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BPD_TWS_ Cash Positioning 1 (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
Document Control
Document Name: < BPD_Process Area_ Description>
Team5 TWS
Status5 6n Progress
7ast 8pdated5 -.+//+-0
*aintenance e#ie 9"ach Phase:
etirement Date
etirement Appro#a& Signature
Revisions7ist a&& re#isions in this section2 Detai&s o; each re#ision shou&d be c&ear&y indicated in the appropriate section2
Revision # Date Revised By Section Revised
Approval
The undersigned hereby bind themse&#es and agree to the content o; this /1/1--.342docName Role / Company Date Sinature
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BPD_TWS_ Cash Positioning / (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
!nde" 1.Purpose.......................................................................................................................................................................................................................... . 3
2. Scope.............................................................................................................................................................................................................................. 33. Roles and Responsiilities .............................................................................................................................................................................................3
4. !usiness Process "escription......................................................................................................................................................................................... 3#. Related !usiness Scenario ............................................................................................................................................................................................. $$. !usiness Process %lo&....................................................................................................................................................................................................$'. Process Steps.................................................................................................................................................................................................................. (
). *overnance................................................................................................................................................................................................................... 12 (. Process +ariations....................................................................................................................................................................................................... 13 10. Regulatory Controls ,S-/ and other gloal regulatory reuireents.................................................................................................................... .1311. ntegration Scenarios................................................................................................................................................................................................. .1412. RCE%....................................................................................................................................................................................................................14
12.1Reports.................................................................................................................................................................................................................14 nterfaces ,nound 5 -utound................................................................................................................................................................................. 1$ Conversions................................................................................................................................................................................................................1) Enhanceents............................................................................................................................................................................................................. 1( %ors..........................................................................................................................................................................................................................1( or6flo&........................................................................................................................................................................................................ ........... 20
13. *ap 7og.....................................................................................................................................................................................................................21 14. ntegration Points.......................................................................................................................................................................................................21
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BPD_TWS_ Cash Positioning < (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
$PurposeThe purpose o; this document is to pro#ide a comprehensi#e o#er#ie o; the business process description through ;&os as e&& as narration2 To assist in capturingin;ormation used ;or the end to end cash positioning process in the TWS system2
%$ Scope
&$ Roles and Responsi'ilities
($ Business Process DescriptionDai&y cash positioning in#o&#es the dai&y concentration o; cash beteen ban= accounts and>or subsidiaries? the determination o; an end+o;+day cashposition? and a resu&ting borroing or in#esting decision and action2 This acti#ity is decentra&i@ed throughout A"S Businesses? and is &oca&&y per;ormed;or a sing&e Business or a group o; Businesses and at Corporate2
The process starts ith the import o; e&ectronic ban= statements ("BS) in *T.4- ;ormat ;rom the %6D"S $AN2 "BS are &oaded into the system andthen posted into the TWS (SAP) system2The communication ;&o is shon be&o5
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BPD_TWS_ Cash Positioning 4 (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
Any ban= statements that ere not recei#ed or ;ai&ed to up&oad i&& be disp&ayed in the BS and ba&ance mismatch report? that need to be ;o&&oed upon2 Where a ban= statement is sti&& missing? the de&ta beteen the ban= ba&ance and 7 account i&& be trued up using a memo record? so that the 7account re;&ects the correct ban= ba&ance? ;or cash positioning purposes2
The posting ru&es and account determination ru&es ha#e been con;igured to a&&o auto matching and c&earing (auto reconci&iation) to the etentpossib&e2 Any items not automatica&&y reconci&ing i&& go into post processing ;or manua& reconci&iation2
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BPD_TWS_ Cash Positioning (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
The cash positioning report is then updated ;or any manua& items through the use o; memo records? as e&& as the import o; current day statements in*T.4/ ;ormat2 Current day statements are posted into the system as memo records as e&&2
'n comp&etion o; a&& up&oading? post processing and updating acti#ities? the cash positioning reports are run? to enab&e cash concentration? ;undstrans;er? in#estment and borroing decisions and acti#ities to ta=e p&ace2 The detai&ed process is pro#ided in the ;o&&oing sections2
The process ;&o ;or the abo#e is shon be&o5
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BPD_TWS_ Cash Positioning 3 (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
)$ Related Business Scenario
#.1.1. 8R92 nvestents
Dai&y cash positioning may resu&t in surp&us cash that reuires short term in#estment2 The obecti#es o; the acti#ity are to minimi@e surp&us cash? andensure that any outstanding surp&us cash is in#ested in order to pro#ide maimum &iuidity? acceptab&e ris= and an adeuate rate o; return2
#.1.2. 8R93 !orro&ings
The borroing acti#ity is decentra&i@ed and per;ormed by the Businesses and by Corporate2 The obecti#es o; short+ term borroing are to minimi@e;inancing costs and maintain contro& o#er the groth o; short+term &iabi&ities2
#.1.3. 8R94 %unds transfer
%unds trans;er in#o&#es the eecution o; payments ;rom one &ega& entity to another? be it intercompany or <rd party2This acti#ity is decentra&i@ed? and is per;ormed at the Businesses and at Corporate2 Payments re&ated to operationa& acti#ities (i2e2 supp&iers payments)are per;ormed by some? but not a&&? o; the Treasury groups at A"S Businesses2
*$ Business Process +lo,
The dai&y cash positioning process is described in detai& in the schematic be&o2 6t inc&udes the =ey contro& points 2
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BPD_TWS_ Cash Positioning E (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
AES Privileged and Confidential Copyright © 2004 AES Corporation All Rights Reserved
A
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BPD_TWS_ Cash Positioning 0 (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
AES Privileged and Confidential Copyright © 2004 AES Corporation All Rights Reserved
A
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BPD_TWS_ Cash Positioning . (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
-$ Process Steps
8he follo&ing is an overvie& of the cash positioning process:
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BPD_TWS_ Cash Positioning 1- (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
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BPD_TWS_ Cash Positioning 11 (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
# Step Name Description .rans Code Positions Control!D 0rom
Control+rame,or12
-1-
7oad ban=statements
Automatica&&y throughbatch program
%%2
-/-
Post ban=statements
Automatica&&y postedthrough batch programs
%"BP
-<-
Autoreconci&e
Auto match and c&earing 6* con;iguration andenhancement ;or ban=re;erence accountmodi;ication
-4-
*anua&&yreconci&e+post process
e#ie ;or missing ban=statements? errors?incomp&ete and on accountpostings ? and ta=eappropriate action tocorrect
F--_%6_BS? A711?F*6S*ATCG_"P'T?%"BAN?%"BA_BAN!_STAT"*"NT? %A77-<?%%23?%B-? %B-?%B-0?
--
8pdate;orecast ithcurrent dayin;ormation
Add memo recordsthrough up&oad o; *T_.4/current day statementsand manua&&y enteredmemo records
F%PSN? %%3B? %%3<?%%23? %%2E? %%>.?
-3-
e#ie andmanage cash
e#ie cash positioningreports to decide actionsith respect to in#estment?
%%EA? F%%EA ("nhanced%%EA)
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BPD_TWS_ Cash Positioning 1/ (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
# Step Name Description .rans Code Positions Control!D 0rom
Control+rame,or12
-E-
Tointegrationscenarios
6n#estment? borroing?;und trans;ers andderi#ati#es
%T_C"AT"?%T_"D6T? %%T_B?%%T_T? %6B7%%P?F%0BH?
I5 Seuentia&&y number ;ie&d indicating the bo or obect in the $isio diagram ;rom section <2
Step Name5 The name o; the bo or obect in the $isio diagram ;rom section <2
Description5 "p&anation indicating hat acti#ity is per;ormed ithin this step2
Transaction Code5 The speci;ic SAP transaction code i; this is step is per;ormed in SAP? JN>A? Not App&icab&eK i; it is not per;ormed in SAP? or JLLLK i; you ust dont =no yet2
o&es5 6denti;ies the ro&e on a g&oba& basis o; someone ho ou&d be per;orming this step in the organi@ation
S'H Contro&5 6denti;ies the speci;ic Sarbanes '&ey comp&iance I that this step must address ithin the business process
3$ 4overnanceThe ;o&&oing are the =ey go#ernance issues that i&& be considered5
• "stab&ishment o; po&icies and procedures around creation and termination o; ne ban=ing re&ationships
• Documentation o; authori@ation and signed ban= mandates ;or ban= statement processing
• "stab&ishment o; proper interna& contro&s and Segregation o; duties (S'D) ;or cash positioning acti#ities
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BPD_TWS_ Cash Positioning 1< (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
5$ Process 6ariations
# Process Step Name
7 u l t i 8 S i t e 4 e n c o
S i n l e S i t e 4 e n c o
S m a l l / 7 e d i u m D
i s t r i ' u t i o n
9 a r e D i s t r i ' u t i o n
Description o0 6ariance S; Control
N>A N>A N>A N>A
$ Reulatory Controls S;= and oter lo'al reulatory re?uirements2
Control .ype Control # Comments
Cash PositioneportCon;iguration
TWS_CP_-1 Cash position report is con;igured to capture a&& re&e#ant ban= accounts in disp&aying ba&ances re&e#ant to acash position decision
"BS eporte#ie
TWS_CP_-/ BS (Ban= Statement eport) is re#ieed to ensure that a&& Ban= Statements ha#e been success;u&&y recei#edand the opening ba&ances in the cash position are correct
Current DayTransaction$a&idation
TWS_CP_-< Current day transactions (receipts? disbursements? and other treasury transaction acti#ity) are #a&idated againsthat is epected and through past eperience ;or reasonab&eness
Cash Position TWS_CP_-4 Cash position report is re#ieed on a regu&ar basis by management to pro#ide adeuate in;ormation be;ore
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BPD_TWS_ Cash Positioning 14 (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
Control .ype Control # Comments
e#ie in#estment or borroing decisions are made
"BS Accounting TWS_6NT_-1 "&ectronic Ban= Statement con;iguration ;or account symbo&s? accounting treatment is in accordance ithaccounting po&icies and de;ined cash management procedures
Cash %&o Accounting
TWS_6NT_-4 Transaction *anager cash ;&o con;iguration or payments reuests con;iguration yie&ds accounting treatment inaccordance ith accounting po&icies
$ !nteration Scenarios
Cash positioning process resu&ting in5
• Creation o; in#estment instrument
• Creation o; borroing instrument
• "ecution o; ;unds trans;er
• Creation o; deri#ati#e instrument
%$ R!C@+
12.1Reports
SAP or Non8SAP Report Description Comple"ity Comments
SAP+custom F--_%6_%%EA M "nhanced Cash Position report *edium ; By currency and company code ; By company code and currency ; reater #isibi&ity but no dri&& don
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BPD_TWS_ Cash Positioning 1 (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
SAP or Non8SAP Report Description Comple"ity Comments
SAP+ Std %%EA M Cash Position report n>a ; estricted #ies but ith dri&& doncapabi&ity
SAP+custom Transaction F--_%6_BS
eport program
F--_%6_CASG_P'S6T6'N_"P'T6N
di;;icu&t ; Ban= statement a#ai&abi&ity ; Di;;erence beteen 7 and ban=
ba&ance ; Creates memo record ;or di;;erence
SAP +custom Transaction F*6S*ATCG_"P'T
eprt program F--_BAN!_*6S*ATCG_"P'T
medium ; Shos hich statements &oaded anderror status
SAP or Non+SAP5 identi;ies the report as a custom report or as a standard SAP report
eport Description5 eport comments shou&d inc&ude hene#er a#ai&ab&e5 eport tit&e? %reuency (dai&y? month&y? and so on)? Batch or on&ine? #o&ume o; data? eporttype5 Standard SAP? Standard BW 6n;o cube? ABAP2
Comp&eity M Simp&e? *edium? Di;;icu&t? $ery Di;;icu&t (see re;erence spreadsheets or=sheet5 Comp&eity De;inition ;or 6C"%W)
Comments5 additiona& in;ormation
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BPD_TWS_ Cash Positioning 13 (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
Interfaces (Inbound / Outbound)
!nter0aceDescription
SourceSystem
DestinationSystem
Comple"ity SAP7odule
+uncArea
+re?uency
6olume .ype 7etod Comments
%6D"S $AN toTWS+SAPCurrent day
%6D"S$AN
TWS+SAP medium %SC*+C*
Treasury
%6D"S $AN to
TWS+Priorday
%6D"S
$AN
TWS+SAP medium %SC*+
C*
Treasury
Accuity ban=data to TWS+SAP
Accuityban= data
TWS+SAP medium %SC*+C*
Treasury
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BPD_TWS_ Cash Positioning 1E (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
6nter;ace Description5 Comments shou&d inc&ude hene#er a#ai&ab&e5 6nter;ace tit&e? %reuency (dai&y? month&y? and so on)? Batch or on&ine? #o&ume o; data? 6nter;ace type5Standard SAP? Standard BW 6n;o cube? ABAP2
Source System5 System here the in;ormation is being generated
Destination System5 System here the in;ormation is going to be recei#ed
Comp&eity M Simp&e? *edium? Di;;icu&t? $ery Di;;icu&t (see re;erence spreadsheets or=sheet5 Comp&eity De;inition ;or 6C"%W)
SAP modu&e5
%unctiona& Area5 B67? 7P? etc
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BPD_TWS_ Cash Positioning 10 (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
%reuency5 Go o;ten it shou&d run
$o&ume5 uantity o; records
Type5 inbound? outbound
*ethod5 on&ine? batch? manua&
Comments5 additiona& in;ormation
Conversions
ConversionDescription
Company SourceSystem
Comple"ity Destination7odule
6olume 7etod Comments
Gouse ban=up&oad program
TWS M A*"Gouse Ban=sand companycodes
/4-ban=s
*anua& up&oad 8p&oads house ban=and master data inti&&oad as e&& asuppdate
7 up&oadprogram
&oba&temp&ate
/- to<-openingba&ances
manua& 7oad opening 7 ban=ba&ances? and i;appicab&e open itemsin c&earing accounts2
Con#ersion Description5 A brie; description o; the Con#ersion? #o&ume o; data? con#ersion type5 Dynamic or static2
Company5 "&pa? A"S S87? 8ruguainia? Tiete? or !'">'"
Source System5 System here the in;ormation is being generated
Comp&eity M Simp&e? *edium? Di;;icu&t? $ery Di;;icu&t (see re;erence spreadsheets or=sheet5 Comp&eity De;inition ;or 6C"%W)
Destination modu&e5 %6? C'? **? SD? AA? P*? PS? 6'? SD
$o&ume5 uantity o; records
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BPD_TWS_ Cash Positioning 1. (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
*ethod5 on&ine? batch? manua&
Comments5 additiona& in;ormation
Enhancements
@nancement Description SAP7odule
Comple"ity 7etod Comments
%S+" !%*'D "BS %SC*+C*
simp&e Batch e;erence ;ie&d account determination
"nhancement Description5 A brie; business description o; the enhancement
SAP modu&e5 %6? C'? **? SD? AA? P*? PS? 6'? SD
Comp&eity M Simp&e? *edium? Di;;icu&t? $ery Di;;icu&t (see re;erence spreadsheets or=sheet5 Comp&eity De;inition ;or 6C"%W)
*ethod5 on&ine? batch
Comments5 additiona& in;ormation
Forms
+ormDescription
SAP 7odule Comple"ity 7etod Comments
%orm Description5 A brie; business description o; the ;orm inc&uding the need and ho i&& use the ;orm2
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BPD_TWS_ Cash Positioning /- (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
SAP modu&e5 %6? C'? **? SD? AA? P*? PS? 6'? SD
Comp&eity M Simp&e? *edium? Di;;icu&t? $ery Di;;icu&t (see re;erence spreadsheets or=sheet5 Comp&eity De;inition ;or 6C"%W)
*ethod5 on&ine? batch? manua&
Comments5 additiona& in;ormation
Worf!o"
+orm
Description
SAP 7odule Comple"ity 7etod Comments
%orm Description5 A brie; business description o; the ;orm inc&uding the need and ho i&& use the ;orm2
SAP modu&e5 %6? C'? **? SD? AA? P*? PS? 6'? SD
Comp&eity M Simp&e? *edium? Di;;icu&t? $ery Di;;icu&t (see re;erence spreadsheets or=sheet5 Comp&eity De;inition ;or 6C"%W)
*ethod5 on&ine? batch? manua&
Comments5 additiona& in;ormation
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BPD_TWS_ Cash Positioning /1 (21)
Prepared Document Number 1 Company
Arun !rishnan BPD_TWS_ cash
positioning A"S Corporate
Appro#ed Appro#ed Date Doc Date $ersion %i&e
Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc
13. 4ap 9o
4ap !D 4ap Description ,ner Disposition
N>A
($ !nteration Points
# 7odule Descri'e te interation
-1- %SC*+T* Create in#estment? Borroing? ;unds trans;er and deri#ati#es in transaction manager
-/- %6+7O %6+AP? %6+A? Create sett&ement and payment postingsO 6ncoming e&ectronic ban= statements post into the %6+7 and sub&edgers
-<- 7oca& ; inancia& records Create accounting entries in &oca& accounting systems
-4- Cash re&e#ant entries A&& cash re&e#ent entries created in TWS i&& be re;&ected in the cash positioning reports
I5 Seuentia& numbering o; integration points
*odu&e5 %6? C'? **? SD? AA? P*? PS? 6'? SD
Describe the integration5 Describe a&& the possib&e integration ith the identi;ied modu&e2
%inance5 Accounting? Accounts Payab&e? Conso&idation? &oca& ;inancia& records and systems
Treasury5 P&anning? %orecasting? 6n#estment? Debt? %oreign echange? Deri#ati#es and interest ris= management
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2004 AES Corporation All Rights Reserved