CAMBRIDGESHIRE & PETERBOROUGH COMBINED AUTHORITY ... · 2.0 BACKGROUND . 2.1. On 28th February 2018...

CAMBRIDGESHIRE & PETERBOROUGH COMBINED AUTHORITY

EMPLOYMENT COMMITTEE

Wednesday 28 March 2018

11:30am or at the conclusion of the Board meeting whichever is the soonest

Bourges / Viersen Room, Peterborough City Council. Town Hall, Bridge Street, Peterborough, PE1 1HF

Membership (Quorum 4) Mayor James Palmer Mayor (Chair) Councillor Charles Roberts Deputy Mayor (Statutory) (Vice-Chair)

Councillor John Holdich Deputy Mayor (Constitutional) Councillor Lewis Herbert

In addition any two members from the below list: Councillor Graham Bull Councillor Steve Count Councillor Chris Seaton Councillor Peter Topping

AGENDA

Number Agenda Item Chief Officer

Papers Pages

1 Apologies and Declarations of Interests

Chair Oral

2 Minutes – 14 February 2018 Chair Yes Pages

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Number Agenda Item Chief Officer

Papers Pages

3 Recruitment of Senior Roles Chair Yes Pages

4

Director of Housing and Development Chair Yes Pages

The Combined Authority is committed to open government and members of the public are welcome to attend Committee meetings. It supports the principle of transparency and encourages filming, recording and taking photographs at meetings that are open to the public. It also welcomes the use of social networking and micro-blogging websites (such as Twitter and Facebook) to communicate with people about what is happening, as it happens.

For more information about this meeting, please contact Anne Gardiner [email protected] or 07961240442

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mailto:[email protected]

CAMBRIDGESHIRE & PETERBOROUGH COMBINED

AUTHORITY – EMPLOYMENT COMMITTEE

DRAFT MINUTES

Date: 14th February 2018

Time: 11:15

Present

Mayor James Palmer Mayor (Chair) Councillor Charles Roberts Deputy Mayor (Statutory) (Vice-Chair) &

Portfolio Holder for Industrial Strategy Councillor John Holdich Deputy Mayor (Constitutional) & Portfolio

Holder for Employment and Skills Councillor Lewis Herbert Portfolio Holder for Strategic Planning Councillor Peter Topping Portfolio Holder for New Homes and

Communities Councillor John Clark Portfolio Holder for Transport and

Infrastructure

Observers

Councillor Steve Count Portfolio Holder for Fiscal

Councillor Graham Bull Portfolio Holder for Rural Areas, Culture, Parks & Open Spaces

Officers:

Martin Whiteley Chief Executive (Items 1,2,3,5 & 6) Kim Sawyer Legal Counsel and Monitoring Officer Rachel Musson Interim Director of Finance Paul Smith HR Adviser Amy Brown Legal Adviser Debbie Forde Governance Advisor

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1. Apologies

1.1 No Apologies were received. 2. Declaration of Interests

2.1 No declarations of interest were made. 3. Minutes of the Meeting held on 15 November

3.1 The minutes and exempt minutes of the meeting held on 15 November were

approved as a correct record. 4. Exclusion of the Press and Public

4.1 In accordance with the Constitution, the Committee was asked to determine

whether item 4, 5 and 6 of the agenda, which contained exempt information under Schedule 12A of Part 1 of the Local Government Act 1972, should be exempt and the press and public excluded from the meeting when this item was discussed, or whether the public interest in disclosing this information outweighed the public interest in maintaining the exemption. Agenda item Title Exemption Categories

4 Shared Combined Authority and Local Enterprise Partnership

1

5 Terms and Conditions of Combined Authority Staff

4

6 Greater Cambridgeshire Greater Peterborough Local Enterprise Partnership Staff Transfer

4

4.2 The Committee RESOLVED to exclude the press and public when

considering agenda item 4. 5 and 6. Cllr Herbert asked that it be noted that he did not agree with the majority decision of the Board to exclude the press and public for agenda items 5 and 6 as he considered that these reports related to non-individual matters and he took the view that these should be debated in public.

5. Shared Combined Authority and Local Enterprise Partnership

5.1 The Monitoring Officer advised that the Board had agreed that the

Combined Authority would become the Accountable Body for the Local Enterprise Partnership, and that there would be a joint Chief Executive for the Combined Authority and the Local Enterprise Partnership. Therefore, this was not a new role; the current Chief Executive would be taking on additional responsibilities and as a result, the job needed to be re-evaluated

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in the light of those new responsibilities.

5.2 Paul Smith, the HR Advisor, advised that he had been commissioned by the Combined Authority to evaluate the original job description of the Combined Authority’s Chief Executive role. At that time he had used the Hay model which involved benchmarking across the sector. The grade was determined at Hay Grade 1 level. The grade had not changed but the Committee were asked to determine the appropriate level of payment within the grade band.

5.3 The Committee debated whether to defer the report. Some members considered that the Committee was not in a position to determine the level of remuneration as the additional responsibilities of the role were unclear. The additional responsibilities would become clearer over the coming months following the transfer of responsibilities of the local enterprise partnership functions to the Combined Authority.

5.4 It was noted that the Mayor had agreed to pay an honorarium to the Chief Executive until the level of remuneration was determined and this would continue until the Committee had agreed the level of remuneration.

5.5 The Committee RESOLVED that the revised job description and remuneration of the Chief Executive be deferred for six months when the full extend of the role would be understood.

6. Terms and Conditions of the Combined Authority Staff

6.1 The Committee RESOLVED to defer the report. 7. Greater Cambridgeshire Greater Peterborough Local Enterprise

Partnership

7.1 The Committee RESOLVED to: (a) Note the statutory provisions regarding staff transfers under TUPE;

(b) Agree that whilst former Local Enterprise Partnership staff remain on

their existing terms and conditions this would also include membership of the Local Enterprise Partnership Pension Scheme;

(c) Agree that staff who transfer would move onto Combined Authority

terms and conditions in the following events:

(i) If they successfully apply for a new role within the Combined Authority or

(ii) If they individually request to move onto Combined Authority terms and conditions of service

Meeting Closed: 12:10pm.

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CAMBRIDGESHIRE AND PETERBOROUGH COMBINED AUTHORITY EMPLOYMENT COMMITTEE

AGENDA ITEM No: 3

28 MARCH 2018 PUBLIC REPORT

RECRUITMENT OF SENIOR ROLES

1.0 PURPOSE 1.1. At its meeting on 28th February 2018 the Board resolved to implement a senior

management structure comprised of Legal Counsel and Directors for Infrastructure, Business and Skills, Strategy and Planning and Finance. It was also resolved, in accordance with its terms of reference, that responsibility for determining the job descriptions and associated salary ranges and recruitment to the roles would be the responsibility of the Employment Committee.

1.2. This report seeks the approval of the Employment Committee to the job descriptions, salary grades for the posts and the proposed recruitment process as set out in this report for the Directors.

DECISION REQUIRED

Lead Member: James Palmer, Mayor Combined

Authority

Lead Officer: Martin Whiteley, Chief Executive Officer

The Employment Committee is requested to approve the proposed recruitment process and timetable to specifically include:

(i) The process for engaging with search consultants to source quality candidates and;

(ii) to establish Employment Committees or sub-committees for each Director role; ; (iii) to agree the membership of each sub-committee including the Chair;

Voting arrangements Simple majority of committee members

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(iv) delegation of the long and short listing of applicants to the Chief Executive in consultation with the Mayor and Portfolio Holder responsible for the work areas being recruited to

(v) the job descriptions as detailed in Appendix 2

(vi) the salary grades level as detailed in the report.

2.0 BACKGROUND 2.1. On 28th February 2018 the Board approved a senior staffing structure designed

to provide a framework for delivering the objectives of the Combined Authority and the Local Enterprise Partnership, as set out at Appendix 1.

2.2. The Board noted that an Employment Committee would be called to approve

the job descriptions and salary grades for the roles, to recruit into the roles where there are vacancies and to agree the full staffing structure. The Employment Committee has powers to determine the terms and conditions of employment.

2.3. The Employment Committee is responsible for appointing to Director and their

direct report roles under its terms of reference. Consequently, a proposed Recruitment Procedure specific to this particular exercise has been drawn up and is detailed alongside an indicative timetable as detailed in this report. These proposals are consistent with the Combined Authority’s Constitution, Officer Employment Procedure Rules and employment law. Recruitment

2.4. Recruiting into these roles could be challenging. The market for roles in Combined Authority senior managers is far from mature and the nature of the roles will mean that a blended approach of recruiting high calibre people from both public and private sectors will be necessary. Traditionally, it has proven difficult to recruit candidates to public sector roles from the private sector and many of these appointments have been less than successful because of culture and organisation priority issues. It will therefore be crucial that a strong and effective induction programme is in place.

2.5. In view of this, it is intended to engage specialist recruitment consultants for each role. This will ensure that the maximum coverage of the market is achieved for each role. As is normal for senior recruitment a microsite will also be produced giving candidates information about the Authority, the role and also the programmes and priorities. This is particularly important as many potential applicants will need to understand the unique role of the Combined Authority and the fact that this is not a traditional local authority. It is likely that the skills and expertise exist in house to produce this site.

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Indicative Timeline

2.6. The following table identifies the indicative timeline which allows recruitment as quickly as possible whilst fulfilling the appropriate steps.

Process

Target Date

Completion

Engage recruitment process support to help define and run recruitment on behalf of CPCA asap

Employment Committee to agree recruitment process 28/03/18

Engage headhunters using existing frameworks 13/04/18

Define scope of headhunter engagement and recruitment process 20/04/18

Bespoke headhunting search for all roles 18/05/18

Ability to allow direct candidates to CPCA roles 18/05/18

Seek expressions of interest from other constituent authorities 18/05/18

Applications, sifting 23/05/18

Long listing 25/05/18

Multi faceted candidate evaluation 01/06/18

Short listing 06/06/18

Appointment process, interviews - with results of testing and candidate brief 15/06/18

Selection and appointment, including securing contracts 22/06/18

Selection & Appointment 2.7. Once the recruiting and sourcing of candidates is completed, then each agency

will be asked to produce a summary of the profiles of each candidate against the selection criteria. This should include recommendations as to which candidate merits long listing.

2.8. Candidates will be evaluated on a multi-faceted approach, with the key factors

including: a) fit with organisational values and behaviours b) stakeholder management and political engagement skills c) technical skill d) overall fit of management team

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2.9. Longlisted candidates will then be invited to undertake a number of assessments including a technical interview with a specialist recruiter and a specialist in the field of work for which they wish to be considered. There may also be additional tests as well as a one to one meeting with the Chief Executive and the Mayor.

2.10. The Board previously agreed that for each Director role that an Employment

Committee be established for interview purposes. The Employment Committee shall consist of six members to include: a) The Mayor as Chair b) The Statutory Deputy Mayor as Vice-Chair c) The Constitutional Deputy Mayor, d) Councillor Lewis Herbert (to maintain political balance) e) Two other Board members taken in rotation which must include the relevant

Portfolio Holder when interviewing for to a particular Chief Officer post. 2.11. Alternatively, the Employment Committee may set up sub-committees to

interview and appoint candidates consisting of four members. The Chair of each sub Committee will then be consulted in more depth on the progress of each specific role. It is recommended that this approach is taken.

2.12. It is proposed that the decisions on long and short listing should be taken by the

Chief Executive in consultation with the Mayor acting in his capacity as the Chair of the Employment Committee, and relevant portfolio holder for that Director appointment acting as the Chair of each sub Committee.

2.13. Following longlisting, a shortlist will be drawn up of candidates to go forward to

a final assessment and interview by the Employment Committee or a sub-committee.

2.14. Finally, each shortlisted candidate will be invited to attend an interview with the

appropriate sub committee where a final decision will be made as to who the successful appointee should be. It should be noted that whilst the Employment Committee has delegated authority to make these appointments, in the case of the Chief Finance Officer, the Board must formally approve the appointment (as was the case when the Legal Counsel was appointed as this role is the Monitoring Officer)

2.15. The Committee members will be aware that membership of the Employment

Committee is on a rotating basis. There is a core membership of the Mayor and Deputy Mayors (Statutory and Constitution), one opposition member (to ensure political balance) and then the portfolio holder relevant to the appointment being made will also be present as a voting member.

2.16. If it is decided to set up an Employment Sub Committee the membership is

suggested as follows: a) The Mayor as Chair b) The Statutory Deputy Mayor as Vice-Chair c) Councillor Lewis Herbert (to maintain political balance)

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d) One other Board member which must include the relevant Portfolio Holder when interviewing for to a particular Chief Officer post.

Job Descriptions and Salary Grades

2.17. The Job Description for the following positions are attached at Appendix 2:

a) Finance Director b) Infrastructure Director c) Business and Skills Director d) Strategy and Planning Director

These roles have been informally evaluated at Hay Band 3, which has a salary range of £105,897 to £129,430. However, a formal valuation of the role is currently being undertaken and the Employment Committee will be updated at the next meeting if the grade changes or market supplements need to be considered to attract or secure the appropriate level of candidates. The recruitment process can proceed on the basis that final salary does not have to be determined until the appointment of the candidate.

2.18. These grades are deemed to be consistent with other comparable

organisations, although through the recruitment process market supplements may need to be considered to attract or secure the appropriate level of candidates. This will be discussed with the respective Employment Committee or sub committee as necessary. Deputy Directors and other Direct Reports

2.19. An Employment Committee will be set up in April to consider the proposals for Deputy Directors and any other direct reports to the Directors, including the job descriptions and recruitment processes. It is anticipated that a small lag of time at selection stage for this level, will enable the newly appointed Directors to be involved in the selection process for their own teams. The Employment Committee will, of course be the appointing body.

3.0 FINANCIAL IMPLICATIONS

3.1. It is envisaged that costs will be met from a combination of funding made available to the Combined Authority through the “single pot” – as it is now. The core funding for the Local Enterprise Partnership will be used to fund the Business and Skills Director post and the other roles in this Directorate. The Mayoral Capacity Fund will be used to finance specific roles associated with the delivery of major programmes.

4.0 LEGAL IMPLICATIONS 4.1. The proposals set out in this report are consistent with local government,

employment and procurement law and practice.

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5.0 SIGNIFICANT IMPLICATIONS

5.1. None

6.0 APPENDICES 6.1. Appendix 1 – Senior Officer Structure 6.2. Appendix 2 – Job Descriptions for Director posts

Source Documents Location

Board report entitled Senior Staffing Structure – Combined Authority and Local Enterprise Partnership – Agenda item 3.1 dated 28 February 2018

http://cambridgeshirepeterborough-ca.gov.uk/meetings/combined-authority-board-28-february-2018/

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Appendix 1

ChiefExecutive

LegalCounselInfrastructure

Director

BusinessandSkills

Director

StrategyandPlanningDirector

FinanceDirector

LegalCounselGovernanceMarketingContracts

Procurement

TransportHousingEnergyWaterDigital

PlaceGrowthGrowthHubCoreSectors

SkillsInternational

Trade

StrategicandSpatialPlanningPublicSector

ReformProgramme OfficeData/Insight

S151OfficerInvestmentAccountingAssurancePeople

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JOB DESCRIPTION

Role Director of Finance and S151 Officer

Reports to Chief Executive

Context

The Combined Authority is a new organisation, established in March 2017, with a vision to make Cambridgeshire & Peterborough the leading place in the world to learn, live and work. A lean, agile and effective organisation, we focus on delivering key ambitions for the Combined Authority which include:

doubling the size of the local economy

accelerating house building rates to meet local and UK need

delivering outstanding connectivity - transport and digital

supporting businesses to achieve significant growth

providing the UK’s most technically skilled workforce

expanding international trade

transforming public service delivery To bring these plans to life we are making a number of key strategic appointments.

Job Purpose Lead on all aspects of finance for the Combined Authority. Secure funding for all approved strategic investment programmes. Fulfil the responsibilities of a Section 151 Officer and ensure financial management and governance is of the highest standard. Core Focus

Fiscal strategy and financial planning

Investment

Financial management and governance

People and culture

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Key Responsibilities

Provide strategic financial advice to the Combined Authority Board and any subsidiary company, including new borrowing powers, financial models and commercial undertakings.

Lead on securing investment to the region to finance all approved strategic investment programmes and further devolution of responsibility.

Direct the deployment of financial resources in line with the strategic plans, prepare the budget and medium term financial plan for the Combined Authority.

Lead on Treasury and Investment Fund Management, including a capital strategy, compliance monitoring, audit and implementation of treasury management practices.

Design and implement a leading-edge people strategy to meet the needs an innovative organisation and its workforce.

Develop and ensure effective assurance and governance frameworks are in place, operating effectively.

Partnerships

Work in partnership with business and the private sector, and with national and local public sector organisations to co-ordinate delivery of the regions strategic plans, including:

Employers and representative groups in key sectors and clusters in the region and beyond. National Government - developing productive relationships that work for the region with

national agencies and departments including the Ministry for Housing, Communities and Local Government and HM Treasury.

Local Public Service Organisations – including Local Authorities, Health, Police and Fire

within the area, managing partnerships supported by a shared strategic agenda.

Universities, Colleges and other training and skills providers. Core Director Responsibilities

Lead the development of strategy, policy and planning. Head the delivery of the Combined Authority 4 Year Plan – ensuring all aspects are co-ordinated

including commissioning activity and/ or working with lead partners.

Ensure adherence to Combined Authority’s Assurance Framework in all programmes and activity.

Lead a focused and high performing team, regularly reporting on outcomes, outputs and delivery. Act as an ambassador for the Combined Authority on appropriate internal and external bodies

and at relevant committees and meetings. Provide direct support to the Mayor, Combined Authority Board and Business Board Directors.

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Person Specification

Leadership Behaviours

Expansive, creative business thinker – thinks outside ‘tried and tested’ models or

approaches Exceptional communicator and relationship-builder that generates confidence in

colleagues, members and senior business stakeholders Strong political awareness – able to assimilate and navigate political context with skill Highly adaptable - to changing circumstances and demands Collaborative – works productively with peers, team and others Motivated – driven by personal and organisational achievement

Qualifications and Knowledge

CCAB qualified accountant or equivalent Understanding of financial strategy and planning, regulations, policies and professional best

practice Significant knowledge of private and public-sector funding sources, for strategic capital

programmes Knowledge of local authority financial legislation, regulations, governance, national policies

and professional best practice is desirable Understanding of people strategies and best practise Degree level or equivalent standard of general education

Experience

Extensive post qualification experience including at a senior level in a commercial environment, leading and managing finance for an organisation of comparable scope and complexity

Track record of successful fund management and advising on creative investment opportunities in an organisation of comparable scope and complexity

Experience of leading complex commercial negotiations, advising on government funding and project financial structure

Proven track record and demonstrable credibility in developing strong, productive partnerships and relationships

A successful track record of engaging effectively with others at a senior level and building productive partnerships with key stakeholders in a complex partnership environment.

Demonstrable track record of negotiating financial and commercial contracts

Political Restriction This post is politically restricted under the Local Government and Housing Act 1989, as amended by the Local Democracy, Economic Development and Construction Act 2009 and the post holder may not have any active political role either in or outside of work.

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JOB DESCRIPTION

Role Director of Infrastructure


Context









Job Purpose Shape and develop strategic infrastructure, transport and housing programmes. Ensure that they meet the Combined Authority’s vision, key plans and priorities. Commission and oversee the accelerated delivery of all approved projects. Core Focus

Transport

Housing

Digital

Energy and Water

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Lead the development and implementation of the Combined Authority’s Local Transport Plan and Housing strategy.

Head the development and implementation of Energy, Water and Digital strategies for the region.

Develop the business cases for strategic infrastructure schemes and support the securing of appropriate finance for their delivery.

Commission the delivery of strategic transport and infrastructure schemes – identifying and working with appropriate delivery partners.

Work with partners to identify and develop transport, housing and digital programmes for the

short and medium term which will have the greatest impact for the region.

Design and implement a new model to take responsibility for the transport system in the area. Partnerships

Work in partnership with business and the private sector, and with national and local public sector organisations to deliver the region’s infrastructure ambitions, including:

Employers and representative groups in key sectors and clusters in the region and beyond. National Government - developing productive relationships that work for the region

with national agencies and departments including Department for Transport and Homes England.



Universities, Colleges and other training and skills providers. Core Director Responsibilities Lead the development of strategy, policy and planning.

Oversee delivery of key parts of the Combined Authority 4 Year Plan – commissioning activity and/

or working with lead partners. Ensure adherence to Combined Authority’s Assurance Framework in all programmes and activity.

Lead a focused and high performing team, regularly reporting on outcomes, outputs and delivery.

Act as an ambassador for the Combined Authority on appropriate internal and external bodies and at

relevant committees and meetings.

Provide direct support to the Mayor, Combined Authority Board and Business Board Directors.

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Strategic understanding of infrastructure – transport, housing, digital and energy including international policies and best practice

Business Case development for major programmes Knowledge of key features of successful delivery of strategic infrastructure Demonstrable track record of commissioning programme delivery and commercial contracts Understanding of the region’s infrastructure would be desirable Degree level or equivalent standard of general education

Experience

Successful track record at senior management level within an organisation of comparable scope and complexity

Proven track record in the formulation and delivery of programmes in an organisation of comparable scope and complexity


Significant experience and demonstrable success in delivering growth A successful track record of engaging effectively with others at a senior level and

building productive partnerships with key stakeholders. Understanding of key local government politics, political structures and culture


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JOB DESCRIPTION

Role Director of Business & Skills


Context









Job Purpose Stimulate, promote and enable economic growth. Develop and implement plans to achieve the local industrial strategy. Design and put in place programmes to match good quality jobs to people with the right skills. Core Focus

Economic growth

Place & key sectors

Skills

International Trade

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Lead the design and implementation of the Local Industrial Strategy.

Develop and stimulate placed-based economic growth, deliver plans that maximise the potential of business for the benefit of the whole region – cities, market towns, rural areas.

Target priority sectors that will achieve growth, developing products and services to market to enable growth.

Lead and drive international trade and inward investment to the region, act as a key ambassador for investment promotion activity with prospective investors nationally and internationally.

Design and implement a whole skills system to create a pipeline of skilled people to satisfy the

region’s current and future skills requirements.

Support and progress the establishment of Peterborough University and secure successful devolution of Adult Education Budget.

Partnerships

Work in partnership with business and the private sector, and with national and local public sector organisations to deliver the region’s business and skills ambitions, including:


with national agencies and departments like Department for International Trade, Business Energy Industrial Strategy, managing the transition of skills and employment responsibilities devolved to the area.




Oversee delivery of key parts of the Combined Authority 4 Year Plan – commissioning activity and/

or working with lead partners. Ensure adherence to Combined Authority’s Assurance Framework in all programmes and activity.





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colleagues, members and senior business stakeholders Strong political awareness – able to assimilate and navigate political contexts with

skill Highly adaptable - to changing circumstances and demands Collaborative – works productively with peers, team and others Motivated – driven by personal and organisational achievement


Business strategy and planning to deliver growth Creating products and services to support businesses across different sectors and clusters Demonstrable track record of negotiating financial and commercial contracts Knowledge of strategic business and employment regulations, national policies and

professional best practice Understanding of the region’s business community would be desirable Degree level or equivalent standard of general education

Experience


Proven track record in the formulation and delivery of strategies and polices in an organisation of comparable scope and complexity





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JOB DESCRIPTION

Role Director of Strategy and Planning


Context









Job Purpose Provide the central design authority for the Combined Authority’s 2030 future ambitions. Ensure all strategies and plans for the region are aligned. Design and oversee successful implementation of the area’s 4-year plan. Core Focus

2030 Ambition and Core Strategies

Spatial Planning

Public Sector Reform

Programme Management Office and Data

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Lead strategic and spatial planning, facilitating the Combined Authority’s 2030 future ambitions, working with leaders and members of constituent authorities and CA directors.

Lead on devolution for the Combined Authority, identifying further deals to create greater, local autonomy for the region and further funding from central government.

Drive assurance for the delivery of strategic programmes, working closely with other strategic directors in terms of projects, programmes and the CA’s devolution commitments.

Deliver data and insight for all Combined Authority activity to inform policy and strategy

development.

Lead on performance reporting across all programmes and activity to the Combined Authority Board and Central Government at checkpoints and gateways.

Ensure the CA’s corporate requirements are consistently met, including business planning, performance management and budget monitoring

Partnerships

Work in partnership with business and the private sector, and with national and local public sector organisations to co-ordinate delivery of the regions strategic plans, including:


with national agencies and departments including the Ministry for Housing, Communities and Local Government.




Head the delivery of the Combined Authority 4 Year Plan – ensuring all aspects are co-ordinated

including commissioning activity and/ or working with lead partners. Ensure adherence to Combined Authority’s Assurance Framework in all programmes and activity.





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Strategy development – in both public and private sectors Significant knowledge and understanding of UK public services (local and central) –

policy, funding streams, public service reform and the devolution agenda Successful track record of leading and managing strategic programmes which cross

organisation and service boundaries Strategic business planning acumen Expertise in effective, outcome-based performance reporting at a strategic level Degree level or equivalent standard of general education

Experience


Proven track record in the formulation and delivery of programmes in an organisation of comparable scope and complexity





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CAMBRIDGESHIRE AND PETERBOROUGH COMBINED AUTHORITY EMPLOYMENT COMMITTEE

AGENDA ITEM No: 4

28 MARCH 2018 PUBLIC REPORT

RECRUITMENT OF DIRECTOR OF HOUSING & DEVELOPMENT 1.0 PURPOSE 1.1. The Combined Authority Board agreed the senior staffing structure at its

meeting on 28 February 2018. The Board also agreed that the Employment Committee would be responsible for determining the role descriptions, salary ranges and recruitment to the Director (Chief Officer) and their direct reports (Deputy Chief Officers).

1.2. The Director of Housing and Development is a Deputy Chief Officer role

reporting to the Director of Infrastructure.

1.3. As this role is critical the Employment Committee are asked to consider this role ahead of the April paper which will propose all other Deputy Chief Officer roles.

DECISION REQUIRED

Lead Member: James Palmer, Mayor Combined

Authority

Lead Officer: Martin Whiteley, Chief Executive Officer

The Employment Committee is requested to approve:

(1) The process for recruitment of the Director of Housing and Development

(2) A market supplement of up to £24,000 for the post fixed for a period of 2 years

(3) Agree that the level of market supplement is to be agreed at the appointment by the Employment Committee of the successful candidate

Voting arrangements Simple majority

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2.0 BACKGROUND

2.1. The Combined Authority has put in place a number of initiatives / projects to advance its ambitions to further the housing agenda since March 2017. These have included: (a) Holding a Housing Summit bringing together members of the region's

housing industry to help develop future plans for the region's housing needs;

(b) Establishing programmes to allocate the £170m funding for infrastructure

and housing including the first phase of affordable new homes; (c) Stakeholder and market engagement across the region to develop the

forward programme and pipeline and identify major strategic, high impact sites.

2.2. Whilst these steps have begun to unpack the housing challenges facing the

Combined Authority, it has yet to develop a comprehensive Housing Strategy and to develop a programme of interlinked initiatives that deliver against the devolution deal commitments.

2.3. Over the last 6 months the Interim Housing Director has made progress in

some areas. However, with his departure in early February 2018, the Combined Authority wishes to proceed with recruitment to the role immediately to ensure that the Combined Authority can continue to make progress in delivering its Housing programme.

Recruitment Process and Timetable

2.4. In order to expedite the recruitment process the Chief Executive has exercised

his delegated authority to appoint specialist consultants Campbell Tickell (http://campbelltickell.com/) to begin the process for recruitment to the role.

2.5. The proposed recruitment programme and timetable is summarized in the table

below:

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http://campbelltickell.com/

Activity Date(s)

2. Recruitment live Tuesday 13/3/18

3. Closing date Tuesday 10/4/18,

12 noon

Applications and longlisting report with recommendations to

CPCA

Greg Campbell

Longlisting conference call

Mayor, Deputy Mayor, AN Other Employment Committee

rep, Martin Whiteley, Pearl Roberts Greg Campbell, Denise

Kirkham

First interviews

Greg Campbell & Denise Kirkham

Shortlisting conference call


rep

Martin Whiteley, Pearl Roberts

Greg Campbell, Denise Kirkham

Final interviews (inc. presentations)


rep

Martin Whiteley, Pearl Roberts

Greg Campbell, Denise Kirkham

1. Trailed (anonymously) as ‘coming soon’ in CT Opportunities

BulletinFriday 2/3/18

4. Thursday 12/4/18

5. Friday 13/4/18

6. Tuesday 24 or

Wednesday

25/4/18

7. Wednesday 25 or

Thursday 26/4/18

8.

Broader engagement - informal networking and drinks the

evening before the final interviews

CPCA Board Members, invited CXs, Housing, Planning

Directors

w/c 30/4/18

9. w/c 30/4/18

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Role Description

2.6. The draft role description is attached at Appendix 1.

Remuneration – determination of salary

2.7. Deputy Chief Officer roles have been evaluated using the Hay Job Evaluation

Scheme at grade 4. The salary scale and points are as follows:

Point 5(maximum)

£ £ £ £ £

4 1056 - 1260 88963 93411 98848 102985 106600 107 HAY

BAND 4

Point 4 SCP Table GradeHay Pay

Band PointsPoint 1 (minimum)

Point 2 Point 3

2.8. The Employment Committee is asked to approve a remuneration level for the Director of Housing and Development to include a market forces supplement, to bring the salary up to £130,000 to take into account the following market conditions:

(a) The Combined Authority is positioned as a key organisation in the transformation of the region; delivery of the Housing programme and the commitments for new homes and communities set out in the devolution deal represent a critical, high profile element of the Combined Authority’s work. Cambridgeshire and Peterborough Combined Authority is the only Combined Authority outside London to have devolved responsibility for housing. It is unlike a district or unitary authority, is not only accountable for the delivery of the Housing programme but also on attracting additional investment, stimulating the market and leading high value, large scale commercial deals and opportunities;

(b) The role requires a mix of strong commercial skills, experience of operating

in a senior business development capacity and excellent stakeholder and political management skills to work effectively with the Combined Authority Board and partner authorities and also with central government, commercial developers and housebuilders, housing associations and community land trusts, consultants and advisors, health, other statutory agencies, residents and others;

(c) The current market for similar comparator roles is highly competitive, it

includes both public and private sector organisations. Appendix 2 provides a snap shot of similar roles and remuneration levels. A proposed salary of up to £130,000 is comparable to such roles. It should also be noted that salaries in the Peterborough and Cambridgeshire area are significantly higher than other areas outside of London due to both the proximity to London and also general property prices.

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2.9. It is therefore recommended that the Employment Committee approves a salary above the Hay grade 3

3.0 FINANCIAL IMPLICATIONS 3.1. 4.0 LEGAL IMPLICATIONS 4.1. Deputy Chief Officer roles are appointed by the Employment Committee under

the Officer Employment Procedure Rules (Constitution). 4.2. Salary levels are independently evaluated according to the Hay grading

structure. The Employment Committee terms of reference permit it to agree a market supplement for the role where there is evidence of significant demand and higher salary for comparable roles in the wider employment market.

4.3. Where the Employment Committee agree a market supplement, it should agree

the upper limit of the supplement and a period for review of the supplement to ensure that it remains valid in relation to the market so that no question of equal pay arises.

5.0 SIGNIFICANT IMPLICATIONS

5.1. The Combined Authority recruitment processes are compliant with equalities

legislation.

6.0 APPENDICES 6.1. Appendix 1 – Draft role description for Director of Housing 6.2. Appendix 2 – Comparable Roles and Renumeration Levels

Source Documents Location

Board report entitled Senior Staffing Structure – Combined Authority and Local Enterprise Partnership – Agenda item 3.1 dated 28 February 2018

http://cambridgeshirepeterborough-ca.gov.uk/meetings/combined-authority-board-28-february-2018/

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Appendix 1: Draft Role Description

CPCA DIRECTOR OF HOUSING – DRAFT 6/3/18

JOB DESCRIPTION

Responsible to Director of Infrastructure and Chief Executive

A. Purpose of the job

A1. As a Chief Officer, you will be responsible for the successful delivery of the Mayor’s priorities, the Combined Authority’s corporate objectives, and the business objectives of your Directorate.

A2. You will be responsible for enabling delivery of the Housing Portfolio under the Combined Authority’s devolution commitments.

A3. You will actively contribute to Combined Authority-wide and Directorate initiatives that will achieve and implement the Mayor’s priorities and corporate objectives.

B. Service-specific accountabilities

B1. You will have direct responsibility for the leadership and management of the following functions across the Combined Authority:

Housing strategy;

Housing development, including delivery of the £170m Housing Programme;

Housing regeneration;

Optimising funding, including creating a fully revolving local fund which outlasts the £170m programme;

Other relevant devolution commitments;

Partner engagement and liaison in relation to the above areas.

B2. In leading the delivery of the Combined Authority’s housing development programme, you will work closely with the Partner Authorities, central Government, commercial developers and housebuilders, housing associations and community land trusts, consultants and advisors, health and other statutory agencies, residents and others relevant.

B3. You will design, recruit and lead a small team to support you in delivering the above objectives.

C. Corporate accountabilities

C1. You will contribute actively to the leadership and management of the Combined Authority and promote a ‘one organisation’ approach.

C2. You will develop and maintain positive partnerships with the Mayor and Deputy Mayor, the Combined Authority Board and the Partner Authorities to ensure the Combined Authority’s and Directorate’s strategic priorities are effectively implemented.

C3. You will ensure that the resources at your disposal – financial and people – are used to the maximum effectiveness and deliver value for money for the Combined Authority and its partners.

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C4. You will apply the Combined Authority’s Assurance Framework and Monitoring and

Evaluation Framework agreed with Government, and its project management process to deliver programmes and projects with successful outcomes, on time and within budget.

C5. You will drive the implementation of consistently high-quality service standards, ensuring benchmarks for service development and customer service standards have been established and that performance is effectively monitored and continuously improved.

C6. You will ensure that there is effective integration of programmes within the Directorate and across the Combined Authority, and that the contribution of partners and contractors are appropriately harnessed.

C7. You will ensure that staff are supported and developed to manage their careers successfully and to enable and empower them to deliver improved outcomes for the communities and partners that CPCA serves.

C8. You will promote sustainability in the management of the Directorate, including encouraging a culture of innovation and accountability amongst staff towards sustainability, embedding sustainability in strategic policies, the management of physical resources and the delivery of services.

C9. You will manage services in a manner that promotes equality of opportunity within teams, and the delivery of services in a non-discriminatory manner, while recognising the need to access hard-to-reach groups.

PERSON SPECIFICATION

A. Skills, knowledge and experience

A1. Possess the necessary qualifications and experience to carry out the functions associated with the post.

A2. Strong commercial skills and experience of operating in a senior business development role.

B. Leadership and management

B1. Experience of working as a senior member of a management team.

B2. Experience of leading and managing substantial programmes.

B3. Track record of strong and effective leadership, setting vision and direction to teams and individuals, and inspiring others to take the vision forward to achieve business and service improvements.

B4. An approach based on creativity, innovation, the ability to think laterally and to frame and shape imaginative propositions and commercial proposals that go beyond traditional approaches where appropriate.

C. Communication and relationship management

C1. Personal and professional demeanour that will inspire the confidence of fellow Directors and staff.

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C2. Experience of establishing and developing relationships with key stakeholders and creating influential networks.

C3. Ability to operate effectively in a political environment, building positive relationships with politicians, generating mutual confidence and respect.

C4. Ability to communicate authoritatively and appropriately in verbal and written form with a wide range of stakeholders at all levels.

C5. Strong negotiating skills.

D. Resource management

D1. Experience of managing large budgets to balance organisational priorities.

D2. Ability to shape and frame commercial concepts and proposals.

D3. Understanding of how to develop innovative deals so as to maximise funding and to deliver optimum results in line with corporate priorities.

D4. Experience of staff management, including effectively dealing with poor performance or unprofessional conduct.

E. Service-specific and general

E1. EITHER - Knowledge and understanding of housing development delivery, including the planning process and legal and practical constraints;

OR – Transferable experience in other fields in order to demonstrate the ability to assimilate such knowledge and understanding quickly and comprehensively.

E2. Ability to demonstrate commitment to the Combined Authority’s vision with the ability to model behaviours explicit in the Combined Authority’s core values and beliefs.

E3. Ability to demonstrate a customer-focused approach to the management of services within the Directorate and across the Combined Authority.

E4. Understanding of the effects of discrimination and exclusion with the ability to promote inclusion and equality of opportunity.

E5. Understanding of devolution and Metro-Mayor arrangements, local government, and current and future issues to be faced as well as the financial, legal and political context of public sector management.

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Appendix 2: Executive level housing strategy and development roles

Role Organisation Salary (£) Notes Recruiter Date Link (where available)

Corporate Director, Business & Commercial

Development

South Tyneside Council 120k North-East - Local authority. Sunday Times Sep '17

Group Development Director Network Homes To 175k London Housing Association Odgers Jan '18

Group Development Director London & Quadrant To 275k London Housing Association Odgers Jan '18

Director of Growth & Business

Development

Isos Housing Group 121.5k North-East - Housing Associaion Campbell Tickell Apr '17

Executive Director, Development & Growth Accent Group 130k Yorkshire - Housing Association Inside Housing Apr '17

New Business & Bid Director Places for People Group 120k National Housing Association Marketing Week Mar '17

Director of Housing London Borough of Hackney 127k London Local Authority. More money

potentially available.

Municipal Journal Jan '18

Development Director Commercial Development Company 100k North-West - Commercial Inside Housing Sep '17

Development Director Commercial Development Company 160k-220k plus London - Commercial TDM Recruitment Feb '18 https://www.propertyjobs.co.uk/job/140140

8554/development-director/

Project Director Metropolitan Housing 120k London Housing Association Jobs go Public Feb '18 https://www.jobsgopublic.com/jobs/project-

director-

2352/from/15a33yq217r9ew/9/of/10/openinHead of Residential Development Commercial Development Company £120-175k + bonus London - Commercial Macdonald & Company Feb '18 https://www.propertyjobs.co.uk/job/140140

8517/head-of-residential-development/

Regional Director - Development (New

Projects)

Clarion £100k West Midlands Housing Association Inside Housing May '17

Executive Director of Assets and Growth Bernicia Group 114k + benefits North East Housing Association Inside Housing Mar '18 https://jobs.insidehousing.co.uk/job/4620920

/executive-director-of-assets-and-growth/

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