Canon DR-M160Scanning Instructions

• You asked, we listened! We reviewed the options for scanners and found a new scanner that we hope that you will find better suited for your paperwork procedures, and one hopefully you will like.

• This scanner is more for stationary use, so it will not be as portable as the existing scanners.

• There will only be one (1) scanner per station, and is to remain in the crew reporting room/areas at each station.

• Please review the instructions in this presentation, as there are some specific instructions you need to be aware of to make it operate properly.

• Feedback about scanners can be emailed to : computers@sfcad.org

• We welcome the feedback!

Introduction to the new scanner

• The following points will need to be remembered when inserting the paperwork into the scanner:

• Paperwork needs to be placed face DOWN. ECG strips MUST be scanned separately!

• If the paperwork is double sided, the scanner will automatically scan both sides.

• If you have different size paperwork (i.e. Facesheet & ECG Strips), you will have to scan them separately. You can scan all the 8.5 X 11 paperwork all together, but when you go to scan ECG strips, they will need to be inserted in the scanner at a different time.

• The scanner has a difficult time detecting the difference in sizes of papers.

• When scanning ECG strips, move the paper guides in, to assist with paper feeding. See below as example!

Inserting the paper in the scanner:

NOTE: STRIPS SHOULD BE FACE DOWN

Paper guides are moved to size of paper!

• THE BUTTONS ON THE FRONT OF THE SCANNER WILL BE USELESS TO YOU, PLEASE DO NOT USE THEM.

• ALWAYS USE THE START BUTTON IN THE SOFTWARE, SHOWN FURTHER IN THE PRESENTATION.

• REASON: THE BUTTONS DO NOT USE THE PRE-SET SETTINGS THAT WILL PLACE THE DOCUMENT IN THE SCANNED FOLDER THAT IS ACCESSIBLE FOR YOU.

PLEASE NOTE ABOUT THE SCANNER BUTTONS:

1. Open the DR-M160 scanning software located on the desktop.

2. When you open it, the scanning software should always have the “SFCAD Scanning Option in the Left Hand Side” See Below!

Opening the scanning software to scan

WARNING: IF “SFCAD SCANNING” IS NOT IN THE LIST, IT WILL NOT SAVE YOUR SCANS TO THE SCANNED ITEMS FOLDER – PLEASE SEE NEXT SLIDE

• In the event the SFCAD Scanning is NOT listed in the list, here are the steps to restore the settings:

• 1. FIRST – CLOSE THE SCANNING SOFTWARE

• 2. Run the “Import Scanner Settings” Program Located on Desktop.

• This is the icon on yourdesktop!

• 3. Reopen scanning software, settings should be restored.

SFCAD Scanning Settings - Restoring

• REMEMBER – DO NOT USE THE BUTTONS ON THE FRONT OF THE SCANNER

• STEP 1 – OPEN SCANNING SOFTWARE & HIGHLIGHT “SFCAD SCANNING” ON LEFT HAND SIDE

• STEP 2 – LOAD PAPER INTO SCANNER (REMEMBER ECG STRIPS MUST BE SCANNED SEPERATELY)

• STEP 3 – PRESS THE START SCAN BUTTON TO BEGIN SCANNING

• STEP 4- SEE NEXT SLIDE

Scanning Your Document:

YOU MUST CLICK AND HIGHLIGHT THIS JOB

START BUTTON

Do not change these settings!

• After the scanner has scanned all the first sets of papers, you will see the screen on the right.

• This screen provides us 2 options:

• Continue to scan additional items (By pressing Scan Button)

• End Scanning Process (By pressing Next Step Button)

• The next slide will go through additional scanning.

Continuing or Ending the Scanning Process

• If you need to add additional items to the scan job, you will need to load additional papers in the feeder and when ready, press the “Scan Button” in the lower right hand corner.

• Once you press the Scan (+) Button, the scanner will automatically start feeding documents that are in the feeder.

• You can complete this step as many times as needed to get all of your documents into the scan job.

Adding additional items to scan job:

• To save the file, you will need to press the “Next Step” Button.

• Once you click on the “Next Step” Button, the process will save the scan file and you will see the following screen, click on“Open Storage Folder” to rename file.

Once you have all the documents in the scan job, you are ready to save the file.

Paperwork Scanning Order:

- Face Sheets- Copy of Insurance Card(s)

- Copy of Identification- Transfer Packet Paperwork

- Medication List(s)- Patient History List (s)

- Please be sure to write the trip number in the upper right hand corner of the face sheet. FACE SHEET MUST BE SCANNED FIRST