General Campus Emergency Preparedness

Prepared by:Mahjoub Labyad, MIS, Public Health Specialist

Environmental Health & Safety Office218-726-7273

Fall 2011

University of Minnesota University of Minnesota || Duluth Duluth

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Training Objectives Save life and property. Improve your preparedness & response,

ensure you are familiar with the procedures in place.

Familiarize you with possible emergency scenarios and proper response.

Fulfill regulatory requirements for emergency response planning.

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Goal of Emergency Planning Save life and property, lessen the impact of

emergencies, and ensure academic and business operational continuity.

Establish the roles and responsibilities for personnel responding to incidents.

Establish the importance of the Incident Command System.

What Constitutes

An Emergency or a Disaster?

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An Emergency or a Disaster is Any (sudden) event that disrupts the

normal lives of people or normal operations of a business.  Because of its nature, there is an urgent need for immediate and coordinated response by trained personnel who must function together in a team effort.

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Typical Response Agency Timelines

Call Rec’d 5 Minutes 1 Hour 1 Day 1 Week

LAW ENFORCEMENT

FIRE / EMS

HAZMAT

EOC

FBI

NEWS MEDIA

FEMA

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Campus Emergency NotificationA text messaging system (TEXT-U) is used to notify the UMD community members via Cell-phone following Emergencies. You may sign up for this free system at http://www.d.umn.edu/emergency/umd_alerts.html

A Tone Alert Radios (TAR) to broadcast voice alert messages to the campus community. Depending on the situation, information about the emergency and instructions about how to proceed will be given.

TARs are strategically placed throughout campus to ensure maximum coverage.

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UMD Home Page http://www.d.umn.edu/emergencies

Email Public-Alert System Horns (City & UMD) KUMD Local Radio and TV Channels Departmental Phone Trees

Additional Emergency Notification

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Types of Emergencies Biological (bacterial, viral, toxin spills, exposure,

leaks, theft, flu-pandemic, influenza etc..) Chemical (spill, exposure, leaks , thefts..) Bleach Fire/explosion (housekeeping, electrical or

chemical-related) Medical/Personal Injuries (work, or Health-related

i.e. Heart, Allergy problems) Threats (bombs, weapons use…) Weather (tornadoes, power outages, flooding)

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Campus Preparedness

A number of guidelines are in place to minimize the impact of emergencies.

It is everyone’s responsibility to become familiar with the guidelines and procedures in place, and know what to do before, during and after an emergency.

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Plans & Policies Emergency Operation Plan

www.dem.umn.edu/planprepareprevent.html

Annex R: Pandemic Influenza Response www.d.umn.edu/emergency/flu/Annex_R_UMD_Pan_Flu.pdf

Contingency Plan for Hazardous Waste Generators www.d.umn.edu/ehso/UMD_Contingency_Plan/

Regents of The University of Minnesota Policy on “Establishing the National Incident Management System” at the University policy.umn.edu/Policies/Operations/Safety/NIMS.html

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Emergency Information Desk Reference (http://www.d.umn.edu/ehso/emergencies)

Building Emergency Evacuation Plan (BEEP) (http://www.d.umn.edu/ehso/beep)

Automatic External Defibrillators (AED) Program (http://www.d.umn.edu/ehso/AED)

UMD Chemical Spill Clean up Guide

Guidelines & Procedures

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Individual Preparedness

Are you prepared?

Have a plan and know what to do before, during and after an emergency.

Before Emergencies Occur Conduct a Risk Assessment/Job Hazard

Analysis to eliminate hazards, reduce risk, mitigate the impact of accidents, and to ensure the safety of personnel.

Examples: 1. Means of Egress2. Use of candles, decorating lights3. Combustible material storage4. Use of cleaning chemicals/ perfumes

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Before Emergencies Occur Develop a response plan, and know how to report

incidents and to whom. Maintain a department emergency phone trees.

(posted by the phone) Gather response supplies (First Aid Kit, Antidote,

Spill Kit). Share preparedness information with others

students, patients etc at the start of each semester.

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Know your building’s Floor Plan and Exits Routes, and become familiar with your BEEP Plan

Know the location of the emergency response equipment (i.e. Safety Shower/Eyewash, Spill Kit Fire Extinguishers, Fire Alarm Pull Station, AED) and how to use it.

Attend required Emergency Preparedness, Fire Extinguisher and other Safety training

Before Emergencies Occur

Before Emergencies Occur Know how to clean up spills if they occur, and

what are your limitations (see spill clean up Guide)

Know how to Evacuate Safely (see BEEP Plan).

Know how to respond to medical emergencies

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Before Emergencies (Medical) Let someone like a friend, a coworker, or a supervisor

know if you have a pre-existing condition that may result in an emergency.

Have your medication (inhaler, insulin, EpiPen etc) available close by.

Take a CPR class and/or learn how to use the provided AED.

If you witness a medical emergency call 911 immediately and follow proper response procedure.

Take a flu shot

Depending on the Emergency, you may be required to either:

1. Evacuate2. Shelter in place, 3. Go into a Lockdown, or 4. Take some type of action to assist others

(CPR, F. Aid, AED, Call for help, Clean Up a Spill)

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During Emergencies

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During Emergencies Remain calm but Do not ignore the alarm If you witness the emergency, initiate a response!

Call 911 to alert emergency responders (police, fire, ambulance, Env. Hlth & Safety) to situations requiring their attention.

If you are EVACUATING, report to your Assembly Point by the safest route available (see BEEP).

Assist others with health/physical limitations if you are able to without endangering your safety.

Walk do not run. Use stairs, do not use elevators.

Emergency Response Procedures

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General Emergency Evacuation (Fire)

During EmergenciesIn Case of Exposure Remove all contaminated clothing (glove, lab coat, etc..) and

place in a biohazard (autoclave) bag. If contaminated skin or open wounds, wash affected area

vigorously with mild soap and water. If in contact with mucous membrane (eyes, nose, mouth) wash

with copious amounts of water,  flush eyes for at least 15 min. In case of (inhalation or inoculation) seek medical help

immediately. If agent necessitate taking antidote, take/administer

appropriate dose immediately. Call and inform lab director/supervisor, and Env. Health and

Safety of the incident.

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During Emergencies (other) Follow official instructions given by your building

coordinators or emergency response personnel. If you are SHELTERING IN PLACE, stay inside the

building, within your work area, or any safe place.

If applicable, make sure doors and windows are closed/locked (for both chemical or physical threat situation) to reduce your exposure (to threat or chemical vapors, odors and fume) intrusion

During Emergencies If you are in a LOCKDOWN situation, lock the

doors to deny entry, and barricade yourself if necessary

Turn lights off, silence electronic devices, and remain quiet.

Spread within the room and hide behind furniture.

Remain quiet and wait for further directions from emergency response (Police Dept.) personnel.

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Lockdown Preventing Mass Casualty Shooting

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After an emergency Wait for instructions from Public Safety,

Emergency Personnel, or Building Emergency Coordinators (i.e. do not re-enter Bldg, or continue lockdown until the all clear is given)

Up-to-date information concerning the status of the campus and the emergency will be communicated through available sources.

Necessary administrative/operational continuity plans for essential university functions to continue on a temporary basis will be put in place.

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After an emergency Depending on the situation, safe facilities and

critical personnel will be designated to carry on operations on a limited basis

Alternate facilities will be established, if necessary.

Normal campus operations will resume as soon as possible following stabilization of the emergency.

UMDEmergency Response Personnel

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Volunteer Building Emergency CoordinatorsDuring emergencies requiring evacuation, Building Emergency Coordinators will: Assist with building evacuation Guide building occupants to emergency assembly

areas/points Account for evacuated employees Help people needing assistance to evacuateBuilding Emergency Coordinators may carry flags for easy identification by students and staff at assembly points.

Further info at: http://www.d.umn.edu/ehso/beep

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Campus Emergency Response Personnel UMD Police Department Consists of sworn police officers

highly trained in rapid response to unfolding emergencies. The department is here to protect and serve the campus community and adjacent neighborhood 24 hours a day.To contact the UMD PD. Call 911 or 9-911 (24 hrs/day)and Request University Police

Facilities Management726-8262 (Mon.-Fri. 8 a.m.-4:30 p.m.)After hours (726-8147, 726-7007 or 348-4748) For custodial services and utility problems

Environmental Health & Safetyext: 7273 (Mon.-Fri. 8 a.m.-4:30 p.m.) General Safety or 343-9645 For chemical, biological, Radioactive spills, or radiation exposure and exposure to toxic fumes

Critical Personnel

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Critical Personnel are designated UMD staff from the Police Department, Facilities Management, Information Technology, Health Services, Auxiliary Services, and Environmental Health and Safety with a critical role in responding to and dealing with particular aspects of the disaster in order to stabilize the emergency, and to ensure business and academic continuity and a prompt return to normal operations.

Additional Personal Preparedness

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Disaster Supply KitsPersonal preparedness is essential. In a major disaster, it might be several days before vital services are restored. Personal supply kits should be adjusted based on personal needs. Suggested supplies include:

Flashlight with extra batteries Battery-powered radio Food Water Medications First Aid Supplies Warm Cloths/weather Resistant, and/or Blankets

Disaster Supply Kits for individual, departmental, or family preparedness are available from a variety of sources and/or Safety supply vendors. You can also make your own Kit.

For additional information please visit

http://www.d.umn.edu/ehso/EPR.html

UMD Emergency Preparedness

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