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Capitol Area CouncilCapitol Area Council
Boy Scouts of AmericaBoy Scouts of America
Philmont 2004Philmont 2004Council Contingent
Contingent Advisor: Sid Covington474-8696, 925-1231 (cell)[email protected]
Scout Advisor: Martin Payne926-6363 [email protected]
http://www.bsacac.org/philmont
5/20/2004 2004 Trek Meeting 4 2
TonightTonight
Travel InformationUniformSchedule
Financial
PaperworkRegistration
Contact Information
Duty Roster/Equipment
Duffle Bags & Maps
5/20/2004 2004 Trek Meeting 4 3
Travel InformationTravel InformationAustin to Philmont:Austin to Philmont:
Departure Date: Saturday, June 19, 2004, 6:00 amMeet 5:00 am at REI parking lot (Crossroads Shopping Center, 9901 N Capitol of Texas Highway)Busses Depart at 6:00 am REGARDLESS!Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining HallDinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall)Arrive at the Philmont Welcome Center ~9:30 pm (MDT)Overnight in Tent City or trail tents (Advisors — have your tent counts ready)
Philmont to Austin:Philmont to Austin:Return Date: Friday, July 2, 2004, ~10:30 pm
Packlines at Welcome Center at 5:00 am — check out of tent cityDining hall for “continental” breakfast at 5:45 amDepart Philmont ~6:30 amLunch in Clovis, NM – CiCi’s PizzaDinner in Abilene – McMurry University, Mabee Dining HallArrive REI parking lot (Crossroads Shopping Center) ~10:30 pm
5/20/2004 2004 Trek Meeting 4 4
Bus AssignmentsBus AssignmentsExpedition
# Unit Contact Bus
Number Bus 1 Bus 2 Bus 3 Bus 1 Bus 2 Bus 3
620-B-01 Crew 399 Roy Keithley 1 12 12620-B-02 Crew 36 Barry J. Streusand 1 12 12620-B-04 Troop 413 Bob Bowne 1 4 12
2 43 4
620-B-11 Troop 30 Stuart Nelson 1 12 42 43 4
620-B-12 Troop 399 Harry Zimmerman 1 12 12620-B-06 Troop 201 Jerry Brockell 2 12 12620-B-09 Troop 472 Michael Sugars 2 12 12620-B-10 Troop 259 Chuck Perrone 2 12 12620-B-13 Troop 441 Mike Moriarty 2 12 12620-B-03 Troop 395 CR Thomas 3 12 12620-B-05 Troop 555 Cary McGregor 3 12 12620-B-07 Troop 231 Douglas Kaspar 3 12 12620-B-08 Troop 365 David Tabb 3 12 12
52 52 52 52 52 52Riders: 2 1 1 2 1 1
Total: 54 53 53 54 53 53160 160
Bus Assignments Austin-Philmont Philmont-Austin
Participants:
Bus Leaders
Crews “volunteering” to split up on
buses.
Bus Leaders
meet to
purchase
drinks &
snacks. June
12 ?
5/20/2004 2004 Trek Meeting 4 5
General InformationGeneral InformationBring books, CD-players, radios, Gameboys, etc. (with earphones) for Bus trips & base camp.
Bus Leaders will bring snacks & coolers with drinks.
Bus Leaders will bring movies for bus VCR’s (use good judgment in selecting).
Will leave your “stuff” in lockers at Philmont while on trail.
Can leave “valuables” in envelopes in locked vault in Finance (cash, credit cards, key to locker, etc.)
5/20/2004 2004 Trek Meeting 4 6
UniformUniform
Wear Class-A Uniform while traveling & for base camp activities.
Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.
Class-A Uniform:Troop-based crews:
Tan uniform shirt
Scout belt
Scout long pants -or-Scout Shorts with Scout socks
Venturing-based crews:Green uniform shirt
Crew’s “official” pant & belt
Crew’s “official” socks
Will leave in duffle bag in locker while on trail.
5/20/2004 2004 Trek Meeting 4 7
Trek Schedule:Trek Schedule:
Day 1 — Camping HQ/Tent City — (Monday, 6/20) Meet
Financial Check-in Logistics (bring wall map)Your
Medical Re-check Services (food, equipment)Ranger
Equipment shakedown* Crew Photo*Museum tours (optional) Opening campfire * may do morning of
Day 2
Day 2 — Depart HQ/1st Day on trail (Tuesday, 6/21)Day 3 — 2nd Day on trail, first full day (Wednesday, 6/22)
Day 4 — 3rd Day on trail, Ranger Departs am (Thursday, 6/23) …… (hike between camps, participate in programs)
Day 11 — Last Full Day on trail (Thursday, 6/30)
Day 12 — Return to Camping HQ/Tent City (Friday, 7/1)Return equipment Financial check-outSHOWERS! Closing campfireSouvenirs Trip to Cimarron
Day 13 — Travel — Philmont to Austin (Saturday, 7/2)
Day 0 — Travel — Austin to Philmont – CHQ/Tent City (Sunday, 6/19)
5/20/2004 2004 Trek Meeting 4 8
Financial Policies/InformationFinancial Policies/InformationAll crews are fully paid! Thank You!Thank You!We are within budget!We are within budget!Participants need personal money for:
Snacks at Camping Headquarters (before/after).
Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.”
Backcountry (~$20, small bills):Shotgun shooting — additional shotsFishing license — $1.50 (youth), $9-$40 (adult)Snacks (healthy)Fuel
Trip to Cimarron — any meals there
5/20/2004 2004 Trek Meeting 4 9
Paperwork Checklist for CrewsPaperwork Checklist for CrewsDocument Source Use at Philmont
Contingent Advisor
Crew Roster Multipart form received in March, 2004 with the TREKS-2004 Itinerary book.
Turn in original Day 1 Finance check-in.
Copy
CPR & First Aid Certification cards. At least one person per crew must be certified in First Aid and one in CPR.
From organization teaching the courses. They must be valid though the end of the trek.
Show originals Day 1 Finance check-in
Copy
Philmont Health and Medical Record form. Verify that this has been properly signed by qualified health professional, parent/guardian, participant.
Distributed in October, 2003 - MUST USE THE ORIGINAL PHILMONT COPY OF THE 2004 FORM - NO COPIES ARE PERMITTED.
Turn in original Day 1 Medical re-check. Will be returned a check-out Day 12.
Copy
Medical Insurance Card Make copy, staple to Health & Medical Record form. If family has no insurance, attach a note indicating this and mark the appropriate place on the Health & Medical Record form.
Turn in with Health & Medical Record form during Day 1 Medical re-check. Will be returned a check-out Day 12.
Copy
Philmont Talent Release form. Requires parent/guardian signature if participant is under 18 years of age.
Received in March, 2004 with the TREKS-2004 Itinerary book.
Turn in original Day 1 Finance check-in
Copy
Crew Member Listing Contingent website Not used by Philmont - this is to provide the Contingent Advisor with emergency contact information.
Original or Copy
5/20/2004 2004 Trek Meeting 4 10
Crew Advisor Responsibility:Crew Advisor Responsibility:
All participants are registered members of the Boy Scouts of America.
All adults (18 or older) with Boy Scout troop based crews — and —
All adults (21 or older) with Venturing Crew based crews — must be:
Registered as adult leadersCurrent (3 years) in Youth Protection
Can take the
on-line Youth
Protection
course on the
Council
website.
5/20/2004 2004 Trek Meeting 4 11
Contact InformationContact InformationParent/Family Information Letter:
Each advisor make copies for participant familiesDiscusses Uniform while traveling/base campIncludes telephone numbers for emergenciesComplete Travel informationInformation about money, packing, and manners
Phone numbers:Sid Covington:
Cell: (512) 925-1231Eagle Nest, New Mexico: (505) 377-6820
Philmont: (505) 376-2281
All this
informatio
n is
on the
Contingent
website.
5/20/2004 2004 Trek Meeting 4 12
Duty Roster:Duty Roster:
Prepare duty roster before leaving Austin.
Copies for all participants (reduce/laminate).
Website has both duty roster tool & Philmont version.
Pay attention to:Adults going toAdvisor coffeein staffed camps.
Tent mates
Match skilled with unskilled
5/20/2004 2004 Trek Meeting 4 13
EquipmentEquipment
Philmont-issued:Cooking gear FoodDining fly Bear bags & ropesTents Water purifier (Polar Pure)
Crew provided:Stoves (white gas recommended) Ground clothsTent pins First Aid Kit
14 pins 10 pins
5/20/2004 2004 Trek Meeting 4 14
EquipmentEquipment
Individual:Backpack Sleeping bag/PadBOOTS! Rain gearClothing Eating dishes/utensilsStuff sacks:
Tent (to split)Dining FlyDining Fly polesTent pinsOops bag
You really
don’t need
all that
stuff!
5/20/2004 2004 Trek Meeting 4 15
Duffle Bags/Council StripsDuffle Bags/Council Strips
Duffle Bags:Have a few bags for sale, $20.00 each
Shoulder Strips:Have a few CSP’s for sale, $5.00 each
Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail.Bring one padlock per crew for locker.
5/20/2004 2004 Trek Meeting 4 16
Maps Maps — one topo map set per person — one topo map set per person
Crew Unit Advisor Itinerary # South Central NorthValle Vidal
620-B-01 Crew 399 Roy Keithley 13 12 12
620-B-02 Crew 36 Barry J. Streusand 3 12 12
620-B-03 Troop 395 CR Thomas 26 12 12
620-B-04 Troop 413 Bob Bowne 25 12 12
620-B-05 Troop 555 Cary McGregor 1 12 12
620-B-06 Troop 201 Jerry Brockell 1 12 12
620-B-07 Troop 231 Douglas Kaspar 4 12 12
620-B-08 Troop 365 David Tabb 29 12 12 12
620-B-09 Troop 472 Michael Sugars 11 12 12
620-B-10 Troop 259 Chuck Perrone 13 12 12
620-B-11 Troop 30 Stuart Nelson 21 12 12
620-B-12 Troop 399 Harry Zimmerman 9 12 12
620-B-13 Troop 441 Mike Moriarty 8 12 12
Only take two
sets of maps
on the trail
with you!
Sister Crews
Advisors:bring the wall map with you for check-in!
5/20/2004 2004 Trek Meeting 4 17
Questions?Questions?
Philmont!
Philmont!Here we come!
It will be 5:00 in the
morning before you
know it!