Catalog

Volume IV

Effective as of January 1st, 2020

Dental Careers Academy, LLC. 180 Library Blvd., Suite 101

Ponte Vedra Beach, Florida 32082

www.dentalcareersacademy.com / dentalcareersjax@gmail.com

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Phone: 904-699-9979 / Fax: 904-273-9883

Table of Contents

I. Administration and Faculty – Pg. 2

II. Mission Statement – Pg. 3

III. Facilities – Pg. 3

IV. Class Sizes – Pg. 3

V. Legal Control – Pg. 3

VI. Job Opportunities, Placement Assistance & Student Services – Pg. 3

VII. Program Schedule and Academic Calendar – Pg. 4

VIII. Student Enrollment and Financial Agreement – Pg. 5

IX. Payment Options – Pg. 5

X. Financing Application Instructions – Pg. 6

XI. Refund Policy and Minimum Test Scores to Receive Certificate – Pg. 6

XII. Program Licensing & Accreditation Status – Pg. 6

XIII. Entry Level Dental Assisting Course Outline – Pg. 7

XIV. Course Schedule – Pg. 8

XV. Student Academic Conduct Policy – Pgs. 9-14

a. Expectations – Pg. 9

b. Academic Misconduct Violations – Pgs. 9,10

c. Procedures for Handling Student Academic Misconduct – Pgs. 10,11

d. Hearing and Appeal Procedures for Academic Misconduct – Pgs. 11,12

e. Confidentiality of Records – Pg. 12

f. Sanctions for Academic Misconduct – Pg. 12

g. Academic Sanctions & Conduct Sanctions – Pg. 12

XVI. Grading System – Pg. 13

a. Standards of Satisfactory Academic Progress – Pg. 13

b. Credits / Transferring Credits – Pg. 13

XVII. Satisfactory Academic Progress Policy – Pg. 14

a. Grade Requirements – Pg. 14

b. Attendance Requirements – Pg. 14

c. Dropout Appeal Guidelines – Pg. 14

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XVIII. Student Complaint Procedures – Pg. 15

Administration & Faculty

Dr. Eric S. Burgess, D.M.D. - President & CEO / Director of Financial & Accounting / Director

of Faculty / Faculty

Dr. Burgess attended the University of Florida from 1983 – 1997, where he graduated with a BS degree in Zoology and

Microbiology before earning his DMD degree in Dentistry.

Mary A. Boree – School Director / Head of Administrations / Faculty / Student Liaison / Director

of Marketing

Mary attended the University of Florida College of Dentistry, Division of Continuing Education, where she earned her

EDA (Expanded Duties of Dental Auxiliary Personnel) Certification and Florida Dental Radiographers License in 2007.

Lucy Fornos – Senior Faculty

Lucy earned a Certification in Dental Assisting at the Southern CA Regional Occupation Center in 1981, an Associate of

Arts in Dental Hygiene from Cerritos College in 1987, and went on to earn a Bachelor in Health Science degree from Barry

University in 2011.

Kimberly Hubbard – Faculty

Kim attended Old Dominion University where she completed a Dental Assisting program in 2000 and earned a

Certification in Dental Assisting from the Dental Assisting National Board in 2010.

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Mission Statement

The mission of Dental Careers Academy is to prepare

competent and professional dental assistants who will have the

knowledge and skills needed, to become employed as a dental

assistant.

Facilities

Our facility is located within a functioning dental office. There is a fully equipped lab, five functioning

treatment rooms and an open space that has been plumbed for a future sixth room, for clinical training and a

dedicated classroom area for didactic training.

Class Sizes

You will be taught essential techniques using modern technology. The teaching is stimulating, fast paced,

and relies heavily on individual participation. Each group is no larger than one instructor per ten students. This

insures personal attention and a worthwhile learning experience.

Legal Control

Dr. Eric S. Burgess, DMD has full legal control of Dental Careers Academy, LLC, and is the sole Trustee,

Director and Officer of the corporation.

Job Opportunities / Placement Assistance / Student Services

The job opportunities for trained dental assistants are quite good in today's job market. A look at the

classified ads in the Sunday newspaper will show you the many job opportunities available for dental assistants.

This is true all over the country as well. The majority of these ads require experienced applicants.

Following your training in this ten week course, you will have the confidence and skills necessary to apply for

these entry level positions. Along with your diploma, we will provide a letter of recommendation and a summary

of your training experience to those students with a 70% or above grade average for the course.

Our school offers placement assistance services to our students seeking entry level dental assistants positions.

After successful completion of the course, you will be given a Certificate in Dental Assisting!

While Dental Careers Academy fully prepares each student for a bright future in Dental Assisting, we cannot

guarantee employment upon completion of our course.

Our students will be offered assistance to help guide them through the process from start to finish. In addition

to job placement assistance, our services also include academic advisement, financial aid advisement, and

personal advisement.

Student Entrance / Admission Requirements

Applicants to the program must be at least 18 years of age and provide evidence of a high school diploma, general equivalency diploma or its equivalence prior to admission.

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Program Schedule & Academic Calendar

The program is taught three to four times a year depending on enrollment. The classes are taught on Saturdays

for 10 consecutive weeks from 8:00am – 4:00pm, so you may continue your full-time job while you train for your

new career in Dental Assisting. We will also have opportunities for our students to observe and work with real

dentists during the course if they so choose to.

Classes will be held each Saturday from 8:00am - 4:00pm for 10 consecutive weeks from start to completion of the program, unless a holiday weekend falls during the program, in which case, the next class would resume the following Saturday.

Dental Careers Academy will be closed during on the following Holiday weekends and dates of closing are subject to change: New Year’s Day, Easter, Memorial Day, Independence Day, Labor Day, Halloween, Thanksgiving, Christmas Eve and Christmas.

The January 2020 program is estimated to start January 11th, 2020 and complete March 14th, 2020.

The April 2020 program is estimated to start April 25th, 2020 and complete July 11th, 2020.

The July 2020 program is estimated to start July 25th, 2020 and complete October 3rd, 2020.

The October 2020 program is estimated to start October 10th, 2020 and complete January 2nd, 2021.

2021 program dates are to be determined and subject to change.

Entry Level Dental Assisting Program 2020 – 2021

JANUARY 2020 DATES

FIRST DAY OF CLASS 1-11-2020

MID-TERM EXAM 2-15-2020

FINAL EXAM 3-14-2020

LAST DAY OF CLASS 3-14-2020

GRADUATION 3-14-2020

APRIL 2020 DATES

FIRST DAY OF CLASS 4-25-2020

MID-TERM EXAM 5-23-2020

FINAL EXAM 7-11-2020

LAST DAY OF CLASS 7-11-2020

GRADUATION 7-11-2020

JULY 2020 DATES

FIRST DAY OF CLASS 7-25-2020

MID-TERM EXAM 8-22-2020

FINAL EXAM 10-03-2020

LAST DAY OF CLASS 10-03-2020

GRADUATION 10-03-2020

OCTOBER 2020 DATES

FIRST DAY OF CLASS 10-10-2020

MID-TERM EXAM 11-07-2020

FINAL EXAM 01-02-2021

LAST DAY OF CLASS 01-02-2021

GRADUATION 01-02-2021

JANUARY 2021 DATES

FIRST DAY OF CLASS 1-23-2021

MID-TERM EXAM 2-20-2021

FINAL EXAM 3-27-2021

LAST DAY OF CLASS 3-27-2021

GRADUATION 3-27-2021

APRIL 2021 DATES

FIRST DAY OF CLASS 4-10-2021

MID-TERM EXAM 5-08-2021

FINAL EXAM 6-19-2021

LAST DAY OF CLASS 6-19-2021

GRADUATION 6-19-2021

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Student Enrollment and Financial Agreement

The total program cost for the ENTRY LEVEL DENTAL ASSISTING course of study offered by this institution is:

$4,000.00

The above total program cost covers all costs for the course and includes the following:

Registration fee of $150.00, Books & Materials fee of $400.00, Tuition fee of $3,450.00

Lunch is not provided, however several eating establishments are within short walking distance.

Students will have use of the books: Modern Dental Assisting, Torres & Ehrlich, 8 th Edition

(Saunders) Copyright January 1, 2012, Concepts in Dental Assisting, Richard Erickson, 2 nd Edition

(DCI Publishing) Copyright January 1st, 2013 and Merriam-Webster’s Dictionary and Thesaurus,

Merriam-Webster, 2nd Edition (Merriam-Webster Publishing) Copyright April 1, 2014

The course will run ten (10) consecutive weeks, eight (8) classroom hours per week for a total of eighty (80)

classroom hours of instruction. This will include lecture material as well as clinical "hands on" training, for a

total of 80 course work hours.

Clock Hour – A clock hour is a period of 60 minutes with a minimum of 50 minutes of instruction in the presence

of an instructor.

The tuit ion fee includes al l of the fol lowing:

• All training and visual aids, materials and all supplies used in the clinical training.

• Use of all equipment and instrumentation with actual "hands on" training during the course of study. There no hidden costs or expenses once you get started.

• A Certificate of Completion in Entry Level Dental Assisting, Dental Assistant pin, and a letter of recommendation outlining your training and experience will be awarded to all students who have attained a 70% or above grade average.

• X-ray training in accordance with state regulations.

• Training in all phases of General Dentistry, including: Endodontics, Crown & Bridge, Cosmetic Bonding, Amalgam Restorations, Impression Taking, Oral Surgery, Periodontics, 4-handed dentistry, front desk, and much more!

• All training is done by dental professionals in a practicing dental office, not a classroom.

Payment Options

The program fees may be paid using one of the following payment options:

1. $4,000.00 Payment in Full at the time of registration. 2. $2,000.00 down payment, then $200.00 every week at the beginning of each class for 10 weeks (10 payments). 3. CareCredit Extended Financing for those who qualify

Students will have the ability to choose one of the following 3 payment options:

o $4,000.00 Paid-in-Full at time of registration.

o $2,000.00 Down payment at time of registration, then $200.00 per week for ten weeks.

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o CareCredit® Plan with a choice of installment payment plans for those who qualify: $667.00 per month (6 months; NO interest) or $194.00 per month for 24 months (14.90% APR)

CareCredit Financing Application Instructions

You can apply for CareCredit financing in total privacy using one of the two methods below: 1. By Phone: Call 1-800-365-8295 and follow the automated prompts. 2. Online: Apply at www.carecredit.com, Click “Apply Now” Under "Eric S Burgess DMD PA" and put our

phone # 904-273-3001 To insure approval, enter the total program fee for the course when asked ($4,000), and make sure all information is correct, especially social security numbers. Include ALL sources of house-hold income (salary, bonuses, alimony, investments). Consider using a co-applicant if your application is denied. Upon approval, you will be given a 16 digit number beginning with “6”. Write this number in the “CareCredit #” space above, complete the rest of the information requested and send in to our address above or FAX it to 904-273-9883

Refund Policy & Minimum Test Scores to Receive Certificate

Refunds and Cancellations

• A graduation certificate, letter of recommendation, and pin will only be awarded to those students attaining a 70% or above grade average.

• All monies will be refunded if Dental Careers Academy does not accept the applicant or if the student cancels within three (3) business days after signing the enrolment agreement and making initial payment.

• A full refund, minus the registration fee of $150.00, will be made of all deposits or payments if cancellation is made before the start of the first class.

• If cancellation or withdrawal is made after the first class, but prior to the second class,100% of the tuition fee ($3,450.00) will be refunded, but the cost of registration fee and books and material fee ($550) will not be refunded.

• For cancellations between eight (8) to forty (40) clock hours, students that have paid the tuition for the entire program ($3,450), will be charged a pro-rated amount of $43.125 per clock hour that has been attempted, plus registration fee and books and material fee ($550) and any remaining balance will be refunded. The pro-rated amount of $43.125 per clock hour is based on the tuition amount of $3,450 divided by eighty (80) clock hours. There will be no refunds after the completion of 40 clock hours.

Refunds due will be made within 30 days of the date that Dental Careers Academy determines that the student has withdrawn.

The withdrawal date of a student will be determined by either written notification by the student or reports by the faculty.

Program Re-entry and Re-take

Students whose grade average is below 70% will not receive a certificate, but will be allowed to retake the entire course (if desired) at a reduced fee of $3,000.00.

Those that provide a written request to cancel for illness or personal reasons, may resume their course of study in the next class series with no penalty and may repeat the already completed sessions if desired.

If a student that did not provide a written request drops out of the program at any point and decides to re-register for a future class, not in the next series, full program fee of $4,000.00, minus the $400.00 books and materials fee, will be charged and no credit will be given to payments made for the previous class hours. Dropout status will take effect upon closing of the eight (8) clock hours of the students’ second missed class during the ten (10) week program in which they are enrolled or at the time the student submits a written statement that he or she is dropping out.

Program Licensing & Accreditation Status

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Dental Careers Academy is a Licensed Institution by the Commission for Independent Education. This Institution is not accredited, and students are not eligible for financial aid.

Licensed by the Florida Commission for Independent Education, License No. 5404 Additional information regarding this institution may be obtained by contacting: Commission for Independent Education, Department of Education, 325 West Gaines Street, Suite 1414, Tallahassee, FL. 32399-0400, 1-888-224-6684

Entry Level Dental Assisting

Course Outline

The program objective of Dental Careers Academy is to teach our students how to be competent dental assistants, by teaching the basic principles of dentistry, as well as providing them with a strong knowledge in dentistry, equipment and techniques.

Subjects are taught in depth from both a didactic and a practical clinical experience. The morning lecture is followed by an afternoon of clinical, "hands on" training, on campus, in our practicing dental office. During their course of study, the students will learn the operation of all equipment, instrumentation and materials commonly used in a general dental practice. All students receive in excess of ten (8) hours of instruction in radiology. The course will run ten (10) consecutive weeks, eight (8) classroom hours per week for a total of eighty (80) classroom hours of instruction. This will include lecture material as well as clinical "hands on" training. Upon program completion, each student will receive a certificate of completion and job placement assistance.

The courses listed below, all begin with a course number (Example: DEA072) These course numbers are used to identify the courses when transferring credits between institutions, however, Dental Careers Academy is not an accredited school and will not accept or transfer credits to or from other institutions.

I. DEA072 - Dental Theory and Terminology - 12 hours

A. Dental and oral anatomy, tooth identification and numbering system

B. Instrument nomenclature and identification for all aspects of General Dentistry

C. Dental terminology

D. Equipment operation, chair positioning, assistant equipment usage

E. Treatment options available, depending on oral conditions

II. DEA073 - Receptionist - Front Desk Office Management - 10 hours

A. Phone techniques and appointment book control

B. Billing: accounts receivable and accounts payable, collections

C. Filing insurance forms and pre-treatment estimates

D. Insurance terminology

III. DEA074 - Four-Handed Dental Assisting - 10 hours

A. Instrument transfer techniques, chair-side assisting and patient suctioning

B. Chair-side doctor-patient-assistant positioning

C. Tub and tray systems of instruments and materials

D. Familiarity and use of instruments and materials in assisting for:

1. Operative Dentistry- composite restorations

2. Oral Surgery - instruments, procedures and post-op protocol

3. Crown and Bridge - polyvinyl "gun type" impression taking, temporary fabrication, cord

packing, hemostatic agents, introduction into various crown types

4. Endodontics - instruments, medicaments and materials: how and why they are used

5. Periodontics - disease origin and usual treatment methods

6. Pedodontics - commonalty and differences in treating children vs. adult patients

IV. DEA075 - Radiology - 8 hours

A. X-ray theory and technique, use of Rinn© holders and other methods

B. Intraoral, bitewing and panoramic methods

E. X-ray identification, interpretation, safety and precautions

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V. DEA076 - Impressions and Model Trimming - 10 hours

A. Impression materials and practice in their uses: alginates, poly vinyl siloxane, etc.

B. Wax bites, counter impressions,

C. Model pouring and trimming

VI. DEA077 - Cements and Liners - 10 hours

A. Introduction to various cements and liners used in dentistry

B. Practice mixing cements and liners

VII. DEA078 - Sterilization Techniques - 10 hours

A. Sterilization theory and terminology, autoclave operation

B. Instrument and equipment sterilization / disinfection

C. Treatment room disinfection and asepsis techniques

D. Handpiece care and maintenance

VIII. DEA079 - Job Interview and Placement Assistance - 10 hours

A. Proper image, dress, resume, and how to prepare for the job interview itself

B. Difficult questions you may face - how to answer them

C. Do's and don'ts during the interview and what to expect.

Course Schedule

Student syllabus chapters correspond to the day numbers.

Day 1 General introduction to terminology and equipment. Day 2 Four-handed dentistry, instrument transfer, isolation techniques, suctioning (HVE), local anesthesia,

patient positioning, and handpiece maintenance, job interview skills. Day 3 Radiology theory and practice of intraoral & extra-oral x-ray techniques, x-ray safety and darkroom

procedures. Day4 Composite materials, instruments, mixing, curing, tubs & trays Day 5 Cements and liners, alginate impressions (upper arch), model pouring and trimming. X-RAY QUIZ Day 6 MID-TERM EXAM, Oral surgery & periodontal instruments and materials, sterilization procedures,

alginate impressions (lower arch). Day7 Crown & bridge instruments and materials, making temporary restorations, and bite registration. Day8 Endodontic materials and instruments, orthodontics Day 9 Office Management, front desk operation, appointments, billing dental insurance, office management

software, OSHA regulations as it applies to dental assisting. Review and practice for final exams. Day 10 FINAL EXAM AND PRACTICAL EXAM Pediatric dentistry, final written exam, xray practical, and practical clinical exam, Graduation and awarding of certificates and pins.

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Call our Admissions Office for more information:

Dental Careers Academy, LLC. 180 Library Blvd., Suite 101

Ponte Vedra Beach, FL. 32082 904-273-3001

www.dentalcareersacademy.com dentalcareersjax@gmail.com

Student Academic Conduct Policy

I. Academic Expectations

Integrity is a concern for every member of the campus community; all share in upholding the fundamental

values of honesty, trust, respect, fairness, responsibility and professionalism. By choosing to join Dental

Careers Academy, students accept the Student Academic Misconduct Policy and are expected to always

engage in ethical decision-making. Students enrolling in Dental Careers Academy, LLC, assume the obligation

to conduct themselves in a manner compatible with Dental Careers Academy, LLC.

A. Honesty Honesty is the foundation of teaching, learning, research and service; and the prerequisite for full

realization of trust, fairness, respect and responsibility. Students and faculty alike must be honest with

themselves and others.

B. Trust Dental Careers Academy, LLC. fosters a climate of mutual trust and encourages the free exchange of

ideas. Only with trust can the public believe in the social value and meaning of an institution’s

scholarship and degrees.

C. Fairness We strive to establish clear standards, practices, and procedures and expect fairness in the interactions

of students, faculty and administrators. Important components of fairness are predictability, clear

expectations, a predictable and transparent process, as well as consistent and just responses.

D. Respect

As an academic community of integrity, we recognize the participatory nature of the learning process

and honor and respect a wide range of opinions and ideas. Students and faculty must respect

themselves and each other as individuals. All must show respect for the contribution of others by

acknowledging their intellectual debts.

E. Responsibility Every member of an academic community – each student, faculty member and administrator – is

responsible for upholding the integrity of scholarship and research. Individuals must take responsibility

for their own academic honesty and must not tolerate or ignore academic dishonesty on the part of

others.

F. Professionalism Because students are aspiring professionals, our community expects them to exercise professional

conduct during their career as students and uphold the core value of integrity.

II. Academic Misconduct Violations – Definitions Academic Misconduct is any intentional or unintentional occurrence of the following:

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A. Using the words or ideas of another, from the Internet or any source, without proper citation of the

source(s), commonly called plagiarism.

B. Receiving unauthorized external assistance during an examination or any academic exercise for credit.

This includes, but is not limited to:

1. Providing or receiving aid in connection with any academic assignment;

2. Use or possession of camera telephones, text messages, computer disks, audio recorders,

calculators, solution materials, photocopies, materials from previous classes, commercial

research services, notes or other means to copy or photograph materials used or intended for

academic evaluation for use during the academic evaluation or assignment;

3. Communication in any manner with another student;

4. Working with others on graded coursework, including in-class, on-line and take-home examinations;

or

5. Possessing, reading, buying, selling or using any materials intended for an academic

evaluation or assignment in advance of its administration.

C. Falsifying information for inclusion in an assigned paper, project or exercise; including inventing or

altering data from a laboratory or field project, or creating fictional citations for a paper.

D. Attempting to influence or change any academic evaluation, assignment or academic records for

reasons having no relevance to academic achievement. This includes, but is not limited to, bribery,

threats and making unauthorized changes to any academic record.

E. Falsifying or misrepresenting attendance, hours, or activities in relationship to any class, internship,

externship, field experience, clinical activity or similar activity.

F. Acting or attempting to act as a substitute for another, or using or attempting to use a substitute, in any

academic evaluation or assignment.

G. Facilitating, permitting or tolerating any of the above-listed items.

III. Procedures for Handling Student Academic Misconduct

These procedures are designed to encourage a fair and appropriate response to allegations of student

academic misconduct. Anyone with a good faith basis for believing a student has violated this policy may report

the alleged violation to the responsible Instructor, Director or School President. The person who pursues the

allegation may be the responsible instructor or a designee appointed by the School Director in which the course

is located. It is expected that appropriate review and consultation with the School Director or School President

is a part of this process.

A. A faculty member or primary course instructor who suspects that a student has committed an act of

academic misconduct:

1. Shall notify the student of the nature of the allegation and offer the student an opportunity for an

initial meeting to discuss the allegation and to present any relevant information. When possible,

this initial meeting shall occur within five (5) working days of discovery of the alleged violation.

or

2. Shall notify the student of the nature of the allegation and schedule an initial meeting with the

student within five (5) working days of discovery of the alleged violation. The message shall

contain the following: “This message concerns the _________________ (paper, report,

assignment, etc) that you submitted in partial fulfillment of the course requirement in your

______________ (course number and section) class on _____________ (date). My initial

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examination of that (paper, report, assignment) reveals that you may have violated the Dental

Careers Academy, LLC. Student Academic Misconduct Policy. I request that you meet with me

on _______ (date of initial meeting) at ________ (time) in _________ (location).” (parenthetical

material deleted)

B. Proceedings in case discussions are informal and non-adversarial. The responsible instructor/designee

may make a verbal agreement on, or provide the student with a written or electronic notice of, a

scheduled meeting. The responsible instructor/designee may request a witness to be present for this

meeting. In compelling circumstances, this initial meeting may also be referred to the School Director or

School President.

C. The purpose of this initial meeting within five (5) working days of discovery of the alleged violation, will be to

review and discuss the charges before a decision is reached. The responsible instructor/designee may use

documentary evidence, provided the student is allowed to respond to it at the meeting. At the sole discretion

of the responsible instructor/designee, a student may bring relevant witnesses and/or an advisor. Neither

the responsible instructor/designee nor the student may have legal counsel as their advisor at an initial

meeting. An advisor is not permitted to participate directly or speak for the student, but only may be present

during initial meetings or any subsequent hearings.

D. At this initial meeting, the following results may occur:

1. The allegations are dismissed.

2. The student accepts responsibility for the violation and accepts the academic sanction(s).

3. The responsible instructor/designee believes a violation occurred with the student not admitting

responsibility and requesting a hearing.

4. The student accepts responsibility for the violation but does not accept the academic sanction(s)

and requests a hearing.

E. In any of the above circumstances, the Dental Careers Academy, LLC. Student Conduct Report form shall

be completed with a signed copy being provided to the student. Authority and jurisdiction for actual

determination of academic misconduct and appropriate academic sanctions are with the primary instructor

of the class and/or assignment or the approved departmental process in accordance with the School

Director’s approval.

F. Upon completion of this initial meeting/approved departmental process, if the responsible

instructor/designee believes academic misconduct has occurred at any level, he or she shall notify the

School Director for resolution of a Student Conduct Code violation and shall include a copy of the signed

Alleged Student Misconduct Report form and copies of any relevant documentation used in determining the

violation. The responsible instructor/designee shall forward the Alleged Student Misconduct Report and

copies of relevant documentation within ten (10) working days of discovery and/or the initial meeting with

the student.

G. The School Director will notify the charged student via Certified Mail. The student will be informed of his or

her applicable rights and the process(es) for accepting the academic and conduct sanctions and/or

appealing the academic decision and sanctions.

H. If the student does not attend the initial meeting with five (5) working days of discovery of the alleged

violation, the instructor shall forward the charge to the School Director’s office.

IV. Hearing and Appeal Procedures for Academic Misconduct

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A. In any case where a student requests a hearing beyond the initial meeting , it shall occur in the following

order:

1. If the student wishes to appeal the findings of the responsible instructor or department

chair/director/designee/committee, he/she must file the appeal of the decision and any sanctions

to the School President’s Office, Dental Careers Academy, LLC. This appeal must be filed within

five (5) working days of the student’s initial meeting with the instructor filing the report. The

School President will meet with all parties and all parties will be notified within fifteen (15) working

days of the outcome of this appeal; sending his/her decision to the student and instructor.

2. When a student is appealing the academic sanctions given as a result of an allegation of

academic misconduct, and when such sanctions are provided in departmental publications

and/or in the responsible instructor’s class syllabus, close consideration of materials will be

given based on the clarity of the publication.

3. In cases involving suspension or expulsion, the School President’s decision shall constitute the

final authority.

B. A student alleged to have committed academic misconduct is not permitted to withdraw from the class

in question unless the matter is resolved in the student’s favor, without the responsible instructor’s

expressed permission, and may not be permitted to do so if withdrawing from the class would negate

the academic sanction.

V. Confidentiality of Records

All records in relation to a student misconduct case will be held and maintained in accordance with the Family

Educational Rights and Privacy Act (FERPA) of 1974 and the U.S. Department of Education guidelines for

implementation. Transcripts of academic records shall contain information about academic status, including

disqualification for academic or conduct reasons, and expulsion, suspension and revocation of admission for

disciplinary reasons. The school vigorously protects the privacy of student education records. All student

records will be held indefinitely.

VI. Sanctions for Academic Misconduct

Potential sanctions for academic misconduct may include, but are not limited to, any one of the sanctions listed

below singularly or in combination with each other:

A. Academic Sanctions

1. Resubmitting an assignment

2. Reduction of points/letter grade for the assignment

3. Reduction of points/letter grade for class

4. Failing grade for assignment

5. Failing grade for class

NOTE: Each of the above may be agreed upon at the initial meeting.

B. Conduct Sanctions

1. Reflection Letter of Understanding

2. Skill Remediation

3. Academic Integrity Seminar

4. Conduct Warning or Probation

5. Loss of Privileges*

6. Transcript notation (approved by the School President)

7. Suspension or Removal from program or school (approved by School President)

8. Suspension

9. Expulsion

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10. Revocation of a degree or certificate

11. Referral to the appropriate legal authorities

*In instances where it is determined that the academic misconduct is of both an intentional and egregious

nature, and the resulting academic sanction is a failing grade in the course, the student may lose the privilege of

evaluating a course instructor.

Grading System

The grading system for Dental Careers Academy is a percentage-based system. Each quiz and exam,

regardless of size, type, or complexity, is given a percentage score. Example: Eight correct answers out of ten

is a score of 80%. The overall grade for the course is then weighted and based on the total combined

percentages of all quiz and exam grades the student earns throughout the program.

Letter Grade Percentage GPA

A 93-100 4

A− 90-92 3.67

B+ 87-89 3.33

B 83-86 3

B− 80-82 2.67

C+ 77-79 2.33

C 70-76 2

D 60-69 1

F 0-59 0

Standards of Satisfactory Academic Progress

Satisfactory progress is considered a 70% or higher grade on any quiz, exam or test taken by the student.

Students will be assessed once during the ten (10) week program, on the sixth (6th) week, by taking a mid-term

exam. Students will not be dismissed based on their academic progress or lack thereof.

Dental Careers Academy does not offer any continuous extensions. Students that are found to be making

unsatisfactory progress after assessment will receive an academic warning and will be given academic counsel

from their instructor or the School Director. The academic warning period will last for four (4) weeks, until the

student completes the final exam. Academic counseling will be available, upon request to the students’

instructor, for all students throughout the ten (10) week program.

Credits / Transferring Credits

Dental Careers Academy is not an accredited school. Therefore, it does not grant credit for any prior learning or

by examination. Dental Careers Academy does not accept any transferred credits to the school and does not

transfer credits to any other institution. However, transferability of credit is at the discretion of the accepting

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institution. It is the students’ responsibility to confirm whether or not credits will be accepted by another

institution of the students’ choice.

Satisfactory Academic Progress Policy

In order for a student to receive a certificate of completion in the Entry Level Dental Assisting program, they must make satisfactory academic progress throughout the program, as well as attend all ten (10) classes in order to complete the eighty (80) clock hours required for completion of this program. Grade Requirements A student must earn a cumulative grade of 70% or higher in order to meet satisfactory academic progress. Students will not be allowed to re-take tests during the program. All grades are considered final. Students who receive a cumulative grade of below 70% or students who do not attend all classes, will not receive a certificate of program completion, but will be eligible to re-enroll in the program. Students will be allowed to enroll in the program no more than two (2) times within a twelve (12) month period. Attendance Requirements Due to the accelerated pace of this program, 100% attendance is required in order to receive the necessary education and satisfy all eighty (80) clock hours required to complete the Entry Level Dental Assisting program. Students that provide a written request to cancel or take leave of absence for one (1) or more classes, for illness or personal reasons, may resume their course of study in the next class series at no additional cost and with no penalty and may repeat the already completed sessions if desired. Written requests for leave of absence must be submitted to the School Director prior to missing their second class within the ten (10) week program in which they are enrolled. Students who have not submitted written request for leave of absence, and are absent for two (2) or more classes during the ten (10) week program in which they are enrolled, will automatically be considered a dropout. Dropout status will automatically take effect at the closing of the eight (8) clock hours of the second unattended class during the ten (10) week program in which they are enrolled or at the time the student submits a written statement that he or she is dropping out. A students must have been absent for sixteen (16) clock hours of the program in order for dropout status to automatically take effect. The first class that a student fails to attend and does not provide written notice or explanation, they will be given a letter of formal warning, stating that if they wish to complete the program at the next class series without incurring any additional fees or penalties, they must submit a written request for leave of absence before missing a second class. Students will be informed in this warning letter that if written request for cancellation or leave of absence is not received before the close of the second unattended class, dropout status will then take effect. Dropout Appeal Guidelines The appeal process for a student is only available to students with extenuating circumstances, and must be submitted to the School Director with a written statement and supporting documentation must be provided in order for a student’s appeal to be considered.

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For example, if a medical issue causes a student to miss several classes and they are unable to provide written request for leave do to the nature of the situation, thus resulting in a “”dropout” status, the student may submit an appeal. In this instance, the student will provide a written statement outlining the circumstances which led to his or her absence and provide any available medical documentation to support the written statement (i.e. medical bills, prescriptions, physicians’ statements on letterhead, etc.). Both the written statement and supporting documentation will be reviewed by the School President. If the appeal is approved, the student will be granted a leave of absence without additional fee or penalty and will be eligible to attend the next class series to resume the program.

Student Complaint Procedures

If a student becomes dissatisfied with some aspect of service or instruction provided by Dental Careers Academy, the student is requested to discuss the matter with the School Director or faculty responsible for the service or instruction. If the matter is not resolved to the students’ satisfaction, for resolution or understanding the student should review the matter with the School President. The primary objective of the student complaint procedure is to ensure that students have the opportunity to present grievances to the school regarding a certain action or inaction by a member or faculty of the school. Dental Careers Academy is committed to resolving grievances in a fair and just manner. The student complaint procedure applies to all formal grievances. A complaint or grievance is any violation of written school policies, procedures or unequal application of written school policies or procedures. Prior to invoking the procedures described below, the student is strongly encouraged, but not required, to discuss the complaints with the person alleged to have caused the grievance. The discussion should be held within 7 days of the origination of the grievance, and the student may wish to submit the grievance by written form to the person alleged to have caused the grievance. In either case, the member of faculty alleged to have caused the grievance must respond to the student in the same manner as addressed within 7 days of receiving grievance. If the student decides not to present his or her complaint to the person alleged to have cause the grievance, or if the student is not satisfied with the response, he or she may present the grievance in writing to the School Director. Any such grievance must be received by the administration within 15 days after the student first became aware of the grievance. If the grievance is against the School Director, then the grievance should be addressed with School President. Formal investigation as warranted will be conducted to resolve any factual disputes. The school administration must state the terms and conditions of the investigation in a memorandum to be kept as an official record. Based upon the findings of the investigation, if any, the School President shall make a determination and the decision in writing to the student and to the member or faculty alleged to have caused the grievance within ten (10) calendar days of the final decision. The written determination shall include the reasons for the decision, indicate the remedial action to be taken, if any, and shall inform the student of the right to seek review by the School President. After receiving the final decision from a grievance, if the student is still not satisfied, the student may also file an unresolved complaint with the Florida Commission for Independent Education. Florida Department for Independent Education 325 West Gaines St. Suite 1414 Tallahassee, Florida 32399-0400 Toll-free telephone number (888) 224-6684 Website: http://www.fldoe.org/cie/nsa_app1.asp

For questions or requests for additional information not included in this catalog, please contact our

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Admissions Office for more information:

Dental Careers Academy, LLC. 180 Library Blvd., Suite 101

Ponte Vedra Beach, FL. 32082

904-699-9979 www.dentalcareersacademy.com

dentalcareersjax@gmail.com