CARRIER VIEW MENU - · PDF filecarrier manual table of contents section i: introduction to...

CARRIER MANUAL

ACS State & Local Solutions, Inc. Proprietary Information

-1-ACS Print Date: 11/20/01

CARRIER MANUAL

ACS State and Local Solutions Private Data

This document contains proprietary information concerning the design and system requirements of

VISTA/RS – IRP processing system. This document and its contents are not to be disclosed to persons

other than authorized employees or carriers of the jurisdiction who are reviewing or utilizing this

document. This document may not be reproduced or disclosed without the expressed written consent of

ACS State and Local Solutions, Inc.

ACS Print Date: 11/20/01

© 2002. ACS State & Local Solutions, Inc.


-2-

CARRIER MANUAL

Table of Contents

SECTION I: INTRODUCTION TO MVS EXPRESS ........................................................ 5 VISTA/RS -- IRP CARRIER VIEW ............................................................................... 5 INTRODUCTION TO MVS EXPRESS – VISTA/RS IRP CARRIER VIEW................... 6 BASIC COMPUTER TERMS AND FUNCTIONS & TIPS............................................ 7 KEYBOARD & MOUSE FUNCTIONS.......................................................................... 8 SCREENS IN MVS EXPRESS................................................................................... 10 ACCESSING MVS EXPRESS ................................................................................... 13 SIGNING ON TO MVS EXPRESS ............................................................................. 14 CHANGE PASSWORD SCREEN .............................................................................. 16 COMMON ACCOUNT MAIN MENU SCREEN .......................................................... 18

SECTION II: CARRIER VIEW....................................................................................... 20 TENNESSEE CARRIER VIEW .................................................................................. 21 MORE INFORMATION ON THE MAJOR FUNCTIONS / PUSH BUTTONS.............. 23

SECTION III: VEHICLE PROCESSING........................................................................ 24 VEHICLE PROMPT SCREEN.................................................................................... 25 SELECT OEN ............................................................................................................ 28 TN VEHICLE DATA.................................................................................................... 30 MAINTAIN VEHICLE DOT NUMBER(S) .................................................................... 34 SELECT USDOT CATEGORY................................................................................... 37 WEIGHT CHANGES .................................................................................................. 39 SINGLE VEHICLE RENEWAL ................................................................................... 41

SECTION IV: JURISDICTION PROCESSING.............................................................. 42 EDIT MILEAGE .......................................................................................................... 43 MORE INFORMATION ON THE EDIT MILEAGE SCREEN ...................................... 45 EDIT COMMENT TEXT ............................................................................................. 46

SECTION V: REPLACEMENTS ................................................................................... 48 SELECT REPLACE CREDENTIAL ACTION ............................................................. 49 SELECT REPLACE OEN........................................................................................... 51

SECTION VI: RENEWALS ........................................................................................... 57 TENNESSEE MVS ACCOUNT RENEWALS ............................................................. 58

SECTION VII: FLEET PROCESSING........................................................................... 61 TENNESSEE CARRIER INFO................................................................................... 62 DEFAULT WEIGHT GROUPS FOR POWER UNITS ................................................ 66



CARRIER MANUAL SECTION VIII: INQUIRY............................................................................................... 70

INQUIRY SELECTION MENU ................................................................................... 71 LICENSE PLATE TABLE INQUIRY ........................................................................... 74 TEMPORARY AUTHORITY TABLE INQUIRY........................................................... 77 STICKER INQUIRY.................................................................................................... 80 VEHICLE INQUIRY SELECTION MENU ................................................................... 83 CARRIER FLEET SUMMARY.................................................................................... 86 ACCOUNT FLEET WEIGHTS.................................................................................... 88 CARRIER ACTIVITY SUMMARY............................................................................... 90

SECTION IX: CARRIER REPORTS ............................................................................. 92 CARRIER REPORTS................................................................................................. 93



CARRIER MANUAL

SECTION I: INTRODUCTION TO MVS EXPRESS

VISTA/RS -- IRP CARRIER VIEW



CARRIER MANUAL

INTRODUCTION TO MVS EXPRESS – VISTA/RS IRP CARRIER VIEW

The MVS Express – VISTA/RS Carrier View is used by International Registration Plan (IRP) commercial carriers to process their own IRP applications. MVS Express – VISTA/RS provides for transaction processing including fee calculation, invoice generation, temporary and/or permanent credentialing, and the financial record keeping necessary for distribution of funds between IRP jurisdictions. MVS Express – VISTA/RS Carrier View performs the following functions:

! IRP Application Processing

! Financial Processing

! Credential Issuance (if applicable)

! Temporary Authority Issuance

! Inquiry Functions



CARRIER MANUAL

BASIC COMPUTER TERMS AND FUNCTIONS & TIPS

COMMON COMPUTER TERMS • Alternative Commands – If a word in the drop down menu is followed by a series of keys (i.e., Alt +

F3), this is an alternative method of performing the function. • Arrows – If an arrow follows a word in the drop down menu, clicking on the word will provide another

drop down menu with additional choices. • Drop Down Menu – The drop down menu is a listing of additional functions that the carrier may

perform. Drop down menus are accessed when the carrier points and clicks on an arrow in a field. • Fields – Usually these are small rectangular boxes in which the carrier needs to enter information.

Some of the field boxes include a drop down menu from which the carrier can choose an entry. To operate them, the carrier enters the appropriate information and clicks on the Submit push button.

• Point and Click – This is a function of the cursor and the mouse. The carrier “points” the cursor to a

place/object and “clicks” the left mouse button to choose that place/object. The right mouse button can also be clicked for additional information.

• Pop Up Screen – When the carrier enters information sometimes a small screen will appear within

the larger screen. The smaller screen usually will ask for additional information. • Push Buttons – The push buttons make major functions easy for the carrier to complete. The push

buttons are a graphic designed to look like a button. In MVS Express, these are operated by the point and click function. When the carrier clicks on a particular button, it will automatically perform the major function.

• Screen – This is what the carrier views on the computer. MVS Express is a series of screens linked

to each other. The screens change when the carrier selects a major push button. • Tool Bar – The tool bar is a series of words or pictures (usually at the top of a screen) which will

perform a variety of functions when the carrier points and clicks on them. Some of the words or pictures in a tool bar will provide the carrier with an additional drop down menu of more functions.



CARRIER MANUAL

KEYBOARD & MOUSE FUNCTIONS

MVS Express is operated through the use of a mouse and some simple keyboard functions. The major uses of the mouse and the keyboard functions are detailed on the following pages:

COMPUTER COMPONENTS

COMPONENT

FUNCTION

Cursor

What it is: A cursor is a tool that assists the carrier in performing two primary functions: 1) Where the cursor is placed indicates where text will be entered. 2) The cursor allows the carrier to select an item by placing the cursor on the item and clicking the left button on the mouse. What it looks like: Usually the cursor is a black vertical line that appears on the computer screen. It may also appear as an arrow, block or a small hand. How to move the cursor: The cursor may be moved with the mouse (see below for more information), the arrow keys or by the use of the Tab key.

Mouse

Moving a cursor with the mouse: A mouse is equipped with a roller ball which, when moved or rolled, moves the cursor. If the carrier cannot see the cursor on the screen, moving the mouse will cause it to appear. Left mouse button: When the carrier wants to place the cursor or choose an item, the carrier clicks the left mouse button. Right mouse button: When the carrier clicks on the right mouse button, a drop down list of additional commands will appear.



CARRIER MANUAL

KEYBOARD

COMPUTER KEY

FUNCTION

Alphanumeric Keys

These are the keys most similar to a typewriter. They are the alphabetic, numeric, punctuation, tab, backspace, and space bar keys.

Numeric Keys

The numeric keys are usually located in two sections of the keyboard. The first section is at the top of the keyboard above the letters. The second section is usually located on the far right side and resembles a 10-key calculator pad. Either set of keys may be used to enter numbers. NOTE: the number lock button must be pushed to use the 10-key calculator pad number keys.

Tab

This key is used to move the cursor from field to field within the MVS Express application. On most keyboards, this key is located on the top left side.

Enter

This key is used to enter/confirm information.

On most keyboards, this key is located on the far right side.

Delete

A carrier can highlight text and quickly delete it by using the delete key.

Up Arrow

This key allows the carrier to move the cursor vertically upward.

Down Arrow

This key allows the carrier to move the cursor vertically downward.

Left Arrow

This key allows the carrier to move the cursor horizontally to the left.

Right Arrow

This key allows the carrier to move the cursor horizontally to the right.



CARRIER MANUAL

SCREENS IN MVS EXPRESS

MVS Express has been designed with a series of carrier-friendly screens. All MVS Express screens are set-up with a similar layout. Each screen has been designed to perform a specific function. The following is an example of a typical MVS Express screen (this is also the first screen the carrier will see when they have successfully signed on to the system through Common Account):

ACS State & Local Solutions, Inc.

Proprietary Information


6) Push Buttons

7) Gray Box

1) Screen Title SCREEN COMPONENTS

3) Tool Bar (with pictures)

4) Box with Push Buttons & ACS logo

5) Blue Outlined box with fields

2) Tool Bar (with text)

CARRIER MANUAL

SCREEN COMPONENTS

COMPONENT

FUNCTION / PURPOSE

1) Screen Title

Location: At the top of the screen is the name of the particular screen enclosed in brackets. Description: A screen title identifies the screen’s primary purpose. On the example screen the title of the screen is Tennessee Carrier View.

2) Tool Bar (with text)

Location: Directly underneath the Screen Title. Description: Each screen in MVS Express has the following options in its tool bar: Application, File, Edit, Commands, View and Help. When clicking on an option in this tool bar, a drop down menu will appear from which the carrier may perform a variety of functions. Notes: • If a word in the drop down menu is followed by an arrow (!),

clicking on that word will provide an additional drop down menu.

• If a word in the drop down menu is followed by a key

command it indicates a short cut method of performing that function. To use the shortcut, the carrier can push the keys indicated.

3) Tool Bar (with pictures)

Location: Right beneath the tool bar with text. Description: MVS Express is equipped with a picture tool bar to make common functions easier to perform.

4) Box with Push Buttons & ACS logo

Location: Immediately below the tool bar with pictures. Description: Each screen contains a blue box with various push buttons in it. The push buttons correspond to different functions, which may be performed when the carrier selects them with the mouse. Each screen will have different buttons in this box. Some common buttons in this box include the Exit and the Submit buttons.



CARRIER MANUAL

SCREEN COMPONENTS

COMPONENT

FUNCTION / PURPOSE

5) Blue Outlined box with fields

Location: Below the blue box with the ACS logo. Description: Each screen contains a box outlined with blue lines with various field boxes inside. All of the field boxes contain information. Some of the field boxes may be automatically filled in while others will require the carrier to input information.

6) Push Buttons

Location: Generally toward the center of the page. Description: These push buttons will perform major functions and, when clicked on, will take the carrier to a new screen.

7) Gray Box

Location: Across the bottom of the screen. Description: As the carrier attempts to perform various functions this box will provide informational messages, such as missing data elements or the status of a submitted job.

TIPS AND HINTS

Moving between fields: This is done by moving the cursor to the appropriate field, clicking on the left mouse button and typing the requested information. To move between fields the carrier may use the mouse or may press the Tab button, and the cursor will be moved to the next open field. When the carrier has completed filling in the fields, they may choose a push button command at the top of the page. NOTE: If the field has a drop down menu the carrier simply clicks on the appropriate option.



CARRIER MANUAL

ACCESSING MVS EXPRESS Introduction: In order to use MVS Express, the carrier must have Internet access using Microsoft Explorer or Netscape web browsers -- versions 5.0 or above are recommended. The carrier can enter the web address http://www.mvs-e-systems.com the Internet browser screen to directly connect to MVS Express.

arriers can bookmark the web address to make future access to MVS Express easier. C




CARRIER MANUAL

SIGNING ON TO MVS EXPRESS

Introduction: In order to perform any function or processing, each carrier must sign on to MVS Express with a unique carrier ID and password. The combinations are unique to each carrier and are used in conjunction with carrier identification and security (both the carrier ID and password should remain confidential between the carrier and the State Systems Administrator). The Systems Administrator will set up the carrier's name, ID, and password in the system. Screen Purpose: This is the first screen the carrier will see when accessing MVS Express.




CARRIER MANUAL

Using This Screen

FIELDS

FIELD

FIELD ENTRY

Carrier ID

The carrier ID is a unique identifier or name assigned to each person authorized to access MVS Express. After the carrier ID has been entered, the carrier presses Tab or uses the mouse to position the cursor to the Password field.

Password

The carrier enters the password assigned to their ID and clicks on the Connect button. This will bring the carrier to the Change Password screen as displayed on the next page. NOTE: The password will be displayed as a series of asterisks (*) no matter what letters are typed. This is to further protect the privacy of the password.

NOTE: If an error occurs while logging in, it is possible that the carrier has typed an incorrect carrier ID or password. If this occurs, both entries should be retyped following the instructions above.



CARRIER MANUAL

CHANGE PASSWORD SCREEN Screen Purpose: This screen is always displayed after entering the carrier ID and password at the first sign on screen. If the carrier has signed on before and does not need to change the password, simply click the Cancel button to skip this screen and move to the next screen. NOTE: Although this screen will come up each time the carrier enters the system, it does not have to be changed unless the system requires it.




CARRIER MANUAL

Using This Screen If the carrier needs to change the current password, these instructions are followed:

1) Enter the new password in the New Password field. 2) Press Tab. 3) Enter the Password again in the Confirm Password field. This verifies the new password. 4) Click on the Change button. This will change the password and take the carrier to the next

screen. If an error occurs, it is likely that the carrier has typed an incorrect carrier ID or password. If this occurs, both entries should be retyped following the instructions above. If the carrier is still not able to sign on, the state administrator should be contacted for further assistance.



CARRIER MANUAL

COMMON ACCOUNT MAIN MENU SCREEN

Screen Purpose: This is the initial screen carriers will be brought to after successful sign on to MVS Express. The Common Account Main Menu screen allows the carrier to access VISTA applications or reports.




CARRIER MANUAL Using This Screen

PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Reports

Allows the carrier to select and print a number of different reports.

VISTA/TS

Allows the carrier to enter the VISTA/TS application for IFTA processing.

VISTA/RS

Allows the carrier to enter the VISTA/RS application for IRP processing.

Exit

Exits the carrier from the MVS Express system.



CARRIER MANUAL

SECTION II: CARRIER VIEW



CARRIER MANUAL

TENNESSEE CARRIER VIEW

Screen Purpose: This is the initial screen carriers will be brought to after clicking the VISTA/RS push button on the Common Account Main Menu screen. The Tennessee Carrier View screen allows the carrier to access the major functions of MVS Express – VISTA/RS.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit

Signs the carrier out of the MVS Express – VISTA/RS system.

Prompt

Allows the carrier to see selections for various data fields.

Invoice

Allows the carrier to select what type of invoice to print: Both a Summary and Vehicle Detail, or a Summary only.

Submit

Once all required information has been entered the carrier clicks the Submit push button to process the transaction.

FIELDS

FIELD

FIELD ENTRY

Jurisdiction

Auto-filled for the carrier.

Registration Year


Carrier Number


Fleet Number


Supplement Number

Is blank upon initial entry. Will be auto-filled for the carrier.

Number of Registration Months





CARRIER MANUAL

MORE INFORMATION ON THE MAJOR FUNCTIONS / PUSH BUTTONS

The Tennessee Carrier View screen allows the carrier to access the major functions of MVS Express – VISTA/RS. The major functions include:

✔ Vehicle Processing

✔ Jurisdiction Processing

✔ Replacements

✔ Renewals

✔ Fleet Processing

✔ Inquiry 1. VEHICLE PROCESSING – Allows the carrier to add, change or delete individual vehicles. 2. JURISDICTION PROCESSING – Allows the carrier to add new mileage on a supplement. 3. REPLACEMENTS – Allows the carrier to replace credentials including license plates, decals and/or

cab cards. 4. RENEWALS – Allows the carrier to renew its account(s) to the next registration year. The carrier can

also amend carrier, jurisdiction, weight group, and vehicle information. 5. FLEET PROCESSING – Allows a carrier to add a new account number upon approval from the State

of Tennessee. Account numbers are automatically assigned by MVS Express, while fleet numbers are assigned at the carrier’s discretion.

6. INQUIRY – Allows the carrier to access a variety of information about its account(s) and vehicles. NOTE: All required fields must be entered prior to clicking the Submit push button. If required information has been left blank, MVS Express will not allow the carrier to advance to the next screen.



CARRIER MANUAL

SECTION III: VEHICLE PROCESSING



CARRIER MANUAL

VEHICLE PROMPT SCREEN

Screen Purpose: This screen is accessed by clicking the Vehicle Processing – Add/Delete/Change push button on the Tennessee Carrier View screen. The Vehicle Prompt screen allows the carrier to add, delete and change information on any vehicles within the carrier’s account(s).





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit

Returns the carrier to the Tennessee Carrier View screen. If exit is pressed prior to vehicles being added, deleted, or changed the supplement will not be created.

Submit


FIELDS

FIELD

FIELD ENTRY

Jurisdiction


Registration Year


Carrier Number


Fleet Number


Supplement Number


Action

Provides the carrier with a drop down menu containing the following choices of action: Add, Delete, Change, OEN Replace, and Similar. The carrier highlights the appropriate choice and clicks on it to enter that choice (required).

OEN

The carrier enters the Owner Equipment Number (OEN) of the vehicle (required).



CARRIER MANUAL

FIELDS

FIELD

FIELD ENTRY

OEN Replace with or Copy from Similar OEN

The carrier enters the OEN of the vehicle that information is being copied from (for an action of Similar), or the new OEN (for an action of OEN Replace).

VIN

The carrier enters the Vehicle Identification Number (VIN). This is a required data entry field.

License Plate Number

The carrier enters the License Plate Number (not required).

Vehicle Status

The carrier enters the Vehicle Status code field for Delete Vehicle transactions only.

More Information on this Screen

Entering Information 1) The carrier clicks on the field where information needs to be entered. 2) Information is data entered, or an option is selected from a drop down menu. 3) The carrier clicks on the Submit button.



CARRIER MANUAL

SELECT OEN Screen Purpose: This screen is accessed by clicking the Change option within the Action field on the Vehicle Prompt Screen, and then pressing the Submit push button. The OEN field needs to be blank in order to access this screen. The Select OEN screen allows the carrier to view all of the active OENs in the account. The VIN, Vehicle Status, Type, License Plate, Sticker, Weight Group, Supplement Added and Supplement Deleted (if applicable) are displayed.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit

Returns the carrier to the Vehicle Prompt screen.

Submit

Validates information entered.

FIELDS

FIELD

FIELD ENTRY

Jurisdiction


Registration Year


Carrier Number


Fleet Number


Supplement Number


OEN

The carrier enters an OEN to fast path immediately to that OEN.

More Information on this Screen Entering Information On this screen the carrier only needs to enter information into the OEN field. This is done by clicking on that field, entering the required information and clicking again to confirm the information.



CARRIER MANUAL

TN VEHICLE DATA

Screen Purpose: This screen is accessed by clicking the Submit push button on the Vehicle Prompt screen. The TN Vehicle Data screen allows the carrier to add new vehicles or change renewed vehicles, to increase/decrease or upgrade/downgrade vehicle weights and to initiate tag reassignments. It contains two gray pages that the carrier may access by clicking on the tab at the top of each page. Vehicle Data 1st Screen




CARRIER MANUAL

Vehicle Data 2nd Screen





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit


Comments

Allows the carrier to add comments about the vehicle.

USDOT#

Allows the carrier to enter/change vehicle USDOT# information.

Submit


PAGES This screen has been designed with two pages where the carrier may enter a variety of information. To move back and forth between the pages simply click on the tab for the page.

VEHICLE DATA 1st SCREEN

VEHICLE DATA 2nd SCREEN

The following fields are required: • WGP# • VIN – must be entered exactly the same as on

the previous screen • Year • Make • Type • Axles/Seats • Fuel Type – defaults to Diesel • Unladen Wt • Gross/Cmbd Wt • Purchase Price • Factory Price – defaults to Purchase Price • Purchased Date • Added to Fleet – defaults to today’s date • New/Used – defaults to New

The following fields are required: • License Plate Type • License Plate Class • Sticker Type • Sticker Class • Vehicle Operation Type NOTE: All of the above fields are automatically defaulted based on type of operation and weight of vehicle. The carrier does not need to access this tab in order to complete the vehicle addition.



CARRIER MANUAL ADDITIONAL FIELDS: • The ‘Leased/Owned Field’ is an optional data entry field. If the Owner Name is different than the

Registrant Name, then a value of ‘X-Commercial Owner’ is entered, and the vehicle is charged an additional $2.00 administrative fee. If the vehicle is leased, then a value of ‘L-Leased’ is entered, and no additional administrative fee is charged.

• The ‘Credit OEN’ and ‘Transfer OEN’ fields are required for tag reassignments. • The ‘Colorado TK Fee Ind’ field is required if Colorado (CO) is an apportioned jurisdiction and the

vehicle is a TK-Single Truck. More Information on this Screen Entering Information

1) The carrier clicks on the field where information needs to be entered.

2) Information is data entered, or an option is selected from a drop down menu.

3) The carrier clicks on the Submit push button.



CARRIER MANUAL

MAINTAIN VEHICLE DOT NUMBER(S)

Screen Purpose: This screen is accessed by clicking the USDOT# push button on the TN Vehicle Data screen. It allows the carrier to record USDOT information at the vehicle level, which can be different from the number stored at the account level.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit

Returns the carrier to the TN Vehicle Data screens.

Prompt

Allows the carrier to prompt on the USDOT Category field.

Add/Change

Allows the carrier to toggle between add and change modes.

Submit

Once all required information has been entered, the carrier clicks the Submit push button to save the information.

FIELDS

FIELD

FIELD ENTRY

Base Jurisdiction


Registration Year


Carrier Number


Fleet Number


Owner Equipment Number


USDOT Category Code

Allows the carrier to enter a USDOT Category (when there are multiple entries) to quickly find a previous entry.

USDOT Category

Allows the carrier to enter a USDOT Category Code.



CARRIER MANUAL

FIELDS

FIELD

FIELD ENTRY

USDOT Number

Allows the carrier to enter a USDOT Number.

Description

Allows the carrier to add a description associated with the USDOT Number.

Responsible For Safety?

Allows the carrier to indicate that the USDOT Number is responsible for the safety of the vehicle.



CARRIER MANUAL

SELECT USDOT CATEGORY

Screen Purpose: This screen is accessed by clicking the Prompt push button on the Maintain Vehicle DOT Number(s) screen, while the cursor is placed on the USDOT Category field.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit

Returns the carrier to the Maintain Vehicle DOT Number(s) screen.

Submit

The carrier clicks the Submit push button to quickly locate one of the options once an entry has been made in the Category Code field.

FIELDS

FIELD

FIELD ENTRY

Category Code

The carrier can enter a Category Code to quickly locate one of the options.

Category Code

Displays all of the valid Category Code options.

Description

Displays the description associated with the Category Code.



CARRIER MANUAL

WEIGHT CHANGES

Screen Purpose: To perform a weight increase/decrease or upgrade/downgrade, the carrier places the cursor in the WGP# field and presses the Submit push button. The WGP# field needs to be blank in order to access the next screen. The screen below will then be displayed. From this screen, the carrier presses the Create WGP push button to create a new weight group. Selecting the new weight group moves the vehicle into a new weight group in order to increase/decrease the weight (GVW) of the vehicle within the same weight class, or to upgrade/downgrade the weight (GVW) of the vehicle to a new weight class.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit


Create WGP

Allows the carrier to select a Default Weight Group, or to create a new one.

Submit




CARRIER MANUAL

SINGLE VEHICLE RENEWAL

If a carrier is adding a vehicle to an account that has already been renewed to the next registration year, a pop-up window will prompt the carrier to add the new vehicle to the next registration year’s record. To do this, the carrier places an ‘X’ next to the question, “Do You Wish To Renew This Vehicle” in the Renew Vehicle box, and presses the Submit push button. This process will automatically create the next sequential supplement in the next (new) registration year for the added vehicle. An invoice will then need to be generated for that supplement in the new registration year. If the vehicle does not need to be added to the next registration year, the carrier presses the Exit push button and continues processing.




CARRIER MANUAL

SECTION IV: JURISDICTION PROCESSING



CARRIER MANUAL

EDIT MILEAGE

Screen Purpose: This screen is accessed by clicking the Jurisdiction Processing – Add Jur push button on the Tennessee Carrier View screen. The Edit Mileage screen allows the carrier to add mileage information. MVS Express – VISTA/RS automatically tracks the total number of miles traveled based on the information the carrier enters on this screen.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit

Returns the carrier to the Tennessee Carrier View screen. If exit is pressed prior to miles being entered, the supplement will be aborted.

Comments

Allows the carrier to add comments by date.

Submit

Once all required information has been entered, the carrier clicks the Submit push button to process the transaction.

FIELDS

FIELD

FIELD ENTRY

Base Jurisdiction


System Calculated Total

MVS Express automatically calculates the total number of miles entered for all jurisdictions.

Control Mileage Total

The carrier enters the total number of miles. The System Calculated Total and the number in this field must match.

Registration Year


Carrier Number


Fleet Number


Supplement Number




CARRIER MANUAL

MORE INFORMATION ON THE EDIT MILEAGE SCREEN PRORATE INDICATOR – There are three (3) different options:

0 = Prorate/Act – Miles are prorated (Y) and are actual (A)

1 = Prorate/Est – Miles are prorated (Y) and are estimates (E)

2 = Nonprorate/Act – Miles are not prorated (N) and are actual (A) THE GRID – The Edit Mileage screen consists of a grid with a series of columns and rows: 1st Column – All jurisdictions are automatically displayed on the screen 2nd Column – Prorate information (0,1,2) as entered by the carrier 3rd Column – Mileage information as entered by the carrier Entering Information 1) To enter information into the screen, the carrier simply highlights the box where information is

required and types in the correct information. Using the Tab key or the mouse allows the carrier to move from field to field on the screen.

2) When all mileage information is entered, the carrier clicks on the Submit push button. MVS Express

will automatically calculate the total mileage in the System Calculated Total field. 3) If Prorate Indicator 1 is selected, the carrier can press the Submit push button to have the default

estimated mileage figure automatically fill into the field. 4) Comments are required if Prorate Indicator 1 (Prorate/Est) is selected, or can be added by pressing

the Comments push button at the top of the screen.



CARRIER MANUAL

EDIT COMMENT TEXT Screen Purpose: This screen is accessed if the Prorate Indicator 1 (Prorate/Est) is selected from the Edit Mileage screen, or when pressing the Comments push button at the top of the screen. The State of Tennessee requires an explanation if estimated miles are entered. The Edit Comment Text screen allows the carrier to add free form comments as to why estimated mileage was entered for jurisdictions within the account.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit

Returns the carrier to the Tennessee Carrier View screen.

Add/Change

Allows the carrier to toggle between add and change modes.

Submit

Once all required information has been entered, the carrier clicks the Submit push button to process the transaction.

FIELDS

FIELD

FIELD ENTRY

Jurisdiction


Registration Year


Carrier Number


Fleet Number


Date

Auto-filled for the carrier with the transaction (today’s) date.

Comment

The State of Tennessee requires the carrier to enter an explanation if estimated miles are entered.



CARRIER MANUAL

SECTION V: REPLACEMENTS



CARRIER MANUAL

SELECT REPLACE CREDENTIAL ACTION SELECT REPLACE CREDENTIAL ACTION

Screen Purpose: This screen is accessed by clicking the Replacements – Plates/Stickers/Cab Cards push button on the Tennessee Carrier View screen. Screen Purpose: This screen is accessed by clicking the Replacements – Plates/Stickers/Cab Cards push button on the Tennessee Carrier View screen. The Select Replace Credential Action screen allows the carrier to request new cab cards, license plates, decals, or license plates/decals for the vehicles contained in the carrier’s account. New credentials are issued for an administrative fee of:

The Select Replace Credential Action screen allows the carrier to request new cab cards, license plates, decals, or license plates/decals for the vehicles contained in the carrier’s account. New credentials are issued for an administrative fee of:

• Replace Cab Card $2.00 • Replace Cab Card $2.00 • Replace License Plate $2.75 • Replace License Plate $2.75 • Replace Decal $2.75 • Replace Decal $2.75 • Replace License Plate/Decal $2.75 • Replace License Plate/Decal $2.75

CARRIER MANUAL






PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit


Submit

After all required information is entered the carrier presses the Submit push button to process the transaction.

FIELDS

FIELD

FIELD ENTRY

Registration Year


Carrier Number


Fleet Number


Supplement Number




CARRIER MANUAL

SELECT REPLACE OEN

Screen Purpose: This screen is accessed by clicking either of the four (4) push button options (Replace Cab Cards, Replace License Plates, Replace Decals, Replace License Plates/Decals) from the Select Replace Credential Action screen.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit

Returns the carrier to the Select Replace Credential Action screen.

Prompt

Not applicable at this time.

Submit


Right Mouse Click

Allows the carrier to select the vehicle that will have credentials replaced, or to display the selected vehicle. Credentials can be replaced for one of four reasons: 1. Lost 2. Destroyed 3. Stolen 4. Lost in Transit The cursor must be on the vehicle when selected.



CARRIER MANUAL More Information on this Screen This screen contains a grid for the carrier to select OENs that will have credentials replaced.

GRID

COLUMNS

DEFINITIONS

OEN

Owner Equipment Number (OEN).

VIN

Vehicle Identification Number (VIN).

Veh Sts

Vehicle Status.

Ty

Vehicle Type.

License Plate

License Plate issued to vehicle.

Decal

Decal issued to vehicle.

WGP

Weight Group the vehicle is in.

Supp Added

Supplement the vehicle was added on.

Supp Deleted

Supplement the vehicle was deleted on (if applicable).

Note: This same screen is displayed for each one of the four options available from the Select Replace Credential Action screen.



CARRIER MANUAL

When the Display Record option is selected, the carrier will be taken to the Vehicle Data 1st and 2nd Screens to review the vehicle data. When the Replace Cab Cards option is selected, the carrier will receive the message, “Cab card has been printed” in the tool bar at the bottom of the screen. When the Replace License Plates, Replace Decals, or Replace License Plates/Decals options are selected, the following screen is displayed. The carrier is presented with the new License Plate Number, (or Decal Number) and the current License Plate Number (or Decal Number) and presses the Submit push button. Upon exiting from the Select Replace Credential Action screen, the message, “Fees and reports for replacements are waiting in report queue” will be displayed in the tool bar at the bottom of the screen.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit

Returns the carrier to the Select Replace OEN screen.

Submit

The carrier presses the Submit push button to process the replacement transaction.

FIELDS

FIELD

FIELD ENTRY

Registration Year


Carrier Number


Fleet Number


Supplement Number


Charge TA Fee

‘Y’ or ‘N’. Auto-filled for the carrier.

OEN Number

Auto-filled for the carrier based on the OEN selected from the previous screen.

Duplicate Cab Card

Displays what type of credential is being replaced (License Plate only, Decal only, or both License Plate and Decal).

Change Credentials

Displays ‘P’ for License Plate only, ‘S’ for Decal only, or ‘B’ for both License Plate and Decal.



CARRIER MANUAL

FIELDS

FIELD

FIELD ENTRY

Disposition

Diplays ‘L’ for Lost, ‘D’ for Destroyed, ‘S’ for Stolen, or ‘X’ for Lost in Transit.

License Plate (or Decal) Number

Auto-filled with the next sequential License Plate (or Decal) number.

Current License Plate (or Decal)

Auto-filled with the current License Plate (or Decal) number.



CARRIER MANUAL

SECTION VI: RENEWALS



CARRIER MANUAL

TENNESSEE MVS ACCOUNT RENEWALS

Screen Purpose: This screen is accessed by clicking the Renewals -- Renewal Processing push button on the Tennessee Carrier View screen. The Tennessee MVS Account Renewals screen allows the carrier to quickly renew an account, as well as amend various information on the renewal.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit


Prompt

Allows the carrier to prompt on a value.

Fees/Invoice

Allows the carrier to fee and invoice an account. When clicking on this push button, a pop up screen will appear. The carrier will have an option to print only a Summary Invoice, or both a Summary and Detail Invoice. The carrier can also choose to print the invoice immediately or later. There are also two push buttons on the pop up screen where the carrier may submit or cancel the request.

Submit


FIELDS

FIELD

FIELD ENTRY

Registration Year


Carrier Number


Fleet Number


Supplement Number




CARRIER MANUAL

MAJOR FUNCTIONS – PUSH BUTTONS

PUSH BUTTON

MAJOR FUNCTION

Account Renewals

The carrier clicks on this push button to renew the account to the next registration year. When completed, the message ”Carrier has been renewed for next year. Mileage records need to be updated. X Vehicles Renewed” is displayed (where ‘X’ equals the number of vehicles).

Amend Carrier

Allows the carrier to access the Tennessee Carrier Info screens as described in Section VII – Fleet Processing.

Amend Jurisdiction

Allows the carrier to access the Edit Mileage screen as described in Section IV – Jurisdiction Processing.

Add Weight Group

Allows the carrier to add new weight groups.

Amend/Delete Weight Group

Allows the carrier to amend and/or delete any existing weight groups from the current registration year.

Add/Delete/Change Vehicle

Allows the carrier to access the Vehicle Prompt Screen as described in Section III – Vehicle Processing to add, delete, or change vehicles.



CARRIER MANUAL

SECTION VII: FLEET PROCESSING



CARRIER MANUAL

TENNESSEE CARRIER INFO

Screen Purpose: This screen is accessed by clicking the Fleet Processing – Create New Fleet push button on the Tennessee Carrier View screen. The Tennessee Carrier Info screen allows the carrier to add and/or edit carrier information. The screen has two gray pages in the center of the screen. The carrier may move between the pages by clicking on the tab at the top of each page. Tennessee Carrier Info Screen 1




CARRIER MANUAL

Tennessee Carrier Info Screen 2





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit


Delete Account

Not allowed for the carrier view. If pressed, the carrier will receive a message to contact the Tennessee help desk for assistance.

Comments

Allows the carrier to add comments about the account.

Submit


FIELDS

FIELD

FIELD ENTRY

Jurisdiction


Registration Year


Carrier Number


Fleet Number


Supplement Number




CARRIER MANUAL

PAGES This screen has been designed with two pages where the carrier may enter a variety of information. To move back and forth between the pages simply click on the tab for the page.

TENNESSEE CARRIER INFO Page 1

TENNESSEE CARRIER INFO Page 2

The following fields are required: • Name of Registrant • Renewal Month – defaults to current month • Expiration Date – defaults to last day of the

12 month expiration • Account Status Code – defaults to Original

Carrier Fleet • Federal EIN/SSN • Business Location

Address 1 Address 2 City Zip

The following fields are required: • Mailing Address

Address 1 Address 2 City Jurisdiction Zip

• Type of Operation • First Operated – defaults to today’s date

After all Carrier Information is entered, the carrier enters Mileage (see Section IV), Weight Group, and Vehicle Information (see Section III). The system directs the user to each selection in sequential order. Upon completing all data entry, the carrier is returned to the Tennessee Carrier View screen.



CARRIER MANUAL

DEFAULT WEIGHT GROUPS FOR POWER UNITS

Screen Purpose: This screen is accessed after entering mileage on a new account. MVS Express automatically routes the carrier to this screen.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit


Add Power WGP

Allows the carrier to add a power unit weight group.

Add Bus WGP

Allows the carrier to add a bus weight group.

Add Trailer WGP

Allows the carrier to add a trailer weight group.

Inquiry

Allows the carrier to view all weight groups in the account.

Submit


FIELDS

FIELD

FIELD ENTRY

Registration Year


Account Number


Fleet Number


Supplement Number


WGP Code

The carrier enters a weight group number and presses the Submit push button to move up or down.



CARRIER MANUAL Default weight group numbers from 009 (9,000 lbs.) through 080 (80,000 lbs.) are available for selection. Each jurisdiction within the weight group will have a weight that is equal to the weight group number (e.g., 070 = 70,000 lbs.). To select a weight group, the carrier places the cursor on the appropriate weight group line and presses the right click button on the mouse. This weight group will then be added to the account. If the carrier has a weight group with “special weights,” meaning one or more of the jurisdictions in the weight group are not the same, then these are created using the Add Power WGP, Add Bus WGP or Add Trailer WGP push buttons explained above. For example, if a carrier apportions to Tennessee at 80,000 lbs. and Alabama at 90,000 lbs., a special weight group would be created. Special Power Weight Groups begin at 100, and increment by one (1). Bus Weight Groups begin at 001, while Trailer Weight Groups begin at 200.



CARRIER MANUAL When all information has been entered, the carrier clicks the Invoice push button to begin the fee calculation process. The carrier is then presented with the following pop-up window. The Summary option is auto-filled into the field; but the carrier can change it to print both a Summary and Detail Invoice. The Summary Invoice displays all of the financial information for the supplement, while the Detail Invoice displays all of the financial information for the supplement by vehicle. The carrier can also choose whether to print an invoice ‘Now’ or ‘Later’. Yes is auto-filled into the field to Print Now; but the carrier can change it to No to Print Later.

When all information has been entered, the carrier clicks the Invoice push button to begin the fee calculation process. The carrier is then presented with the following pop-up window. The Summary option is auto-filled into the field; but the carrier can change it to print both a Summary and Detail Invoice. The Summary Invoice displays all of the financial information for the supplement, while the Detail Invoice displays all of the financial information for the supplement by vehicle. The carrier can also choose whether to print an invoice ‘Now’ or ‘Later’. Yes is auto-filled into the field to Print Now; but the carrier can change it to No to Print Later.

CARRIER MANUAL






CARRIER MANUAL

SECTION VIII: INQUIRY



CARRIER MANUAL

INQUIRY SELECTION MENU

Screen Purpose: This screen is accessed by clicking the Inquiry – Carrier Inquiry push button on the Tennessee Carrier View screen. The Inquiry Selection Menu screen allows the carrier to query on a variety of information about only its own account(s) and vehicle(s).





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit

Returns the carrier back to the Tennessee Carrier View screen.

Prompt

Allows the carrier to prompt on a value.

Submit

After all information is entered the carrier presses the Submit push button to process the query.




PUSH BUTTONS

FUNCTION

License Plate Table

Allows the carrier to search for vehicle information by the License Plate number.

T/A Table

Allows the carrier to search for vehicle information by the Temporary Authority (TA) number.

Sticker Table

Allows the carrier to search for vehicle information by the Sticker (Decal) number.

Vehicle Information

Allows the carrier to search for information on vehicles contained in accounts in a variety of ways.

Carrier Information

Allows the carrier to search for information on accounts in a variety of ways.

Weight Inquiry

Allows the carrier to view the different weight groups included in an account.

CARRIER MANUAL


PUSH BUTTONS

FUNCTION

Historical Inquiry

Allows the carrier to view all of the supplements in an account, and to see the activity transacted on each supplement.

FIELDS

FIELD

FIELD ENTRY

Jurisdiction


Registration Year

MVS Express automatically defaults to the current year. The carrier may override this and enter an alternative year.

Carrier Number

Auto-filled for the carrier. If the carrier has more than one account number, the Prompt push button can be used by placing the cursor in this field.

Fleet Number


Supplement Number

The carrier enters the appropriate supplement number.

Weight Group The carrier enters the appropriate weight group, if selecting the Weight Inquiry option.



CARRIER MANUAL

LICENSE PLATE TABLE INQUIRY

Screen Purpose: This screen is accessed by clicking the License Plate Table push button on the Inquiry Selection Menu screen. The License Plate Table Inquiry screen allows the carrier to inquire about the status of a license plate.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit

Returns the carrier to the Inquiry Selection Menu screen.

Previous

Returns the carrier to the previous screen.

Submit

After all required license plate information is entered, the carrier presses the Submit push button to find the status of the plate.

FIELDS

FIELD

FIELD ENTRY

Jurisdiction


Registration Year

Defaults to the current year. The carrier may override this and enter a different year.

Type

The carrier enters the type of license plate.

Class

The carrier enters the class of license plate (if applicable).

Plate Number

The carrier enters the license plate number.

Blank box with drop down arrow

Allows the carrier to select the vehicle after license plate information is entered. The Vehicle Data 1st and 2nd screens will be displayed.

Current Plate Status

Displays the current plate status of the license plate once the Submit push button is clicked.



CARRIER MANUAL

FIELDS

FIELD

FIELD ENTRY

VIN

Displays the current VIN assigned to the license plate once the Submit push button is clicked.

Date Issued

Displays the date the license plate was issued once the Submit push button is clicked.

Carrier Number

Displays the carrier number associated with the license plate once the Submit push button is clicked.

Fleet Number

Displays the fleet number associated with the license plate once the Submit push button is clicked.

Supplement Number

Displays the supplement number that the license plate was issued on once the Submit push button is clicked.

Registrant Name

Displays the registrant name associated with the license plate once the Submit push button is clicked.



CARRIER MANUAL

TEMPORARY AUTHORITY TABLE INQUIRY

Screen Purpose: This screen is accessed by clicking the T/A Table push button on the Inquiry Selection Menu. The Temporary Authority (T/A) Table Inquiry screen allows the carrier to view the status of a T/A by entering the T/A Number and clicking the Submit push button.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit

Returns the carrier to the Inquiry Menu Selection screen.

Previous


Submit

After all required T/A information is entered, the carrier clicks the Submit push button to find the status of the T/A.

FIELDS

FIELD

FIELD ENTRY

Jurisdiction


Registration Year


Enter T/A Number

Carrier enters the T/A number and presses the Submit push button.

Status

The status of the T/A is displayed.

Name of Registrant

The name of the registrant that the T/A is assigned to is displayed.

Carrier

The account number of the registrant that the T/A is assigned to is displayed.



CARRIER MANUAL

FIELDS

FIELD

FIELD ENTRY

Fleet

The fleet number of the registrant that the T/A is assigned to is displayed.

Issue Date

Date that the T/A was issued is displayed.

Sell Date

Date that the T/A was sold (if applicable) is displayed.

Exp Date

Date that the T/A expires on is displayed.

Reason For Issuing T/A

Reason for issuing the T/A is displayed by moving to the right on the horizontal scroll bar.



CARRIER MANUAL

STICKER INQUIRY

Screen Purpose: This screen is accessed by clicking the Sticker Table push button on the Inquiry Selection Menu screen. The purpose of this screen is to allow the carrier to search for vehicle information based on a sticker number.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit

Takes the carrier back to the Inquiry Selection Menu.

Submit

After all required information is entered the carrier clicks the Submit push button to process the transaction.

FIELDS

FIELD

FIELD ENTRY

Jurisdiction


Registration Year


Type

The carrier enters the type of sticker.

Class

The carrier enters the class of sticker (if applicable).

Sticker Number

The carrier enters the sticker number.

Blank box with drop down arrow

Allows the carrier to select the vehicle after sticker information is entered. The Vehicle Data 1st and 2nd screens will be displayed.

Current Sticker Status

Displays the current sticker status of the sticker once the Submit push button is clicked.

VIN

Displays the current VIN assigned to the sticker once the Submit push button is clicked.



CARRIER MANUAL

FIELDS

FIELD

FIELD ENTRY

Date Issued

Displays the date the sticker was issued once the Submit push button is clicked.

Carrier Number

Displays the carrier number associated with the sticker once the Submit push button is clicked.

Fleet Number

Displays the fleet number associated with the sticker once the Submit push button is clicked.

Supplement Number

Displays the supplement number that the sticker was issued on once the Submit push button is clicked.

Registrant Name

Displays the registrant name associated with the sticker once the Submit push button is clicked.



CARRIER MANUAL

VEHICLE INQUIRY SELECTION MENU

Screen Purpose: This screen is accessed by clicking the Vehicle Information push button on the Inquiry Selection Menu screen. The purpose of this screen is to allow the carrier to obtain information regarding vehicles contained in the carrier’s account(s).





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit


Prev


Submit

After all required information is entered the carrier clicks the Submit push button to process the transaction.

FIELDS

FIELD

FIELD ENTRY

Jurisdiction


Registration Year


Carrier Number


Fleet Number


Supplement Number




CARRIER MANUAL

MAJOR FUNCTION PUSH BUTTONS with fields

PUSH BUTTON

FUNCTION

All Vehicles in Supplement

Takes the carrier to the Inquiry by Vehicle Supplement screen. All vehicles in the supplement are displayed and can be selected for further information.

All Vehicles in Fleet

Takes the carrier to the Inquiry by Vehicle Fleet screen. All vehicles in the fleet are displayed and can be selected for further information.

Credit/Refund Fleet Summary

Takes the carrier to the Credit/Refund Fleet Summary screen.

Vehicle by OEN (with field)

Carrier enters the OEN in the field adjacent to the push button. Information for the vehicle with this OEN is then displayed.

Vehicle by VIN (with field)

Carrier enters the VIN in the field adjacent to the push button. Information for the vehicle with this VIN is then displayed.

Vehicle by Title Number (with field)

Carrier enters the Title Number in the field adjacent to the push button. Information for the vehicle with this title number is then displayed.

Vehicle by Plate Number (with field)

Carrier enters the Plate Number in the field adjacent to the push button. Information for the vehicle with this plate number is then displayed.

Vehicle by Sticker Number (with field)

Carrier enters the Sticker Number in the field adjacent to the push button. Information for the vehicle with this sticker number is then displayed.

Vehicle by USDOT Number (with field)

Carrier enters the USDOT Number in the field adjacent to the push button. Information for the vehicle with this USDOT number is then displayed.



CARRIER MANUAL

CARRIER FLEET SUMMARY Screen Purpose: This screen is accessed by clicking the Carrier Information push button on the Inquiry Selection Menu. The Carrier Fleet Summary screen allows the carrier to review various pieces of information about the selected fleet.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Previous


Carrier

Displays all information entered in the WA Edit Carrier Info Page 1 & 2 screens through Fleet Processing.

Mileage

Displays the mileage information entered in the Edit Mileage screen.

Financial Summary

Displays the fees due for the supplement. Jurisdictional fees, vehicle fees and any payments or adjustments can also be displayed.

Weight Group

Displays all jurisdictions/weights for all weight groups in the account. Vehicles within each weight group can also be displayed.

Supp Detail

Displays various information about the supplement, including number of total vehicles and the date the supplement was created.

Prepayments

Displays any prepayments made for the supplement.

Payments History

Displays information about the payment, including date, amount and payment type.




CARRIER MANUAL

ACCOUNT FLEET WEIGHTS

Screen Purpose: This screen is accessed by clicking the Weight Inquiry push button on the Inquiry Selection Menu. In order to access this selection, a value must be entered in the Weight Group field on the previous Inquiry Selection Menu screen. The Account Fleet Weights screen allows the carrier to see jurisdictions and weights within a specific weight group.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit


Previous


Next

Displays all vehicles in the weight group. Right clicking on an OEN will display the vehicle screens for the selected vehicle.

Comments

Displays any comments previously entered.

FIELDS

FIELD

FIELD ENTRY

Jurisdiction


Registration Year


Carrier Number


Fleet Number


Supplement Number


Weight Group


Weight Group Type




CARRIER MANUAL

CARRIER ACTIVITY SUMMARY

Screen Purpose: This screen is accessed by clicking the Historical Inquiry push button on the Inquiry Selection Menu. The Carrier Activity Summary screen allows the carrier to review past transactions that have occurred on every supplement in the account.





PUSH BUTTONS

PUSH BUTTONS

FUNCTION

Exit


Previous


Submit

After all required information is entered, the carrier clicks the Submit push button to process the transaction.

FIELDS

FIELD

FIELD ENTRY

Jurisdiction


Registration Year


Carrier Number


Fleet Number


More Information on this Screen The Grid This screen includes a grid, which provides summary information about the activities that have occurred on each supplement of the carrier’s account. The carrier may move up and down on this grid by using the arrows on the right side of the grid. Key O=Original C=Change A=Added W=Weight Change D=Deleted Y=Yes N=No



CARRIER MANUAL

SECTION IX: CARRIER REPORTS



CARRIER MANUAL

CARRIER REPORTS

Screen Purpose: Once the carrier has completed processing the transaction (renewal or supplement), various carrier reports are produced. These reports include: • Carrier Checklist – Displays for the carrier which reports are going to print with the transaction,

along with other pertinent informational messages. • Summary Invoice – Provides a breakdown of fees by jurisdiction. • Detail Invoice – Provides a breakdown of fees by jurisdiction by vehicle. • Temporary Authority (TA) – Displays all jurisdictions and weights that a vehicle is licensed for. A

TA is used until a permanent credential (cab card) is received. TAs will not be printed until payment has been received for the supplement.

• Schedule A – Provides demographic, weight group, and vehicle information on the renewal and/or

supplement processed. • Schedule B – Provides mileage information on the renewal and/or supplement processed. • Schedule C – Displays information, including fees, for the vehicle that is having a credential (license

plate or decal) replaced.



CARRIER MANUAL

To access the Report Queue, the carrier presses the Reports push button on the Common Account Main Menu.




CARRIER MANUAL

The carrier will then be presented with the following screen. To print RS (IRP) Reports, the user presses the Go To RS Reports push button.




CARRIER MANUAL



After pressing the Go To RS Reports push button, the carrier will be taken to the RS Report Queue as displayed below. The RS Report Queue lists all documents produced by MVS Express, in order of submission. Information provided includes Registration Year, Account Number, Fleet Number, Supplement Number, and Description. To print a specific document, the carrier presses the Print PDF push button. This will invoke Adobe Acrobat (Version 5.0 is recommended) on the carrier’s desktop, and the document will be displayed. The carrier can then route the output to any LaserJet printer within the office. An example of each type of output has been included as Appendix 1 of this user manual.

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