Moved by Martin Stauvers, secondedby Lloyd Johnston that the NationalPresident appoint the chair of the PublicPolicy Committee. The Executive Direc­tor is to serve as secretary of theCommittee.

Carried

Ad Hoc Committee (Groundwork:Search for Executive Director)

John Vanderstoep reported that thecommittee had decided that the personwho fills the position of ExecutiveDirector should be a professionalmanager first and formost. Most of thespecific recommendations, while stillvalid, may now be postponed in lightof the motions passed as a result of theplanning committee report.

Finance CommitteeThe committee reported that the

financial status of the Institute appearsto be in reasonable condition. It wasnoted that the investment income aspreviously projected, has been and willlikely continue to be significantly lowerfor the next several years due todecreased interest rates.

Moved by John Vanderstoep, sec­onded by Martin Stauvers that theHonoraria paid by the Institute be asproposed in the Finance Committeereport (Secretary and Treasurer $500each, Translation Advisor $1,000,Business/Advertising Manager $1,000,Editor $1,400, Associate Editors (9) $100each.)

Moved by John Vanderstoep, sec­onded by Jim D'Hondt, that the budgetfor 1984 be approved as amended.

The amended 1984 budget is ap­pended. (Appendix 4)

Public Policy CommitteeArt Creene reported that last

September he had requested from allsections public policy submissions andhas to date received no response. As aresult, support was sought for the ideaof putting a call for public policy papersin the October CIFST Journal in orderto reach all members. It was decidedthat it is important that individualmembers know there is a mechanism tosubmit policy items.

Ad Hoc Committee re ProfessionalQualifications & Accreditation ofUniversity Food Science Program

In presenting this report, JohnVanderstoep pointed out that the pur­pose of the committee was to developa clear and detailed statement of theeducational and experiential re­quirements for individual membershipin the Institute and concurrently under­take a review of the current member­ship classes as to their appropriateness.

The committee has concluded that itis necessary to sound out the presentmembership by means of a presentationon "credentialing" and ensuing discus­sion as part of the symposium on"Food Science Education Criteria".

Ad Hoc Committee on the HPBSymposium

Cordon Brown noted that problemshave been encountered due to adver­tising being behind schedule for thesymposium on "Extraneous Matter inFood-Detection and Identification"

slated for Montreal (June 13-15, 1983)Toronto (June 20-22, 1983), and Van~couver (June 27-29, 1983). He reportedthat space was still available for all threelocations but hoped to fill the vacanciesduring the Conference.

By-Laws Advisor's ReportLast fall the French version of the By­

Laws was reviewed and those areas inwhich the French was inaccurate orquestionable were referred to theTranslation Advisor for correction

There were no motions passed at thisCouncil meeting which require By-Lawschanges at this time.

Records and Archives AdvisorIn this report, lan Campbell noted

that the National Archives has not yetsorted and catalogued Institutematerial, however, it is stored in anorderly fashion by the Archives and itis accessible.

Moved by Don Bush, seconded byMartin Stauvers that the Records andArchives Advisor be requested toprepare a listing of Institute membersindicating their date of joining andyears of membership, for the purposeof determining long standing member­ship recognition.

Carried

Other BusinessMoved by Dan Cumming, seconded

by Darrell Wood that Jack Meyers andJoe Hulse be appointed as official CIFSTdelegates to IUFoST.

Don J. BushNational Secretary

Canadian Institute of Food Science and Technology

Statement of Revenue, Expenditure and Surplus

(unaudited)

Year Ended December 31, 1983

Accounting Policy NoteBasis of AccountingThese. financial statements are prepared in accordance with generally accepted accounting principles except that ac-qUisItIons of a capital nature are expensed in the year of purchase. .

RevenueMembership feesConference surplusInterestMiscellaneous

ExpenditureJournalExecutive directorOffice

x / Affaires de l'lnstitut

1982

$ 72,81735,63020,3193,043

$131,809

$ 47,10222,67418,749

1981

$ 69,82926,77418,092

347$115,042

$ 30,41717,33812,995

J. Inst. Can. Sd. Technol. Alimel/l. Vol. 16. No. 4, 1983

MeetingsOffice equipmentDirectory printingCommittee activityInstitute affairsProfessional feesService feesPostageAssociation feesAnnual conferenceBank charges and foreign exchange

EXCESS OF REVENUEOVER EXPENDITURE

Surplus at beginning of year

SURPLUS AT END OF YEAR

6,4011,436

10,6426,1775,2401,5003,149733745

9722

$124,667

$ 7,142

$ 98,943

$106,085

5,410329

5,3525,7432,3901,5502,907

1,22773582546

$ 87,264

$ 27,778

$ 71,165

$ 98,943

RevenueMembership feesConference surplusInterestMiscellaneousDirectory advertisingPergamon PressPens & Brochures

ExpenditureJournalExecutive directorOfficeMeetingsOffice equipmentDirectory printing

Committee activityInstitute affairsProfessional feesService feesPostageAssociation feesAnnual conference executive directorBank charges and foreign exchange

EXCESS OF REVENUE OVER EXPENDITURE

Surplus at beginning of year

SURPLUS AT END OF YEAR

1982 Actual

$ 72,81735,63020,319

2,922

121$131,809

$ 47,10222,67418,7496,4011,436

10,6426,1775,2401,5003,149

7337459722

$124,667

$7,142

$98,943

$106,085

1982 Budget

72,00015,00016,500

300

5,000500

$109,300

$ 41,50025,00015,00010,000

5003,0009,0003,0002,0002,5002,000

725

(350)$113,875

Budget Variance

$ 817+20,630+3,819+

300­2,922+5,000­

379-$22,509+

$ 5,602+2,326­3,749+3,559-

936+7,642+2,823­2,240+

500­649+

1,267­20+97+

372+$10,792+

Balance Sheet as of December 31, 1982(unaudited)

ASSETS

1982 1981

CashShort term depositsAccounts receivableAdvance to Conference Committees

Can. Ins!. Food Sei. Teehnol. J. Vol. 16, No. 4, 1983

$ 12,812178,00025,6805,500

$221,992

$ 16,471142,71039,2786,500

$204,959

Institute Affairs / xi

LIABILITIES

Accounts payable and accrued liabilitiesMembership fees received in advance

$ 46,26869,639

115,907

$ 42,31063,705

106,016

Surplus

SURPLUS

106,085

$221,992

PROPOSED DETAILED BUDGET YEAR

1984

98,943

$204,959

EXPENDITURES

LedgerHeading Code Subheading Subheading total

Committees 601 Nominating $ 1,000602 Awards and Insignia 2,500603 Speakers 3,000604 Liaison 2,000605 Conference 200606 Conference Affairs 1,050607 Publishing 500608 Educational Affairs 1,300609 Technical 500610 Public Relations 2,400611 Membership and Expansion 250612 Qualification 50613 Planning 2,500614 Finance 25615 Bylaws Advisor 25616 Records and Archives 25617 Public Policy 500

$17,875

National Office 621 Officers (Nat. Pres) 4,500622 Conference 1,500623 Meetings 1,500624 Miscellaneous (Sec., Treas.) 1,200625 Honoraria 5,300

(Sec., Treas., Transl., Editor, 14,000Assoc. Ed., Business/Advert., Mgr.)

Association fees 632 IUFoST 1,000633 Canadian Hunger Found. 50634 CSCFN 100635 Youth Science Found. 75

1,225

Journal 641 Printing, Mailing 57,000642 Editorial Office 21,700643 Miscellaneous 300

79,000

National Office

xii / Affaires de I'!nstitut

654655657658

Executive Director - HonorariumExecutive Director - ExpensesSecretarial - ClericalRent

$23,0005,000

12,0006,000

1. 11151. Call. Sci. Technol. Alill1etl!. Vol. 16, No. 4, 1983

659 Telephone 1,500660 Postage 4,000661 Bank Charges 50662 Supplies 3,000663 Services (Dupl., Deliv.) 3,000664 Directory, Printing & Postage 10,000665 Office Equipment 10,000

$77,550

Institute Affairs 681 Via Journal 3,500691 Expenses (Accounting) 2,000 5,500

TOTAL $195,150

REVENUES

~embership Fees

ConferenceInterestJournal

Directory AdvertisingOther (Pen sets, ~isc.)

NationaP

AdvertisingReprint & page chargesNon-~ember subscriptions

24,0009,000

32,000

$84,000

20,00012,000

65,000

7,5001,000

$189,500Excess (Loss) of Revenue over Expenditures $ 5,650

lBased on 1950 Professional and Associate Members at $40.00 and 400 students at $15.00 National Membership fees.

CIFST Finances

1983 Budget Proposed Estimated Budget1982 1984

Actual Approved Expected Budget 1985 1986 1987 1988

Revenue

Membership Fees $ 72,817 $ 92,000 $ 80,000 $ 84,000 $ 85,375 $ 98,600 $ 99,725 $100,125Conference Surplus 15,000 15,000 20,000 22,500 25,000 27,500 30,000Interest 20,319 20,000 10,250 12,000 12,000 12,000 15,000 15,000Journal 5,000 61,000 65,000 75,000 85,500 95,000 110,000Directory Advertising 3,043 10,000 7,000 7,500 8,000 9,000 10,000 11,000Miscellaneous 1,000 1,000 1,000 1,000 1,200 1,200 1,200

Total Revenues 131,809 143,000 174,250 189,500 203,885 231,300 248,425 267,325

Expenditure

Journal $ 47,102 $ 48,200 $ 74,536 $ 79,000 $ 86,000 $ 95,000 $104,000 $105,000Executive Director 22,674 26,500 26,500 28,000 53,000 57,500 62,000 67,000Office 18,749 18,200 18,200 22,500 25,000 27,500 30,000 33,000Meetings (Nat. Exee) 6,401 10,000 10,000 14,000 15,000 16,000 16,000 17,000Office Equipment 1,436 7,200 10,000 10,000 3,000 3,000 3,000 3000Directory Printing 10,642 5,500 9,000 10,000 10,500 11,000 11,500 12,000Committee Activity 6,177 13,450 13,450 17,875 15,625 17,950 19,925 21,775Institute Affairs 5,240 3,500 3,500 3,500 4,000 4,000 4,500 4,500Professional Fees 1,500 2,000 2,000 2,000 2,500 2,500 3,000 3,000Service Fees 3,149 3,000 3,000 3,000 3,500 3,500 4,000 4,000Postage 733 4,000 4,000 4,000 5,000 6,000 7,000 8,000Association Fees 745 725 725 1,225 1,300 1,500 2,000 2,000Annual Conference 97Bank Charges & Foreign Exchange 22 500 50 50 50 50 50 50

Total Expenditure 124,667 142,775 174,961 195,150 223,975 245,500 266,975 280,375

Excess (Loss) of Revenue $ 7,142 $ 225 ($711) ($5,650) ($20,090 ($14,200) ($18,550) ($13,050)

Call. IIISf. Fuod Sei. Techtlol. .I. Vol. 16, No. 4, 1983 Institute Affairs / xiii