Campus Solutions Search for Classes – Administrative View This presentation contains confidential information intended for specific individuals and purpose, and is protected by law. If you are not the intended recipient, you should delete this information and any disclosure, copying, or distribution of this message, or the taking of any action based on it, by you is strictly prohibited. Course Summary Searching for a Class in MDConnect Audience: Personnel who assist students in Searching for Classes and Registration Trainer: Darla Green and Dulce M. Beltran Version Date: July 6, 2018
Transcript
Campus SolutionsSearch for Classes – Administrative View
This presentation contains confidential information intended for specific individuals and purpose, and is protected by law. If you are not the intended recipient, you should delete this information and any disclosure, copying, or distribution of this message, or the taking of any action based on it, by you is strictly prohibited.
Course Summary Searching for a Class in MDConnect
Audience: Personnel who assist students in Searching for Classes and Registration
Trainer: Darla Green and Dulce M. Beltran
Version Date: July 6, 2018
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Upon completion of this course, you should be able to:• Search for classes in MDConnect using basic search and advanced search
options• Understand the various categories in MDConnect for Searching for Classes
Enrollment Overview
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Key TermsKey Term Description
Academic Career All course work that a student takes at MDC is grouped by career. MDC has four academic careers: 1) UGRD - Undergraduate, 2) CPP - Certificate of Professional Preparation, 3) PSAV - Post Secondary Adult Vocational, and 4) CEPD - Continuing Education and Professional Development
Academic Program Associates (AA, AS), Bachelor’s (BS, BAS), these are under the academic career of UGRD –undergraduate
Academic Plan An area of study—such as a major, minor, or specialization—that exists within an academic program or academic career. Formally known as a program/major in Odyssey.
Admit Type A designation used to distinguish first-year applications from transfer applications.
Bio/Demo Data Information that identifies a person, such as: name, birth date, gender, citizenship, ethnicity, address and telephone number; biographical/demographical data.
External Org ID Unique system-generated number for an external organization. All Colleges/Universities and High Schools in MDConnect have an external org id. This is not to be confused with the Academic Org (dept. code) used in the schedule of classes.
Person Any individual in MDConnect, for example, students, employees, contractors, vendors
Program Action A change to an applicant’s program data indicating the applicant’s status in the application process (e.g., Application or Admit). Used in conjunction with an Action Reason.
Search/Match Process which examines all person records in the database to identify possible matches and prevent duplicates.
T 2167 Th b i 2 C t 16 Y d 7 t (F ll i 7)
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Key Process Changes and Impacts
• Special class or course designators are added to each class to denote categories such as on-line class, honors, credit by exam, etc.
• Lecture/Lab designations
• Reference number is always unique. May search by reference number only.
• Categories such as on-line, blended, honors, etc. are now in three different categories: 1) Mode of instruction, 2) course attributes, and 3) requirement designations
• Course component is the category were lecture, lab, clinical, etc. designations are listed.
• Class number, only unique for a specific term. Class numbers are re-used every term and may be attached to a different class. For searching purposes you must always know the term and class number. Unable to search only by class number.
Current Process New Process
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Navigation: Main Menu > Curriculum Management > Schedule of Classes > Class Search
Class Search
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The Search for Classes page has several features to allow for a variety of search criteria. First you need to select the Term for your class search. Use the drop down arrow to select Fall 2016.
Search for Classes
Presenter
Presentation Notes
Not all users will see all the terms listed, it is based on individual security.
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To select the Subject, use the drop down arrow to view the Subject listing. Select CGS – Computer General Studies.
Search for Classes
At MDC this is part of the alpha
course abbreviation such
as "ENC" or "MAC"
Presenter
Presentation Notes
Subject includes credit, non-credit, and PSAV offerings.
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The next criteria for the search is the Course Number. Enter the Course Number, 1060.
Search for Classes
At MDC this is part of the numeric course
abbreviation such as "1101" or "2311"
Presenter
Presentation Notes
Note that you have chosen “is exactly” in the drop down box
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Use the drop down menu arrow to open the Campus menu and select Kendall.
Search for Classes
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Location lists MDC outreach centers, such as MEEC or Miami International Airport, and off-campus sites where classes may be held. Click the drop down arrow to view. We will not use a Location for this search.
Search for Classes
Location does not need to be entered, it may be left blank,
only if you want to refine your search to a particular
location should it be chosen
Presenter
Presentation Notes
The Campus and location lists comes from Facilities. Please note that the current dropdown has duplicate locations that are in the process of being removed.
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The Class Search section in this view has Session in the top. Other views may find Session in Additional Search Criteria shown by the arrow below.
Search for Classes
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The Instructor’s Last Name can also be added to the search criteria. We will not add Instructor Name to this search.
Search for Classes
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Mode of Instruction is in the Class Search section. Other views will have it in Additional Search Criteria. The drop down menu lists the options.
Search for Classes
Presenter
Presentation Notes
Mode of instruction was what used to be “special designators” in the classes. This is were we see if the course is in person, on-line, blended, etc.
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If you have the Class Nbr it can be entered here. This search is to find Class Numbers. The ? Opens a window with an example of a Class Number.
Search for Classes
This is our current “reference number”
Presenter
Presentation Notes
Class number is a unique number to identify a class for a given term. The number will be unique only within that term. Numbers will be reused every term and attached to different classes, this is what we currently call “reference numbers.” To search for a class you must always use the term and class number.
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Click search to see what sections of CGS 1060c are scheduled for Kendall in Fall 2016.
Search for Classes
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This search resulted in an error because the Course Number criteria was set to “is exactly” and the number entered was “1060” instead of “1060c”. You can either select “contains” from the menu or enter 1060C, which is the exact number.
Search for Classes
You can choose the options from the drop
down menu
Presenter
Presentation Notes
Re-enter the course number and click “search” again
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Search for ClassesThis search has returned over 50 classes. Many searches for classes may return this message, you can choose to refine your search more or click “OK” to see the list of classes.
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Search for ClassesThe Search Results show that 59 classes are scheduled for Fall 2016 based on the search criteria entered.
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Search for ClassesThe Search Results provide a variety of information on the classes offered for the term.
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Search for ClassesThe key shows a green circle for classes that are Open.
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Search for ClassesClasses that are Closed are denoted with a blue square.
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Search for ClassesWait Listed classes are denoted with a yellow triangle. Wait Listing classes will be reviewed for a later deployment, will not be used for now.
• Wait List is NOT used at MDC at this time
Presenter
Presentation Notes
Note that although we may not use this feature for now there is no way to turn it “off” in the system, it will still remain in view but will not be used.
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Search for ClassesIn addition to the key at the top of the page, each class listed provides information about the class, such as class number, session, section number, days & times, room number, instructor name, and class status – in this case the green circle denotes the class is “open.” .
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Search for ClassesRooms are added after 25Live (the new MDC scheduling software) has been run and synced with MDConnect.
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Search for ClassesMore details can be found by clicking into Class (2334) or Section. Each of these are underlined, hyperlinks.
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Search for ClassesYou can scroll down to see all the details on this class section.
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Search for ClassesFrom the Class Search Results page you can conduct a New Search or Modify your current search criteria. Select New Search
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You can search a class using additional criteria to further narrow your search.
Search for Classes – Additional Search Criteria
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There are many fields that can narrow the search.
Search for Classes – Additional Search Criteria
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Days of the Week
Search for Classes – Additional Search Criteria
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There are 4 criteria choices:
Class Search – Class Search Additional Criteria
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You can search by Meeting Start Time
Search for Classes – Additional Search Criteria
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There are 6 time criteria
Search for Classes – Additional Search Criteria
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There is also search by Meeting End Time
Search for Classes – Additional Search Criteria
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There are 6 time criteria
Search for Classes – Additional Search Criteria
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You can search by Keyword. A keyword search will search the Course Title and Description.
Search for Classes – Additional Search Criteria
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You can search by Minimum Units or Maximum Units
Search for Classes – Additional Search Criteria
In MDConnect, “credits” are called “units”
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The drop down arrow for both Minimum Units and Maximum Units provides 5 criteria choices.
Search for Classes – Additional Search Criteria
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Course Component has several options
Search for Classes – Additional Search Criteria
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Lecture and Laboratory are the more common Components at MDC
Search for Classes – Additional Search Criteria
Not all of the component options listed are used at
MDC
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Course Attributes are placed on the course sections at the Course level and Class level. Course Attributes do not transfer to the Advisement module like Requirement Designators which will be covered in future slides.
Search for Classes – Additional Search Criteria
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Attributes provide a method for reporting data and defining populations. Some attributes are similar to Special Designators that were used in Odyssey.
Search for Classes – Additional Search Criteria
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You can search by Career.
Search for Classes – Additional Search Criteria
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This allows you to search by career. MDC has four academic careers: 1) UGRD -Undergraduate, 2) CPP - Certificate of Professional Preparation, 3) PSAV - Post Secondary Adult Vocational, and 4) CEPD - Continuing Education and Professional Development.
Search for Classes – Additional Search Criteria
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Key Terms
Key Term Description
Units Credits are called “units”
Subject Area Part of the alpha course abbreviation such as "ENC" or "MAC".
Catalog or Course Nbr
Part of the numeric course abbreviation such as "1101" or "2311".
Mode of instruction On-line, blended, credit by exam, etc.
Course component Denotes lecture, lab, clinical, internship, etc.
Course/Class Attributes
Class Number
Attributes provide a method for reporting data and defining populations, similarto “special designators” currently used in Odyssey
Unique number to identify a class for a given term. The number will be unique only within that term. Numbers may be reused every term and attached to different classes, this is what we currently call “reference numbers.”
