Capitol Area CouncilCapitol Area Council

Boy Scouts of AmericaBoy Scouts of America

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TonightTonight

Travel InformationScheduleUniformPacking

FinancialPaperwork

RegistrationYouth Protection

Contact InformationDuty RosterPatches, Duffle Bags, & Maps

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Travel InformationTravel Information

Pack lines on store side

Beall’sWhole Earth Provision Co.

CentralMarket

CavenderBoots

Westgate MallWhole Earth Provision Co.

Parking Lot

~5:30

6:00

2010 Trek Final Meeting5/14/2010 3

Bus 1Bus 1 Bus 2Bus 2 Bus 3Bus 3 Bus 4Bus 4

Austin to Philmont:Departure Date: Saturday, June 26, 6:00 am

Meet 5:00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar)FULL Class-A UniformBusses Depart at 6:00 am REGARDLESS!Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining HallDinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall)Arrive at the Philmont Welcome Center ~9:30 pm (MDT)Overnight in Tent City or trail tents

Philmont to Austin:Return Date: Friday, July 9, ~10:45 pm

Packlines at Welcome Center at 5:00 am — check out of tent cityFULL Class-A UniformDining hall for “continental” breakfast at 5:45 amDepart Philmont ~6:30 am (MDT)Lunch in Amarillo, TX – gatti's PizzaDinner in Abilene – McMurry University, Mabee Dining HallArrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00 pm

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VCRsAir conditionersWindow shadesCargo doorsEngine problems

It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat).Everyone drinks/eats more snacks on way to Philmont than the way home!Bathrooms fill up!!Bus drivers take breaks — we don’t!

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Facts of Contingent TravelFacts of Contingent TravelBusses break!break! Sometimes you

Sometimes you

have to be patient!

have to be patient!Sometimes youSometimes you

have to be patient!

have to be patient!

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Expedition # Unit District Contact Bus Number 627-B-04 Troop 155 San Gabriel John Robertson

1627-B-07 Troop 201 North Shore Brent Jensen627-B-08 Troop 201 North Shore Pete Isburgh627-B-15 Troop 27 Chisholm Trail John Thompson627-B-05 Troop 164 Chisholm Trail Eric VanGorkom

2627-B-06 Troop 164 Chisholm Trail Matt Frangenberg627-B-13 Troop 513 Chisholm Trail Mano Bashyam627-B-10 Contingent Council Steve Welch627-B-02 Troop 9 Armadillo Vince Salas

3627-B-03 Troop 17 Armadillo Mike Shea627-B-11 Troop 413 Armadillo Curtis Genz627-B-12 Troop 421 Armadillo Scott Graessle627-B-01 Troop 4 Bee Cave Torrance Abell

4627-B-09 Troop 256 Thunderbird Bill Chambers627-B-14 Troop 143 Colorado River Frank Smith627-B-16 Troop 365 Chisholm Trail Randy Waclawczyk

Bus AssignmentsBus Assignments

Bus Leaders

Bus Leaders

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General InformationGeneral InformationBring books, CD-players, radios, Gameboys, iPod’s, etc. (with earphones) for bus trips & base camp. Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food.Bus Leaders will bring movies to play bus trip (use good judgment in selecting).

Everything must be in duffle bags & backpacks.Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail.Can leave “valuables” in envelopes in locked vault in Registration (cash, credit cards, key to locker, etc.)

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UniformUniformWear Class-A Uniform while traveling & for base camp activities (crew photo, meals, chapel services, campfires).

Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.Applies to all participants — youth and adults.

Class-A Uniform:Boy Scout:

Tan uniform shirt

Scout belt

Scout long pants -or-Scout Shorts with Scout socks

Will leave in duffle bag in locker while on trail.

Venturing Crew:Green uniform shirt

Crew’s “official” pant (long or short)

Crew’s “official” socks (with shorts)

Crew’s “official” belt

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Can be “new” or “old” uniform.

Can be “new” or “old” uniform.

Can be “new” or “old” uniform.

Can be “new” or “old” uniform.

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Trek Schedule:Trek Schedule:

Day 1 — Camping HQ/Tent City — (6/27) Registration Check-inMedical Re-checkEquipment shakedown*Museum tours (optional)

Day 2 — Depart CHQ/1st Day on trail (6/28)Day 3 — 2nd Day on trail, first full day (6/29)Day 4 — 3rd Day on trail, Ranger Departs am (6/30) …… (hike between camps, participate in programs)

Day 11 — Last Full Day on trail (7/7)Day 12 — Return to Camping HQ/Tent City (7/8)

Return equipmentSHOWERS!Souvenirs

Day 13 — Travel — Philmont to Austin (7/9)

Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents (Saturday, 6/26)

Meet Your

Ranger

* may do morning of Day 2

Logistics (bring “overall” & V.V. map)Services (food, equipment)Crew Photo*Opening Campfire

Ranger Training: Hiking techniques Campsite setup Cooking Water purification Navigation …

“Arrival Day”

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Registration check-outTrip to CimarronClosing Campfire

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Financial Policies/InformationFinancial Policies/InformationAll crews are fully paid.We are within budget!Participants need personal money for:

Snacks at Camping Headquarters (before/after).Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.”

Backcountry (~$20, small bills):Shotgun shooting — additional shotsFishing license — $1.50 (youth), $9-$40 (adult)Snacks (healthy)Fuel

Trip to Cimarron — any meals there$15.00-$20.00$25.00-$30.00

Root Beer in the

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Adults need to take Driver’s

license or other photo Id

with them to the backcountry

to be able to purchase

fishing license!

Adults need to take Driver’s

license or other photo Id

with them to the backcountry

to be able to purchase

fishing license!

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Outstanding PaperworkOutstanding Paperwork

Paperwork was due April 15.Scan & e-mail to sid_c@swbell.net (preferable)

If you must send hardcopy: UPS or US Mail to: Sid Covington, LOGISTICS 47 Caballo Rd Cimarron, NM 87714

Paperwork MUST be complete or your crew can’t go.

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Paperwork Checklist for CrewsPaperwork Checklist for Crews

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You keep the originals!

Sid needs copies only.

Take your paperwork to

Philmont with you in your

Crew Advisor Binder.

You keep the originals!

Sid needs copies only.

Take your paperwork to

Philmont with you in your

Crew Advisor Binder.

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Crew Advisor Responsibility:Crew Advisor Responsibility:

All participants (youth and adult) must be registered members of the Boy Scouts of America.

All adults (18 or older) with primary registration in a Boy Scout troop or team — and —All adults (21 or older) with primary registration in a Venturing Crew — must be:

Registered as adult leadersCurrent (3 years) in Youth Protection

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This is your

responsibility! Nobody

will ask to see the

cards.

Youth Protection can

be taken on-line via

Council website.

This is your

responsibility! Nobody

will ask to see the

cards.

Youth Protection can

be taken on-line via

Council website.

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Contact InformationContact InformationParent/Family Information Letter

Each advisor should make copies for crewmember’s families

Discusses Uniform while traveling/base campIncludes telephone numbers for emergenciesComplete Travel informationInformation about money, packing, and manners

Phone numbers:Sid Covington:

Cell: (512) 925-1231Philmont: (575) 376-2281 x1231 — LogisticsEagle Nest, New Mexico: (575) 377-6820

Philmont Switchboard: (575) 376-22812010 Trek Final Meeting5/14/2010 13

This

information is

on the

Contingent

website and in

your Crew

Advisor binder.

This

information is

on the

Contingent

website and in

your Crew

Advisor binder.

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Duty Roster:Duty Roster:Prepare duty roster before leaving for Philmont.Make copies for all participants (laminate).Website has tool (Excel) & Philmont version.

Crew Decisions:All participantsshare work equally?TentmatesSkill levelCrew Leader?Adults?

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Duffle Bags (count your bags tonight):Have a few bags for sale, $25.00 each

Patches:Have CSP’s for saleHave Contingent patches for sale

Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail.

Duffle Bags/Council StripsDuffle Bags/Council Strips

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CSP’s:

$5.00 each for participants

$30.00 each for others

Logo patches:

$5.00 each for participants

$10.00 each for others

CSP’s:

$5.00 each for participants

$30.00 each for others

Logo patches:

$5.00 each for participants

$10.00 each for others

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Crew Unit Advisor Itinerary #South

CountryNorth

CountryValle Vidal

627-B-01 Troop 4 Torrance Abell 19 12 12627-B-02 Troop 9 Vince Salas 25 12 627-B-03 Troop 17 Mike Shea 13 12 627-B-04 Troop 155 John Robertson 27 12 12627-B-05 Troop 164 Eric VanGorkom 4 12 627-B-06 Troop 164 Matt Frangenberg 5 12 627-B-07 Troop 201 Brent Jensen 3 12 12 627-B-08 Troop 201 Pete Isburgh 3 12 12 627-B-09 Troop 256 Bill Chambers 14 12 627-B-10 Troop 365 Randy Waclawczyk 24 12 12 12627-B-11 Troop 413 Curtis Genz 11 12 627-B-12 Troop 421 Scott Graessle 22 12 627-B-13 Troop 513 Mano Bashyam 22 12 627-B-14 Troop 143 Frank Smith 27 12 12627-B-15 Troop 27 John Thompson 19 12 12627-B-16 Contingent Steve Welch 8 12 12

Maps Maps — one topo map set per person — one topo map set per person

4 Sets of

Known Sister Crews

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Only need to

take two or

three sets of

maps on the

trail with you!

Advisors: bring

the “Overall” (&

Valle Vidal) map

with you to Day

1 Logistics Trip

Planning!

Do not mark up

your maps

before coming to

Philmont!

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Questions?Questions?

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Philmont!

Philmont!Here we come!

Here we come!

It will be 5:00

in the morning

before you

know it!

I’ll see you at

Philmont! —Sid