Capstone

Cagayan State University - College of Information Technology

Computer Aided Examination System of Lyceum of Appari 1

Table of Contents

Chapter

Pages

Title Page

Approval Sheet

Acknowledgement

Dedication

Table of Contents

I THE PROBLEM AND ITS BACKGROUND

Introduction

Conceptual Framework of the Study

Statement of the Problem

Significance of the Study

Scope and Delimitation of the Study

Definition of Terms

II REVIEW OF RELATED LITERATURE AND STUDIES

III METHODOLOGY OF THE STUDY

IV THE PROPOSE PAYROLL SYSTEM

A. Input-Process-Output Diagram

B. Hierarchical Input-Process-Output Diagram

C. Database Design

a. Entity Relationship Diagram: Data Environment

Entity Relationship Diagram: Data Entry

Entity Relationship Diagram: Data Description

b. Data Model

c. Table Design

d. Defining Attributes and Domain

e. Summary of Tables

D. Physical Design: User Interfaces, Input Screens, Output

Screens

V SUMMARY OF FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

Summary of Findings

Conclusions

Recommendations

APPENDICES



Appendix A: Historical Background of the Organization

Appendix B: Functions and Objectives of the Organization

Appendix C: Duties and Responsibilities of Personnel

Appendix D: Organizational Structure of the Organization

Appendix E: Flowcharting Symbols

Appendix F: ERD Symbols

Appendix G: Relationship Cardinality Symbols

Appendix H: Reference Letter

Appendix I: User’s Manual

Appendix J: Program Source Code

Appendix K: Curriculum Vitae



COMPUTER AIDED EXAMINATION SYSTEM

OF LYCEUM OF APPARI, HIGH SCHOOL DEPARTMENT

___________________________________________________

A thesis Proposal

Presented to

The Faculty of the

Collage of Information Technology

Cagayan State University

Carig Campus Tuguegrao City

___________________________________________________

In Partial Fulfillment

Of the Requirements in Capstone(SAD II)

___________________________________________________

Submitted by:

Ivan Christian Ganon

Arvin Ace Pasicolan

Mat John Casibang

Republic of the Philippines



CAGAYAN STATE UNIVERSITYCarig Campus, Tuguegarao City

COLLEGE OF INFORMATION and COMPUTER SCIENCE

June 21, 2010

MRS. AMPARO T. SORIANOPrincipal-Lyceum of AparriAparri, Cagayan

Ma’am:

Greetings in the Name of the Lord!

The following students are currently enrolled in Systems Analysis and Design, a course that envisions a good systems proposal, which is a part of a dynamic and responsive curriculum of the degree Bachelor of Science in Information Technology. The course cultivates and hones the ability of the students to develop interpersonal, analysis, research, and design skills through interactive and meaningful data gathering activities.

The course’s objectives are: (1) to state relevant, correct, and well-defined problem statement for the proposal; (2) design and implement pertinent data gathering tools such as questionnaire, interview, or observation; (3) gather equally relevant and precise information and requirements from the respondents of the data gathering tools; (4) create reasonable cost-benefit analysis for the proposal; (5) implement applicable development techniques for the proposal; (6) design interface and database for the project; and (7) develop sound and useful proposal as an output of the course Systems Analysis and Design.

The students of this College are very willing to help your organization by developing a system which may be of great use for your daily routines and rigorous business transactions. As the Instructor of this course, I respectfully recommend the following students to conduct data gathering activity.

ARVIN ACE M. PASICOLAN IVAN C. GANON MAT JOHN C. CASIBANG

The output of the data gathering activity shall be useful in defining the business problem of your organization and the data shall be utilized as basis for the development of a sound system that primordially eradicates the bulk of paper work, filing, and retrieval. We also ensure the security and confidentiality of the data gathered from your organization.

Should you have inquiries or verifications, please feel free to contact us anytime and we shall be very pleased to accommodate you. Thank you, in anticipation, for your positive response on this humble request. More Power and God Bless!



Respectfully yours, NOTED:

GENERINO P. SIDDAYAO GENERINO P. SIDDAYAO, MSITInstructor-Adviser, SAD Academic Dean, CICS

APPROVED BY:

INTRODUCTION



We had noticed the enhancement of technologies around the world. Thus, the

development of technologies is not acquired without also the existence of the ability of

mankind to perform specific task. It is hard what the future will bring; however,

examining the trends in technology today can provide the vision of what might lie ahead.

Since young people are the future, it is important that they understand and know how to

use the many technologies that will be available. It is equally important that students

understand the impact and effect of technology; both good and bad.

Computerization has now become one of the best solutions to office procedure problems

because of its capabilities and it allows processing of large amount of data. It speeds up

processing of data, hence, much time and effort in doing the work is minimized.

Computerization is the controlling, Processing, Storing data and/or Information by means

of a computer, Task that are capable of being equipped with or automated by

computers.

In order to study the ways and means of improving the present system being used, the

researchers came up with the idea of designing a computerized system that will serve a

number of specific purposes in an organization called Computer Aided Examination

(CAE), a system in which the researchers conducted it to provide an adequate System

investigation and Analysis. The researchers also hope to help the school to come up with

more accurate system to be used in minimizing the teacher’s time and effort in

preparing and administering an examination.

The proposed system is being developed in order to attain a quality standard and

procedure the desire output. To be able to know whether the present manual system can

be improve through computerization. To develop a computer system that would

eliminate the manual processing of information with unparallel efficiency and accuracy of

information.



CONCEPTUAL FRAMEWORK

The flow of the proposed system contains password, which is being used as a

security of the system. The teacher must need to have his/her own password, before the

students will take the exam. In our proposed system we have the Client Server. In the

server he/she can freeze all units when the exam is times up. Browse is being used in

exploring the records of the students; Exit is being used in closing the program or the

system itself. And print when needed. In the user they will just take the exam in

Computer Aided Examination. The result of the exam will direct to the server’s computer.

STATEMENT OF THE PROBLEM

1. What are the concerns of teachers in the present manual system in preparing and administering an examination?

2. What are the technical difficulties of the end – users?



3. What is the level of effectiveness of the computer aided examination to the end users?

SIGNIFICANCE OF THE STUDY

To the Administration

It will be a great help to administration in way that the cost of the preparation of

the examination will be lessen.

To the Teachers

It will be a great help to the teachers in delivering an examination and for them to

lessen their time and effort in preparing and checking the exam.

To the Students

It will also help the students in taking the examination easily rather than the

exam manually or hand written exam.

To the Researchers

The researchers hope to gain more knowledge and develop their skills in

programming.



SCOPE AND DELIMITATION OF THE STUDY

This project is to implement computer aided examination (CAE) for high school

students only. Though the teaching methodologies are studied, it is not the intention of

the researchers to analyze the efficacy of the present curriculum. The scope of the

project, are the following:

A. Cant input Subscripts

B. Cant input shapes

C. Cant input exponential Mathematical operations

The core of the project is to create an integrated computer aided examination system for

high school students. The types of examination that would be given up during

examinations are Multiple Choice, Modified True or False and Identification.

OBJECTIVES

1. To provide computer aided examination for high students.

2. To identify the level of effectiveness of the system design.

3. To be of help to schools in the computerization program set by the

Department of Education.

4. To give credible solution to teachers and students problems on paper and

pencil examinations.



DEFINITION OF TERMS

Computer - it is computing device that performs mathematical and logical calculations,

processes, retrieves and store programmed information.

Computer Aided Examination - it is a developed software program designed to

administer examinations. It facilitates the systematic storage, updating and retrieval of

pertinent examinee data as well as checking and scoring of examinee answer to test

questions from computerized software. It is also able to generate reports of rating and

static of pass and fail test scores.

System – It is an organized set of related components established to accomplish a

certain task

System Design – It is the process of developing a plan for an improved system, based

on the result of the system.

System Analysis – It refers to the process of studying an existing system to determine

how it works and how it meets user needs.

Users – It refers to the people who will be having contact with the system usually

employees, teachers and students.

Chapter II

REVIEW OF RELATED LITERATURE AND STUDIES



RELATED LITERATURE:

Computer Aided Examination or CAE is a developed software program design to

administer the examinations. It facilitates the systematic storage, updating and retrieval

of pertinent examinee data as well as checking and scoring of examinee answers to test

questions from computerized software. It is also generate reports of ratings and static of

pass and fail test scores.

It is stated that several advantages of these system is to save time and effort of

the teachers in making up an exams. It can also reduce cheating through computer

testing and make students acquire information (IT) skills.

The CAE system, a tool for test administration, replaces paper and pencil types of

examination enabling speedy checking and scoring of examinee answer data on different

levels or types of examination. The system provides the advantage of generating test

results of their examinees within a minute which the developer had provided to for the

students of finishing their examination at the same time maintaining statistics of scores

and other pertinent information in a data bank.

The CAE system does not measure the examinees ability in the operation of the

computer. The examinees score will depend entirely on his/her performance in the exam.

Most CAE test use objectives test questions, with answer being selected from or

compared to limited set of pre-defined unequivocally correct responses to a question.

While objectives are used largely to test the knowledge and comprehension of the

students, with careful design, they can also access higher learning outcomes such as the

application of knowledge and analytical skills.

CHAPTER III

METHODOLOGY OF THE STUDY

Research Design



This chapter presents the methods that the researchers will undertake in the

conduct of the study with the system development life cycle as basis.

The first step is the project Identification and Selection wherein the researchers will

select from the system proposals to be presented. The proposed system were identified

to meet the information needs of the organizations such as the municipal government,

hospital, school, business establish like hotels and other organizations. The organization

were the study will be connected will then be identified during this stage.

ProjectIdentification and

Selection

Design

Implementation

ProjectInitialization and

Planning

Analysis



The next step is project Initialization and Planning wherein the researchers will

provide a letter of permission to the head of the organization wherein the study will be

conducted as an initial step. A received copy will then be given back to the adviser as a

proof of permission from the head of the office. Initial details about the project will then

be discussed with the head of the organization. The researchers will come up with a

specific plan the team to follow during the course of the study.

The researchers will discuss the system requirements as the Analytical in this step

trough interview, Observation, library research and Internet research.

Through interview, the researchers where able to identify the problems encountered

in the manual system through Observation method, the researchers learned and

understand to process flow of the present system and able to determine the necessary

improvement of the school procedures. The library method was also used to make the

researchers understand better and wider about the study. In the Analysis stage, the

researchers came up with the flow of the present system from which the description of

the proposed system was based.

The researchers in this phase came up with the cost Benefit Analysis that describes

such plan to acquire any hardware and system needed to build or operate the proposed

system.The next stage is the Design, wherein the researchers came up with the design

output of the proposed Computer Aided Examination.

The implementation stage was accomplished during the system development

period.

LOCALE OF THE STUDY

The study was conducted at University of Saint Louie, Tuguegarao City with the

permission of our Adviser in Sad1 Ms. Geraldine Rubuelto, the Dean of the school and

their concerned personnel. The study focuses on the Computer Aided Examination of



their College Department, wherein all the personnel and the necessary information are

needed.

RESEACHER INTRUMENTS

Interview

The interview process is the most powerful instrument use in gathering information,

data and other ideas or opinions from the people concerned. The interviewer will have

the opportunity to visualized on what the interviewee is trying to say.

Library Research

This method can also help the interviewer understand more of what the interviewee has

said through the resources from the library like books, other related books, etc. and from

this, it can verifies some concepts that are not clear from the gathered information.

CHAPTER IV

THE PROPOSED COMPUTER ASISSTED EXAMINATIONA. Input – Process – Output Diagram

INPUT PROCESS OUTPUT

tblTeachersCode

Last Name

Add – For Adding NewQuestionnaire



First NameMiddle Name

UsernamePassword

Access Level

tblSubjectsCode

Subjects

tblQuestionsSubject

QuestionAns Multiple Choice

Correct AnswerUser Answer

Code TeacherAns IdentificationAns True or False

DescriptionPoints

Description

tblPreferenceHour

MinutesStudent Password

Teacher Code

Cancel – For Cancelling Recently Added Recorded

Search – For Searching the old and new records of the

students.

Delete – For deleting records.

Edit – For Editing Questionnaires.

New – for Creating New document/Questions.

Students ScoresIndividual Report

Summary



B. HIERARCHICAL INPUT-PROCESS-OUTPUT DIAGRAM

Log-in

Student Teacher

Enter Student Name

Take Exam

My Account My Subject Make Examination

Edit Password

Add Subject Choose Subjects

Preference

Make Questionnaires

Edit SubjectExamination

Result



C. Database Design

A. DATA ENVIRONMENT

B. DATA ENTRY

C. DATA DESCRIPTIONIn this screen, there are two inputs the User Name and Password with its

description at the left of each text box the first input box accepts text up to 50 and minimum of 6 characters and it is the primary of the password form. The second textbox is the Password which accepts any character on the keyboard. The two buttons have different purpose the ok button is the access button to the system, the button validate if the user name and password are correct. The cancel button is the exit but button to the system.

USER VIEW: MAKE EXAM A. DATA ENVIRONMENT

User Name_

PASSWORD PASSWORD

Answer Subject



B. DATA ENTRY

B. DATA ENTRY

Question Points

Category

MAKE EXAM

Preference



C. DATA DESCRIPTIONThis screen serves as main part of making up exams. First we need to choose

what subject then start to make an a exam, it consist of buttons: FIRST, PREVIOUS, NEXT, LAST, NEW, OK, FIND, RELOAD, DELETE, EDIT, EDIT PREFERENCE, PREFERENCE, DELETE ALL QUESTIONS, CLOSE. You can also choose what type of exam you want to make.

1. USER VIEW: TAKE EXAMA. DATA ENVIRONMENT

B. DATA ENTRY

Student Year

Points

Allotted Time

Student Name

Subject

Type

Modified True or False

Identification

Multiple Choice

Take Exam

Student Section



B. DATA ENTRY

C. DATA DESCRIPTION

This screen serves as the main part of taking up exams. It consists of button namely: FIRST, NEXT, PREVIOUS, LAST, EXIT. It is where user can choose his/ her best answer.

2. USER VIEW: PREFERENCESA. DATA ENVIRONMENT

B. DATA ENVIRONMAENT

B. DATA ENTRY

Allotted Time

Student Password

PREFERENCES



C. DATA DESCRIPTION

The allotted time lets the user to enter the time allotted she want the student to finish the exam. User also can set the student password. It consists of command button namely: OK and Cancel.

B. Data Model



C. Table Design

Table name Field name Data Type Field Primary Key



tblTeachers Code Text 50 Yes

Last Name Text 50

First Name Text 50

Middle Name Text 50

Username Text 50

Password Text 50

Access Level Text 50

tblQuestions ID AutoNumber 50 Yes

Subject Text 50

Question Text 50

Ans Multiple Choice

Text 50

Correct Answer Text 50

User Answer Text 50

Code Teacher Text 50

Ans Identification

Text 50

Ans True or False

Text 50

Description Text 50

Points Number 50

tblPreference ID AutoNumber 50 Yes

Hour Number 50

Minutes Number 50

Student Password

Text 50

Teacher Code Text 50

D. DEFINING ATTRIBUTES AND DOMAIN



Entity Relationship Diagram

Table Fields Domain

Make Exam ID 1…0

Subject A…Z/1…0

Question A…Z/1…0

Ans Multiple Choice A…Z/1…0

Correct Answer A…Z/1…0

User Answer A…Z/1…0

Code Teacher A…Z/1…0

Ans Identification A…Z/1…0

Ans True or False A…Z/1…0

Description A…Z/1…0

Points 1…0

Description A…Z/1…0

Take Exam ID 1…0

Students Name A…Z/1…0

Section A…Z/1…0

Year A…Z/1…0

Subject A…Z/1…0

Question A…Z/1…0

Answer A…Z/1…0

Score 1…0

Remarks A…Z/1…0

Date 1…0

Preference ID 1…0

Hour 1…0

Minute 1…0

Teacher Code A…Z/1…0

Student Password A…Z/1…0

TeacherCode

First Name

Last Name

Has

Teacher Subject

IDCode

ID



,

Middle Name

Questionnaires

Subject

Result

Subject

Teacher Code

Display

Create

Question

ID

Teacher Code

Student Password

Has

Preference

Student Password

Allotted Time

ID

ID

Will See

Student

Student ID

Student ID

Middle Name First Name

Last Name

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