
package labeled RFP 1405-02 Calgary Film Centre - Engineering Consulting Services.
The Services are for the following engineering disciplines:
- Structural engineering
- Mechanical engineering
- Electrical engineering
- Civil engineering
- Acoustical engineering
A firm that has more than one discipline in-house and wishes to submit for more than one
discipline is required to provide a fee proposal for each individual discipline and submit
those proposals separately.
The scope of work is for full services in the engineering design, production and
administration of the Calgary Film Centre Project. The services are to include the
coordination of the other engineering disciplines. Communication for the coordination is to
be directed through the Prime Consultant (the Architect).
The selected consulting firm will be contracted directly with ACH.
Late proposals will not be accepted. The request for proposal must be completed in its
entirety, and is required by CED in order to properly evaluate the firm’s capacity, skill,
reliability, knowledge and experience. Failure to provide any of the information herein
requested may result in disqualification.
2. Timelines
RFP Release Friday, May 23, 2014
Deadline for Questions Wednesday June 4, 2014
Proposal Submission Date Monday June 9, 2014
Bid Notification Date Wednesday June 11, 2014
Engineer’s project kick-off meeting Friday, June 13, 2014
Client-off of Schematic Design Wednesday July 2, 2014
DP submission to City Monday July 14. 2014
Submit DSSP Monday July 21, 2014
Phase 1 Warehouse/Workshop BP App. to City Wednesday August 20, 2014
Phase 2 Studio Stages BP App. to City Wednesday September 3 2014
Project Completion Date – Phase 1
Project Completion Date – Phase 2
Friday, January 16, 2015
Friday October 30, 2015
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3. Definitions
“ACH” means The Alberta Creative Hub.
"CED" means Calgary Economic Development Ltd.
"Request for Proposal (RFP)" means this document.
"Project Manager" means the person identified in clause 20 of this RFP.
"Vendor" means an organization responding to this RFP.
"Proposal" means a Vendor's response to this RFP and includes all of the Vendor's
attachments and presentation materials.
"Services" means the duties, tasks, and responsibilities as described in this RFP.
Logistics Team
Project Manager
Corporation Board of Directors
President
COO
Project Director
Funding Partners
Specialist
ConsultantsDesign Team Construction Team
Inspections & Testing
Calgary Film Centre Project Organizational Chart
Industry Advisors
CFO
Audit & Building Committees
Manager Corporate Projects
Note: the “Design Team” will be composed of the Prime Consultant/Architect and sub-
consultant Engineers (structural, mechanical, electrical, civil and acoustical).
4. Standard Form Contract
By submitting a Proposal a Vendor acknowledges that it agrees to the terms and
conditions of this RFP and incorporated by reference into its Proposal. If a Vendor’s
Proposal is accepted by ACH, the Vendor will be expected to enter into a contract based on the Client’s standard form of agreement. Standard contract will be issued to the firms short listed and discussed at the time of the interview. Part or all of this
RFP and the successful proposal may be incorporated into the contract.
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5. Insurance Requirements
The Vendor(s) are to supply information detailing their general and professional liability insurance which will be in place for the project.
6. Vendors Questions and Amendments
All questions regarding this RFP must be directed in writing to the Project Manager.
Enquiries and responses may be recorded and may be distributed to all Vendors.
The Vendor must immediately notify the Project Manager in writing of any ambiguity,
divergence, error, omission, oversight, or contradiction in this RFP discovered by the Vendor
and request whatever clarification is required to prepare the Vendor's Proposal.
Amendments or withdrawals of proposals will only be allowed if acceptable requests are received before the deadline set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline. If an amendment is issued, it will be provided to all who were issued a copy of the RFP.
7. City of Calgary Business License & Other Required Licenses
All Vendors doing business in the City of Calgary are required to comply with all provincial,
local and federal licensing requirements. Vendors selected through the RFP process will be
required to demonstrate compliance with licensing requirements.
8. Vendor Registration in the Province of Alberta
Persons or firms responding to this RFP must be registered with and in good standing with
their respective professional associations within the Province of Alberta.
9. Conflict of Interest
Vendors must fully disclose, in writing, to the Contracting Manager on or before the closing
date of this RFP, the circumstances of any possible conflict of interest or what could be
perceived as a possible conflict of interest between the Vendor, CED, and/or ACH. CED may
reject any Proposal where, in the opinion of CED, the Vendor is or could be perceived to be
in a conflict of interest.
10. Vendor Expenses
The Vendor is responsible for all costs of preparing and presenting its Proposal.
11. Proposed Payment Schedule
The Vendor agrees to invoice ACH on a monthly basis based on progressed completion of
the Services as described in the contract. Invoices to flow through Project Manager for
review before being forward to ACH for payment.
ACH will make payments based on a negotiated payment schedule. Each billing must
consist of an invoice and progress report. No payment will be made until the Owner has
approved the invoice.
No payment will be made until the contract is approved by ACH and has been fully executed
by all parties.
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12. Pricing
All Proposals will be issued in Canadian dollars.
13. Background
Calgary Economic Development is an opportunity-maker, helping to spark and fuel
Calgary’s growth. Our job is to connect people with resources that can help them grow their
careers or businesses, thrive in new locations or markets, and feel at home in our
community. We offer a wealth of information to help everyone succeed and we tirelessly
promote Calgary, in Canada and around the world. We’re exhilarated about our role in
shaping and sharing Calgary’s story and we’re proud to be part of the energy. For more
information, please visit our website at calgaryeconomicdevelopment.com and follow us on
Twitter @calgaryeconomic.
The Alberta Creative Hub is a non-profit corporation and a wholly-owned subsidiary of
Calgary Economic Development Ltd. ACH was created in 2009 as a unique non-partisan
organization with a mission to grow Alberta’s film industry by promoting all levels of
indigenous and foreign film productions, including those that promote Alberta stories.
14. Purpose of the Project
In early February 2014, the Government of Alberta, through the Ministry of Culture,
announced the award of a $5.0MM grant to CED to develop the Calgary Film Centre. The
City of Calgary endorsed the plan to develop a film studio within the City in 2012 and
recently approved a $10MM grant for the current plan.
Engineering Services are now required to assist ACH with the preconstruction and
construction phases of the planned Calgary Film Centre. The Services are to include an
engineering team for design, production and administration of the Calgary Film Centre
Project.
15. Location
The proposed project location is within the city limits of Calgary, Alberta. The facility is to be
constructed on a proposed property of 8.342 acre (3.376 ha) site. A site survey is in
process and will be provided upon awarding of contract. The site is reasonably flat a
variance of approx. 3 meters +/- from front to back and 3 m+/- from side to side, The
dimensions are approx. 175 m on the street side and back x 198 m on each side. A site
survey and location will be presented to the selected firm upon award of the contract.
16. Scope of Work
The Services of the Prime Consultant (architect) are simultaneously being requested which
includes full architectural services. The Services are to include an engineering team for
design, production and administration of the Calgary Film Centre Project. The sub-
consultants will be contracted directly with ACH but coordination between consultants will be
through the Prime Consultant (architect).
The concept of the Alberta Creative Hub is to be a purpose built facility for the film,
television and creative industries in Alberta. The building is built to a “shell condition” for
which the anchor tenant and sub-tenant(s) may construct their tenant improvements within
and use the exterior yard areas.
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The project is phased to accommodate the anchor tenant’s required moving in schedule.
Calgary Film Centre - Proposed Facilities Program
Ph
asin
g
Item Description
Qu
anti
ty
Total GFA SQ.FT.
Acres
SITE (Assume Flat Site)
Zoning Zoning is in place - Zoning by-law (I-G)
1,2 Circulation Driveways, driving entry, turning zones 100,000 2.30
2.30 1,2 Parking Scrambled (Studio) 150 48,000 1.10
1.10 1 Security One gated access to controlled site area non-public
2 Landscaping Fencing, soft and hard landscaping, pedestrian circulation 20,000 0.46 0.46
Total Footprint on Site 150
168,000 3.86 4.59 STUDIO/SOUND
STAGES
2 A Includes washroom, loading dock, lobby 20,000 0.46 0.46
40’ clear ht., mech. not on roof
Linear Parking 100 ft./20,000 sq. ft. 21,300
0.49 0.49
2 B Includes washroom, 2 loading dock, 1 drive in bay, lobby 30,000 30,000
0.69 0.69
Option to split into 2 studios, 40’ clear ht., mech. not on roof
Linear Parking 100 ft./20,000 sq. ft. 24,720
0.57 0.57
Total Footprint on Site 96,020 2.20 4.41
MISCELLANEOUS
1 Warehouse Anchor tenant (William F White) and sub-tenant 20,000
1 Workshop Sub dividable and includes Department areas 17,000
1 Department Props, wardrobe, loc. (2 or 3 levels), possible mezzanine level Included in warehouse
2 Public Art Meet City of Calgary Public Art Policy
1 Security Controlled separation of public.
1,2 Design Meet LEED Gold level – no certification
Total Footprint on Site 37,000 0.85
301,020 6.91
A performance spec. will be developed for the design and construction of the building(s).
The project design will be for a base building(s) open warehouse condition with basic
concrete floors, open ceilings, electrical and mechanical to accommodate a capacity for
advanced electrical systems for sophisticated and versatile audio and video installations.
The Studios features will include 40’ clear height, long clear spans, extensive acoustical
materials building envelope, independent and sound-attenuated mechanical systems, large
overhead loading dock access doors, drive in loading area (s).
The site will also include ample parking for cast and crew (see schedule above) and linear
parking to accommodate long-vehicle production caravans (linear parking 120 ft. per
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20,000 sq. ft. of Studio). Visual image and cleanness of appearance is important along with
landscaping, fencing and security control elements.
Due to the prime requirement to maintain the overall schedule and to achieve quick review
and approvals from City of Calgary, the design is to adhere to the existing zoning bylaws
I-G.
All construction associated with the Calgary Film Centre will include sustainability
requirements to meet a LEED Gold standard (no certification at this time).
17. Project Schedule
The contract term and work schedule set out herein represent ACH’s best estimate of the
schedule that will be followed. The length of the contract will be from the date of award
until completion of the project. The Project Schedule has been developed and will be
presented for discussion at the time of the interviews. Only the short listed firms will be
interviewed.
The Project will be phased:
Phase 1 -To accommodate anchor tenant, occupancy for Warehouse, Workshop and
Department Facilities with related parking, circulation and security for January 15, 2015.
Phase 2 - Completion of project, occupancy for Balance of Facilities for October 30, 2015.
Phase 3 -Tenant Work - related facilities and improvements within the “shell” base building
Phase 1 and 2 components. Phase 3 is not part of this scope of work.
See Also Section 16 above for the Proposed Facilities Program chart.
18. Construction Budget
The construction budget for the proposed Calgary Film Centre has been developed using
earlier research and updated to reflect the current Project Plan with the current anticipated
construction start date of Q2 2014.
The total Project Budget is FIXED and is estimated at $15.2MM hard cost for construction.
$2.7MM hard cost for services/site development and $12.5MM for building(s).
More detailed costing work will be undertaken to make adjustments for site-specific
conditions and as the planning and design evolves. This budget forecasting, along with
additional cost control measures implemented and managed by the Project Manager, will
become the critical financial management tools for keeping the project within budget.
Specific contract and scheduling strategies will be implemented to assist with budget and
schedule management.
19. Deliverables Proposal Format and Content
19.1 Proposal Format and Content
In order to facilitate the analysis of the response to this RFP, Vendors are requested to
prepare their proposals in accordance with the instructions outlined in this section. Each
Vendor is required to submit the proposal in a sealed package.
Proposals should adequately describe the Vendor’s capabilities to satisfy the requirements of
the RFP. All parts, figures, and table should be lettered sequentially and clearly labeled
including a Table of Contents.
19.2 Introduction
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The Proposal must include the complete name and address of the firm and the name,
mailing address, and telephone number of the person CED should contact regarding the
proposal.
Proposals must confirm that the Vendor will comply with all the provisions in this RFP, and if
applicable, licensed to practice in Calgary. Proposals must be signed by a company officer
empowered to bind the firm.
19.3 Project Understanding
Vendors must provide a comprehensive narrative statement that illustrates their
understanding of the project and the project schedule.
19.4 Project Methodology
Vendors must provide a comprehensive narrative statement that sets out the methodology
they intend to employ and illustrate how their methodology will serve to accomplish the
work and meet ACH’s schedule, as per the project completion dates noted in Item 2. The
Vendors should provide a detailed plan for implementing the services.
19.5 Management Plan
Vendors must provide a comprehensive narrative statement that sets out the management
plan they intend to follow and illustrates how their plan will serve to accomplish the work:
Service delivery standards
Problem reporting and resolution procedures
Prime criteria for the selection of the engineering consultant(s) will be the ability of
the firm to maintain continuity of staff and the allocation of an individual dedicated to
the design, production and administration for the duration of the project. Due to the
aggressive project schedule it is important for the individuals to be familiar with the
history of the information and continuity of information as we move through the
process. Continuity of team members is important to ACH. Prior to any change in
team member, the successful Vendor will be required to request the change and
obtain prior approval from ACH. The qualifications and experience of the proposed
staff must be equivalent to or better than the staff proposed at the proposal stage.
19.6 Experience and Qualifications
19.6.1 Provide a brief company history including how long the company has been in
business.
19.6.2 Vendors must also provide a list of completed past projects of a similar nature to the
Calgary Film Centre including reference names and phone numbers. Information should
include: list of services provided, address, telephone and fax numbers, length of
implementation, name of client reference, and name of Project Manager.
19.6.3 A Firm’s organizational chart specific to the personnel assigned to accomplish the
work called for in this RFP. Illustrate the lines of authority and, designate the individuals
responsible and accountable for the completion of each component and deliverable of the
RFP.
19.6.4 Provide a narrative description of the organization of the project team.
19.6.5 Provide a personnel roster that identifies each person who will actually work on the
contract and provide the following information about each person listed:
a) Title
b) Résumé
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19.7 Sub-Consultants
The sub-consultants will include the coordination between disciplines. It is the role of the
Prime Consultant to provide full coordination of the structural, mechanical, electrical,
acoustical and civil engineering consultants. A continuity of drawing production and
administration for the project is a priority.
The Project Manager is in the process of requesting proposals for a Prime Consultant. They
will submit separately to CED and at the same time as this proposal call.
19.8 Cost Proposal
19.8.1 Vendor’s fee proposal is to be calculated to a fixed amount which would be broken
down into the following phases:
- Conceptual Design
- Design Development
- Working Drawings
- Construction Administration
- Post Construction
- Disbursements
19.8.2 The proposal is to outline the number of site visits with a minimum of one
coordination and or site meeting per week from June 1 through to November 1, 2014; then
one coordination or site meeting every two weeks to end of project, October 30 2015.
Structural, civil and acoustical consultants will not require this frequency of attending
meetings and are to indicate minimum number of required meetings. This fee is to be
broken down but include in the fixed fee. Also indicate a fee per meeting rate should
additional visits be requested. Include hourly rates schedule for all anticipated personnel
should additional services be required.
19.8.3 List the cost of each phase description separately and show each cost separately with
a total to form the fixed fee amount.
19.8.4 Prices must be stated in actual dollars and cents expressed in Canadian funds. GST is
not to be included in calculation.
19.9 Other Information
Provide any other details or information you consider relevant or applicable to this
procurement and your proposal.
20. Project Manager For the purpose of the provisions of information surrounding this contract or the
administration of the contract, the Project Manager is:
Lawson Projects - attention: Bruce Yorga
102 – 7101 5th Street, SE phone: +1-403-265-2000 ext. 5995
Calgary, Alberta T2H 2G2 e-mail: [email protected]
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21. Proposal Evaluation Criteria
21.1. Selection Methods
When an alternative is proposed regarding any specific requirement, it will be evaluated to
ensure that the desired results will be achieved. Vendors should be aware that certain
mandatory requirements have been set out in the terms of reference (scope, methodology,
and deliverables) and submission information. Proposals that fail to provide these
requirements may not be evaluated.
21.1.1. Vendor Response Guidelines
The following information should be provided in each proposal and may be utilized in
evaluating each proposal submitted.
21.1.2. Team Competence & Resources
The proposal shall include an executive summary that describes why your company should
be selected to provide services for this project. Describe the capability (technical expertise)
of the resources proposed to meet the requirements described in the terms of reference.
Identify the individual who shall be the Project Leader for your team and demonstrate the
leadership experience of the Project Leader across the full Scope of Services. The Project
Leader shall at all times be directly responsible for the management of the Project, including
attending with the Project Team for the duration of the Project. The member shall not be
replaced without the prior written consent of CED/ACH.
Identify each member of your Project Team, and specify their roles and responsibilities in
this project. Outline the proposed project team knowledge, skills and past experience, with
a description indicating how, and in what ways the proposed resources satisfies the needs
and objectives identified in the RFP.
21.1.3. Methodology
Clearly articulate the proposed work plan schedule, and timeline for deliverables in order to
achieve the objectives and deliverables of the RFP.
21.1.4. Fees, Expenses & Disbursements
Proposals should include a breakdown of the Vendor’s fees and disbursements in completing
the Services. Provide information that details your method of calculation (i.e. percentage of
construction costs or hourly rate calculations).
Provide information and estimated costs for any additional items that may be required to
accurately and effectively execute the required Scope of Services. Expense information
should include a breakdown of costs by major work plan tasks:
Per diem rates
Travel, if required;
Administration overhead;
Phone, fax, courier, printing, etc.;
Sundry and contingency overhead rates;
Software costs, data information or research;
ACH will pay the goods and services tax (GST); however, do not include GST in your
proposed pricing.
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The Vendor agrees to invoice ACH monthly based on progressed completion of the Services
as described in this contract. All pre-approved expenses and disbursements are to be
invoiced as they are incurred together with the monthly progress billing.
21.1.5. Proposal Evaluation Criteria
All proposals will be reviewed to determine if they are responsive in accordance with the
criteria set out in this RFP and will be evaluated on the following questions:
Project Understanding;
Methodology
Project Team make-up and qualifications
Compliance to the RFP’s requirements
Services offered;
Ownership structure;
Vender’s fee proposal;
Relevant experience and Identify the past three similar jobs that have completed,
including the client’s company name, contact person and phone number that may be
contacted for a reference.
Note: Only short listed proponents will be interviewed.
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22. Submission Information
Vendors must submit by hand delivery one (1) hardcopy of the proposal, as well as
one (1) electronic copy submitted on a CD or Memory Stick in a Microsoft Word or
PDF format. The original copies must be signed by an officer who is authorized to
bind the Vendor contractually. The electronic copy should be sent to the attention of
the Project Manager by email as noted below.
The hardcopy must be submitted in a sealed envelope labeled “RFP 1405-02 Calgary
Film Centre - Engineering Consulting Services.” with the Vendor’s name and closing
date, along with the engineering discipline indicated on the outside of the envelope
and addressed as set out below:
Calgary Economic Development
c/o
Lawson Projects
102, 7101 – 5th Street, SE
Calgary, Alberta, T2H 2G2
Canada
The proposal letter/package is to be addressed to:
Calgary Economic Development
c/o
Lawson Projects
102, 7101 – 5th Street, SE
Calgary, Alberta, T2H 2G2
Canada
e-mail address: [email protected]
Proposals must be received on or before 16h00 on the Monday 9 June 2014.
Fax proposals and / or oral proposals are not acceptable. An e-mail submission is
acceptable with a signed hard copy to be delivered on or before the above noted
deadline.
Vendor’s failure to submit their proposal before the deadline will cause their proposal
to be disqualified. Late proposals or amendments will not be opened or accepted for
evaluation.
Proposals will be opened privately.
After the closing, CED may post the identity and addresses of the vendors.
CED may not consider any proposal that:
is received after the exact time and date noted above;
does not indicate the request for proposals title, closing date, and vendor’s name
on the outside of the envelope containing the hardcopy proposal in response to
the RFP; or
is delivered to any address other than that provided above.
Proposals must be transmitted by e-mail as noted above. Transmitted proposals
will be accepted under the following conditions:
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o The proposal is received before the submission deadline at the e-mail
address provided above;
o The vendor must deliver, during Lawson Projects’ business hours, an
original hardcopy proposal to the address stated herein immediately
following the transmission of the e-mail.
23. CED/ACH Reservation of Rights and Vendor’s License Grant
CED/ACH reserves the right:
To not consider, or to reject, any or all proposals in whole or in part for any reason
whatsoever in its sole and absolute discretion;
To accept any proposal in whole or in part, even if it does not comply with the terms
of this RFP;
To short list vendors, and require a presentation by the vendors short-listed and/or
the provision of additional information by such short-listed vendors;
To, at any time, add, delete or modify this RFP and to have the vendors advise
CED/ACH of the effect of such changes on their proposal and/or have the vendors
resubmit their proposals in light of same;
To negotiate at any time with any one or more of the vendors to the exclusion of the
other vendors; and
To not proceed, for any reason, with this RFP or the project contemplated in this
RFP.
By submitting its Proposal for consideration, the Vendor will thereby be agreeing to all of
the following:
Without the further consent of the Vendor or providing any notice, CED/ACH may
disclose any and all of the content of Vendor's Proposal to any or all of the other
vendors or any third party, including any or all of the creative content contained in
Vendor's Proposal;
The Vendor grants and agrees to grant to CED/ACH a non-exclusive, perpetual, fully-
paid up, irrevocable license to implement, use, reproduce, modify, display,
distribute, transmit, prepare derivative works of and to otherwise fully exploit,
without limitation, any and all of the content of Vendor's Proposal including without
limitation, all of the creative content, ideas, concepts and approaches as well as all
copyright therein;
Such license shall extend to any other vendor or any other third party that CED/ACH
may engage to use and implement such content;
CED/ACH shall have no obligation to provide any credit or otherwise attribute to the
Vendor or anyone else any such content as may be implemented and/or used by
CED/ACH;
The Vendor represents and warrants to CED/ACH that such content is the original
work of the Vendor and its use by CED/ACH as contemplated in this RFP will not
infringe on any rights of any third party; and
All of the rights and licenses granted herein and the exercise of all such rights and
licenses by CED/ACH and the other vendors and such other third parties, as
described herein, are granted and may be exercised: (i) without any obligation to
account to the Vendor or to otherwise pay any consideration to the Vendor; and (ii)
without having to have accepted or shortlisted Vendor's Proposal.
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24. No Further Contract or Liability Arising from RFP Process
By submitting a Proposal, the Vendor agrees and acknowledges that:
Nothing in this RFP nor the submission of the Proposal nor the review and
consideration of the Proposal by CED/ACH nor will any communication between the
parties in relation to the RFP or the Proposal operate to obligate any party to enter
into any further business relationship with the other party and, in particular, if
CED/ACH decides to engage the Vendor in connection with the subject matter of the
RFP then such engagement may only occur pursuant to a written agreement that has
been signed by both parties and, absent such written agreement, CED/ACH will have
no further liability or obligation to the Vendor in connection with the subject matter
of the RFP;
The Vendor is participating in this RFP process at its sole risk and expense, and
CED/ACH will not be liable to the Vendor for any costs, expenses or liabilities
incurred by the Vendor in any way arising in connection with the Vendor's
participation;
CED/ACH has made no representations other than those expressly stated in this RFP;
CED/ACH has the right to cancel this request for proposals at any time and to reissue
it for any reason whatsoever or decide not to reissue it for any reason, without
incurring any liability and no vendor will have any claim against CED/ACH as a
consequence; and
The Proposal and any accompanying documentation submitted by the Vendor will
become the property of CED/ACH and will not be returned.
End
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APPENDIX A Calgary Film Centre – Roles and Responsibilities
Ownership/Responsibility Note: see Project Organizational Chart – Section 3. Support and Assist
Management Activity / Deliverable
Ow
ners
/Sta
kehold
ers
Pro
ject D
irecto
r/C
FO
Pro
ject M
anager
Arc
hitect
Str
uctu
ral E
ngin
eer
Me
chanic
al E
ngin
eer
Ele
ctr
ical E
ngin
eer
Civ
il l E
ngin
eer
Landscape A
rchitect
Acoustical E
ngin
eer
Constr
uctio
n M
anager
General
Off Site support structure
Pre site purchase - communications with City
Site investigation - acquire survey
Site Investigation - acquire Geotechnical reports
Assembly of Project Team (Consultants& Contractors)
Construction Phase:
Supplementary Details and Instructions
Permits:
Obtain Development Permit
Obtain Building Phased Permits (Foundation Permits)
Obtain Phase 1 Building Permit
Obtain Phase 1 Building Completion/Occupancy Permit
Obtain Phase2 Building Permit
Obtain Phase 2 Building Completion/Occupancy Permit
Prepare Project Directory / Contact Schedule
Design Management
Design Checks:
Concept Planning of Site
Prepare Conceptual Designs
Design Development
Prepare Working Drawings & Specifications
Construction Administration/Commissioning
Post Construction/ Project Closeout
1 yr. Warranty Review
05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services Page 17 of 21
Activity Management / Deliverable Ow
ners
/Sta
kehold
ers
Pro
ject D
irecto
r/C
FO
Pro
ject M
anager
Arc
hitect
Str
uctu
ral E
ngin
eer
Me
chanic
al E
ngin
eer
Ele
ctr
ical E
ngin
eer
Civ
il l E
ngin
eer
Landscape A
rchitect
Acoustical E
ngin
eer
Constr
uctio
n M
anager
Risk Management:
Develop Risk Register
Manage / Up date Risk Register
Change Management:
Management Change Orders / Sign-offs
Value Management
Procurement
Formulation of Packages:
Preparation of Bid Information
Bid Call
Prepare Tender Documentation
Issue Tender Documentation
Bid Check Estimates
Tender Analysis:
Bid Review
Trade Contracts:
Preparation of Trade Bid Packages
Evaluate Sub-Contractors
Sub-contract Negotiations and Contracts
Obtain Proof of Bonds, Insurance, WCB & PC Letter
Financial
Cost Estimates:
Global Cash flow
Global Budget
Cost Reporting
Financial Control:
Certificates for Payment
Procurement Management
Planning
Schedule Review and Updating:
Develop Global Schedule & Area / Sub-Schedules
Construction Schedule
05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services Page 18 of 21
Activity Management / Deliverable Ow
ners
/Sta
kehold
ers
Pro
ject D
irecto
r/C
FO
Pro
ject M
anager
Arc
hitect
Str
uctu
ral E
ngin
eer
Me
chanic
al E
ngin
eer
Ele
ctr
ical E
ngin
eer
Civ
il l E
ngin
eer
Landscape A
rchitect
Acoustical E
ngin
eer
Constr
uctio
n M
anager
Tender Package Schedule
Project Controls
Construction Contract:
Prepare Construction Contracts
Review, approval and execution of Contracts
Progress Measurement :
Update / Manage Schedules
Information Management:
Field Meetings & Site Visits
Project Reporting:
Monthly Reports
Establish / Develop / Maintain Meeting Schedule
Delivery
Quality Control:
Develop Quality Control Procedures (Design)
Develop Quality Control Procedures (Construction)
Construction Phase HSE Management:
Development of Construction HSE Files
Develop Health & Safety Files
Safety Meetings
Health & Safety Enforcement:-
Develop / Manage Health & Safety Working Procedures
Site Inspections
Environmental Management:-
Arrange for Environmental Investigations
Management of the Work:-
Services
Handover Plan:-
As Built Drawing Completion
Substantial Performance Inspection
Health & Fire Officer Inspection
05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services Page 19 of 21
Warranty Review
Activity Management / Deliverable Ow
ners
/Sta
kehold
ers
Pro
ject D
irecto
r/C
FO
Pro
ject M
anager
Arc
hitect
Str
uctu
ral E
ngin
eer
Me
chanic
al E
ngin
eer
Ele
ctr
ical E
ngin
eer
Civ
il l E
ngin
eer
Landscape A
rchitect
Acoustical E
ngin
eer
Constr
uctio
n M
anager
O&M Manual:-
Produce O&M Manuals
Commissioning:-
Develop Commissioning Schedule
Coordinate Inspection & Testing Services
Administration
Project Team Office
Document Management
Process & Procedures
05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services Page 20 of 21
APPENDIX B
Calgary Film Centre – Scope of Work Assumptions
1 Studios A & B
- Studio A = 141’ x 141’ x 40' (20,000 sq. ft.)
- Studio B = 170’ x 176’ x 40' (30,000 sq. ft.)
- Civil engineering work to be coordinated
- Geotechnical research underway - no soil contamination
- Pile supporting with steel structure or pre-manufactured building
- Slab on Grade (6" thick)
Studios
- Concrete finished floor to accommodate rubber flooring
- Interior “Shell space” - steel stud with drywall interior wall by tenant
- Acoustical roofing component – part of the pre-manufacture shell
- Acoustical wall panels (internal)
- 3 loading docks (1 x Studio A & 2 x Studio B)
- 1 main entry point per studio with heated vestibule
- Polished concrete epoxy sealed floor entrance / vestibule
- 3 Man Doors with hardware push plates & door closers & locksets
- Operable partition wall in Studio B only
Washrooms (male & female) with shower
- Ceramic wall tiles in the washrooms
Loading Dock
- Double soundproof doors into studios
- 1 Electrical Room per studio
- Data communication network to data room only
- Additional roof structural support included to accommodate specialized lighting
- Card Access into building
- Sanitary / water stub in only
2 Warehouse & Workshop
- Warehouse & Workshop (37,000 sq. ft.)
- Foundations - grade beam on piles
- Slab on Grade (6" thick)
- Concrete finished floor ready for finish
- Interior steel stud wall drywall – by tenants
Exterior insulated wall part of pre-manufactured building
- overhead doors
- 1 Electrical Room area. Electrical utilities supply service to panel only
- Utilities brought to a panel into an electrical room with no distribution
05/23/2014 RFP 1405-02- Calgary Film Centre – Engineering Services Page 21 of 21
- Sanitary / water rough in only
- Data communication network to Data Room only distribution by tenant
- Mechanical to suite warehouse condition
- Base building lighting to a warehouse condition
- Assumed windows on street elvation
- Janitors room, utility room -electrical, sprinkler etc. for base building
- camera surveillance or card access by tenant
- washrooms by tenant
- interior walls by tenant
- gravel storage area
3 Site Development - City of Calgary Art Policy
- Assumed Site area 8 acres
- Coordinate civil and site work with consultants
- Chain link fencing with barb wire around perimeter of site
- Landscaping as per zoning requirements