CDAP Capacity Development Assistance Program Kentucky Division of Water Capacity Development Section 2013
Transcript
Slide 1
Capacity Development Assistance Program
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Objective: To help eligible drinking water systems improve
TECHNICAL,MANAGERIAL, TECHNICAL, MANAGERIAL, FINANCIALcapacity and
FINANCIAL capacity.
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Definitions The ability to plan for, achieve and maintain
compliance with the applicable drinking water standards A water
system must demonstrate adequate capacity in the technical,
financial and managerial areas Capacity development then is the
process of acquiring expertise in these 3 areas
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Definitions Managerial Capacity: The ability of a water system
to conduct its affairs in a manner enabling the system to achieve
and maintain compliance with SDWA requirements. Managerial capacity
refers to the systems institutional and administrative
capabilities.
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Definitions Financial Capacity: The ability of a water system
to acquire and manage sufficient financial resources to allow the
system to achieve and maintain compliance with SDWA requirements.
Financial capacity refers to the systems revenue sufficiency,
credit, and fiscal management and controls.
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Definitions Technical Capacity: The physical and operational
ability of a water system maintain compliance with SDWA
requirements. Technical capacity refers to the physical
infrastructure of the water system, treatment, storage, and
distribution.
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Technical FinancialManagerial
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Eligible Systems: Public water systems that serve 10,000 people
or fewer. DRINKING WATER only CDAP funding is for DRINKING WATER
projects only.
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Funding is provided through reimbursement of documented
expenses. This is NOT a loan program. There is nothing to payback
in the end! Projects which are already completed or underway are
NOT eligible.
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Disclaimer: We are currently in the 2 nd round of funding.
Kinks are still being worked out. Help us improve the 3 rd round!
Ask questions. Think outside the box.
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Due to funding limitations, it is likely that not all projects
will receive funding. Projects will be ranked according to several
prioritization factors, including (but not limited to): Median
Household Income (MHI) of the service area Population served
Lacking capacity in the most recent sanitary survey
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Advice from within: Aim for a maximum project cost of $10,000
to $15,000. Split up large-scale projects into multiple phases. If
you received CDAP funding last year, the project must be completed
before you can apply again. Systems may apply for more than one
project. Each project must be on a separate application form.
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Basic Avenues of Project Achievement Purchase necessary tools
and equipment. Contract with a private consultant. Contract with a
neighboring public water system.
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$ $ Funding $ $ Where are the funds coming from?? Drinking
Water State Revolving Fund Set Asides
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ELIGIBLE PROJECTS *All projects applied for must address a
deficiency or recommendation, as noted by the Division of Water, in
the most recent sanitary survey.*
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Human Resource Manual An Employee Handbook may include (but is
not limited to): Job Descriptions Contingency Plan for replacing
personnel Mission Statement and Strategic Plan Organizational
Structure (documented policies and procedures governing human
resource management)
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System Mapping An up-to-date map of distribution assets is
required by regulation. The map must include all line sizes, cutoff
valves, fire hydrants, flush hydrants, tanks, booster pumps,
chlorination stations, connections to emergency or alternative
sources, wholesale costumer master meters, and piping
material.
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Asset Management Plan Steps to Building an Asset Management
Plan Inventory all system assets, Create a Preventive Maintenance
Program, & Maintain a Capital Improvement Plan.
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Operation & Maintenance Manual(s) Under regulatory
requirement, O&M Manuals should include a detailed design of
the plant, daily operating procedures, a schedule of testing
requirements designating who is responsible for the tests, and
safety procedures for operation of the facility including storage
and inventory requirements for materials and supplies.
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Rate Study A Rate Study would include a complete review of the
rate structure to determine if the rates fully cover all water
system expenses. Long-term needs should be built into rate
increases. Rates should be adjusted to promote conservation
(especially during drought conditions).
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Water Loss Study A Water Loss Study would include a review of
non-revenue water (accounted for and unaccounted for) to determine
what actions need to be taken to lessen the water loss throughout
the water system. Accounted - Water that is used in the regular
operation of the system, but does not bring revenue. (for example:
flushing, backwash, fire protection) Unaccounted - Water that is
lost through infrastructure failures. (for example: leaking pipes,
inaccurate meters, theft)
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Leak Detection Program The Leak Detection Program should
outline the procedures used to locate and amend failing
infrastructure. Logs should be maintained to pinpoint where and how
trouble-areas are located in the water system.
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Safety Policy A documented safety policy could include: Safety
Training Programs Personal Protective Equipment Policies Lock Out
Tag Out Procedures Emergency Contact Information Chemical Handling
Procedures The safety policy may be incorporated in the HR Manual
or the O&M Manual.
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Cross Connection Program Cross connections are the links
through which contaminants can enter a potable water supply. A
documented Cross Connection Program is required under the
regulation of the Safe Drinking Water Act. A documented Cross
Connection Program should include methods and devices for
prevention, testing procedures, public outreach initiatives, and
coordination with local authorities (such as the health department
and plumbing enforcement).
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Tank Inspection Professional tank inspections are recommended
every five (5) years. CDAP funding would specifically go toward the
inspection of one or more water storage tanks. CDAP funding would
specifically go toward the inspection of one or more water storage
tanks. NOT The funding is NOT to be used for any components of
repair.
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Emergency Response Plan documented water shortageloss of
service The ERP should be a documented response to water shortage
and loss of service during any natural disasters in your
geographical area. Also, the ERP should be reviewed/updated
annually. Topics to include may be: Employee Responsibilities List
of Emergency Equipment Emergency Contact Information
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CDAP funding cannot Pay for rehabilitation or repairs Go toward
employee salary Purchase infrastructure improvements
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Administering the CDAP Community Action Kentucky (CAK)
operating through Rural Community Assistance Program(RCAP) Creating
the MOA with systems Tracking Progress Collecting required
submittals at completion of project Submitting invoice to DOW All
financial disbursals are through CAK
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2012 CDAP Results Thirty-seven Applications received in 2011-12
Funding Cycle Seven Projects Approved Two Leak Detection Equipment
projects Two Water Storage Tank Inspections One Infrastructure
Mapping Two Water Loss Studies
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2013 CDAP Results Seventy-three Applications received in the
2012-2013 Funding Cycle Twenty-five Projects Approved Operations
and Maintenance Manual Update Drinking Water Rate Study Fourteen
Infrastructure Mapping Projects Seven Leak Detection Project Two
Water Storage Tank Inspections
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What Happens Next? If one of your projects was approved: A
representative of Rural Community Assistance Partnership (RCAP)
will contact you after March 1 Resolution MOA Timeline with
Milestones Cost Estimate Once your project is completed, RCAP will
assist you in putting together your reimbursement packet, including
the deliverables, which will be submitted to DOW.
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What Happens Next? If one of your projects was approved:
Deadlines: RCAP may require monthly reports All projects must be
completed by August 1 All invoices and paperwork must be submitted
by September 1 Due to the Federal funding calendar, DOW must pay
all invoices out of the Set Aside fund by September 30, 2013.
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What Happens Next? If your project was not approved this round:
You can reapply next round, applications will be available around
September. Contact your Program Manager at DOW Depending on your
proposed project, there may be another avenue of assistance
available to you.
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2012 CDAP Results Thirty-seven Applications received in 2011-12
Funding Cycle Seven Projects Approved Two Leak Detection Equipment
projects Two Water Storage Tank Inspections One Infrastructure
Mapping Two Water Loss Studies
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Horse Cave Mapping Population: 2,798 MHI: $22,243
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Morgan Co. Water District Leak Detection/Water Loss Population:
6,457 MHI: $31,322
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Monroe Co. Water District Leak Detection/Water Loss Population:
9,908 MHI: $28,871
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Wallins Creek - BMUD Water Loss Population: 1,485 MHI:
$25,417
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Williamsburg Water Loss Population: 5,474 MHI: $24,833
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Calhoun Tank Inspection and Preventive Maintenance Plan
Population: 1,515 MHI: $27,813
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Bronston Tank Inspection and Preventive Maintenance Plan
Population: 5,114 MHI: $32,434
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Applications will be available in September. Application
Deadline: Pending
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Capacity Development Program Managers Bowling Green: Anne
Powell Columbia: Jennifer Spradlin Florence: Jennifer Spradlin
Frankfort: BJ Bland Hazard: BJ Bland London: Malinda Mays
Louisville: Jason Lambert Madisonville: Anne Powell Morehead:
Malinda Mays Paducah: Jason Lambert
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Thank you for your time! Jennifer Spradlin Capacity Development
Program Manager Columbia & Florence Regional Offices 200 Fair
Oaks Lane, 4 th floor Frankfort, KY 40601 (502) 564-3410
[email protected]