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Candidate Information Pack Project Manager Applications close at 5pm on Monday 13 April 2020
Candidate Information Pack
Project Manager
Applications close at 5pm on Monday 13 April 2020
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Contents
THE POSITION ................................................................................................................................... 3
ORGANISATIONAL PROFILE ............................................................................................................... 6
THE SHIRE OF COOK – REGIONAL PROFILE ....................................................................................... 7
RECRUITMENT PROCESS ................................................................................................................. 10
CONTACT ......................................................................................................................................... 12 ATTACHMENT 1 – POSITION DESCRIPTION ATTACHMENT 2 – ORGANISATIONAL STRUCTURE
Charlotte Street, Cooktown
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THE POSITION Cook Shire Council is a progressive and forward-thinking organisation with a rich blend of culture and community connections and collaboration. The Council offers tremendous positive opportunities and provides for a bright, healthy and sustainable future for the Shire, its residents and the communities. Become a part of a flourishing and innovative Council and help drive and shape the future development of Cook Shire.
Council’s Organisational Structure and Executive Leadership Team has been strategically developed to drive change and innovation to maximize the effectiveness of service delivery to the community. The Executive Leadership Team comprises the Mayor, Chief Executive Officer and Directors of each of its three divisions:
• Community, Economy and Innovation
• Organisational Business Services
• Infrastructure
Council is transforming to create an organisation that is focused on continuous improvement and the delivery of a high standard of services for community.
A recent Staff Engagement Survey identified Cook Shire Council as an “Employer of Choice”, having been independently assessed as performing in the top 10% when benchmarked against 65 other Councils nationwide. If you’re looking for a work location that offers great lifestyle and adventure opportunities this is possibly the job for you, located in Cooktown, Far North Queensland.
The Project Manager will be a key role within Cook Shire Councils infrastructure team. You will assist in the successful delivery of multiple infrastructure projects using contemporary project management practices while ensuring projects are delivered within scope and in accordance with the engineering departments guidelines.
Working and living in tropical North Qld, you will have the opportunity to expand your career with an organisation that places high importance on personal development, delivering excellent services to the local community and encourages innovation. Bring your passion for working in local government and contribute to the development of the Cook Shire region.
Challenges:
• Managing multiple infrastructure and capital works projects including roads, drainage, water and wastewater, recreation facilities and transportation infrastructure.
• Working across a large geographical region. • Managing contractors through council’s project framework.
Opportunities:
• Working across a diverse range of infrastructure projects. • Work in an environment that welcomes innovation in the delivery of infrastructure projects and
services. • Contributing to the infrastructure development for the local region. • Opportunity to be supported in gaining RPEQ status, AIPM, RegPM • Professional growth and development and long-term career opportunities. • Live and work in a region that offers great outdoor pursuits and activities.
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Key Responsibilities:
• Manage projects, demonstrating best practice throughout the project life cycle in accordance with the Engineering Department’s guidelines.
• Identify, report and escalate any potential or actual variations to project scope, cost or schedule in a timely manner.
• Undertake cost estimating, cost budgeting and cost control using Council’s financial management software
• Prepare project documents for approval to support funding and/or acquittal requirements in relation to government grants.
• Proactively seek ways to improve the effectiveness and efficiency of the Project team’s ability in delivering projects.
• Provide monthly financial reports with cash flow projections. • Provide accurate technical advice and solutions for infrastructure project issues.
• Lead a strong and compliant safety culture.
Personal Attributes:
• Work collaboratively in a professional team environment and support team management • Have the ability to interact effectively with a broad range of stakeholders through various formal
and informal settings. • Be committed to continuous improvement and effective innovation. • Have a commitment to working and living in Far North Qld. • Self motivated with the ability to manage multiple projcets with competing demands and priorities
Qualifications Required:
Tertiary qualifications in project management and/or Civil Engineering, with at least five years’ experience in the construction industry, preferably in a local government environment and in the capital works project delivery field.
Council is offering an attractive remuneration package, that includes 12% superannuation, generous relocation expenses, professional development and vehicle (conditions apply).
Working and Living in the Region
Cook Shire is the largest land area Shire in Queensland covering 106,000km2 and encompassing some 80% of the Cape York Peninsula region of Far North Queensland. Employment with Council offers stability and security, combined with a balanced, tropical lifestyle that comes with living in the region.
Cook Shire Council employs 155 staff and has an annual operating budget of $32.1m.
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Another Cook Shire Council “Community Blitz” – Historic Cooktown Cemetery
Further detail about this exciting role is available in the Position Description in Attachment 1.
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ORGANISATIONAL PROFILE Cook Shire Council comprises the Mayor and six (6) Councillors. Ordinary Council meetings are held monthly.
Council’s Organisational Structure comprises the Chief Executive Officer & Executive Leadership Team, managing three Directorates:
Community, Economy and Innovation: Actively develops, implements and promotes positive and productive relationships with the communities of the Shire through effective communications, exceptional service delivery and the implementation of economic and community development initiatives and innovations. Organisational Business Services:
Actively develops, implements and promotes a culture of meticulous governance and exceptional business and advisory services. Infrastructure:
Actively develops, implements and promotes a positive and productive culture through the creation and delivery of an integrated and sustainable infrastructure program.
For further strategic and explanatory information, please follow the below links to the following corporate documents:
• CSC Corporate Plan 2017-2022 • Council in Focus July to Sept 2019 • CSC Annual Report 2018-2019
Celebrating NAIDOC week with shirts designed by Council’s Indigenous Partnerships Officer
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THE SHIRE OF COOK – REGIONAL PROFILE
Cook Shire is the largest land area shire in Queensland. From the Bloomfield River in the south to just north of the Jardine River, it covers more than 100,000km2 and occupies 80% of Cape York Peninsula.
Cook Shire is a vibrant area, from the main township of Cooktown to smaller outlying communities rich in Indigenous history, agriculture, tourism and arts. About half of the Shire's 5000-strong population live in Cooktown, on the banks of the Endeavour River, with the remainder spread between the smaller population centres of Marton, Laura, Lakeland, Coen, Ayton, Rossville, Portland Roads and offshore islands including Lizard Island.
Cook Shire is enriched by the unique contributions of its smaller communities, with Lakeland a national leader in agriculture and Laura world famous for its rock art.
Endeavour River, Cooktown
Facilities and Attractions
Supermarket Bakery Veterinarian
Petrol Stations Specialty Stores Coffee shops & cafes
RSL & Bowling Club Hotels and bottle-shops Medical Centre
Schools Restaurants PCYC Events Centre
Pharmacy Hospital Newsagent
Public Swimming Pool Visitor Information Centre Golf Club
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Map of Cook Shire Boundaries
Getting here
FLY 45-minute flight to Cooktown from Cairns via Hinterland Aviation DRIVE 3.5-hour drive on inland sealed road from Cairns (self-drive or bus) CRUISE Sail or cruise from Cairns via private vessel, cruise ship or tour boat
Cooktown is very accessible with many all-weather travel options. For details on companies who run regular services to Cooktown and other great travel information, take a look at our tourism website www.cooktownandcapeyork.com.
Arts and Culture Cooktown and the surrounding region offer a wealth of arts and cultural facilities and activities, with a particular focus on Indigenous culture. Cultural activities include the annual Cooktown Discovery Festival; community markets in Cooktown, Rossville and Bloomfield; the Cooktown Creative Arts Association located in the old Cooktown Railway Station; the Cooktown PCYC Events Centre and the Cooktown History Centre.
The James Cook Museum, in the restored sisters of Mercy Convent School building, is one of Queensland’s best museums, with a range of rich and varied exhibits.
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Nature’s Powerhouse in the Botanic Gardens offers an art gallery, visitor information centre and café. The broader Cape York Peninsula offers a wonderful range of cultural and outdoor experiences, including tours to rock art sites. Wujal Wujal, Laura and Hope Vale offer cultural activities and artwork for exhibition and sale.
More about Cook Shire and Cape York
Cape York is noted to be one of the world’s last untouched frontiers, for many it is on top of their bucket list. Cape York and the Shire of Cook offers everyone the opportunity to explore its history, adventure and culture, with its residents and visitors enjoying a superb tropical climate.
The Green Season (April – June) welcomes fresh breezes to dry the landscapes for its big soak following Wet Season. The monsoon trough dissipates, opening the sky to a welcome Queensland blue with warm days to cool evenings. The surrounding flora & fauna flourishes in these optimum growing conditions. Daily sunshine averages around 7 hours and the average temperature is 28°C.
The Dry Season (July to December) brings fresh tropical breezes, excellent bird life and a period the locals define as “winter”. Daily sunshine averages around 7.5 hours and the average temperature is 26°C.
The Wet Season (usually January to March) brings monsoon rains that renews life in spectacular fashion to both rainforest and outback savannah. The wet is a great time to see waterfalls in full flow, the wildlife at its best and incredible fishing conditions. It should be noted that many roads north of Laura and Hope Vale are subject to flooding and may close during periods of extreme wet.
The number of people visiting Cook Shire and moving to this beautiful region is growing steadily, as access and facilities improve across our communities.
Cooktown is 331km from Cairns, or a four-hour drive on the fully sealed Mulligan Highway, and only three hours, or 266km, from Mareeba. Lakeland is an hour south of Cooktown, also on the Mulligan Highway, while Rossville and Marton are less than an hour away, also reached by bitumen roads. Travelling north on the bitumen-sealed Peninsula Development Road, which leaves the Mulligan Highway at Lakeland, Laura can be reached in about an hour. Farther north the road becomes gravel, with stretches of bitumen, and can be treacherous or impassable during the wet season.
There are airports and airstrips in most areas of the Shire, with the largest in Cooktown and Coen, and scheduled or charter flights available to those destinations. There is a regular bus service between Cairns and Cooktown, as well as cruise ships, tour buses, hire car companies and motorbike tours offering different options for exploring our back yard.
For more information on road conditions, how to get here or what to enjoy while you're in the area, visit the http://www.cooktownandcapeyork.com/ website.
Grassy Hill Lighthouse
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RECRUITMENT PROCESS How to Apply Please submit your application via the Leading Roles website: https://www.leadingroles.com.au. Please upload:
• A covering letter addressing the Selection Criteria below. • Your CV, preferably in Microsoft Word or PDF format.
Selection Criteria:
• Tertiary qualifications in Civil Engineering and / or project management • 5 plus years demonstrated experience in project management principles and practices of
capital works / infrastructure projects
• Demonstrated experience and a detailed knowledge of contract preparation, administration and supervision.
• Proficient in providing accurate cost estimates and reporting for construction projects • Willing to live and work in Far North Qld (Cook Town)
Recruitment Process timeframes
Application Period:
Friday 3 April – Monday 13 April 2020
Closing date for Applications:
5pm on Monday 13 April 2020
Initial Assessment:
13 April – 20 April 2020
Council Interviews:
Week commencing 20 April 2020
*Note these timeframes are indicative only and may change subject to the outcomes of the recruitment process, council staff and candidate availability.
Assessing Applications Initial interviews
Leading Roles will review all applications received and conduct initial interviews with suitable candidates. These interviews will be conducted by Leading Roles via an online web conference or by telephone.
Shortlisting and Council Interviews
The council will determine a shortlist of suitable candidates, and will arrange interviews with council’s interview panel, depending on candidate and council staff availability. The interview panel will consist of 3 members of council staff, including the Mayor, Deputy Mayor and Chief Executive Officer. The council may elect to include a non-voting panel member for assessment of technical competency.
The council may require their preferred candidates to undergo psychometric assessment to assist in understanding the candidate’s fit for the role and organisation, working preferences and attributes. Following selection of a preferred candidate the council may require a number of further checks including reference checks, criminal history checks and medical assessments.
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You must be an Australian Citizen or hold the appropriate visa to work in Australia to apply for this role. Leading Roles will undertake checks to confirm your right to work in Australia at offer stage.
Privacy Information: Leading Roles is collecting your personal information in accordance with the Information Privacy Act for the purpose of assessing your skills and experience against the position requirements. The information you provide in your application will only be used by employees of Leading Roles. Your information will be provided to authorised Council Officers, including Human Resources and the relevant selection panel members. But it will not be given to any other person or agency unless you have given us permission, or we are required by law.
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CONTACT
Rob Maxwell
Senior Recruitment Consultant
Leading Roles
0407 164 600
www.leadingroles.com.au
ABN: 53 142 460 357
Isabella Falls, photo Jacinta Jones
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POSITION DESCRIPTION
Position Title: Project Manager
Directorate: Infrastructure
Location: Council’s Depot Administration Office, 31 Charlotte Street, Cooktown
Award/Classification Queensland Local Government Industry Award – State 2017
1 POSITION OBJECTIVES ▪ To successfully assist in the delivery of allocated capital works projects, using the best practices of
project management within a demanding Cook Shire project schedule. ▪ To comply with workplace health and safety obligations.
2 POSITION DUTIES AND RESPONSIBILITIES Duties and responsibilities include but are not limited to:
▪ Manage projects, demonstrating best practice throughout the project life cycle in accordance with the Engineering Department’s guidelines.
▪ Identify, report and escalate any potential or actual variations to project scope, cost or schedule in a timely manner.
▪ Undertake cost estimating, cost budgeting and cost control using Council’s financial management software to ensure projects are completed within approved budgets.
▪ Prepare project documents for approval to support funding and/or acquittal requirements in relation to government grants.
▪ Proactively seek ways to improve the effectiveness and efficiency of the Project team’s ability in delivering projects.
▪ Provide monthly financial reports with cash flow projections. ▪ Complete peer review of project-related documents, or other documents as assigned by the Manager
Engineering. ▪ Provide accurate technical advice and solutions for infrastructure project issues. ▪ Perform other duties as required and within capabilities.
3 POSITION REQUIREMENTS 3.1 Qualifications, Experience, Skills, Licences and Knowledge
▪ Tertiary qualifications in project management and/or Civil Engineering, with at least five years’ experience in the construction industry, preferably in a local government environment and in the capital works project delivery field.
▪ Demonstrated experience in project management principles and practices. ▪ Demonstrated experience and a detailed knowledge of contract preparation, administration and
supervision. ▪ Demonstrated knowledge and expertise in Civil Engineering. ▪ Knowledge and ability to apply contract law to Council’s contract management practices. ▪ Proficient in providing accurate cost estimates for construction works.
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▪ Highly developed written and verbal communication skills. ▪ Well-developed report and submission writing skills. ▪ Well-developed computer skills (word processing, spreadsheets, calendar management and
relevant project management tools). ▪ Ability to effectively plan, organise and manage own time to achieve targets within set
timeframes. ▪ Highly motivated and able to work independently. ▪ Exhibit initiative, responsibility and flexibility. ▪ Current “C” Class Queensland Drivers Licence.
3.2 Training ▪ Training will be provided as required. ▪ The incumbent may be required as part of this position to attend professional development
opportunities
3.3 Workplace Standards ▪ Compliance with Council’s Code of Conduct, Corporate Policies and Procedures. ▪ Provision of high level of customer service satisfaction and quality of service to internal and
external customers. ▪ Commitment to Equal Employment Opportunity, Diversity and Merit principles. ▪ Not disclose or use confidential information other than in appropriate situations with duly
authorised persons. ▪ Be impartial in all Council activities undertaken in this role. ▪ Not engage in other employment or contract work that may result in a direct or indirect conflict
of interest with Council. ▪ Promote and maintain a positive, professional image for Council activities. ▪ Adopt a pro-active approach to all duties and use initiative within the scope of responsibility. ▪ Conduct all business in an ethical, friendly, efficient and professional manner. ▪ Contribute toward the efficient and effective operation of Council’s Infrastructure Directorate
and overall operations.
3.4 Workplace Health and Safety ▪ Compliance with Council’s Workplace Health and Safety Management System and Workplace
Health and Safety Act 2001. ▪ Compliance with all documented Workplace Health and Safety Policies, Procedures, work and
verbal instructions issued by Council and its officers. ▪ Following procedures in the areas of hazard and risk management and injury prevention
strategies. ▪ Maintaining a safe and healthy work environment. ▪ Performing all work and associated functions in a safe manner. ▪ Correctly using and maintain all personal protective clothing and equipment supplied by Council. ▪ Identifying hazards, conducting risk assessments and taking corrective action to eliminate
hazards where possible in the workplace, and/or report hazards and risks in accordance with WH&S procedure.
▪ Attending any tool box talks or specific training supplied by Cook Shire Council. ▪ Working in a manner that will not endanger themselves, other employees or the public.
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▪ Being familiar with the location of first aid treatment areas, fire protection facilities and evacuation procedures.
▪ Report any concerns for WH&S to your supervisor.
4 ORGANISATIONAL AND REPORTING RELATIONSHIPS ▪ Reports to the Manager Engineering. ▪ Liaises with Council Officers, contractors, consultants, government agencies, other municipalities,
professional networks and the general public.
5 EXTENT OF AUTHORITY ▪ Designated Procurement Delegation as per the Cook Shire Council Purchasing Policy. ▪ The incumbent will take responsibility for decision making outcomes, directly related to their primary
objectives and key duties.
6 SELECTION CRITERIA
Qualifications, Knowledge and Experience
6.1 Essential SC1. Tertiary qualifications in Project Management and/or Civil Engineering. SC2. Demonstrated experience working in the construction industry. SC3. Demonstrated experience in the preparation, administration and supervision of contracts. SC4. Demonstrated high standard of written and verbal communication skills. SC5. Demonstrated well-developed report and submission writing skills. SC6. Demonstrated well-developed computer skills, including Microsoft Office suite. SC7. Demonstrated knowledge in applying the principles of workplace health and safety
practices. SC8. Demonstrated ability to work independently and with initiative. SC9. Current Queensland Driver’s Licence.
6.2 Desirable
The following criteria are considered important and demonstrated capacity to satisfy them will be highly regarded:
SC10. Current Construction White Card. SC11. Experience working in a local government environment.
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7 KEY PERFORMANCE INDICATORS 7.1 Project Manager Duties
Criteria ▪ Effective project planning, budgeting and cost management. ▪ Effective time management. ▪ Work assigned is carried out in an efficient, effective and timely
manner. ▪ Effective record keeping, data management and analysis. ▪ Efficient reporting processes and progress updates. ▪ Effective and efficient coordination and use of Council resources. ▪ Adherence to legislative, industry and Council policies, procedures
and standards.
7.2 Workplace Health and Safety
Criteria ▪ Hazards are identified, reported and rectification work actioned as appropriate.
▪ Strong safety focus evident. ▪ Work completed in accordance with developed safe work method
statements.
7.3 Interpersonal
Criteria ▪ Active participation and involvement in team meetings. ▪ Strong customer focus. ▪ Consistent behaviours that show a commitment to an understanding of
ethical, professional and legal standards that reflect CSC core values. ▪ Stakeholders’ expectations are met.
8 OTHER INFORMATION ▪ Cook Shire Council is an equal opportunity employer. ▪ Cook Shire Council operates under a Certified Agreement. ▪ This position description will be subject to change from time to time as Cook Shire Council’s
organisational direction is refined and developed to meet ongoing needs. Any such re-organisation of duties shall be the subject of discussion with the position incumbent.
▪ Cook Shire Council may consider part-time applicants for this position.
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Manager/Supervisor:
Manager Engineering
Incumbent’s Name
Vacant
Incumbent’s Signature
Dated:
Approved By:
Dated:
Director Infrastructure
MANAGER ENGINEERING
TECHNICAL OFFICER PROJECT MANAGERS
To Be Advised
PROJECT ENGINEER
To Be Advised
DESIGN ENGINEER
To Be Advised
COSTING OFFICER
To Be Advised
PROJECT COORDINATOR -
DRFA Works
ADMINISTRATION SUPPORT OFFICER -
DRFA (Fixed Term)
FLOOD DAMAGE ASSESSMENT OFFICERS
Contractors
ENGINEERINGDEPARTMENT
Organisational Chart - v4.0 - Feb 2020 D19/3568 Page 15 of 16
