MAAS 'Collection Logistics Plan for the New Museum 3. Storage Analysis 3.1 Introduction The Storage Analysis, led by Clayton Associates, has required a review of the existing storage at both Ultimo and Castle Hill, coupled with an analysis of the overall collection storage requirements. The storage analysis report considers the current storage availability and addresses the implications of the relocation to the New Museum. This work stream has been informed by the Collection Management Relocation Plan. Core elements of the Storage Analysis are summarised in this section of the report. A copy of the complete report, including attachments, is included as Appendix 2. The following is a summary of the Clayton Associates Report. Object definitions have been included in the Glossary section of this report. 3.2 Castle Hill Storage Analysis & Optimisation Opportunities The Museum Discovery Centre, Castle Hill operations are located on a 2.8-hectare site at the intersection of Windsor and Showground roads. It has been a dedicated MAAS site since 1947 and is now used primarily as a storage facility and discovery centre for visitors. 3.2.1 CASTLE HILL Castle Hill has been the core object storage facility for MAAS, with a number of different storage facilities building accommodating a full range of objects - small, medium, large and very large. Analysis of the current facilities for large objects has been well planned but is at full capacity. One potential area for optimisation is the use of vertical racking for large objects such as cars, however it is noted that larger aisles would be required for object access and handling. As a result the overall gain in storage capacity may not yield a higher net area. The pending relocation of the MAAS model collection into I-Store will create some limited capacity that would be better suited to small and medium sized objects. 3.2.2 I-STORE The I-Store at Castle Hill opened in September 2016. I-Store is a shared storage facility for a suite of cultural institutions - MAAS, Australian Museum and Sydney Living Museums. The overall floor area of the facility is 9,000m 2 with 3,000m 2 per floor. The building has been divided among the institutions as follows: · Ground Floor (floor loading capacity 32kpa) - MAAS (3,000m 2 ) · First Floor (suspended floor loading capacity 40kpa) - Shared between MAAS (1,662m 2 ) and Sydney Living Museums (1,338 m 2 ) · Second Floor (suspended floor loading capacity 40kpa) - Australian Museum (3,000m 2 ) The total area available for storage of the MAAS Collections is 4,662m 2 . MAAS demolished Building B and C to provide the area for I-Store. The overall net gain in floor area once this is taken into account is 3,362m 2 . Within the ground floor MAAS have constructed chiller/freezer chambers (275m 2 ) and a restricted store (22m 2 ), resulting is a remaining net storage areas of 3,065m 2 .
Transcript
MAAS 'Collection Logistics Plan for the New Museum
3. Storage Analysis
3.1 Introduction
The Storage Analysis, led by Clayton Associates, has required a review of the existing storage at both Ultimo and Castle Hill, coupled with an analysis of the overall collection storage requirements. The storage analysis report considers the current storage availability and addresses the implications of the relocation to the New Museum. This work stream has been informed by the Collection Management Relocation Plan. Core elements of the Storage Analysis are summarised in this section of the report. A copy of the complete report, including attachments, is included as Appendix 2. The following is a summary of the Clayton Associates Report.Object definitions have been included in the Glossary section of this report.
3.2 Castle Hill Storage Analysis & Optimisation Opportunities
The Museum Discovery Centre, Castle Hill operations are located on a 2.8-hectare site at the intersectionof Windsor and Showground roads. It has been a dedicated MAAS site since 1947 and is now used primarily as a storage facility and discovery centre for visitors.
3.2.1 CASTLE HILLCastle Hill has been the core object storage facility for MAAS, with a number of different storage facilitiesbuilding accommodating a full range of objects - small, medium, large and very large.Analysis of the current facilities for large objects has been well planned but is at full capacity. One potential area for optimisation is the use of vertical racking for large objects such as cars, however it is noted that larger aisles would be required for object access and handling. As a result the overall gain in storage capacity may not yield a higher net area.The pending relocation of the MAAS model collection into I-Store will create some limited capacity that would be better suited to small and medium sized objects.
3.2.2 I-STOREThe I-Store at Castle Hill opened in September 2016. I-Store is a shared storage facility for a suite of cultural institutions - MAAS, Australian Museum and Sydney Living Museums. The overall floor area of the facility is 9,000m2 with 3,000m2 per floor. The building has been divided among the institutions as follows:
· Ground Floor (floor loading capacity 32kpa) - MAAS (3,000m2)· First Floor (suspended floor loading capacity 40kpa) - Shared between MAAS (1,662m2) and
Sydney Living Museums (1,338 m2)· Second Floor (suspended floor loading capacity 40kpa) - Australian Museum (3,000m2)
The total area available for storage of the MAAS Collections is 4,662m2. MAAS demolished Building B and C to provide the area for I-Store. The overall net gain in floor area once this is taken into account is 3,362m2. Within the ground floor MAAS have constructed chiller/freezer chambers (275m2) and a restricted store (22m2), resulting is a remaining net storage areas of 3,065m2.The Ground and First Floor of I-Store have 3m of headroom that will limit the storage of objects to those within the small to medium categories. Based on these floor to ceiling heights MAAS specified its specialist storage equipment to maximise storage efficiency. It is clear from the storage analysis undertaken by
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Clayton Associates that storage has been provided at I-Store in a highly successful manner and that the approach taken to both storage and visible/display storage is world class.
3.3 Ultimo Storage Analysis
The collection storage available at Ultimo is contained within the Harwood Building, located adjacent to the Powerhouse Museum. It should be noted that there is no collection storage within the Powerhouse Museum itself.
3.3.1 HARWOOD BUILDINGThe Harwood Building was constructed prior to the commencement of the Powerhouse Museum redevelopment in 1983. While there are some objects that can be categorised as large, the basement store is considered to primarily be a small to medium object storage facility. There are also secure areas for high value and significant objects and restricted access collections. No large-scale objects, such as those on display at the Powerhouse, are stored in the basement.
The basement area is 2,875m2. The collection foot print occupies 1,502m2 of the basement store area. The remainder of the area comprises of the collection preparation and packing areas, the access hoist, quarantine area and aisle width to allow for pallet access and guided public tours.
The basement store is currently over capacity with MAAS advising that the store is at 140% capacity with items being stored on top of mobile racking. The overcrowding of the collection prompted the successful 2010 I-Store Castle Hill Business Case. The I-Store was opened in September 2016, with the planned relocation of 20% of the textiles and ceramics (the areas most affected by overcrowding) collections planned to occur in early 2017.
3.4 New Museum Storage Provisions
MAAS have provided the schedule of accommodation for the New Museum at Parramatta with a copy included in Appendix 6. The total storage area required is 4,200m2 defined as:
· Storage - 3,600m2
· Visible Collection Display - 600m2
The floor to ceiling height is specified as 4m which will reduce nominally to 3m when services such as lighting and fire suppression are installed and the required space for fire suppression clearance is taken into consideration.
The storage requirement is based on the requirement for MAAS collection to be stored at the New Museum where they can be accessed by the MAAS staff and the public for the development and delivery of programs, exhibitions and research. MAAS have confirmed that only small to medium objects will stored at this location.
3.5 Storage Analysis Summary
The following table summarises the existing storage capacity at Ultimo and highlights the proposed and available storage at the New Museum and Castle Hill respectively.
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Existing Storage m2
Harwood - Basement 2875
Powerhouse Museum 0
Total existing small to medium storage 2,875m2
Table 3: Existing Storage
Available/Proposed Storage m2
Available Storage - I-Store 3,362
Proposed Storage - New Museum(Store) 3600
Proposed Storage - New Museum (Visible Collection Display) 600
TOTAL AVAILABLE FOR SMALL TO MEDIUM STORAGE 7,562 m2
TOTAL AVAILABLE FOR LARGE STORAGE 0m2
Table 2: Available / Proposed Storage
As illustrated above there is sufficient storage capacity for small to medium objects at either Castle Hill or Parramatta. However, there is no storage capacity/allowance for large objects. This issue is discussed further below.
3.6 Large Object Storage
Storage analysis provided in the previous sections highlights that large object and VLO storage at Castle Hill (the only large object storage site) is at capacity. There are minimal opportunities for optimisation as the current storage approach and methods are efficient.
MAAS has provided a preliminary large object/VLO list for display at the New Museum. While it is acknowledged that the objects may change as exhibition content develops, MAAS has confirmed that the list is representative of the quantum of large and VLO from the existing collection that will be on display in the New Museum. The assessed footprint of the preliminary large and very large objects display list for Parramatta is 1,028m2 out of a total of some 1,622m2 of large and very objects which are on display at Ultimo. The remaining large/very large items with a footprint of 594m2 that will be stored require 2,376m2 of storage and handling space when decanted from Ultimo into storage. When these very large/large objects are taken off display they are dismantled with each major section stored separately, often requiring a larger storage footprint that was previously required when on display.
Given an appropriate allowance for future collection growth, MAAS will need approximately 3,876m 2ofstorage space, inclusive of handling area, to accommodate the Powerhouse large object/VLO collection as a result of the relocation to Parramatta.
MAAS advised that the New Museum would not be suitable to accommodate large and very large object storage as the building requirements would be onerous with minimum floor to floor heights of 7m and extensive floor loading requirements of 45kpa.. New Museum storage and visible storage will be specified to accommodate small and medium scale objects from the collection. There is a requirement to provide large object storage to receive the large objects/VLO from Ultimo not on display at New Museum.
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MAAS has advised that all large object long term loans are planned to remain as long term loans so there is no provision for the storage of these objects within either option or on display at New Museum.
3.7 Collection Growth Needs
The growth of the MAAS Collection since the opening of the Powerhouse Museum in 1988 has followed certain patterns. There was a large influx of objects into the collection as part of the acquisition of new objects for the opening of the Ultimo site, and MAAS has advised that this is likely to be repeated with a program of collection acquisition for the New Museum Project. In addition, over the past thirty years there has also been a level of consistent growth in the collection.
Finally, on top of this consistent growth, it should be noted over this period MAAS has been the recipient of some large collections such as the Sydney Olympics collection. The scale and volume of these collections are an anomaly in relation to the MAAS Collection policy and collection acquisition objectives. However, it is anticipated that MAAS will continue to experience these substantial uplifts in collection growth at irregular intervals.
1961 - 1970. 27,744 objects accessioned - includes the transfer to MAAS of numismatics collections from AGNSW (1962-63) and the AustralianMuseum (1960-61), accounting for approximately 22,000 objects.
1981 - 1990: 24,948 objects accessioned - includes the creation of a new collecting area, 'Domestic History,' and the acquisition of materialleading up to the opening of the Powerhouse Museum at Ultimo
1991 - 2000: 15,017 objects accessioned - includes ongoing acquisitions arising from the opening of the Powerhouse Museum at Ultimo andsignificant access to funds for new acquisitions
MAAS have supplied collection growth analysis within the 75 collection categories as attached in Appendix 6. Analysis of this data shows that the rate of growth that was identified in the I-Store business case seems
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to be continuing at the same rate, providing twenty years of useful information on which to base future growth. Based on this, MAAS predicts the collections will continue to grow in the order of 650 objects annually with some 18% of this growth being large objects. The anticipated annual growth is estimated to require the addition of 150m2 of floor area for large objects and 50 - 60m2 for small to medium objects amounting to a total of 200 - 210m2 per year.
The projected growth over a ten period for the collection is calculated as follows:· Large objects - 1,500m2 · Medium to Small objects - 500 - 600m2
For the purposes of this report the period of growth is from 2016 to 2026.
A critical issue in forward storage planning is forecasting and accommodating spikes in acquisition growth. These can be difficult to manage as they are invariably unplanned and can require significant funding as well as space allocation when they eventuate. There are various spikes throughout the last ten years as highlighted in the growth trends, generally in collections where MAAS is strong such as clothing and dress, textiles and models.
For the purposes of this study it is assumed that a spike is an event where there is 10-year average of growth occurring in one year. On that definition of a spike, numerically speaking, could mean some 7,400 items being acquired in one year. Relative to the overall collection size of 400,000 items, this is less than 2% growth, and therefore on paper should be able to be absorbed. Looking at significant 'spike' acquisitions in the last ten years, these have included the 100 AIDS quilts which occupy some 20m 2when folded and stacked, and the Sydney Observatory glass plate negatives which occupy some 8m 2of cabinetry, both of which were relatively easily absorbed.
Less easily absorbed have been the Mastertouch collection of keyboards, piano rolls and machinery (some 150- 200m2), and the monorail (some 30m2) due to size and storage requirements of these objects. MAAS has, on occasion, been unable to accept items on the basis that it did not have adequate space in which to store objects.
When looking at the last 20 years data, it is less about numbers of objects, or percentages and more about their size and the nature of the storage requirements for a diverse range of objects. In summary, therefore for long term planning for space requirements for collection growth the figure outlined in the I-Store business case (some 200m2 per annum) is still an appropriate rule of thumb to use. This provision will allow for future growth planning including 'spikes' in acquisitions. Very large objects that fall outside of this will need individual planning and funding to be developed as a part of the acquisition process.
3.8 Large Object Storage Requirements and Options
The requirement for a large object store facility has been driven by the large object storage space at Castle Hill having reached capacity, and the projected large object growth defined in Section 3.7 above. The critical nature of the requirement is fundamentally a result of the relocation of the museum from Ultimo and the specified New Museum to have storage capacity for only small to medium objects. Data provided by MAAS and analysed by Clayton Associates has determined that the large objects at the Powerhouse Museum will require a storage area of 3,876m2 when objects are dismantled and packed.
Options proposed to MAAS included the specification of the New Museum to accommodate the storage of the large object collection items not in use for museum display (where very large objects would need to be stored on the ground floor or where floor loading and access requirements could be met) along with their distribution of small to medium objects to Castle Hill and Parramatta as required, the creation of a new permanent large object storage facility, or the short term leasing of an interim object store until a permanent storage facility can be constructed.
Two options are considered in this report for solving the large object storage issue:
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Option 1: short-term leasing of a facility (Interim Large Object Store) to accommodate the 2,376m 2 of collection not on display at the New Museum - followed by the planning and construction of a permanent large storage facility at a later date. Depending on the timing of the availability of this store, 150m 2 of space should be allowed for each year from 2016 to account for collection growth.
Option 2: construction of a purpose built new large storage facility that will be sized to accommodate large object collection as a result of the relocation to Parramatta and collection growth (from 2016 - 2026 equating to 1,500m2), along with the identified large objects from the Powerhouse (2,376m2) requiring approximately a total of 3,876m2 of storage space, inclusive of handling area.
Option 1 has been selected for this report with the leasing of an Interim Large Object Store to commence from October 2021. It is understood that Option 2 as a permanent storage solution will be developed at a later date with other cultural institutions.
The sizing of a new large object store has been determined using a combination of factors:
· The identification of large objects and VLO's at Ultimo that will be on display at New Museum -1,028m2;
· Identification of the space required for the remaining large objects at Ultimo - 2,376m 2
· Analysis of the collection growth for large object stores
· Allowance for ten years of collection growth - 1,500m2 (based on 150m2 per annum)
· Provision for the one-in-ten-year uplift in the large object collection acquisition (such as the Sydney Olympics collection) - included in the area allowance above
Taking the above considerations into account, the envelope of the large object store is in the order of 3,876m2with sufficient floor loading capacity (20kPa - 45kPa) to take the heaviest objects - such as locomotives, and height to accommodate dismantled aircraft. The final size of the large object store will be confirmed once MAAS has finalised the Parramatta large object list and determined the large objects from Ultimo that will be on display at the new museum.
3.9 Visible Collection Display
There has been a steady and growing international trend within the museum community to involve visitors in a behind the scenes view. This has led to greater use of Visible Collection Display as seen at the Museums Discovery Centre. The proposed Visible Collection Display at Parramatta is 600m 2 with floor to ceiling heights nominated as 4m. This would be suitable for small to medium objects. MAAS has confirmed that this is their intention.
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MAAS 'Collection Logistics Plan for the New Museum
4. Relocation Analysis, Strategy & Plan
4.1 Introduction
The Relocation Analysis, Strategy and Plan (RASP), led by IAS has required a review of the MAAS Collections and facilities at both Ultimo and Castle Hill. A copy of the IAS RASP is included at Appendix 3. The following is a summary of the IAS Report.
This work stream has been heavily informed by the Collection Management Relocation Plan and in particular the assessment of the state of the collection through the 75 collection dashboards. This RASP takes into consideration the transition drivers particular to the New Museum Project:
· the collection digitisation strategy,· requirements for ongoing public engagement, and· existing storage constraints and programming for the construction of the New Museum.
The RASP scopes the essential logistics for the collection decanting process of Ultimo to a number of Locations including the New Museum, an interim Large Object Storage and Castle Hill. Included within this process is the inbound relocation/decanting of new acquisitions or objects from Castle Hill to New Museum. The scope of the RASP excludes the analysis of any loan items of inward exhibitions or incoming long term MAAS loan items and is solely focused on the permanent MAAS Collection.
4.2 Ultimo Facilities and Collection
The MAAS Collections in Ultimo are housed in two locations: The Harwood Building (Harwood) and the Powerhouse Museum on Harris Street, Ultimo.
The Powerhouse Museum has four distinct exhibition display areas - Wran Building, Switch House, Turbine Hall and Boiler House. These display areas include:
· Long term display items - medium to large objects and VLO's, with a combination of these floor based and suspended.
· Short to medium display items - small to medium objects that are floor based.
· Loans and Inward exhibitions - small, medium and large objects.
The Harwood Building is located adjacent to the Powerhouse Museum with McArthur Street bisecting the site, and the newly opened Goods Line running parallel to the Harwood Building and terminating at the junction of the museum premises. The basement of the Harwood building is the onsite Ultimo collection storage facility and houses the most valuable, fragile, specialised and high significance collections including numismatics, philately, jewellery, ceramics and firearms. The archive collection along with key research collections is also stored in the basement.
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Figure 8: Ultimo Site Diagram
4.2.1 COLLECTION DEFINITIONS
Collection definitions are provided in the Glossary Section of this report.
There are specific relocation procedures for securely packing and moving high value, high significance and specialised collections. Collection analysis currently identifies 407 Category A Objects or Collections, and 1,093 Category B Objects or Collections from 75 Collection Categories These objects must be relocated according to the procedures set out in the relevant MAAS Collection Management of High Significance Objects Policy.
4.3 Relocation Procedures for Specialised Collections
Specialised collections are not identified with the MAAS Collection categorisation defined in the Glossary Section of this report. For the purpose of this RASP IAS has defined Specialised Collections as secure or hazardous and includes the following items:
· Aboriginal and Torres Strait Islander objects (ATSI)· Armour· Banknotes· Chemicals· Coins· Drugs· Edged Weapons· Firearms· Hazardous materials· Human Remains· Jewellery· Medicines· Numismatics· Philately· Scrimshaw and Ivory
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MAAS 'Collection Logistics Plan for the New Museum
These specialised collections require protocols, procedures and logistics licensing and accreditation, hazardous packaging, secure transport and secure storage consistent with current MAAS protocols and legislative requirements. Given these specific requirements MAAS' specialised collections must be identified and audited to enable the development of complete Risk Assessments and Relocation Plans in accordance with all prevailing regulations and legislation.
4.4 Packing and Crating Requirements
Category A and Category B, High Significance and High Value Objects and Collections, including restricted and sensitive collection items such as sacred/human remains, therapeutic drugs and firearms will require museum best practice packing and crating solutions in order to be appropriately secured for the transition to New Museum. Specialised collections will, in some cases, require additional layers of compliant hazardous and/or secure packing and crating for the transition to the potential various destinations of New Museum, Castle Hill and Large Object Store.The transition process includes staging, decanting, storage, transport and unpacking. The sequencing of any object or collection to packing and crating will largely be prescribed by key transition drivers within Collection Management Relocation Plan (refer to Section 2) including:
· Assessment and Triage — curatorial and conservation assessment and directives· Documentation — recording, tracking and digitisation· Object or collection prioritisation· Exhibition programming· Access to objects and collections· Access to staging and storage areas· Security and control requirements
4.5 Very Large Object Decanting Requirements
MAAS has identified 37 Very Large Objects (VLO) at the Ultimo site requiring individual movement plans with the majority of these objects currently on display at the Powerhouse. The collection status of these items is currently regarded as stable by MAAS but contingencies for possible conservation directives have been covered in the Collection Management Relocation Plan in Section 2 of this report.The VLO are as diverse as the MAAS Collection itself. They are estimated to weigh as little as 15kg in the Replica Sputnik Satellite suspended front of house in the Space Exhibition Hall (Boiler House), and as much as 26,478kg, without Tender or Carriages, in Locomotive No.1.To develop relocation plans for these VLO's, expert advice will be required. MAAS has previously assembled experienced teams of personnel and worked with NSW Rail Recovery teams at the project level and it is recommended that similar resourcing structures are put in place for the New Museum collectiondecanting process.The largest object for relocation is the PB2B-2 Catalina flying boat, "Frigate Bird II". The largest suspended aircraft in Australia at 8,520kg empty with a 32m wingspan, this will be the last object de-installed, assessed, disassembled, staged, packed and transported. If transition is to the New Museum it is most likely the first object delivered, staged, unpacked, assessed, inspected, reassembled and installed. The Catalina will require a comprehensive Relocation Plan and dedicated resources. Expertise is essential and it is recommended that an organization such as the Historical Aircraft Restoration Society (HARS), who today operate a flying Consolidated PBY-6A Catalina (VH-PBZ aka A24-362), be consulted and engaged on the project.
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Assessment, conservation and digitisation of all MAAS Ultimo objects will be undertaken prior to any decanting process as outlined in Section 2 of this report.
The removal of objects on display will require careful sequencing and there may be some double handling as objects are staged to enable other objects to be moved. It is anticipated that the majority of the double handling will occur in the Boiler House and Turbine Hall as objects are shunted within the spaces to enable access for assessment, conservation, digitisation and finally packing prior to decanting to New Museum or the interim Large Object Store. The overall logistics cost estimates have included for this double handling element; however, the relocation will be planned to minimise double handling of the collection.
4.6 New Museum4.6.1 NEW MUSEUM NEW CONTENT AND ACQUISTIONSMAAS has estimated the new content and acquisitions may account for an estimated 20% of the collection on display at New Museum. The RASP has included an allowance with the decanting and logistics cost estimates for the decanting of new acquisitions. It should be noted that this excludes any storage requirements and is based on a single move sequence directly into the New Museum.
4.6.2 NEW MUSEUM ACCESS REQUIREMENTSThere are a number of access factors for the New Museum that require consideration. These range from the building specification requirements for a museum, operational access through to ongoing redevelopment and major infrastructure works in the general vicinity of the site and transport and access corridors which could impact the cost of relocating the collection from Ultimo. IAS has identified a number of the key items within their report provided at Appendix 3.
It is assumed that the functional brief for New Museum has included provision for all the access, loading and floor loading capacity requirements to provide a future proofed museum facility. Issues identified regarding the overall transport corridors, infrastructure works and amenity for the surrounding neighbours will form part of the ongoing discussions between MAAS, City of Parramatta Council and various NSW Government agencies to the planning for the new museum progresses.
4.7 Decanting and Logistics Strategy and Planning4.7.1 DECANTING STRATEGYThe decanting strategy has been developed to ensure the safety and security of the collection and at the same time meet MAAS' transition planning objectives of optimising public engagement and allowing ongoing professional access to the collection for as long as possible during the transition process.
Finally, the strategy seeks to minimise or eliminate the requirement for interim storage by integrating with the proposed Master Program. The strategy accepts that in order to achieve this important aspect that some double handling of staged and packed collection may be required.
4.7.2 LOGISTICS PLANNINGThe move of the objects will need to be methodically planned, timed and executed given the vast numberof objects and the scale of the large object collection.
A dedicated logistics planning team will be established to plan and manage the relocation. The teams will include Project Managers, Supervisors, Specialists and Contractors. MAAS Conservation and Registration personnel will provide advisory and technical advice to the team. IAS note that the development and creation of location specific, collection specific and object specific movement Plans should commence at the earliest date possible following commissioning of the project.
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MAAS 1Collection Logistics Plan for the New Museum
The relocation of the MAAS collection at Harwood will be undertaken concurrently with Powerhouse front of house collections, and will integrate normal operational decanting systems familiar to MAAS with augmented processes including modular, custom and scalable packing and crating solutions. The MAAS Collection at Harwood relocation will be undertaken during normal business hours requiring only midrange Pantech Trucks and standard materials handling equipment. The collections at Harwood will require 20 people for two years to pack, move, and unpack the objects into their new location. Current programming anticipates the collections at Harwood will transition the New Museum and Castle Hill between early 2021 to late 2022 subject to progress of digitisation and New Museum completion.
The progressive closure of the Powerhouse permanent galleries will enable relatively straight forward decanting of many of the of the display objects. However, there will be some significant demolition work required in dismantling permanent exhibition displays including brick and concrete plinths and the removal of stairs and walkways before some objects can be moved out.
The logistics planning and programming assessment has been informed by the specialised nature of the collection and the unique nature of the Powerhouse building. IAS have identified a number of logistics parameters and approaches that form the basis of this RASP. These parameters and approaches are covered in detail in the IAS report and range from discrete VLO requirements and operational constraints through to demolition requirements and changed access provisions for pedestrian foot traffic during the decanting process. Some key parameters are provided below:
· The human foot traffic from Harris Street into China Town will need to be managed for the courtyard demolition and other building modifications to facilitate the decanting works, providing oversize vehicle access, with traffic diversions or closures in place until relocation is completed. Constrained access requirements will be in place in the period Q4 2021 to Q12022 and the cost of the relocation has assumed that these closures or diversions will be possible.
· Safe operation of cranes and trucks inside the Powerhouse will be restricted by floor loading limitations and will require some under-pinning of the suspended floors and/or steel plate load spreaders. The careful planning of the de-installation process will consider which objects need to be craned so that dis-assembly can occur in advance where necessary. The cranes can be used to lift and shift major objects in the shortest time-frame practical. Once lifting equipment is in place it may not be able to be moved easily or regularly until the task is complete.
· The train at reception level (Locomotive No.1) will need to be removed from the building in a very different manner than it was originally introduced. Since the 1980s Harris Street has become a major traffic thoroughfare, trees have been planted along Harris Street, and the aperture used originally is no longer practical. This will need to occur once the Museum is closed to the public.
· The Catalina will be the last suspended object to come down. It will be the first suspended object re-installed in the New Museum if it is selected to go there. However, VLO and other Large Objects will need to relocate to New Museum ahead of the Catalina. Sufficient staging area at New Museum will need to be designated for all other objects intended to be displayed in the same and surrounding areas until after the Catalina is installed.
· After constrained operations at Ultimo commence from January 2020 the Powerhouse Museum itself can be partially and progressively closed and used for the staging and /or decant of collection. Significant building works will need to be undertaken in dismantling exhibition displays, brick and concrete plinths, removal of stairs and walkways before some objects can be staged and/or decanted.
4.7.3 DECANT SEQUENCINGIAS have developed a twenty-eight step decant sequence detailing the relocation of the MAAS collection at Harwood being undertaken concurrently with Powerhouse Museum transition logistics. The strategy for the decanting sequence is to provide sufficient staging areas for packing and crating while maintaining public access to some permanent displays for as long as possible.
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The optimised sequencing of activities at Ultimo along with plans of the sequencing have been included within the IAS report at Appendix 3.
4.7.4 TRUCK MOVEMENTSThis RASP estimates the relocation of the MAAS collection at Harwood will utilise 2 Pantech trucks, provided by the contractor, operating up to 300 individual trips from Ultimo to fully decant the MAAS Collection at Harwood during normal daytime operating hours.
The Powerhouse Museum will require up to 30 Pantech truck trips for the decanting of small to medium objects. It is also estimated 45-60 Heavy Vehicle trips, including large trailer movements will be required to decant the medium, large and VLO's, some of which will require power, police escorts and traffic management. It is estimated that up to 24 trips may need to be conducted at night due to the oversize nature of some of the VLO's.
All truck movements originating from Ultimo will exit to Harris Street before travelling to their destination. It is also noted that the heavy vehicle trips will necessitate partial or complete closures of Harris Street and possibly adjacent streets to facilitate reversing into position at Ultimo. Other heavy vehicles arriving and departing the Ultimo site will include large cranes and equipment supplies.
Decanting will commence in January 2021 and be completed in August 2022.
4.7.5 ULTIMO DECANTING EGRESSAll objects from the Boiler House, Engine Hall and Turbine Hall including the large suspended objects will be moved through the large roller door into the Grace Bros Courtyard. Once objects and exhibition furniture is removed it should be possible to reverse trucks into this space for loading given the floor loading of 10 Kpa in the Turbine Hall.
Objects stored in Harwood will be removed via the Harwood loading dock.
The Locomotive No.1 and the Boulton & Watt engine in the Wran building will be removed through the doors on the same level into the courtyard between the Museum and the Volunteer centre, for loading and transport out onto Harris Street.
All small objects will be removed via the nearest point of egress.
MAAS 'Collection Logistics Plan for the New Museum
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Figure 9 Decanting Egress Plan - Powerhouse Level 1
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Figure 10 Decanting Egress Plan - Powerhouse Level 3
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5. Collection Planning Logistics Capital & Project Operating Expenditure Assessment
5.1 IntroductionThe Collection Logistics Plan brief required the development of a high-level assessment of the likely Capex/Opex requirements associated with the collection digitisation, relocation and associated transition tasks. This assessment has included working with Rider Levett Bucknall Quantity Surveyors (RLB), engaged for the development of for the Final Business Case, in relation to the development of building capital costs assessments for the provision of;
· demolition of exhibition joinery and building elements to facilitate the removal and relocation of the collection from Ultimo.
ICS and IAS have respectively provided cost/resource estimates for the assessment, conservation, digitisation and relocation of the collection.
MAAS has advised that the assessment of costs and associated resourcing requirements are to be based on new resourcing with no reallocation of existing MAAS staff, all of whom will be undertaking in business as usual operations. All resourcing will be treated as project opex.
An opex expenditure option for the leasing a large object storage facility to meet short to medium term requirements.
Appropriate assumptions and exclusions are provided for each of the work streams.
5.2 Collection Assessment, Conservation and Digitisation Cost Assessment
The following presents an assessment of the likely operating cost associated with the assessment, conservation and digitisation of the collection. The scope of the work required for each of these tasks has been defined in Section 2 of this report. A synopsis of the scope of work is provided with each of the cost estimates below. The summary of costs has been drawn from the ICS report provided in Appendix 1.
The following assumptions and exclusions are noted for the cost estimates included in this report.
· All resource costs are based on new resources
· There has been no escalation added - all costs are base dated 2016
· Supervision of the collection assessment/ conservation /digitisation process is included with a team leader allocated to every 10 staff
· Procurement costs for tendering have been excluded
· No allowances have been made for the digitisation of new acquisitions as this is considered business as usual
· Digitisation of the. Ultimo and Castle Hill collection has been included
· Sydney Observatory has been excluded as advised by MAAS
· All estimates are exclusive of GST
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MAAS 'Collection Logistics Plan for the New Museum
5.2.1 COLLECTION ASSESSMENTAll objects at Ultimo will be assessed to understand the requirements for relocation, ensure objects are suitably documented on the MAAS Collection database, and to determine conservation/treatment requirements to enable the digitisation and relocation of the collection to occur. The same process will occur at Castle Hill.The collection assessment cost estimates have been based on these requirements. The development of resource costs have been tested through consultation with MAAS with the individual salary costs aligned with industry benchmarking and current MAAS overhead costs.A summary of the resource costs associated with the collection assessment is set out in the table below.
Item Resource Estimate $* CommentsHarwood $9,712,000 Based on MAAS staffing
costs with 26% on-costs applied. Inclusive of 10% contingency allowance.
Ultimo - Boiler House/Steam Revolution Er Turbine Hall
$201,000 Based on MAAS staffing costs with 26% on-costs applied. Inclusive of 10% contingency allowance.
Ultimo - Switch House Er Wran $134,000 Based on MAAS staffing costs with 26% on-costs applied. Inclusive of 10% contingency allowance.
Castle Hill $5,209,000 Based on MAAS staffing costs with 26% on-costs applied. Inclusive of 10% contingency allowance.
Loan Registrars $729,000 Based on MAAS staffing costs with 26% on-costs applied. Inclusive of 10% contingency allowance.
Project Management Fees for the Collection Assessment project
5.2.2 COLLECTION CONSERVATION AND STABILISATION FOR DIGITISATION/RELOCATION During the assessment process, any conservation or stabilisation for digitisation and relocation will be determined. It is not considered viable to attempt to conserve all items requiring conservation as part of the relocation process. Conservation or treatment, in the context of this project, will be undertaken to facilitate the safe handling, digitisation and movement of the collection only.
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ICS have utilised the data collated for the 75 dashboards together with discussions with MAAS to estimate the durations and resource requirements for the conservation/treatment of the collection. It is noted that this process will be clearly defined once the collection assessment process has been completed.
A summary of the resource costs associated with the collection conservation and stabilisation is set out in the table below:
Item Resource Estimate $ Comments
Harwood $2,568,000 Based on MAAS staffing costs with 26% on-costs applied. Inclusive of 10% contingency allowance.
Ultimo — Boiler House/Steam Revolution & Turbine Hall
$70,000 Based on MAAS staffing costs with 26% on-costs applied. Inclusive of 10% contingency allowance.
Ultimo — Switch House & Wran $46,000 Based on MAAS staffing costs with 26% on-costs applied. Inclusive of 10% contingency allowance.
Castle Hill $1,744,000 Based on MAAS staffing costs with 26% on-costs applied. Inclusive of 10% contingency allowance.
Project Management Fees for the Collection Conservation and Stabilisation Project
$443,000 10% of cost estimate
Client Contingency Not included
OPEX TOTAL $4,871,000 All costs excluding GST
Table 4: ICS Collection Conservation and Stabilisation Resource cost estimates - refer to Appendix 1
*Amounts have been rounded to the nearest $10,000
5.2.3 COLLECTION DIGITISATIONThe digitisation of the collection will provide MAAS with significantly enhanced access to its collections for exhibitions, exhibition planning, research and public access. The process of digitisation for this project has been allocated across eleven different categories defined as follows:
· 2-D, Automated, multiple similar items, minimal or no conservation required, packing simple, existing
· 2-D, Semi-automated, some similar items, minimal or no conservation required, simple packing
· 3-D, large size / intricate / unique, some conservation&/or preparation time required, packing requires some customisation.
· 3-D, requires 3-D scanning (standard)· 3-D, requires 3-D scanning (high res)· 3-D, requires 3-D scanning and auxiliary files digitised· 3-D, requires VR via Video/Google Street view. Too large to render in 3-D
ICS have applied durations for each of the eleven digitisation tasks noted above. Through consultation with MAAS and analysis of the 75 collection dashboards, ICS have developed a cost estimation for collection digitisation on this scale. The detailed analysis and composition of the estimates and process for the digitisation of the collection is detailed in the ICS report included in Appendix 1.A summary of the resource/equipment cost estimates associated with the collection digitisation is set out in the table below. It should be noted that the digitisation equipment is a capitalised cost:Item Resource/Equipment Estimate $ CommentsHarwood $9,447,000 Based on MAAS staffing costs with 26%
oncosts applied. Inclusive of 10% contingency allowance.
Ultimo — Boiler House/Steam Revolution & Turbine Hall
$169,000 Based on MAAS staffing costs with 26% on-costs applied. Inclusive of 10% contingency allowance.
Ultimo — Switch House & Wran $169,000 Based on MAAS staffing costs with 26% oncosts applied. Inclusive of 10% contingency allowance.
Castle Hill $1,721,000 Based on MAAS staffing costs with 26% oncosts applied. Inclusive of 10% contingency allowance.
Project Management fees for the Collection Digitisation Project
$1,151,000 10% of cost estimates
OPEX TOTAL $12,657,000
Digitisation equipment cost $770,000 ICS assessment of industry benchmark costs (incl. 10% contingency)Project Management
fees (CAPEX)$77,000 10% of cost estimates
Client Contingency Not includedCAPEX TOTAL $847,000 All costs excluding GST
5.2.4 COLLECTION ASSESSMENT, CONSERVATION AND DIGITISATION COST SUMMARY The table below sets out the overall summary of costs for all three work streams:
Item Resource Cost Comments 'Collection Assessment $17,584,000 For all collection objects
excluding Sydney ObservatoryCollection Conservation $4,871,000 For all collection objects excluding Sydney ObservatoryCollection Digitisation $12,657,000 For all collection objects excluding Sydney Observatory.Digitisation Equipment $847,000 (incl. 10% contingency and PM fees)
Client Contingency Not includedTOTAL $35,959,000 All costs excluding GST
5.3 Collection Relocation Cost AssessmentIAS have prepared an assessment of the capital costs associated with the logistics of decanting the collection from Ultimo to New Museum, Castle Hill and the proposed large Object Store. The detailed scope of the work required for each these tasks has been defined in Section 4 of this report. A synopsis of the scope of work is provided with each of the cost estimates below. The summary of costs has been drawn from the IAS report provided in Appendix 3.The following assumptions and exclusions are noted for these cost estimates:
· All resource costs are based on new resources with no use/ reallocation of existing MAAS staff
· There has been no escalation added - all costs are base dated 2016· Procurement costs for tendering have been excluded· Sydney Observatory has been excluded as advised by MAAS· All estimates are exclusive of GST· Ultimo FoH is assessed, treated and digitised at Ultimo and moved either directly to the
New Museum or to new Large Objects Store and not to an interim store prior to locating at Parramatta or new Large Objects Store;
· Appropriate and sufficient access will be provided at Ultimo, the New Museum and new Large Objects Store for manoeuvring Tractor Trailers of up to 60ft in length;
· Building and Loading dock access will be dedicated to Logistics for the purpose of relocation as and when required;
· Street, building and loading dock access at the New Museum and Large Object Store will be of sufficient scale and dimensions to accommodate the necessary delivery vehicles and equipment without protrusions;
· Loading Dock roller door clearances will be at least 4.5 metres;· Load limits through access and buildings will be sufficient to undertake the necessary
logistics;
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MAAS 'Collection Logistics Plan for the New Museum
· Assumed that where under-pinning and reinforcing is required to achieve required load limits for de-install, re-install, transport and relocation that engineering is provided to calculate, specify and certify the under-pinning and reinforcing;
· State and Local Governments will provide the necessary permissions for road closures, logistics activity and night movements as and when necessary at Ultimo, the New Museum, Large Object Store and any planned pathway;
· All building, street access and pathways necessary for the transport of MAAS Objects will be provided clear of obstruction and impediment during both day and night movements;
· MAAS will supply sufficient dedicated Human Resources for integration into Planning, overall Project Management and oversight including from Management, Registration, Conservation, Curatorial and Operational areas;
· All insurances for the undertaking of this relocation will be provided by the NSW Government under the Treasury Managed Fund (TMF.
· There will be an increase in acquisitions as part of the New Museum development. The
following exclusions apply for the Logistics costs:
· Props
· Non-collection FoH/BoH Structure, Furniture, Equipment and Objects
· Inward Loans
· Inward exhibitions
· Long-term outward loans
· Observatory Hill relocations
· Castle Hill (shunting existing storage)
· The cost of building and environment modifications in support of logistics
· Propping and reinforcing to achieve operating load limits at New Museum and new Large Objects Store
· Any necessary reinforcing or modification of pathways between Ultimo, the New Museum and Large Object Store for the purpose of undertaking the required relocation logistics including bridges, streets, curbing, overhead infrastructure, lighting surfaces etc.
A summary of the resource/equipment cost estimates associated with the collection logistics is set out in the table below:
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Item
Resource/Equipment Estimate $Comments
Project Management$1,000,000Contracts, Insurances, IR and RecruitmentSite Management
$2,460,000
HR, logistics management, document control and purchasingTraining for logistics personnel$266,000
Logistics personnel
Harwood to New Museum or Castle Hill$5,684,000
Pack, decant, relocate and unpack onto shelves
Harwood to New Museum or Castle Hill$204,000
Climate capable air-ride trucks, including road tolls and x2 contractor trucksHandling, Preparation and Protection$250,000
FoH preservation
Powerhouse FoH Large Objects to Large Store$668,000
Decant and Relocate
Powerhouse FoH Small/Medium / Large Objects to New Museum$1,303,000
Decant and Relocate
Based on IAS provisions for similar projects
Powerhouse FoH VLO to New Museum (20 defined objects)$955,000
Contracted
Tooling for the
relocation for the
VLO's$200,000
VLO logistics
Materials — packing and crating (5,000m3)$1,723,000
Pallets, tubs, archival and standard card boxes, stillages and cratingMaterials$150,000On-site consumables (packaging)Structural Engineering advice for the relocation of VLO's and underpinning$250,000
Underpinning and FLL control
New Museum acquisition logistics
$500,000
Provisional sum allowance
Castle Hill objects to FoH New Museum
$250,000
Provisional sum allowance
Contingency$1,586,00010%Client Contingency
Not includedTOTAL$17,450,000All costs excluding GST
Table 7 IAS Decanting Cost Summary. Refer to Appendix 3. *Amounts have been rounded to the nearest $10,000
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MAAS iCollection Logistics Plan for the New Museum
5.4 Large Object Storage Requirements and Options
The large object storage requirement options to accommodate the large objects currently on display at the Powerhouse has been covered in detail in Section 3 of this report. This includes the two options:Option 1: the sizing of space required for leased storage until a new Large Object Store can be built.Option 2: the sizing of a new permanent facility.Both of which have been based on advice from Clayton Associates, ICS, IAS and MAAS.
Option 1: Leased Storage SpaceItem AreaStorage requirements for Large Objects not on display
2,376m2
Object growth allowance (150m2 per annum) from 2016 to 2026
1,350m2
Total Area 3,726m2
Table 8: Minimum large object storage requirements
IAS have provided leasing cost estimates for the following options based on a five-year lease.A summary of the leasing cost estimates associated with the large object store is set out in the table below:
Item Cost Estimate $ CommentsNon-climate controlled facility $7,452,000 $400m2 based on minimum 5 year
period - $1,490,400per annumBased on IAS data for lease and fitout costsArea inclusive growth from 2016 to 2026 (1,350m2). Total area - 3,726m2
Lease period from 2021 - 2025Climate controlled facility $9,315,000 $500m2 based on a minimum 5 year period
$1,863,000 per annumBased on IAS data for lease and fitout costs.Area inclusive growth from 2016 to 2026 (1,350m2). Total area - 3,726m2
Lease period from 2021 - 2025Table 9: Minimum large object storage leasing costs
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Option 2: New Large Storage Facility
The sizing of the new large object store has been determined using a combination of factors:
· The identification of large objects at Ultimo that will be on display at New Museum
· Analysis of the collection growth for large object stores
· Allowance for ten years of collection growth from 2016.
· Provision for a one-in-ten-year uplift in the large object collection acquisition (such as the Sydney Olympics collection)
Item Area
Storage requirements for Large Objects not on display
2,376m2
Large Object collection growth 1,500m2
One-in-ten-year collection uplift Included in collection growth above
Total Envelope 3,876m2
Table 10: New Large Object Store requirements
5.5 Modifications to Ultimo to enable Collection RelocationRLB have prepared a capital cost estimate for the proposed modifications to the Powerhouse Museum and the Harwood Building to enable the relocation process.
A summary of the cost estimates associated with the proposed modifications is set out in the table below. There has been no escalation added - all costs are base dated 2016:
Item Cost Estimate $ Comments
Building modifications to the Powerhouse Museum and Harwood Building
$2,626,900 Based on RLB database for similar projects
TOTAL $2,626,900
Table 11: Ultimo Building Modifications Cost Estimates provided by RLB
