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Cash Positioning BPD

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8/13/2019 Cash Positioning BPD http://slidepdf.com/reader/full/cash-positioning-bpd 1/21 BPD_TWS_ Cash Positioning 1  ( 21 ) Prepared Document Number 1 Company  Arun !rishnan BPD_TWS_ cash positioning  A"S Corporate  Appro#ed Appro#ed Date Doc Date $ersion %i&e Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc Document Control Document Name: < BPD_Process Area_ Description> Team5 TWS Status5 6n Progress 7ast 8pdated5 -.+//+-0 *aintenance e#ie 9"ach Phase: etirement Date etirement Appro#a& Signature Revisions 7ist a&& re#isions in this section2 Detai&s o; each re#ision shou&d be c&ear&y indicated in the appropriate section2 Revision # Date Revised By Section Revised Approval The undersigned hereby bind themse&#es and agree to the content o; this /1/1--.342doc Name Role / Company Date Sinature AES Privileged and Confidential Copyright © 2004 AES Corporation All Rights Reserved
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Page 1: Cash Positioning BPD

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BPD_TWS_ Cash Positioning 1 (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

Document Control

Document Name: < BPD_Process Area_ Description>

Team5 TWS

Status5 6n Progress

7ast 8pdated5 -.+//+-0

*aintenance e#ie 9"ach Phase:

etirement Date

etirement Appro#a& Signature

Revisions7ist a&& re#isions in this section2 Detai&s o; each re#ision shou&d be c&ear&y indicated in the appropriate section2

Revision # Date Revised By Section Revised

Approval

The undersigned hereby bind themse&#es and agree to the content o; this /1/1--.342docName Role / Company Date Sinature

AES Privileged and Confidential Copyright © 2004 AES Corporation All Rights Reserved

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BPD_TWS_ Cash Positioning / (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

!nde" 1.Purpose.......................................................................................................................................................................................................................... . 3

2. Scope.............................................................................................................................................................................................................................. 33. Roles and Responsiilities .............................................................................................................................................................................................3

4. !usiness Process "escription......................................................................................................................................................................................... 3#. Related !usiness Scenario ............................................................................................................................................................................................. $$. !usiness Process %lo&....................................................................................................................................................................................................$'. Process Steps.................................................................................................................................................................................................................. (

). *overnance................................................................................................................................................................................................................... 12 (. Process +ariations....................................................................................................................................................................................................... 13 10. Regulatory Controls ,S-/ and other gloal regulatory reuireents.................................................................................................................... .1311. ntegration Scenarios................................................................................................................................................................................................. .1412. RCE%....................................................................................................................................................................................................................14

  12.1Reports.................................................................................................................................................................................................................14  nterfaces ,nound 5 -utound................................................................................................................................................................................. 1$ Conversions................................................................................................................................................................................................................1)  Enhanceents............................................................................................................................................................................................................. 1(  %ors..........................................................................................................................................................................................................................1(  or6flo&........................................................................................................................................................................................................ ........... 20

 13. *ap 7og.....................................................................................................................................................................................................................21 14. ntegration Points.......................................................................................................................................................................................................21

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BPD_TWS_ Cash Positioning < (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

$PurposeThe purpose o; this document is to pro#ide a comprehensi#e o#er#ie o; the business process description through ;&os as e&& as narration2 To assist in capturingin;ormation used ;or the end to end cash positioning process in the TWS system2

%$ Scope

&$ Roles and Responsi'ilities

($ Business Process DescriptionDai&y cash positioning in#o&#es the dai&y concentration o; cash beteen ban= accounts and>or subsidiaries? the determination o; an end+o;+day cashposition? and a resu&ting borroing or in#esting decision and action2 This acti#ity is decentra&i@ed throughout A"S Businesses? and is &oca&&y per;ormed;or a sing&e Business or a group o; Businesses and at Corporate2

The process starts ith the import o; e&ectronic ban= statements ("BS) in *T.4- ;ormat ;rom the %6D"S $AN2 "BS are &oaded into the system andthen posted into the TWS (SAP) system2The communication ;&o is shon be&o5

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BPD_TWS_ Cash Positioning 4 (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

 Any ban= statements that ere not recei#ed or ;ai&ed to up&oad i&& be disp&ayed in the BS and ba&ance mismatch report? that need to be ;o&&oed upon2 Where a ban= statement is sti&& missing? the de&ta beteen the ban= ba&ance and 7 account i&& be trued up using a memo record? so that the 7account re;&ects the correct ban= ba&ance? ;or cash positioning purposes2

The posting ru&es and account determination ru&es ha#e been con;igured to a&&o auto matching and c&earing (auto reconci&iation) to the etentpossib&e2 Any items not automatica&&y reconci&ing i&& go into post processing ;or manua& reconci&iation2

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BPD_TWS_ Cash Positioning  (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

The cash positioning report is then updated ;or any manua& items through the use o; memo records? as e&& as the import o; current day statements in*T.4/ ;ormat2 Current day statements are posted into the system as memo records as e&&2

'n comp&etion o; a&& up&oading? post processing and updating acti#ities? the cash positioning reports are run? to enab&e cash concentration? ;undstrans;er? in#estment and borroing decisions and acti#ities to ta=e p&ace2 The detai&ed process is pro#ided in the ;o&&oing sections2

The process ;&o ;or the abo#e is shon be&o5

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BPD_TWS_ Cash Positioning 3 (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

)$ Related Business Scenario

#.1.1. 8R92 nvestents

Dai&y cash positioning may resu&t in surp&us cash that reuires short term in#estment2 The obecti#es o; the acti#ity are to minimi@e surp&us cash? andensure that any outstanding surp&us cash is in#ested in order to pro#ide maimum &iuidity? acceptab&e ris= and an adeuate rate o; return2

#.1.2. 8R93 !orro&ings

The borroing acti#ity is decentra&i@ed and per;ormed by the Businesses and by Corporate2 The obecti#es o; short+ term borroing are to minimi@e;inancing costs and maintain contro& o#er the groth o; short+term &iabi&ities2

#.1.3. 8R94 %unds transfer

%unds trans;er in#o&#es the eecution o; payments ;rom one &ega& entity to another? be it intercompany or <rd party2This acti#ity is decentra&i@ed? and is per;ormed at the Businesses and at Corporate2 Payments re&ated to operationa& acti#ities (i2e2 supp&iers payments)are per;ormed by some? but not a&&? o; the Treasury groups at A"S Businesses2

*$ Business Process +lo,

The dai&y cash positioning process is described in detai& in the schematic be&o2 6t inc&udes the =ey contro& points 2

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BPD_TWS_ Cash Positioning E (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

AES Privileged and Confidential Copyright © 2004 AES Corporation All Rights Reserved

A

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BPD_TWS_ Cash Positioning 0 (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

AES Privileged and Confidential Copyright © 2004 AES Corporation All Rights Reserved

A

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BPD_TWS_ Cash Positioning . (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

-$ Process Steps

8he follo&ing is an overvie& of the cash positioning process:

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BPD_TWS_ Cash Positioning 1- (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

AES Privileged and Confidential Copyright © 2004 AES Corporation All Rights Reserved

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BPD_TWS_ Cash Positioning 11 (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

# Step Name Description .rans Code Positions Control!D 0rom

Control+rame,or12

-1-

7oad ban=statements

 Automatica&&y throughbatch program

%%2

-/-

Post ban=statements

 Automatica&&y postedthrough batch programs

%"BP

-<-

 Autoreconci&e

 Auto match and c&earing 6* con;iguration andenhancement ;or ban=re;erence accountmodi;ication

-4-

*anua&&yreconci&e+post process

e#ie ;or missing ban=statements? errors?incomp&ete and on accountpostings ? and ta=eappropriate action tocorrect

F--_%6_BS? A711?F*6S*ATCG_"P'T?%"BAN?%"BA_BAN!_STAT"*"NT? %A77-<?%%23?%B-? %B-?%B-0?

--

8pdate;orecast ithcurrent dayin;ormation

 Add memo recordsthrough up&oad o; *T_.4/current day statementsand manua&&y enteredmemo records

F%PSN? %%3B? %%3<?%%23? %%2E? %%>.?

-3-

e#ie andmanage cash

e#ie cash positioningreports to decide actionsith respect to in#estment?

%%EA? F%%EA ("nhanced%%EA)

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BPD_TWS_ Cash Positioning 1/ (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

# Step Name Description .rans Code Positions Control!D 0rom

Control+rame,or12

-E-

Tointegrationscenarios

6n#estment? borroing?;und trans;ers andderi#ati#es

%T_C"AT"?%T_"D6T? %%T_B?%%T_T? %6B7%%P?F%0BH?

I5 Seuentia&&y number ;ie&d indicating the bo or obect in the $isio diagram ;rom section <2

Step Name5 The name o; the bo or obect in the $isio diagram ;rom section <2

Description5 "p&anation indicating hat acti#ity is per;ormed ithin this step2

Transaction Code5 The speci;ic SAP transaction code i; this is step is per;ormed in SAP? JN>A? Not App&icab&eK i; it is not per;ormed in SAP? or JLLLK i; you ust dont =no yet2

o&es5 6denti;ies the ro&e on a g&oba& basis o; someone ho ou&d be per;orming this step in the organi@ation

S'H Contro&5 6denti;ies the speci;ic Sarbanes '&ey comp&iance I that this step must address ithin the business process

3$ 4overnanceThe ;o&&oing are the =ey go#ernance issues that i&& be considered5

• "stab&ishment o; po&icies and procedures around creation and termination o; ne ban=ing re&ationships

• Documentation o; authori@ation and signed ban= mandates ;or ban= statement processing

• "stab&ishment o; proper interna& contro&s and Segregation o; duties (S'D) ;or cash positioning acti#ities

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BPD_TWS_ Cash Positioning 1< (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

5$ Process 6ariations

# Process Step Name

   7  u   l   t   i  8   S   i   t  e   4  e  n  c  o

   S   i  n     l  e   S   i   t  e   4  e  n  c  o

   S  m  a   l   l   /   7  e   d   i  u  m    D

   i  s   t  r   i   '  u   t   i  o  n

   9  a  r    e   D   i  s   t  r   i   '  u   t   i  o  n

Description o0 6ariance S; Control

N>A N>A N>A N>A

$ Reulatory Controls S;= and oter lo'al reulatory re?uirements2

Control .ype Control # Comments

Cash PositioneportCon;iguration

TWS_CP_-1 Cash position report is con;igured to capture a&& re&e#ant ban= accounts in disp&aying ba&ances re&e#ant to acash position decision

"BS eporte#ie

TWS_CP_-/ BS (Ban= Statement eport) is re#ieed to ensure that a&& Ban= Statements ha#e been success;u&&y recei#edand the opening ba&ances in the cash position are correct

Current DayTransaction$a&idation

TWS_CP_-< Current day transactions (receipts? disbursements? and other treasury transaction acti#ity) are #a&idated againsthat is epected and through past eperience ;or reasonab&eness

Cash Position TWS_CP_-4 Cash position report is re#ieed on a regu&ar basis by management to pro#ide adeuate in;ormation be;ore

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BPD_TWS_ Cash Positioning 14 (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

Control .ype Control # Comments

e#ie in#estment or borroing decisions are made

"BS Accounting TWS_6NT_-1 "&ectronic Ban= Statement con;iguration ;or account symbo&s? accounting treatment is in accordance ithaccounting po&icies and de;ined cash management procedures

Cash %&o Accounting

TWS_6NT_-4 Transaction *anager cash ;&o con;iguration or payments reuests con;iguration yie&ds accounting treatment inaccordance ith accounting po&icies

$ !nteration Scenarios

  Cash positioning process resu&ting in5

• Creation o; in#estment instrument

• Creation o; borroing instrument

• "ecution o; ;unds trans;er 

• Creation o; deri#ati#e instrument

%$ R!C@+

12.1Reports

SAP or Non8SAP Report Description Comple"ity Comments

SAP+custom F--_%6_%%EA M "nhanced Cash Position report *edium   ;  By currency and company code ;  By company code and currency ;  reater #isibi&ity but no dri&& don

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BPD_TWS_ Cash Positioning 1 (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

SAP or Non8SAP Report Description Comple"ity Comments

SAP+ Std %%EA M Cash Position report n>a   ;  estricted #ies but ith dri&& doncapabi&ity

SAP+custom Transaction F--_%6_BS

eport program

F--_%6_CASG_P'S6T6'N_"P'T6N

di;;icu&t   ;  Ban= statement a#ai&abi&ity ;  Di;;erence beteen 7 and ban=

ba&ance ;  Creates memo record ;or di;;erence

SAP +custom Transaction F*6S*ATCG_"P'T

eprt program F--_BAN!_*6S*ATCG_"P'T

medium   ;  Shos hich statements &oaded anderror status

SAP or Non+SAP5 identi;ies the report as a custom report or as a standard SAP report

eport Description5 eport comments shou&d inc&ude hene#er a#ai&ab&e5 eport tit&e? %reuency (dai&y? month&y? and so on)? Batch or on&ine? #o&ume o; data? eporttype5 Standard SAP? Standard BW 6n;o cube? ABAP2

Comp&eity M Simp&e? *edium? Di;;icu&t? $ery Di;;icu&t (see re;erence spreadsheets or=sheet5 Comp&eity De;inition ;or 6C"%W)

Comments5 additiona& in;ormation

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BPD_TWS_ Cash Positioning 13 (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

Interfaces (Inbound / Outbound)

!nter0aceDescription

SourceSystem

DestinationSystem

Comple"ity SAP7odule

+uncArea

+re?uency

6olume .ype 7etod Comments

%6D"S $AN toTWS+SAPCurrent day

%6D"S$AN

TWS+SAP medium %SC*+C*

Treasury

%6D"S $AN to

TWS+Priorday

%6D"S

$AN

TWS+SAP medium %SC*+

C*

Treasury

 Accuity ban=data to TWS+SAP

 Accuityban= data

TWS+SAP medium %SC*+C*

Treasury

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BPD_TWS_ Cash Positioning 1E (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

6nter;ace Description5 Comments shou&d inc&ude hene#er a#ai&ab&e5 6nter;ace tit&e? %reuency (dai&y? month&y? and so on)? Batch or on&ine? #o&ume o; data? 6nter;ace type5Standard SAP? Standard BW 6n;o cube? ABAP2

Source System5 System here the in;ormation is being generated

Destination System5 System here the in;ormation is going to be recei#ed

Comp&eity M Simp&e? *edium? Di;;icu&t? $ery Di;;icu&t (see re;erence spreadsheets or=sheet5 Comp&eity De;inition ;or 6C"%W)

SAP modu&e5

%unctiona& Area5 B67? 7P? etc

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BPD_TWS_ Cash Positioning 10 (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

%reuency5 Go o;ten it shou&d run

$o&ume5 uantity o; records

Type5 inbound? outbound

*ethod5 on&ine? batch? manua&

Comments5 additiona& in;ormation

Conversions

ConversionDescription

Company SourceSystem

Comple"ity Destination7odule

6olume 7etod Comments

Gouse ban=up&oad program

TWS M A*"Gouse Ban=sand companycodes

/4-ban=s

*anua& up&oad 8p&oads house ban=and master data inti&&oad as e&& asuppdate

7 up&oadprogram

&oba&temp&ate

/- to<-openingba&ances

manua& 7oad opening 7 ban=ba&ances? and i;appicab&e open itemsin c&earing accounts2

Con#ersion Description5 A brie; description o; the Con#ersion? #o&ume o; data? con#ersion type5 Dynamic or static2

Company5 "&pa? A"S S87? 8ruguainia? Tiete? or !'">'"

Source System5 System here the in;ormation is being generated

Comp&eity M Simp&e? *edium? Di;;icu&t? $ery Di;;icu&t (see re;erence spreadsheets or=sheet5 Comp&eity De;inition ;or 6C"%W)

Destination modu&e5 %6? C'? **? SD? AA? P*? PS? 6'? SD

$o&ume5 uantity o; records

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BPD_TWS_ Cash Positioning 1. (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

*ethod5 on&ine? batch? manua&

Comments5 additiona& in;ormation

Enhancements

@nancement Description SAP7odule

Comple"ity 7etod Comments

%S+" !%*'D "BS %SC*+C*

simp&e Batch e;erence ;ie&d account determination

"nhancement Description5 A brie; business description o; the enhancement

SAP modu&e5 %6? C'? **? SD? AA? P*? PS? 6'? SD

Comp&eity M Simp&e? *edium? Di;;icu&t? $ery Di;;icu&t (see re;erence spreadsheets or=sheet5 Comp&eity De;inition ;or 6C"%W)

*ethod5 on&ine? batch

Comments5 additiona& in;ormation

Forms

+ormDescription

SAP 7odule Comple"ity 7etod Comments

%orm Description5 A brie; business description o; the ;orm inc&uding the need and ho i&& use the ;orm2

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BPD_TWS_ Cash Positioning /- (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

SAP modu&e5 %6? C'? **? SD? AA? P*? PS? 6'? SD

Comp&eity M Simp&e? *edium? Di;;icu&t? $ery Di;;icu&t (see re;erence spreadsheets or=sheet5 Comp&eity De;inition ;or 6C"%W)

*ethod5 on&ine? batch? manua&

Comments5 additiona& in;ormation

Worf!o" 

+orm

Description

SAP 7odule Comple"ity 7etod Comments

%orm Description5 A brie; business description o; the ;orm inc&uding the need and ho i&& use the ;orm2

SAP modu&e5 %6? C'? **? SD? AA? P*? PS? 6'? SD

Comp&eity M Simp&e? *edium? Di;;icu&t? $ery Di;;icu&t (see re;erence spreadsheets or=sheet5 Comp&eity De;inition ;or 6C"%W)

*ethod5 on&ine? batch? manua&

Comments5 additiona& in;ormation

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Page 21: Cash Positioning BPD

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BPD_TWS_ Cash Positioning /1 (21)

Prepared Document Number 1 Company

 Arun !rishnan BPD_TWS_ cash

positioning A"S Corporate

 Appro#ed Appro#ed Date Doc Date $ersion %i&e

Process 'ners Name **+DD+,,,, -.+/.+/--0 12- /1/1--.342doc

13. 4ap 9o

4ap !D 4ap Description ,ner Disposition

N>A

($ !nteration Points

# 7odule Descri'e te interation

-1- %SC*+T* Create in#estment? Borroing? ;unds trans;er and deri#ati#es in transaction manager  

-/- %6+7O %6+AP? %6+A? Create sett&ement and payment postingsO 6ncoming e&ectronic ban= statements post into the %6+7 and sub&edgers

-<- 7oca& ; inancia& records Create accounting entries in &oca& accounting systems

-4- Cash re&e#ant entries A&& cash re&e#ent entries created in TWS i&& be re;&ected in the cash positioning reports

I5 Seuentia& numbering o; integration points

*odu&e5 %6? C'? **? SD? AA? P*? PS? 6'? SD

Describe the integration5 Describe a&& the possib&e integration ith the identi;ied modu&e2

%inance5 Accounting? Accounts Payab&e? Conso&idation? &oca& ;inancia& records and systems

Treasury5 P&anning? %orecasting? 6n#estment? Debt? %oreign echange? Deri#ati#es and interest ris= management

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2004 AES Corporation All Rights Reserved


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