FTA/HRT QUARTERLY MEETING WEDNESDAY – March 19, 2013 – 9:00 a.m. to 1:00 p.m.
AGENDA Meeting Location: Hampton Roads Transit – Bldg. #4 Boardroom – 509 E. 18th Street, Norfolk, VA 23504 I. Introduction A. FTA Opening Comments B. HRT Opening Comments
1. Organizational Updates 2. Growth Initiatives and Other Updates
II. Review of Action Items from September 19, 2013 Quarterly Meeting
III. Grants Discussion A. Current/Active Grants B. Planned Closeouts C. ARRA Grant Update D. FY 14 Apportionment E. Planned/Pending Grants for FY 14
IV. Rail Program A. Virginia Beach Transit Extension Study DEIS 1. PPEA Proposals 2. Maglev Discussion B. Naval Station Norfolk Transit Extension Study (NSNTES) C. The Tide LRT Project 1. Safety and Security System a. Safety and Security Update b. SSO Status Update from VDRPT c. Bus stopping in Rail Intersections 2. Financial/Procurement/Etc. 3. Before/After Study
V. Bus Program A. Southside Facility Update 1. Progress Report 2. 15th Street Disposition B. Fleet Status Plan 1. 6-year Fleet Strategy 2. Fleet Plan 3. Fleet Strategy Narrative
VI. Other Topics A. FY 13 Triennial Review Follow-Up – November 18-19, 2013 B. Title VI Policy Update C. Fare Increase Update
1. Fare Adjustment Rate Schedule 2. Fare Resolution Signed by Commission Chair 3. Fare Policy
VII. Action Item List – Discussion
VIII. Next meeting: TBD
IX. Adjourn
Call-in: 1-877-387-1137 Pass code to Speak: 276215 Pass code to Listen ONLY: 2350423661
1
I. INTRODUCTION
A. FTA Opening Comments
B. HRT Opening Comments
1. Organizational Updates
2. Growth Initiatives and Other Updates
2
I.-A: FTA Opening Comments
This section will be verbal comments made by Reginald Lovelace,
FTA Deputy Regional Administrator,
for Brigid Hynes-Cherin,
FTA Regional Administrator for Region III.
3
I.-B: HRT Opening Comments
This section will be verbal comments made by William Harrell,
Hampton Roads Transit’s President and CEO.
4
I.-B-1: Organizational Updates Mr. William Harrell will present the Organizational Updates / changes.
Key Changes to HRT Organization since last FTA Quarterly Meeting (09-19-2013)
1. Internal Auditor – position currently vacant. Hiring process underway. 2. DBE Program Manager –position currently vacant. Hiring process underway. 3. Deputy Director of Procurement – current Deputy Director leaving at the end of the
week. Hiring process underway. 4. System Safety Specialist (new) Mr. Mike Langley
5
Organizational Chart
February 21, 2014
6
Hampton Roads Transit
Transportation District Commission of Hampton Roads Organizational Chart
Note: The General Counsel and Internal Auditor report to the President/CEO on daily business matters; but they serve at the pleasure of the Commission and have direct access to the Commission as required.
TDCHRCommission
Internal AuditorVACANT
President and CEOWilliam Harrell
Assistant to Presidentfor Organizational Advancement
Brian Smith
Chief Financial/Administrative Officer
Richard Turner
Chief Planning and Development Officer
Ray Amoruso
Chief Safety andSecurity Officer
Ron Edwards
Chief Engineering and Facilities Officer
Sibyl Pappas
Chief Transit Operations OfficerJames Price
Interim Director of CommunicationsRon Hodges
General CounselDavid Burton
Williams Mullen
Commission Secretary/TreasurerRichard Turner
7
Executive Team
Assistant to the Presidentfor Organizational Advancement
Brian Smith
Chief Financial OfficerRichard Turner
Chief Planning and Development Officer
Ray Amoruso
Chief Safety andSecurity Officer
Ron Edwards
Chief Engineering and Facilities Officer
Sibyl Pappas
Chief Transit Operations OfficerJames Price
Interim Director of CommunicationsRon Hodges
Information Technology OfficerAlesia Cain
Human Resources OfficerKimberly Ackerman
President and CEOWilliam Harrell
8
Executive Department
Note: The DBE Program Manager and EEO Coordinator report to the President and CEO for any compliance issues in their respective areas. The General Counsel and Internal Auditor report to the President and CEO on daily business matters; but they serve at the pleasure of the Commission and have direct access to the Commission as required.
President and CEOWilliam Harrell
Excutive AssistantLuis Ramos
Internal AuditorVACANT
General CounselDavid Burton
Williams Mullen
Human Resources OfficerKimberly Ackerman
Records ManagementSpecialist III
Michele Trader
Records ManagementSpecialist IAlice Mapp
Records Managment OfficerClaudia Bolitho
Quality Assurance SpecialistJessica Gresko
Sr. Quality Assurance ManagerTony Ferguson
Manager of Data AnalyticsCathy Barnaby
Assistant to Presidentfor Organizational
AdvancementBrian Smith
Interim Directorof Communications
Ron Hodges
EEO CoordinatorDanielle Hill
DBE Program ManagerVACANT
9
Executive Department- Human Resources
On-Boarding TechnicianCalvin King(Temporary)
Human Resources SpecialistClaudette Boneparte
Recruiting TechnicianRoberto Gomez
Monique Strickland
Human Resources CoordinatorVACANT
Recruiting SupervisorRomika Williams
Human Resources ManagerDale Lewis
Benefits SpecialistVACANT
Benefits SupervisorDianne Reynolds
Human Resources Records CoordinatorMelanie Needam
HR Benefits CoordinatorDeborah Hedrick
(Temporary)
Human Resources ManagerKim Wolcott
Human Resources SpecialistDrug & Alcohol Program Manager
EEO CoordinatorDanielle Hill
Human Resource OfficerKimberly Ackerman
President and CEOWilliam Harrell
10
Environmental and Facilities Engineering
Senior Capital Project AssistantAngela Dickerson
Director of ConstructionDon Lint
Director of EngineeringLeroy Padgett
Administrative Coordinator/Facilities Maintenance
Eva Capehart
Facilities Mechanic 2Maurice TylerWilliam Griffin
Facilities SupervisorJoseph Wilson
Norfolk
Facilities Mechanic 2William Hall
Facilities Maintenance AssistantVACANT
Utility AssistantDaisy Overton
Facilities SupervisorCharles Graham
Hampton
Facilities Maintenance Cleaner(Temporary)
Vernon Riggins
Facilities Maintenance ManagerWilliam Collins
Director of Facilities MaintenanceScott Demharter
Director of the Office of Project ManagementDan Hassett
Chief Engineeringand Facilities Officer
Sibyl Pappas
11
Finance Department
Accounting CoordinatorVACANT
Payroll AdministratorLynn Allison
Payroll TechnicianTeri Wiley
Financial ManagerHien Hoang
Staff AccountantJudy Boyd
Accounts Receivable TechnicianVeta Cowling
Accounting TechnicianDeborah Keemer-Brown
Accounts Payable TechnicianBrenda Green
Accounting SupervisorPhyllis Crump
Assistant ControllerDebbie Ball
Staff AccountantIona Robinson
AccountantAshley Johnson
Financial ManagerAngela Neselrod
Director of FinanceSylvia Shanahan
Contract ManagerSonya Luther
VACANT
BuyerGary Brittingham
Buyer - Rail Parts & EquipmentMichelle Goode
Procurement TechnicianAvis Long
Deputy Director of ProcurementLynn Moon
Director of ProcurementDyanne Sampson
Budget ManagerJuanita Davis
Operations Budget ManagerVACANT
Director of Budgetand Financial Analysis
Brandon Singleton
Sr. Administrative Claims AssistantMary Thompson
Claims AssistantAnna Marcano
Video TechnicianFrederick Hamilton
Senior Staff AttorneyJanine Yaxley
Financial AnalystGarth Malena
Mobile Assistant CashierXialong Staples
Revenue AttendantE. Sumner, C. CumboE. Burzynski, VACANT
Assistant Manager ofMoney Room Operations
JoAnn Ashe
Manager of Money Room OperationsDiane Arnold
Remote Collections AssistantOntreya Batts, Robert Gomez
Kendra Taylor, Burleon Jarrell (PT)
Remote Collections SupervisorMichael Lewis
Assistant Night Revenue SupervisorRichard Struck, Jr.
Revenue AttendantA. Anderson, D. Kohou, D. Smith (PT)
T. Sutton (PT), S. McDowell,
Night Revenue SupervisorCalvin Womack
Director Revenue ServicesPaul Croston
Chief Financial and Administrative Officer/Commission Treasurer
Richard Turner
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Finance Department- Technology
Administrative AssistantDoris Harris
Database Programmer/AdministratorPrincess Lipscomb
Database EngineerBabu Swamydurai
Web DeveloperTy Dennis
IT Network/Security EngineerRay Graves
IT Office AssistantVastine Fullwood
Server AdministratorLeon Royal
Russell Treacy
Information Systems SpecialistNadia Thomas - FT
VACANT
Telecommunications SpecialistJohn Powell
Network EngineerDennis NewellCharles Smith
Network Services ManagerVACANT
Deputy Director of TechnologySusan Baldwin
PeopleSoft HRMS Functional SMEVACANT
PeopleSoft Financials and SupplyChain Managment Functional SME
VACANT
PeopleSoft Programmer AnalystSusan Gravitt
VACANT
PeopleSoft Technical Services ManagerGlenda Dixon
Application AdministratorHugh McGoughy
VACANT
Technology Project ManagerKamlesh Chowdhary
Information Technology OfficerAlesia Cain
Chief Financial and Administrative Officer/Commission Secretary/Treasurer
Richard Turner
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Planning and Development Department Sr. Administrative Assistant
Carleen Muncy
Scheduler IIRoberta Brown
Senior SchedulerTrevia Taylor
Planner IIKimberly Darden
Kevin Teng
Bus Stop and DataCollection Coordinator
Linwood Mosley
Service Quality SpecialistDianne Ricks
Manager ofService Development
Antionette White
Data AnalystVACANT
Data Collector - FTVACANT
Jacob BrunswickJerry Manley, Jr
Data Collector - PT Henry Ryto, Vicki Morris
Director ofService Planning & Scheduling
Vince Jackson
Bulk Sales AgentLashonda Salter
Retail Account ManagerJustina Cowan
Sales AdministratorKimberly Lovett
Sr. Sign InstallerVACANT
Sign InstallerJesse Doswell
Criscynthia Thomas
Regional Sales ManagerAlonzo Crittenden
TRAFFIX TDM SpecialistSheran Johnson
Data TechnicianVACANT
Vanpool Program ManagerLatwana McClure
Commuter Transportation CoordinatorStacey SwinsonTiffany Swindell
VACANT
Trans Demand Outreach Asst Mgr (PT)Carol Russell
Graphic ArtistRhonda Strong
Marketing/Advertising SpecialistMary LaFontaine
Marketing ManagerGene Cavasos
Interim Director of Communications/Director of Business Development
Ron Hodges
DBE Program ManagerVACANT
Capital Programs andGrants Administration Officer
Keisha Branch
Planner - Transit DevelopmentSamantha Sink
Transit Development OfficerJulie Timm
Sr. Public Outreach CoordinatorMarie Arnt
Public Outreach CoordinatorVACANT
Transit Center LeadMinnie Ross
Customer Service Representatives II
Transit Center SupervisorDebbie Jarrell
Customer Service LeadMatthew Sutherland
Customer Service Representatives I
Customer Assistance SupervisorBarbara Blackman
Customer Service Operations LiaisonRichard TumananJonathan Aguilar
Receptionist/SwitchboardBeatrice Garvin
Customer Service ManagerRichard Williams
Director of Customer RelationsFelicia Harris
Chief Planning & Development OfficerRay Amoruso
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Safety and Security Department
Sr. Administrative AssistantSelina Taylor
System Safety SpecialistMike Langley
Safety Field InvestigatorTheodore Moyler
Rail Safety and Security OfficerEloy Recio
Special Police Officers
Off-Duty Police Officers
Security Guards
Extra Duty Police - Norfolk
Extra Duty Police SupervisorDavid Huffman
(Norfolk)
Security ManagerRick Justice
Chief Safety and Security OfficerRon Edwards
15
Transit Operations
Executive AssistantAmy Braziel
Director of Transportation (Bus & Rail)Ben Simms
Director of Rolling StockMichael Perez
Director of Technical ServicesMark Stemple
Website Social Media CoordinatorDelores Gee
Operations Information SpecialistTom Holden
Chief Transit Operations OfficerJames Price
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Transit Operations - Bus and Rail Department
Operations Support TechnicianDelicia Barber
Manager of Bus Transportation18th Street
Bobby Edwards
Assistant Manager of Bus TransportationVACANT
Bus Transportation SupervisorR. Scofield, D. Johnson, J. Stokes
G. Richardson, D. PulleyM. Lovick, M. Mazucci, T. Webb, C Shannon, C. Brandt
Bus Transportation Supervisor L. McMilliam, E. Bowles, D. Jones, V. Bagley
B. Felton, J. Dunkley, L. Hodge, C. Goodson, M. Wooding R. Smith, A. Bradley, J. Deal, VACANT
FT, PT, & Seasonal Operators
Bus Transportation SupervisorJ. Morrison, D. Boone, W Wikins
J. Banks, P. Biondolillo, C. BernardC. McLean-Cox, C. Cilento, A. Holmes, J. McRae
FT and PT Operators
Manager of Bus TransportationHamptonMia Bailey
Payroll TechnicianAntionette Melvin - 18th StreetKarleen Thomas - Hampton
Bus Stop/Data CollectionTransportation Assistant
Dinese Woods
General SuperintendentPeter Katranides
Administrative CoordinatorCheryl Watson
Operations Safety LiaisonCarlton White
Lead InstructorIsiah Cooper
Driver/Road TrainersJ. Evans, L. McDaniel, J. Reid, Jr.
E. Roberts, C. Simms, J. Ward, E. Wilson
Manager of Training - BusDaryl Bernard
Light Rail Operators
Controller/DispatcherM. Alexander, G. Crunk, L. McCoy, W, Smith
S. Scott, J. Greene, D. Brown' F. DalmidaJ. Escobarae, J. Hoernig, A. Riggens, J. James
Manager of Rail TransportationTiffanie Manning
Manager of Training - RailDerrick Snowden
Director of Transportation (Bus & Rail)Benjamin Simms
Chief Transit Operations OfficerJames Price
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Operations Support TechnicanSandra Huff
Administrative CoordinatorJudy Hines
Operations AnalystVACANT
Mechanics - I, II, IIIMechanic Helper
Fleet Technicians
Servicers
Cleaners
Maintenance SupervisorK. Nguyen, P. Smith, W. Thornton
D. Hollingshead, J. GoodwinVACANT
Superintendent of Fleet MaintenanceMichael Smith
Hampton and Virginia Beach
Mechanics - I, II, IIIMechanic Helpers
Fleet Technicians
Maintenance SupervisorC. Knox-Yearwood; D. Brown; K. Land
J. Palmer; G. Turner; E. StacyJ. Nickerson; J. Rodgers
Assistant Superintendent ofFleet Maintenance
VACANT
Superintendent of Fleet MaintenanceDavid Mummert
Norfolk
Manager of BusMaintenance Training
Mike Glaeser
Storeroom Clerk - NorfolkL. Elliott, V. Richardson
E. Ransom, T. Williams, VACANT
Storeroom Clerk - HamptonS. Anderson; R. Curry
D. Fail; L. Goodson
Assistant Inventory ManagerElijah Roberts
Manager of Materials and Bus SupportPierre Marcellus
Storeroom ClerkDewanda HillMorris Bradley
Storeroom Assistant ManagerNedim Begovic
Maintenance Techncian - LRVC. Mertz; R. Johnson; G. Owens
E. Fontenault; P. Stetson; B. MedaP. Miller; L. Graham
Rail HostlerJ. Porter, T. Adams
J. Atkins, D. Blackshaw
LRT Maintenance SupervisorJohn Liike
Richard WurteleChris Dahlka
Manager of Light RailMaintenance Training
VACANT
Sr. Manager of Rail VehicleMaintenance & Rail Materials
Wayne Groover
Director of Rolling StockMichael Perez
Chief Transit Operations OfficerJames Price
Transit Operations - Rolling Stock Department
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Technical Services TechnicianTonia Greene
VACANT
Maintenance Technician - SystemsK. Staton, S. Bamba, C. WilliamsS. Boone, J. Wiggins, R. Ingersoll
A. Greene, J. Steen
Systems Maintenance SupervisorDouglas SelbyDaniel GoodChris Jones
Track MaintainerD. Dudley; T. KellerR. Melton; T. Sorrell
Track SupervisorOmar Gordon
Manager of Systems MaintenanceKeith LeLache
Electronic TechnicianA. Crombie; J. Dewald; M. Peeples
R. Frezzell; D. PerkinsA. Levine; B. Al Jobori; VACANT
Supervisor of Fleet Support ServicesVACANT
Manager of Fleet Support ServicesJalal Samadani
Administrative CoordinatorVACANT
HandiRide Operators
MV Transportation(Paratransit Contractor)
Manager of ParatransitKeith Johnson
Ferry OperationsNorfolk By Boat
(Contract Service)David Jordon - Owner
AutoCad TechnicianVACANT
Director of Technical ServicesMark Stemple
Chief Transit Operations OfficerJames Price
Transit Operations - Technical Services Department
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I.-B-2: GROWTH INITIATIVES AND OTHER UPDATES
This will be a verbal report from William Harrell,
CEO/President of Hampton Roads Transit.
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II.: Review of Action Items from September 19, 2013 Quarterly Meeting
NO. ACTION ITEM LEAD STATUS COMPLETION DATE
091813-1The FTA booklets should be sent in an electronic version from now on.
HRT – Carleen Muncy
Electronic copies will be sent to FTA ahead of the FTA Quarterly Meeting. 3/14/2014
091813-2$5,000 in left-over ARRA funds to be expended or moved to EMS
HRT – Keisha Branch
The $5,000 of remaining ARRA funds in Grant VA-96-X003 was completed and the Grant was closed out. 1/29/2014
091813-3
Ron Edwards to provide FY 12 to FY 13 comparison for fare evasions summaries and fare warnings/validations
HRT – Ron Edwards
The FY 13 comparison to FY 12 was included in the Safety and Security Section IV.-C-1-a - Safety and Security Update, under the Security Program, Section F. Report for the 3-19-14 FTA Quarterly Packet. 2/28/2014
091813-4
Mike Perez to report a clearer chart for seasonal vs. non-seasonal and the spare ratio
HRT – Mike Perez
Mr. Perez has included in the Bus Program V.-B-1 and V.-B-2 Reports for the 3-19-14 FTA Quarterly Packet, a clearer chart for seasonal vs. non-seasonal and the spare ratio. 3/6/2014
The following list is of "key" action items identified during the September 19, 2013 meeting.
21
III. GRANTS DISCUSSION
A. Current/Active Grants
B. Planned Closeouts
C. ARRA Grant Update
D. FY 14 Apportionment
E. Planned/Pending Grants for FY 14
22
Fund Grant DescriptionDate
Awarded
EstimatedCompletion
DateGrant Award
Amount
TEAM Remaining
Balance 2631 VA-04-0050-00 Southside Facility Project-Admin Bldg 04/08/11 06/30/14 $8,480,000 $430,5542801 VA-05-0045-00 FY 2010 Fixed Guideway Modernization 09/17/10 03/30/14 $2,308,197 $244,4592831 VA-05-0047-00 FY 2011 Fixed Guideway Modernization 07/28/11 09/30/14 $2,522,371 $348,7157160 VA-20-X001-00 VB Transit in Park Grant 01/24/14 02/01/15 $449,000 $449,0002371 VA-37-X014-04 Job Access Reverse Commute 09/12/11 12/30/14 $3,520,523 $815,2072373 VA-37-X022-00 JARC Projects-FY2012 Cycle 6 09/05/12 12/31/15 $1,493,883 $522,1812381 VA-57-X001-05 New Freedom Plan/Process Development 09/04/12 09/30/14 $2,198,372 $845,3012383 VA-57-X004-00 Cycel 7 New Freedom Projects 08/29/13 04/30/17 $691,179 $678,3792411 VA-90-X320-00 FY08 Capital Grant 06/11/08 03/31/14 $17,082,896 $15,5372511 VA-90-X344-00 FY2009 5307 Formula Funds 09/14/09 12/31/14 $18,173,406 $33,9352781 VA-90-X359-00 FY2010 5307 Capital Grant 08/18/10 06/30/14 $19,091,489 $106,1302531 VA-90-X369-01 FY 2011 5307 Capital Assistance 08/29/11 12/31/14 $19,084,764 $403,2222581 VA-90-X381-01 FY 2012 Partial Apportionment-PM 11/29/12 12/31/14 $19,232,268 $533,0522761 VA-90-X395-01 FY13 5307 Full Apportionment Amendment 10/25/13 12/31/14 $17,084,557 $461,3382401 VA-95-X014-04 FY08 CMAQ (MAX & Portsmouth Shuttle) 03/15/13 12/30/14 $11,845,317 $515,5692541 VA-95-X063-05 Hampton Facility, VBTES, NSNTE 01/27/14 11/30/15 $12,391,990 $5,539,6292551 VA-95-X064-01* Hampton Facility and Real-Time Bus Project 06/15/10 06/30/13 $13,906,422 $1,018,1722771 VA-95-X080-01 FY10 CMAQ Newport News Shelters 06/08/12 05/31/14 $337,920 $35,6252821 VA-95-X081-00 * Jordan Bridge Service CMAQ Funds 12/14/10 01/24/11 $104,000 $29,9102921 VA-95-X095-02 CMAQ LRT/, Feeder Bus Service 02/21/14 06/30/13 $11,280,000 $960,0002851 VA-95-X097-02 FY 11 RSTP-Transit Stop Resigning Project 06/05/13 12/31/14 $1,720,000 $1,038,702
$182,998,554 $15,024,617
* An amendment pending in TEAM to transfer the funding remaining to a new project.
III.-A: CURRENT / ACTIVE GRANTSas of March 3, 2014
23
The following grants were closed out :
Fund Grant Description Date Awarded Date ClosedGrant Award
AmountDeobligated
Balance2471 VA-96-X003-01 7 Buses, Const Maint Fac, Renov, Equipment 01/29/10 01/29/14 $24,096,312 $02281 VA-90-X262-00 FY 2005 Capital/Planning Assistance 03/27/06 03/03/14 $7,124,830 $2,417
The following grants are targeted for close-out :
Fund Grant Description Date Awarded
EstimatedCompletion
DateGrant Award
Amount
TEAM Remaining
Balance 2411 VA-90-X320-00 FY08 Capital Grant 06/11/08 03/31/14 $17,082,896 $15,5372921 VA-95-X095-02 CMAQ LRT/, Feeder Bus Service 02/21/14 06/30/13 $11,280,000 $960,000
III.-B: Planned Close-Outsas of March 3, 2014
24
III.-C: ARRA GRANT UPDATE
All ARRA grants have been completed and VA-96-X003 closed on 1/29/2014.
25
III.-D: FY 14 Apportionments
FY 2014 Grant Program Federal AmountSection 5307 and Section 5340 Urbanized Area Formula $18,040,172Section 5337 State of Good Repair Formula $1,621,175Section 5339 Bus and Bus Facilities Formula $1,904,401
26
Grant Grant Description Federal Amount
Total Amount Status
VA-34-0001 FY 5339 Bus Lease $1,666,838 $2,083,548
HRT entered in TEAM on 9/30/2013 . FTA advised that a LONP is necessary; LONP is being reviewed for signature at HRT.
VA-95-Busrefurb Bus Refurbishment and EMS Project $2,066,400 $2,583,000Grant was entered on 2/26/2014 and ready for FTA review and processing.
VA-95-X081-01 Chesapeake Shelter $29,910 $37,387Grant entered in TEAM on 6/3/2013. HRT has not notified FTA that it is ready for their review.
VA-FY12FIXEDGUI FY 12 Partial 5309 FG Apportionment for PM $2,452,918 $3,066,148
HRT notified FTA that the partial funding was entered in TEAM Jan 23, 2012; since the full apportionment is available, TEAM was updated to program the full apportionment on 11/6/12.
VA-03-TAM SGR-Transit Asset Management System $1,000,000 $1,250,000HRT notified FTA the grant was entered in TEAM and ready for their review and number assignement 9/6/13.
VA-03-Vehicles SGR - Paratransit Vehicles $2,000,000 $2,500,000HRT notifed FTA grant was entered in TEAM and ready for their review and number assignement 12/18/13.
VA-Livability Passenger Shelters-Livability Grant $640,000 $800,000
Hampton Roads Transit notified FTA this was entered in TEAM and ready for their review and number assignment 2/23/2012. Awaiting a grant number assignment so the grant can be submitted to DOL; contains FY 11 funds.
VA-95-X064-02 Hampton Facility and Real-Time Bus Project $0 $0
A zero dollar amendment pending in TEAM for the transfer of $1,018,172 Federal ($1,272,715 Total) Flexible STP to the Hampton Facility project ($746,156 Federal/$932,696 Total) and Real-Time Bus Hardware ($272,000 Federal/$340,000 Total). This amendment is under development in TEAM.
Will be put in TEAM RSTP/CMAQ- Replacement Buses 40-ft $5,117,922 $6,397,401Will be put in TEAM Remaining FY 13 5339 Bus and Bus Facilities $206,305 $257,881Will be put in TEAM FY 13 5337 State of Good Repair $1,277,206 $1,596,508Will be put in TEAM FDG-Ferry Boat and Ferry Improvements $1,797,600 $2,247,000
III.-E: Planned/Pending Grants for FY 14
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IV. RAIL PROGRAM
A. Virginia Beach Transit Extension Study DEIS
1. PPEA Proposals
2. Maglev Discussion
B. Naval Station Norfolk Transit Extension Study (NSNTES)
C. The Tide LRT Project
1. Safety and Security System
a. Safety and Security Update
b. SSO Status Update from VDRPT
c. Bus Stopping in Rail Intersections
2. Financial/Procurement/Etc.
3. Before/After Study
28
Virginia Beach Transit Extension
Study
FTA Quarterly Update Meeting
March 19, 2014
IV-A: Virginia Beach Transit Extension Study DEIS
29
Virginia Beach Transit Extension Study The Virginia Beach Transit Extension Study (VBTES) is examining the best transit options for a former freight rail right of way that runs from Newtown Road to Birdneck Road in Virginia Beach. The study area extends from Newtown Road to the Oceanfront area on 19th Street.
• Three Fixed Guideway Alignment Alternatives from Newtown Road – 4.8 miles to the Rosemont Area
– 12.2 miles to the Oceanfront along the NSRR corridor (with Maintenance Facility)
– 13.5 miles to the Oceanfront through the Hilltop Area (with Maintenance Facility)
2
VBTES Project Update
30
Alternative 1: Newtown to Rosemont (Rosemont Alternative)
Alternative 2: Newtown to Oceanfront via NSRR ROW (NSRR Alternative)
Alternative 3: Newtown to Oceanfront via Laskin Road (Hilltop Alternative)
VBTES Project Update
3
31
4
VBTES DEIS Major Milestones and Public Meetings
1. VBTES Station/Stop Locations (April 18, 22, and 25, 2013)
• Station area plans
• Park and Ride locations
2. Screening of Final Project Alternatives (September 2013)
• Corridor alignment
• Project costs
• Ridership ranges
3. Results of Environmental Analysis (February 2014)
4. Formal DEIS Public Comment Period and Formal DEIS Public Hearings (Summer 2014)
5. Complete DEIS and Locally Preferred Alternative (Fall 2014)
VBTES Project Update
32
5
2014 2015 2016 J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D
Addition and Assessment of Hilltop Alignments
DEIS (Continuing Environmental Analysis and Documentation)
FTA Review/Approval of DEIS Document / Publication of Notice of Availability
DEIS Circulation and 45 Day Public Comment Period and Public Hearings
Locally Preferred Alternative (LPA) Decision by Virginia Beach City Council
LPA Submitted to the HRTPO for inclusion in Fiscally Constrained LRTP
HRT prepares/Submits Request to FTA to Enter "Project Development"
Preparation of Final EIS/ROD and 30% Design of LPA*
HRT Prepares/Submits Request to FTA for Rating and Permission to Enter "Engineering"*
Continuation of Engineering…*
Construction*
Operations*
VBTES Project Update
33
City of Virginia Beach – PPEA for LRT
• City accepted Private proposal for Light Rail extension to
Town Center in June 2013
• Started 120 day period for other interested parties to
submit proposals
• City Received two additional proposals and is in the
process of evaluating each
• No specific timeline has been established for follow-up
action on the proposals at this time
• PPEA process is still being advanced as a separate
consideration from the VBTES DEIS
6
VBTES Project Update
34
Naval Station Norfolk Transit
Extension Study
FTA Quarterly Update Meeting
March 19, 2014
IV-B: NAVAL STATION NORFOLK TRANSIT
EXTENSION STUDY (NSNTES)
35
What is NSNTES?
• The Naval Station Norfolk Transit Extension Study (NSNTES) is
examining the best transit options for connecting the existing TIDE
light rail system to the Naval Station Norfolk.
• Norfolk City Council passed a resolution on Oct 23, 2012 to formally
initiate study process
• TDCHR endorsed start of study on Oct 25, 2012
• Federal RSTP funding previously set aside for the study
• Consultant previously selected as part of VBTES contract in 2009
• 18-24 month Pre-NEPA Corridor Planning study
Page 2
NSNTES Project Status
36
3
Employment by Transportation Analysis Zone (TAZ)
Source: U.S. Census Longitudinal Employer-Household Dynamics
Legend
PM Level of Service
C or better
D
E
F
Existing Tide Station
Existing Tide Route
City Boundary
• Naval Station Norfolk is Hampton Roads Region’s largest employer
Number of Jobs
Fewer than 500
500 to 1,000
1,000 to 5,000
5,000 to 10,000
More than 10,000
Legend
Existing Tide Station
Existing Tide Route
City Boundary
Major Employment Center
37
• Virginia Beach most represented among Hampton Roads cities (23% of NSN employees)
• Norfolk second-most represented (19%)
• Over one quarter (26%) of NSN employees live outside the Hampton Roads region
19%
Other Areas:
26%
Source: U.S. Census Longitudinal Employer-Household Dynamics
Virginia Beach
Chesapeake
Suffolk
Isle of Wight
County
Newport News
Hampton
Norfolk
Regional Distribution of Naval Station Norfolk Employees
Portsmouth
Legend
Existing Tide Station
Existing Tide Route
City Boundary
Major Employment Center
Legend
PM Level of Service
C or better
D
E
F
Existing Tide Station
Existing Tide Route
City Boundary
4
38
plaNorfolk2030 Long
Range
Transportation
Improvements
• Most recent update of
Comprehensive Plan
• Identifies project to
extend the existing light
rail system (Tide) to
Naval Station Norfolk
• A key economic vitality
issue is to improve multi-
modal connections
5
39
Current Phase
• Local Corridor Planning
Possible Future Phase
• FTA Federal New Starts Process
o Environmental Impact Statement / Locally Preferred Alternative
o Engineering / Permitting
o Full Funding Grant Agreement / Construction
• Alternative Process
o Use of other federal funding
o Use of all non-federal funding – All State and Local Funds
o Public-Private Partnership
6
40
Local Corridor Planning
The study will include defining the “Purpose and Need” and
“Reasonable Alternatives” for detailed analysis in a future
Environmental Impact Statement compliant with the National
Environmental Policy Act (NEPA) and Federal Transit Administration
regulations.
7
41
8
Public Participation
• Ongoing public review and input throughout study process
• Interactive meetings to listen to the
community and to incorporate public included in every phase of the analysis
• Up-to-date Website, Newsletters,
Newspaper Announcements, and
Facebook and Twitter Updates
• “Open City Hall” internet forum to publicly comment and see other public comments
• Task Force and Stakeholder Meetings
42
NSNTES Task Force/Stakeholder Outreach
9
Task Force Meetings
• Southside • Ghent • Greater Wards Corner • Greater Norview • Wards Corner • Ocean View • Park Place • Church Street / Huntersville
Stakeholder Meetings
• VisitNorfolk • HRTPO/HRPDC • Downtown Norfolk Council • Park Place Business Association • Hampton Roads Chamber of Commerce • Ghent Business Association • Five Points Partnership • Elizabeth River Project • Norfolk Redevelopment and Housing Authority • Sentara Health Systems
43
10
NSNTES Navy Outreach • Ongoing Coordination and Discussions
o September 3, 2013 o November 15, 2013 o February 24, 2014 o March 24, 2014 (Tentative) o April 4, 2014
44
Phase 1 - June 2013
Public Outreach
•Over 100 Attendees at three public
workshops
•Publically identified needs included:
1. Develop Transit Connections to
Many Points Within Norfolk
2. Address Heavy Traffic and
Congestion
3. Considerations for Future Light
Rail System Expansion
4. Reduce Travel Time
5. Increase Park and Ride Locations
6. Provide Better Interconnectivity of
Transit Modes
11
45
Phase 2 - September
2013 Public Outreach
• Over 200 Attendees at three
public workshops
• Public identification of
potential activity centers and
alignments
• Top activity centers
– ODU
– Norfolk Int’l Airport
– Ghent/21st Street
– Wards Corner
– Janaf
12
46
Alignment Concepts Development: Draft
Alignments
13
Western (7) Central (5) Eastern (4)
47
Phase 3 - February 2014
Public Outreach • Over 200 Attendees at three public
workshops
• Call for Additional Workshops
14
48
Naval Station Norfolk Conversations
• What are the funding opportunities through DOD?
• What development opportunities are there for stations at one or more
of the installation gates or future gates?
• Can a Fixed-Guideway Transit System be constructed, operated, and
maintained on federal properties?
15
49
NSNTES Corridor Analysis - Next Steps
Corridor Planning - Phase 3
• Public Meetings for input on weighting of alignments (February
24, 25, 26)
• Data Analysis
• Recommendation of City Alignments for Further Study to City Norfolk
Council
• Possible Recommendations of On-Installation Options for Further
Study to U.S. Navy
Environmental Impact Study - Pending Funding
• Initiate Federal Study Process
• Multi-Year Study with Preliminary Engineering
16
50
Virginia Beach Study* 2014 2015 2016 2017 2018 2019
Local Corridor Planning
DEIS
FEIS / ROD/ 30% Design
Engineering
Construction
Operations •Timing Depending on the City-Selected LPA
Norfolk Study**
Local Corridor Planning
DEIS
FEIS / ROD/ 30% Design
Engineering
Construction
Operations **Timing Depending on the City-Selected Alternatives for DEIS Analysis
17
51
NSNTES Future Considerations • No Funding to Progress NSNTES
– Need to identify funding for DEIS/FEIS/ROD
and Engineering
– Consideration of funding options for
Construction and O&M for City Alignment
AND Navy Options
• Regional System Connectivity
– Current Studies - Tide, VBTES, NSNTES
– Future Studies – Peninsula, Chesapeake
– Hampton Roads Crossing Connection
• Regional Dedicated Transit Funding
– Capital Program for Fixed Guideway
expansions
– Operations and Maintenance for expanded
system
– State of Good Repair for existing system
18
52
IV.-C-1-a: SAFETY & SECURITY Update September 2013 thru February 2014
SAFETY PROGRAM A. Certification
No New Certifications
B. Operations Safety Security Committee (OSSC) This committee meets quarterly to discuss Safety and Security at the Management level. Meetings held on October 24, 2013 and February 26, 2014.
C. Reportable Accidents • 11/14/2013- At Harbor Park Station EB, it was determined that an improper door
operation was performed @ Monticello Station EB at 07:05. There were no passengers alighted and no injuries/damage. The improper door operation at Monticello Station was not reported at the time of the incident. Operator 236 was removed from service for testing/paperwork.
• 11/24/2013 - As part of the LRV maintenance checks prior to releasing LRV 409 for service, damage was noted to forward and rear skirt corner located on B side close to door number 7. It was determined that the skirt lifted from seated position to a vertical opening (upward opening) contacting signal box located by catenary pole 305+85 east of Ballentine Station crossing. Contact caused the plastic access door to unhitch and detach itself from the LRV skirt.
• 1/3/2013 - Pedestrian collided with LRV 402. LRV 402 departed MacArthur Station Westbound, and proceeded with favorable signals thru City Hall Avenue and Monticello Avenue and negotiated a curve to continue on tangent track towards Monticello Avenue Station. At the same time as LRV 402 continued westbound across City Hall/Monticello Avenue, sounding all audible while crossing the intersection, pedestrian attempted to go across Monticello crosswalk with unfavorable pedestrian signal causing him to collide with LRV 402.
• 1/9/2014 - Stop and Proceed Violation - During the Stop and Proceed order @
Kidd Grade Crossing, Operator 235 (Train 4/LRV 406) reported an overrun of the Order while training Trainee 240. GCI was lunar, gates were fully extended, and Systems personnel in the area were clear of the tracks proper. Reports were completed by Operator 235 and Controller 215. Rail Incident Email List was notified.
• 1/31/2014 - At approximately 1416 hrs, LRV 407 was involved in a minor
collision with a privately own vehicle. LRV 407, traveling westbound at 5mph, made contact with black Ford Escape Titanium (POV). The POV was at a stationary position beyond the traffic stop bar. There were 2 passengers and 1 supervisor on board at the time of the incident. No injuries. POV operator cited.
53
Safety and Security, Continued
• 1/31/2014 - Switch Run Through - At approx 19:22, Safety was notified that Yard
Switch # 3 had been run through and was broken. LRV Maintenance 334 contacted OCC and advised that the switch was broken. Systems was dispatched at 19:30.
• 2/6/2014 - At 0938hrs, Light Rail Vehicle (LRV) 402 made contact with a Toyota
Solara at 2nd Street and Brambleton. LRV 402 was traveling westbound on track 2 entering the 2nd street crossing when the owner of Toyota Solara entered the intersection with unfavorable traffic signals causing the front bumper of the POV to sideswipe the LRV front left cab on the B side causing a 2 foot scratch. Operator 239 sounded horn and whistle to advise driver of Toyota Solara of LRV. It was observed thru onboard video that car was stopped beyond the traffic stop bar on 2nd Street, but not on the alignment. It’s noted that when LRV 402 is in approach to intersection, estimated 50 feet, driver of Toyota Solara accelerates causing impact to LRV 402. Driver of the Toyota Solara exited the car, picked up license plate and departed scene. Driver of Solara later returned to scene and was interviewed by Norfolk Police, Safety, and Supervision. There was a total of 7 POB (4 adults and 3 children) no injuries. Courtesy cards were issued and filled out by patrons. NPD released scene to Safety and Safety confirm no further damage that would impede movement to EVMS station and return to NTF.
D. General Corrective Action Plans related to the reportable incidents were developed and are in the process of being implemented.
Safety Stand-Down meetings were held with OCC controllers and Rail Operators. Safety and Operations management discussed the importance of staying aware of the working environment, proper notification of incidents and expecting the unexpected.
SECURITY PROGRAM A. Government Involvement/External Coordination
Added additional Extra Duty Officers in Portsmouth, Chesapeake, and VA Beach. B. Security Laws/Ordinances
No Update to report.
C. Emergency Exercises/Training ● Continued VIPR Drills and training with TSA ● Met with Department of Homeland Security/ TSA Richmond Office ● DOT/TSI Transit System Security Training hosted by HRT (September 2013)
D. Communications Added Patriot Act information and Customer Code of Conduct to all revenue vehicles.
54
Safety and Security, Continued
E. Security Plans/Assessments
● October 2013 – HRT and VDRPT Coordinated Audit of the Security and Emergency Preparedness Plan
F. Total Security Activity - CY 2012 versus 2013
2013 2012 Felony Arrest (warrants) 11 6 Misdemeanor Arrests 66 70 Fare Evasion Summons Issued: 818 564 Fare Warnings/Validations 931 1077 Fare Inspection 348,225 121,358 Fare inspection % of ridership 21.12% 7.28%
55
IV.-C-1-b: SSO STATUS UPDATE from VDRPT March 19, 2014 - Activities by DRPT/Representatives A. Regular Meetings Attended
1. Monthly OSSC meetings 2. Weekly SSO/Safety meetings 3. Quarterly SSO Hazard Management meetings
B. Documents Reviewed and/or Approved
1. Reviewed and Approved 6 completed CAPs stemming from audits/drills 2. Reviewed Hazard Analysis for Skirt Collision incident 3. Reviewed Accident/Incident reports 4. Reviewed Safety/Security Bulletins and Memorandums 5. Conducting ongoing review of new NSU stairwell/elevator design and
construction 6. Reviewed all pertinent audit documents submitted as part of triennial
reviews 7. Reviewed HRT Draft SSPP revisions and submitted comments 8. Reviewed CAP closure documentation 9. Reviewed Grand Illumination security plan 10. Reviewed Emergency Call box test results 11. Reviewed draft of new HRT RWP program and sent comments 12. Reviewed revised HRT Accident/Incident report template
C. Other Activities 1. Updated and finalized DRPT SSPS to include Hazardous Condition
Notification criteria 2. Currently conducting joint audits of SSPP & SEPP 3. Issued Final Report stemming from Security and Emergency Preparedness
audit 4. Attended Track Access training 5. Performing ongoing Operator Rule Compliance checks 6. Hold weekly meetings with Safety and Security Officer 7. Sent two submissions of updated FTA Audit Finding Tracking Matrix 8. Attended Local Safety Committee meeting 9. Attended RWP discussion meetings 10. Monitored broken rail incidents and repairs 11. Performed FTA 14-1 RWP safety review and submitted Assessment
Checklist
D. Follow-up Items 1. Continue Attending OSSC meetings 2. Continue Quarterly SSO Hazard Management Meetings 3. Continue to monitor open CAPs 4. Continue updating FTA SSO Audit Finding Matrix until all items are
closed out
56
IV.-C-1-c: Bus Stopping in Rail Intersections
● The HRT Light Rail system added approx 28 grade crossings of which 9 are guarded by gate arms and flashing lights.
● HRT is following the requirement of Federal Motor Carriers Safety Admins rules and regulations
(see below). ● HRT also trains its operators on Operation Lifesaver. FMCSA Regulation Subpart B - Driving of commercial motor vehicles § 392.10 Railroad grade crossings; stopping required.(a) Except as provided in paragraph (b) of this section, the driver of a commercial motor vehicle specified in paragraphs (a) (1) through (6) of this section shall not cross a railroad track or tracks at grade unless he/she first: Stops the commercial motor vehicle within 50 feet of, and not closer than 15 feet to, the tracks; thereafter listens and looks in each direction along the tracks for an approaching train; and ascertains that no train is approaching. When it is safe to do so, the driver may drive the commercial motor vehicle across the tracks in a gear that permits the commercial motor vehicle to complete the crossing without a change of gears. The driver must not shift gears while crossing the tracks. (1) Every bus transporting passengers, (2) Every commercial motor vehicle transporting any quantity of a Division 2.3 chlorine. (3) Every commercial motor vehicle which, in accordance with the regulations of the Department of
Transportation, is required to be marked or placarded with one of the following classifications: (i) Division 1.1 (ii) Division 1.2, or Division 1.3 (iii) Division 2.3 Poison gas (iv) Division 4.3 (v) Class 7 (vi) Class 3 Flammable (vii) Division 5.1 (viii) Division 2.2 (ix) Division 2.3 Chlorine (x) Division 6.1 Poison (xi) Division 2.2 Oxygen (xii) Division 2.1 (xiii) Class 3 Combustible liquid (xiv) Division 4.1 (xv) Division 5.1 (xvi) Division 5.2 (xvii) Class 8(xviii) Division 1.4 (4) Every cargo tank motor vehicle, whether loaded or empty, used for the transportation of any hazardous
material as defined in the Hazardous Materials Regulations of the Department of Transportation, Parts 107 through 180 of this title.
(5) Every cargo tank motor vehicle transporting a commodity which at the time of loading has a temperature above its flashpoint as determined by §173.120 of this title.
(6) Every cargo tank motor vehicle, whether loaded or empty, transporting any commodity under exemption in accordance with the provisions of subpart B of part 107 of this title.
(b) A stop need not be made at: (1) A streetcar crossing, or railroad tracks used exclusively for industrial switching
purposes, within a business district, as defined in §390.5 of this chapter. (2) A railroad grade crossing when a police officer or crossing flagman directs traffic to
proceed,
57
Bus Stopping at Rail Intersections, Continued
(3) A railroad grade crossing controlled by a functioning highway traffic signal transmitting a green indication which, under local law, permits the commercial motor vehicle to proceed across the railroad tracks without slowing or stopping.
(4) An abandoned railroad grade crossing which is marked with a sign indicating that the rail line is abandoned,
(5) An industrial or spur line railroad grade crossing marked with a sign reading “Exempt.” Such “Exempt” signs shall be erected only by or with the consent of the appropriate State or local authority.
58
Bus Stopping at Rail Intersections, Continued
Posted on March 6, 2014 at 6:59 PM; Updated Thursday, Mar 6 at 7:00 PM
Drivers say HRT buses stopping at light rail tracks a hazard
by Philip Townsend, 13 News Now
Related: HRT buses in Norfolk make more stops due to light rail
NORFOLK- It’s been a problem since “The Tide” light rail system began operating in August 2011. Drivers say they are getting stuck in intersections behind buses who stop at the light rail tracks throughout downtown Norfolk. This means they are stuck when lights change and traffic starts trying to get around them.
Some drivers say the bus blocks the light when it stops. In some situations they don't even realize the light turned red. "You don't see it," said driver Andrew Williams. "Because it's so big it blocks everything."
Hampton Roads Transit (HRT) Chief Safety Officer Ron Andrews admits it's a potential problem, but he says it doesn't change the rules.
"That is a safety concern," said Edwards. "What we'd like to do is have the automobile operators know that buses stop frequently." We first shed light on this issue in October 2011. Today, we showed Edwards cell phone video of a bus driver not only stopping at the Brambleton Avenue tracks, but allowing the Tide to pass by while the light was green.
As light rail passed, the light turned red, leaving the bus and drivers behind it in the middle of the intersection blocking oncoming traffic. "Unfortunately, from this video it seems the bus may have had the light and the light rail went at the same time," said Edwards.
He told us that's not supposed to happen, and that HRT will look into fixing any potential problems with light coordination.
59
IV.-C-2: FINANCIAL / PROCUREMENT / ETC.
NOTES: 1. Real Estate Acquisition
● Per Mr. Don Lint, in January, all deeds for the properties on Curlew Drive and Bute Street were completed and recorded with Norfolk Circuit Court.
● This completes the real estate issues for the Norfolk Light Rail Project.
2. Contract Closeout
● In regards to the overall contract / grant close out; we have only two open professional services contracts: One for the After Study and the other for the O & D Study being managed by Ms. Julie Timm.
3. NSU Stairtower (FYI)
● The second elevator and stair tower proposed for the Norfolk Station Light Rail Station is being managed by the Virginia Department of General Services (DGS).
● The design plans are 95% complete and the DGS is reviewing a proposal from a local contractor to perform the work.
● No date has been set to begin construction of this project.
60
IV.-C-3: Before / After Study
HRT/FTA/URS – The Tide Before and After Study Project
Agenda and Meeting Notes February 13, 2014 – 4:00 PM to 5:00 PM (Eastern)
1. Introductions In attendance: From FTA: Jim Ryan and Ken Cervenka
From HRT: Julie Timm, Lee Roy Padgett, Don Lint, and Samantha Sink From ETC: Chris Tatham From URS: Dan Meyers, Andrew Ittigson, Mickey Geiser, and Amber
Majefski From RSG: Bill Woodford
2. Update on the status of the survey • Survey should be completed by mid-March 2014 with the last two weeks of
March available for any targeted clean-up that might be necessary • Sampling goal: 10% of weekday ridership
o Weekday ridership is approximately 5,300, and there is already well over the 10% threshold (nearly 1,000 completed surveys as of February 13, 2014)
• Control totals being used for data expansion: o APC data (available for LRT only) o 100% boarding and alighting counts from last fall
• FTA asked if ETC can go with a higher sample size than 10% for The Tide. Chris Tatham said it was possible but Julie from HRT said it was not necessary since LRT ridership is low relative to the whole system. Estimated about 5,300 daily boardings on the Tide LRT
3. Focus, purpose, and nature of the Before and After Report • Jim Ryan said that it is important to focus on the project that was built. Given the
timeframe of how the Tide emerged from a bigger project – other non-built sections does not need to be emphasized. Build project only.
• Purpose of study: 1) What actually happened; 2) How well did we predict the outcome
• Final report should be between 19 and 25 pages. There may be intermediate tech memos that provide background documentation and detailed analysis for HRT, but Final should be a concise abstract of those memos. Jim said that the URS scope looks fine. He said to start with the outcome in mind and don’t get sidetracked. o Focus on findings in the final report o Details should be in the tech memos rather than the final report
61
Agenda and Meeting Notes, Continued 4. Analyses of actual outcomes
a. After: scope, capital costs o People get lost in the terms “before” and “after” when discussing scope
and capital costs o There isn’t a “before” for these items, only an after o It is important to remember that there is no “before” for costs, it was a
prediction o Outcomes – scope and capital cost have no “before” information. The
main question for these items is how does it turn out? o How did ridership, O&M costs, transit service change?
b. After compared to before: transit services, O&M costs, ridership
5. Comparison of predicted outcomes to actual outcomes
a. Outcomes: Scope, capital costs, transit service, O&M costs, ridership o Which items did we over-estimate? Which items did we under-estimate?
b. Milestones: Entry to PE, Entry to Final Design, FFGA o Discussion of the former, larger, project that included Virginia Beach-- it
was determined that the larger project entered into PE in 1998, but the new, smaller, project that moved forward entered into PE in October of 2002
o Milestones confirmed: Entry into PE, Entry into Final Design, and FFGA o Tide was built on a subset of the project o How much capital, scope and ridership predictions were for the project
that was actually built? o Focus on the history of the project and how it gets to route for PE o Project entered PE in the Norfolk section only o Focus on the project that was built only
6. Approach for developing Before and After (questionnaires, data analysis, storyboard, text) • FTA prefers to take a hands-on approach to the development of the report, so that
the transit agency knows what FTA is looking for in the report • Outlines can then be filled in with bullets identifying key ideas • Through this process, the story emerges • Questionnaires are being developed for use by transit agencies that are struggling
to produce a document, so it is not likely that a questionnaire will be needed for this project since RSG is on the team
• FTA has been hands on and interested in helping during the process to help develop the final report
• Start with an annotated outlines and fill in the details as they are available – need to add tables, figures, and bullet text
• Don’t need to hire a consultant to do the writing – URS will do that
62
Agenda and Meeting Notes, Continued 7. Ongoing plan for FTA-HRT coordination/collaboration
• FTA prefers regularly-scheduled calls to keep communication open and keep the project going
• Jim Ryan suggested having bi-weekly calls and setting up a standing call now, even if some of the calls get cancelled; he does not have a problem with the agency cancelling a call when there is nothing new to report or work products are not yet ready for discussion
• This helps to do a successful report – Jim likes it to be an interactive process • Be sure to give the draft materials to FTA a few days before the call so they can
review • Call will be about FTA comments • Standing call set for every other Thursday at 4:00 PM Eastern, starting March 6,
2014 • Add Pete Mazurek at FTA to the invite list
8. Other / Adjourn
• Jim reminded the team that these studies can be and should be a lot of fun!
63
V. BUS PROGRAM
A. Southside Facility Update
1. Progress Report
2. 15th Street Disposition
B. Fleet Status Plan
1. 6-Year Fleet Strategy
2. Fleet Plan
3. Fleet Strategy Narrative
64
V.-A-1: SOUTHSIDE FACILITY UPDATE – PROGRESS REPORT
March 5, 2014 Building #4 – Administration Building HRT is pursuing completion of certain enhancements for the building, identified as alternatives in the original construction budget that represent improvements to current operation of the facility. These include fixtures and furnishings for the lobbies, and completion of all the landscaping.
V.-A-2: SOUTHSIDE FACILITY UPDATE – 15th STREET DISPOSITION
Phase II HRT has received an appraisal and a review appraisal for the property that has been sent to FTA for approval. The FTA responded requesting the original appraiser address items raised by the review appraiser. The appraiser is currently updating the original report to reflect the additional information. HRT is proceeding with a rezoning of the property that is necessary for the highest and best use value to be achieved. The rezoning will place the property in a G-2 zone which allows for a greater density and is more conducive for multi-family housing than its current C-1 zoning. Once the FTA has given approval for the sale of the property HRT will precede with final negotiations with Concord Eastridge Inc.
65
V.-B-1: 6-YEAR FLEET STRATEGY ( 11 pages) 1 of 11
SUMMARY: Rebuild 12 0 29 41 0 0 21 143
$2,174,436 $7,050,000 $10,095,000 $0 $0 $5,300,000
Replacement 5 0 10 27 9 19 30 198
$1,949,380 $4,783,800 $12,546,660 $4,305,420 $8,470,040 $10,460,590
Repower 0 10 40$ 61 13 9 5 172
$0 $660,000 $2,640,000 $5,648,000 $1,388,000 $621,000 $345,000
$4,123,816 $660,000 $14,473,800 $28,289,660 $5,693,420 $9,091,040 $16,105,590
66
V.-B-1: 6-YEAR FLEET STRATEGY ( 11 pages) 2 of 11
UNITLoc
YEAR FLOOR LENGTH APC ENG TRANS Retire Elgible (FY) FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 Comments
1201 H 1999 LF 35-ft No ISC Voith D864.3 2011 $255,000 Eng 02-20141202 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621203 H 1999 LF 35-ft No ISC Voith D864.3 2019 $266,272 $468,4801204 H 1999 LF 35-ft Yes ISC Voith D864.3 2011 $235,8621205 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621206 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621207 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621208 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621209 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621210 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621211 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621212 H 1999 LF 35-ft No ISC Voith D864.3 2019 $261,792 $468,4801213 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621214 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621215 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621216 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621217 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621218 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621219 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621220 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621221 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621222 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621223 N 1999 LF 35-ft No ISC Voith D864.3 2011 $255,000 Eng 4-20131225 N 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621226 N 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621227 N 1999 LF 35-ft Yes ISC Voith D864.3 2011 $235,8621230 N 2000 HF 40-ft No ISC Voith D864.3 2012 $265,8621231 N 2000 HF 40-ft No ISC Voith D864.3 2012 $265,8621233 N 2000 HF 40-ft Yes ISC Voith D864.3 2012 $265,862
67
V.-B-1: 6-YEAR FLEET STRATEGY ( 11 pages) 3 of 11
UNITLoc
YEAR FLOOR LENGTH APC ENG TRANS Retire Elgible (FY) FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 Comments
1234 N 2000 HF 40-ft No ISC Voith D864.3 2012 $265,8621235 N 2000 HF 40-ft No ISC Voith D864.3 2012 $265,8621236 N 2000 HF 40-ft Yes ISC Voith D864.3 2012 $265,8621237 N 2000 HF 40-ft Yes ISC Voith D864.3 2012 $265,8621238 N 2000 HF 40-ft Yes ISC Voith D864.3 2012 $265,0001240 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1241 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1242 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1243 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1244 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1245 N 2001 HF 35-ft No ISC Voith D864.3 2019 $200,799 $468,4801246 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1247 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1248 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1249 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1250 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1251 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1252 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1253 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1254 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1255 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1257 N 2001 HF 35-ft No ISC Voith D864.3 2013 $460,780 repl w 29 ft LF1258 N 2001 HF 35-ft No ISC Voith D864.3 2013 $460,780 repl w 29 ft LF1259 N 2001 HF 35-ft No ISC Voith D864.3 2013 $460,780 repl w 29 ft LF1260 N 2001 HF 35-ft No ISC Voith D864.3 2013 $460,780 repl w 29 ft LF1261 N 2001 HF 35-ft No ISC Voith D864.3 2013 $460,780 repl w 29 ft LF1262 N 2001 HF 35-ft No ISC Voith D864.3 2013 $460,780 repl w 29 ft LF1263 N 2001 HF 35-ft Yes ISC Voith D864.3 2013 $460,7801301 N 2000 LF 29-ft Yes ISC Voith D864.3 2010 $460,780
68
V.-B-1: 6-YEAR FLEET STRATEGY ( 11 pages) 4 of 11
UNITLoc
YEAR FLOOR LENGTH APC ENG TRANS Retire Elgible (FY) FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 Comments
1302 N 2000 LF 29-ft No ISC Voith D864.3 2018 $226,057 $460,7801303 N 2000 LF 29-ft No ISC Voith D864.3 2010 $460,7801304 N 2000 LF 29-ft No ISC Voith D864.3 2010 $460,780 Eng 5-20131400 N 2002 LF 29-ft No ISB Allison B300R 2018 $147,681 $460,7801401 N 2002 LF 29-ft No ISB Allison B300R 2018 $152,773 $460,7801403 N 2002 LF 29-ft No ISB Allison B300R 2018 $151,877 $460,7801404 N 2002 LF 29-ft No ISB Allison B300R 2018 $146,250 $460,7801405 N 2002 LF 29-ft No ISB Allison B300R 2018 $151,937 $460,7801406 N 2002 LF 29-ft No ISB Allison B300R 2018 $159,054 $460,7801407 N 2002 LF 29-ft Yes ISB Allison B300R 2018 $150,258 $460,7801408 N 2002 LF 29-ft No ISB Allison B300R 2018 $159,685 $460,7801409 N 2002 LF 29-ft No ISB Allison B300R 2012 $460,7801410 N 2006 LF 29-ft Yes ISB Allison B300R 2016 $460,7801415 N 2006 LF 29-ft Yes ISB Allison B300R 2016 $460,7801416 N 2006 LF 29-ft Yes ISB Allison B300R 2016 $460,7801500 N 2002 LF 35-ft No ISC Voith D864.3 2014 $235,0001501 N 2002 LF 35-ft No ISC Voith D864.3 2014 $235,000
1502 N 2002 LF 35-ft No ISC Voith D864.3 2014 $478,380
Total Loss 1/24/14, Repl w 40 ft
1503 N 2002 LF 35-ft No ISC Voith D864.3 2014 $235,0001504 N 2002 LF 35-ft No ISC Voith D864.3 2014 $235,0001505 N 2002 LF 35-ft Yes ISC Voith D864.3 2014 $235,0001506 N 2002 LF 35-ft Yes ISC Voith D864.3 2014 $235,0001507 H 2002 LF 35-ft No ISC Voith D864.3 2014 $235,0001508 H 2002 LF 35-ft No ISC Voith D864.3 2014 $235,0001509 H 2002 LF 35-ft No ISC Voith D864.3 2014 $255,0001510 H 2002 LF 35-ft No ISC Voith D864.3 2014 $255,0001511 H 2002 LF 35-ft No ISC Voith D864.3 2014 $255,0001512 H 2002 LF 35-ft No ISC Voith D864.3 2014 $255,000
69
V.-B-1: 6-YEAR FLEET STRATEGY ( 11 pages) 5 of 11
UNITLoc
YEAR FLOOR LENGTH APC ENG TRANS Retire Elgible (FY) FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 Comments
1513 H 2002 LF 35-ft No ISC Voith D864.3 2014 $255,0001515 H 2002 LF 35-ft Yes ISC Voith D864.3 2014 $255,0001516 H 2003 LF 35-ft Yes ISC Voith D864.3 2014 $255,0001600 H 2002 LF 29-ft No ISC Voith D864.3 2013 $255,0001601 N 2002 LF 29-ft No ISC Voith D864.3 2013 $460,7801602 H 2002 LF 29-ft No ISC Voith D864.3 2013 $225,0001603 N 2002 LF 29-ft No ISC Voith D864.3 2013 $460,7801604 N 2002 LF 29-ft No ISC Voith D864.3 2013 $460,7801605 N 2002 LF 29-ft No ISC Voith D864.3 2013 $225,0001606 N 2002 LF 29-ft Yes ISC Voith D864.3 2013 $460,7801607 H 2002 LF 29-ft No ISC Voith D864.3 2013 $225,0001608 H 2002 LF 29-ft No ISC Voith D864.3 2013 $460,7801609 H 2002 LF 29-ft No ISC Voith D864.3 2013 $460,7801610 H 2002 LF 29-ft No ISC Voith D864.3 2013 $225,0001611 H 2002 LF 29-ft No ISC Voith D864.3 2013 $225,0001612 H 2002 LF 29-ft Yes ISC Voith D864.3 2013 $225,0001613 H 2002 LF 29-ft No ISC Voith D864.3 2013 $225,0001614 N 2002 LF 29-ft Yes ISC Voith D864.3 2013 $460,7801700 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001701 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001702 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001703 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001704 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001705 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001706 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001707 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001708 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001709 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001710 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,000
70
V.-B-1: 6-YEAR FLEET STRATEGY ( 11 pages) 6 of 11
UNITLoc
YEAR FLOOR LENGTH APC ENG TRANS Retire Elgible (FY) FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 Comments
1711 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001712 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001713 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001714 N 2003 HF 35-ft Yes ISC Voith D864.3 2015 $255,0001715 N 2003 HF 35-ft Yes ISC Voith D864.3 2015 $255,0001800 N 2004 HF 40-ft No ISL Voith D864.3 2017 $478,3801801 N 2004 HF 40-ft No ISL Voith D864.3 2017 $478,3801802 N 2004 HF 40-ft No ISL Voith D864.3 2017 $478,3801803 N 2004 HF 40-ft No ISL Voith D864.3 2017 $478,3801804 N 2004 HF 40-ft Yes ISL Voith D864.3 2017 $478,380 Eng 11-20121805 N 2004 HF 40-ft Yes ISL Voith D864.3E 2017 $478,3801806 N 2004 HF 40-ft No ISL Voith D864.3E 2017 $478,380 Eng 9-20121807 N 2004 HF 40-ft No ISL Voith D864.3E 2017 $478,3801808 N 2004 HF 40-ft No ISL Voith D864.3E 2017 $478,380 Engine 1809 N 2004 HF 40-ft No ISL Voith D864.3E 2017 $478,3801810 N 2004 HF 40-ft No ISL Voith D864.3E 2017 $478,3801900 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801901 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801902 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801903 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801904 H 2004 LF 40-ft Yes ISL Voith D864.3E 2017 $478,3801905 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801906 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801907 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801908 H 2004 LF 40-ft Yes ISL Voith D864.3E 2017 $478,3801909 H 2004 LF 40-ft Yes ISL Voith D864.3E 2017 $478,3802000 N 2006 LF 40-ft Yes ISL Voith D864.3E 2019 $66,000 $478,3802001 N 2006 LF 40-ft Yes ISL Voith D864.3E 2019 $46,000 Eng 7-20132002 N 2006 LF 40-ft Yes ISL Voith D864.3E 2019 $66,000 $478,380
71
V.-B-1: 6-YEAR FLEET STRATEGY ( 11 pages) 7 of 11
UNITLoc
YEAR FLOOR LENGTH APC ENG TRANS Retire Elgible (FY) FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 Comments
2003 N 2006 LF 40-ft Yes ISL Voith D864.3E 2019 $66,000 $478,3802004 N 2006 LF 40-ft Yes ISL Voith D864.3E 2019 $66,000 $478,3802005 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802006 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802007 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802008 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802009 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802010 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802011 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802012 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802013 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802014 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $46,000 Eng 7-20132015 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $46,000 Eng 7-20132016 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $472,8902017 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $472,8902018 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $472,8902019 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002020 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $46,000 Eng 10-20132021 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002022 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002023 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002024 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002025 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002026 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002027 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002028 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002029 H 2007 LF 40-ft Yes ISL Voith D864.3E 2019 $66,000 $265,0002030 H 2007 LF 40-ft Yes ISL Voith D864.3E 2019 $66,000 $265,0002031 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,000
72
V.-B-1: 6-YEAR FLEET STRATEGY ( 11 pages) 8 of 11
UNITLoc
YEAR FLOOR LENGTH APC ENG TRANS Retire Elgible (FY) FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 Comments
2032 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002033 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002034 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002035 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002036 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002037 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $46,000 $265,000 Eng 2-20142038 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002039 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002040 N 2008 LF 40-ft Yes ISL Voith D864.5 2021 $69,0002041 N 2008 LF 40-ft No ISL Voith D864.5 2021 $69,0002042 N 2008 LF 40-ft No ISL Voith D864.5 2021 $69,0002043 N 2008 LF 40-ft No ISL Voith D864.5 2021 $69,0002044 N 2008 LF 40-ft No ISL Voith D864.5 2021 $69,0002045 N 2008 LF 40-ft No ISL Voith D864.5 2021 $69,0002046 N 2008 LF 40-ft Yes ISL Voith D864.5 2021 $69,0002047 H 2011 LF 40-ft Yes ISL Voith D864.3E 2023 $69,0002048 H 2011 LF 40-ft Yes ISL Voith D864.3E 2023 $69,0002049 H 2011 LF 40-ft Yes ISL Voith D864.3E 2023 $69,0002050 H 2011 LF 40-ft Yes ISL Voith D864.3E 2023 $69,0002051 H 2011 LF 40-ft Yes ISL Voith D864.3E 2023 $69,0002052 H 2011 LF 40-ft Yes ISL Voith D864.3E 2023 $69,0003000 N 2007 LF 40-ft Yes ISL 8.9L Voith D864.5 2020 $66,0003001 N 2007 LF 40-ft Yes ISL 8.9L Voith D864.5 2020 $66,0003002 N 2007 LF 40-ft Yes ISL 8.9L Voith D864.5 2020 $66,0003003 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003004 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003005 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $46,000 Eng 12-20133006 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003007 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,000
73
V.-B-1: 6-YEAR FLEET STRATEGY ( 11 pages) 9 of 11
UNITLoc
YEAR FLOOR LENGTH APC ENG TRANS Retire Elgible (FY) FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 Comments
3008 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003009 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003010 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003011 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003012 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003013 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003014 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003015 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003016 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003017 N 2007 LF 40-ft Yes ISL 8.9L Voith D864.5 2020 $69,0003018 H 2007 LF 40-ft Yes ISL 8.9L Voith D864.5 2020 $69,0003019 H 2007 LF 40-ft Yes ISL 8.9L Voith D864.5 2020 $69,0003020 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003021 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003022 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003023 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003024 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003025 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $44,000 Eng 9-20133026 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $44,000 Eng 11-20123027 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $44,000 Eng 9-20133028 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003029 N 2008 LF 40-ft Yes ISL 8.9L Voith D864.5 2021 $44,000 Eng 02-20143030 N 2008 LF 40-ft No ISL 8.9L Voith D864.5 2021 $69,0003031 N 2008 LF 40-ft No ISL 8.9L Voith D864.5 2021 $69,0003032 N 2008 LF 40-ft No ISL 8.9L Voith D864.5 2021 $69,0003033 N 2008 LF 40-ft No ISL 8.9L Voith D864.5 2021 $69,0003034 N 2008 LF 40-ft No ISL 8.9L Voith D864.5 2021 $69,0003035 N 2008 LF 40-ft No ISL 8.9L Voith D864.5 2021 $69,0004000 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,000
74
V.-B-1: 6-YEAR FLEET STRATEGY ( 11 pages) 10 of 11
UNITLoc
YEAR FLOOR LENGTH APC ENG TRANS Retire Elgible (FY) FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 Comments
4001 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004002 N 2007 LF 29-ft Yes ISB 6.7L EP40 2020 $126,0004003 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004004 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004005 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004006 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004007 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004008 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004009 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004010 N 2008 LF 29-ft Yes ISB 6.7L EP40 2020 $126,0004011 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004012 N 2008 LF 29-ft Yes ISB 6.7L EP40 2020 $126,0004013 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004014 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004015 N 2008 LF 29-ft Yes ISB 6.7L EP40 2020 $126,0004016 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $104,000 Eng 12-20124017 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004018 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $69,000 Batt 8-20134019 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004020 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004021 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004022 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004023 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004024 N 2009 LF 29-ft No ISB 6.7L EP40 2022 $126,0004025 N 2009 LF 29-ft No ISB 6.7L EP40 2022 $126,0004026 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004027 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004028 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004029 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,000
75
V.-B-1: 6-YEAR FLEET STRATEGY ( 11 pages) 11 of 11
UNITLoc
YEAR FLOOR LENGTH APC ENG TRANS Retire Elgible (FY) FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 Comments
4030 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004031 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004032 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004033 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004034 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004035 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004036 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0005000 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005001 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005002 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005003 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005004 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005005 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005006 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005007 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005008 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005009 H 2013 LF 35-ft Yes ISL Voith D864.5 2025 $389,876 $69,0005010 H 2013 LF 35-ft Yes ISL Voith D864.5 2025 $389,876 $69,0005011 H 2013 LF 35-ft Yes ISL Voith D864.5 2025 $389,876 $69,0005012 H 2013 LF 35-ft Yes ISL Voith D864.5 2025 $389,876 $69,0005013 H 2013 LF 35-ft Yes ISL Voith D864.5 2025 $389,876 $69,000
$4,123,816 $660,000 $14,473,800 $28,289,660 $5,948,420 $9,091,040 $16,105,590
76
Hampton Roads Transit
Bus Fleet Plan
Updated March 6, 2014
V.-B-2: FLEET PLAN
77
• Compare fleet retirement eligibility with required equipment life cycle
• Demonstrate how the present fleet plan supports the daily bus service
provided to the region.
• Show how the current state of the fleet coincides with the demands of
present and future service.
• Compare fleet replacement / rebuild strategies.
Presentation Goals
78
• Heavy Duty Transit Buses 35-48ft
12 years or 500,000 miles
• Heavy Duty Small Buses 30 ft
10 years or 350,000 miles
Transit Bus Life Expectancies
FTA New Bus Life Requirements
Rebuilt Bus Life
(Assumed)
• Heavy Duty Transit Buses 35-48ft
6 years or 250,000 miles
• Heavy Duty Small Buses 30 ft
5 years or 175,000 miles
79
Bus Fleet Retirement Eligibility
Series Quantity Size Year Purchased Make Retire Expected Service
Life Average Mileage
1300 3 29 Ft. 2000 Gillig 2010 10 369,135
1200 24 35 Ft. 1999 Gillig 2011 12 608,925
1200 8 40 Ft. 2000 Gillig HF 2012 12 547,991
1400 1 29 Ft. 2002 Optima 2012 10 189,904
1600 15 29 Ft. 2002 Gillig 2012 10 423,473
1200 22 35 Ft. 2001 Gillig HF 2013 12 547,800
1500 14 35 Ft. 2002 Gillig 2014 12 537,508
1500 1 35 Ft. 2003 Gillig 2015 12 448,200
1700 16 35 Ft. 2003 Gillig HF 2015 12 474,035
1400 3 29 Ft. 2006 Optima 2016 10 189,904
80
Bus Fleet Retirement Eligibility
Series Quantity Size Year Purchased Make Retire Expected Service
Life Average Service
Mileage
1800 11 40 Ft. 2004 Gillig HF 2016 12 313,254
1900 10 40 Ft. 2004 Gillig 2016 12 517,887
1400 8 29 Ft. 2014 Optima 2018 5 Rebuilt
2000 22 40 Ft. 2006 Gillig 2018 12 342,893
1300 1 29 Ft. 2014 Gillig 2019 5 Rebuilt
2000 18 40 Ft. 2007 Gillig 2019 12 342,893
3000 29 40 Ft. 2007 Gillig 2019 12 234,520
4000 10 29 Ft. 2007 Gillig/Hy 2019 12 199,000
1200 3 35 Ft. 2014 Gillig 2014 6 Rebuilt
2000 7 40 Ft. 2009 Gillig 2020 12 149,400
3000 7 40 Ft. 2008 Gillig 2020 12 234,520
4000 14 29 Ft. 2008 Gillig/Hy 2020 12 128,672
4000 2 29 Ft. 2009 Gillig/Hy 2021 12 149,400
2000 6 40 Ft. 2011 Gillig 2023 12 49,800
81
Bus Fleet Retirement Eligibility
Series Quantity Size Year Purchased Make Retire Expected Service
Life Average Service
Mileage
4000 11 29 Ft. 2011 Gillig/Hy 2023 12 118,472
5000 9 35 Ft. 2012 Gillig 2024 12 66,074
5000 5 35 Ft. 2013 Gillig 2025 12 29,880
TBD 7 40 Ft 2014 Nova 2026 12 In Product.
82
Bus Rebuild Cost
Series Quantity Size Year
Purchased Make Rebuild Year
Expected Service Life
Average Cost to Rebuild
Cost to Replace
140
0 8 29 Ft. 2002 Optima 2013 5 $152,440 $422,327
120
0 2 35 Ft. 1999 Gillig 2014 6 $246,621 $429,327
120
0 1 35 Ft. 2001 Gillig HF 2014 6 $200,800 $429,327
130
0 1 29 Ft. 2000 Gillig 2014 5 $208,648 $422,327
83
Fleet Demand
Bus Size Active Fleet Peak
Demand Nov 2013
Peak Demand
May 2014
Peak Demand July 2014
Peak Demand Oct 2014
29 ft. 68 50 67 67 50
35 ft. 94 53 53 53 53
40 ft. 89* 73 73 79* 79*
Max 36 28 28 28 28
Total Fleet
287 204 221 227 210
* Includes 7 Nova buses in production for ERC service
84
Demand By Division
Division
Peak
Demand
Nov 2013
Peak
Demand
May 2014
Peak
Demand
July 2014
Peak
Demand
Oct 2014
Norfolk 145 145 151 151
Hampton 59 59 59 59
Virginia
Beach 0 17 17 0
No Spares
204 221 227 210
85
Fleet Demand (with spares)
45
50
55
60
65
70
75
80
85
Nov 2013 May 2014 Jul 2014 Oct 2014
Demand Available Demand + Spares
29 Foot Transit Bus
40
50
60
70
80
90
100
Nov 2013 May 2014 Jul 2014 Oct 2014
Demand Available Demand + Spares
35 Foot Transit Bus
29 Foot 35 Foot
Demand Available Demand + Spares Demand Available Demand + Spares
Nov 2013 50 68 60 53 94 64
May 2014 67 68 80 53 94 64
Jul 2014 67 68 80 53 94 64
Oct 2014 50 68 60 53 94 64
86
Fleet Demand (with spares)
70
75
80
85
90
95
100
Nov 2013 May 2014 Jul 2014 Oct 2014
Demand Available Demand + Spares
40 Foot Transit Buses
25
27
29
31
33
35
37
Nov 2013 May 2014 Jul 2014 Oct 2014
Demand Available Demand + Spares
40 Foot Commuter Buses (MAX)
40 Foot 40 Foot Commuter (MAX)
Demand Available Demand + Spares Demand Available Demand + Spares
Nov 2013 73 83 88 28 36 34
May 2014 73 83 88 28 36 34
Jul 2014 79 89 95 28 36 34
Oct 2014 79 89 95 28 36 34
87
Bus Substitution Schedule
Bus Substitution Schedule
Route FY-13 Avg. Weekday Ridership
# One-Way Trips
# Seats Vehicle
Size *Seats Taken
Recommended Substitute
1 3,210 94 3,572 40 ft. 90% 40 ft.
2 1,112 66 2,112 35 ft 53% 29 ft.
3 2,427 89 3,382 40 ft. 72% 35 ft.
4 203 24 624 29 ft. 33% 29 ft.
5 307 24 624 29 ft. 49% 29 ft.
6 1,047 52 1,664 35 ft. 63% 29 ft.
8 1,600 66 2,112 35 ft. 76% 40 ft.
9 1,087 64 2,048 35 ft. 53% 29 ft.
11 201 25 650 29 ft. 31% 29 ft.
12 549 25 650 29 ft. 84% 35 ft.
13 1,432 54 2,052 40 ft. 70% 35 ft.
14 490 26 832 35 ft. 59% 29 ft.
15 2,925 96 3,648 40 ft. 80% 40 ft.
16 374 64 1,664 29 ft. 22% 29 ft.
17 717 123 3,198 29 ft. 22% 29 ft.
18 235 34 1,088 35 ft. 22% 29 ft.
20 4,682 91 3,458 40 ft. 135% 40 ft.
21 2,339 68 2,584 40 ft. 91% 40 ft.
22 213 26 676 29 ft. 32% 29 ft.
23 1,927 69 2,622 40 ft. 73% 35 ft.
88
Past Replacement Strategy
Replace Only Strategy
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19
Replacement
17 70 33 5 9 19 51
$ 6,189,515 $ 32,487,320 $ 15,475,260 $ 2,364,640 $ 4,256,010 $ 8,895,720 $ 24,436,356
Repower
0 40 53 20 13 9 5
$ 7,624,060 $ 2,574,400 $ 4,374,000 $ 1,560,000 $ 1,138,000 $ 594,000 $ 330,000
$ 13,813,575 $ 35,061,720 $ 19,849,260 $ 3,924,640 $ 5,394,010 $ 9,489,720 $ 24,766,356
$ 112,299,281
89
New Replacement / Rebuild Strategy
Rebuild / Replace Strategy
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19
Rebuild 12 45 18 1 0 0 21
$ 2,107,423 $ 10,335,000 $ 4,230,000 $ 235,000 $ - $ - $ 5,565,000
Replacement 5 25 15 4 9 19 30
$ 1,949,380 $ 11,693,300 $ 6,964,500 $ 1,891,820 $ 4,256,010 $ 8,895,720 $ 13,239,576
Repower 0 40 53 20 13 9 5
$ - $ 2,574,400 $ 4,374,000 $ 1,560,000 $ 1,138,000 $ 594,000 $ 330,000
$ 4,056,803 $ 24,602,700 $ 15,568,500 $ 3,686,820 $ 5,394,010 $ 9,489,720 $ 19,134,576
$ 81,933,129
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V.-B-3: Fleet Strategy Narrative
Hampton Roads Transit, (HRT) since its inception has subscribed to a fleet replacement strategy of procuring and maintaining capital equipment to meet the Federal Transit Administration’s, (FTA) minimum life cycle requirements. That is to say that programming capital resources to replace buses at the ten or twelve year mark of their respective useful lives was the goal. In the past, this was a reasonable approach to maintain the FTA’s recommended state of good repair and average fleet age of less than 7.5 years. That strategy assumed that capital funding is both sufficient and timely to maintain these goals. In reality, today’s capital resources are considerably insufficient and out of sync to meet the immediate needs of the agency. For these reasons Hampton Roads Transit is adopting a multi-pronged fleet management philosophy aimed at extending the life and quality of rolling stock assets as well as improving the customer experience and right sizing the fleet to match route demand. The attached table demonstrates the overall strategy for replacement, rebuild and midlife repower over a 6 year period. With the exception of the first cycle, the plan is cyclical in so much as each bus will be affected by one of the three program facets every 5 years. Replacement is driven primarily by the type and age of the equipment in addition to recent maintenance expenditures and ADA friendliness. Moreover, replacement over the next 3 years will assist Hampton Roads Transit establish a right sized fleet. Under this strategy, 35 ft. buses are targeted for replacement first. This is due to the fact that the number of 35 ft. buses far exceeds the actual demand for mid-sized equipment. Additionally, fleet reliability associated with any series of bus weighs heavily in the decision to replace or rebuild vehicles. Replacement may be deferred to a later year if a significant amount of money was spent on the asset within the previous 2 to 3 years. “Rebuild” is a bumper to bumper rebuild of the equipment and subsystems with the intent of extending the life of the equipment 5 to 7 years beyond the FTA required 10-12 year life span. The decision to rebuild rather than replace is driven by similar if not identical factors as with replacement. Rebuild may also be deferred to a later year if a significant amount of money was spent on the asset within the previous 2 to 3 years. “Repower” is an activity carried out at the midlife of the equipment. This activity is aimed at offsetting less than desired reliability caused by the effects of ultra-low sulfur fuels. Additionally, midlife activities take aim at improving fuel efficiency of the bus by implementing newer technologies to reduce engine loads and transmission shift points. Midlife activities may also be deferred to a later year if a significant amount of money was spent on the asset within the previous 2 to 3 years. Again the following table depicts the first rebuild, replace, midlife cycle for the HRT fleet. The table is updated annually to reflect the status of the fleet at that moment in time. Factors mentioned above are systematically applied to each piece of equipment in order to maximize the effectiveness of capital dollars while at the same time minimizing actual cost. Inevitably the plan for subsequent years is dependent on prior years funding and work completed and will be adjusted accordingly.
91
Fleet Strategy Narrative, Continued
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VI. Other Topics
A. Triennial Review Follow-Up from – November 18-19, 2013 B. Title VI Policy Update C. Fare Increase Update 1. Fare Adjustment Rate Schedule 2. Fare Resolution Signed by Commission Chair 3. Fare Policy
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Responsible Person
Review Area Finding Deficiency Correction Action
Response Date
Date Closed
Dyanne Sampson Procurement D
C: Pre-award and/or post delivery Certifications lacking
Submit to the regional office the Buy America certifications for the bus procurement reviewed and documentation of following the procedures for completing the applicable pre-award and post-delivery audits certifications for future revenue rolling stock procurements. 19-Mar-14 9-Dec-13
17: Lacking required cost/price analysis
Develop and submit to the regional office a process to ensure that HRT follows the cost and/or price analysis procedures described in its procurement manual. In addition, provide documentation that a cost and/or price analysis, as appropriate, was included as part of the next three relevant procurements. 19-Mar-14
Keisha Branch DBE D
01:Inadequate designation of DBE Officer
Submit to the regional office a scheduled of planned DBELO briefings with the CEO including the CEO's concurrence with the proposed briefing schedule 19-Mar-14
17: Grantee not ensuring prompt payment
Submit to the regional office procedures to ensure that contractors are complying with prompt payment and return of retainage, along with evidence of the first three applications of the procedures 30-Jun-14
08: Grantee does not monitor compliance
Submit to the regional office procedures for HRT's monitoring process to ensure that DBEs are actually performing the stated work, along with evidence of the first three applications of the procedures. 30-Jun-14
Cathy Barnaby Half Fare D
02: Fares not extended to all required services
Submit to the regional office a schedule and timeline for updating all fare media to include half fare information regarding Medicare cardholders, who are not seniors or disabled. This schedule should include any interim short term and long term steps that would provide this information to public 19-Mar-14
04: Additional information required form Medicare cardholders
Submit to the regional office evidence that the fee charged to receive the special half fare ID has been rescinded. 19-Mar-14
Danielle Hill
Drug-Free Workplace/Drug and Alcohol P
D
02: Drug and alcohol policy lacking required elements
Submit to the regional office an amended policy that lists a description of all actions that constitute a refusal to be tested, evidence that this policy has been adopted by the governing board or other "final authority " and re-communicated to all affected employees. 19-Mar-14
08: Contractors, subrecipients and/or lessees not properly monitored
Submit to the regional office oversight procedures to ensure that all contractors with safety sensitive employees implement the required drug and alcohol testing program 19-Mar-14
VI.-A: FY 13 - TRIENNIAL REVIEW FOLLOW-UP - Summary of Findings-Completion Schedule
94
HRT Title VI Update
FTA Quarterly Update Meeting
March 19, 2014
VI.-B: Title VI Policy Update
95
Title VI Compliance
HRT Title VI Program
HRT Title VI Program
• Due Date: February 1, 2014
• Expiration Date: April 1, 2014
• TDCHR Adopted Updated Program on January 23,
2014
• HRT Submitted program to FTA January 30, 2014
• Currently Under FTA Review
• HRT completing Equity Analyses using new
methodologies pending FTA Approval.
2
96
Title VI Compliance
HRT Title VI Update
Fare Increase Equity Analysis
• Comprehensive Public Involvement
• Equity Analysis using Ridership Data from 2011 and
2012 as best available Data
– Analysis used new methodology including review of impacts
against Disparate and Disproportionate Impact thresholds
– Included alternative of phased fare structure in response to
public comments
• Results Reported to TDCHR for consideration at the
February 27, 2014 board meeting prior to decision
making
3 97
Title VI Compliance
HRT Title VI Update
Service Change Equity Analysis
• Completed Service Equity Analysis for removal of
Route 412
• Under the methodology, change shows a disparate
impact; however, HRT has a substantial legitimate
justification for the action and alternate nearby routes
are available
• Results will be presented at March 27, 2014 TDCHR
meeting for Board Consideration
4
98
Title VI Compliance
HRT Title VI Update
Subrecipient Monitoring
• Subrecipients’ Title VI Programs due to HRT by March
14, 2014
• Subrecipients without submitted programs are ineligible
for funding after this date
• HRT working with subrecipents one-on-one by request
to aid in program development and compliance
5 99
Title VI Compliance
HRT Title VI Update
Title VI Complaints
• New notification procedure through customer service
has resulted in the submission of two formal Title VI
Complaints in late 2013 and early 2014
• Complaints reviewed by Title VI and Legal Staff and
found without merit
• Complainant notified of Investigation results and right of
appeal
6 100
VI.-C: Fare Increase Update
1. Fare Adjustment Rate Schedule 2. Fare Resolution Signed by Commission Chair 3. Fare Policy
101
102
103
104
105
106
107
108
109
110
111
VII. Action Item List – Discussion
VIII. Next meeting: TBD
IX. Adjourn
112