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Goals for Session 23
1. Learn the basics of original cataloging of electronic resources
2. Understand how to apply AACR2 rules for electronic resources
3. Understand how to apply MARC coding practice for electronic resources
Outline of Session 24
1. Tools for cataloging ERs2. First steps in original cataloging3. MARC leader and control fields 4. Bibliographic description: basis,
chief source, areas 1-65. Bibliographic description: areas 7-
86. Access points
Tools for cataloging integrating resources
5
Anglo-American Cataloguing Rules (AACR2), Second Edition, 2002 Revision Especially chapters 12, 1, and 9
Library of Congress Rule Interpretations (LCRIs)
MARC 21 Format for Bibliographic Data
First steps in original cataloging
6
1. Determine the aspect of the resource that your bibliographic record will represent E.g., the whole or a part of a larger resource (multipart
item, monographic series, granular Web site)
2. Determine the type of issuance of that aspect Monograph (single or multipart), serial, or integrating Different aspects of a multilevel resource may have
different types of issuance
3. Determine the primary content of that aspect E.g., textual, cartographic, visual, sound, computer file Affects which Type of Record and 008 / OCLC workform
you use
MARC Leader and Control MARC Leader and Control FieldsFields
7
Type of record (Leader/06) Primary content
Bibliographic level (Leader/07) Type of issuance
Control fields 006 and 008 Fixed length coded data elements for different
types of material (e.g., books, maps, computer files, etc.)
Control field 007 Physical characteristics fixed field
Leader (000) Coded Positions
8
05 – Record status
06 – Type of record
07 – Bibliographic level
09 – Character coding scheme
17 – Encoding level
18 – Descriptive cataloging form
000 00876nam 2200277 a 4500positions(22) 01234567890123456789012
Leader (000) Coded Positions
9
Position 06 – Type of record
Electronic resources should use code of ‘most significant aspect of the electronic resource.’ This is a very important code since it tells the library automation system what type of material the rest of the record is describing (especially the 008)
Code an electronic resource with ‘m’ (computer file) only if it is computer software, numeric data, computer-oriented multimedia, online systems, services, or if you are in doubt.
a = language materialc = notated musicd = ms. notated musice = cartographic mat.f = ms. cart. mat.
g = projected mediumi = nonmusical soundj = musical soundk = 2D graphicm = computer file
o = kitp = mixed materialsr = 3D objectt = ms. lang. mat.
Leader (000) Coded Positions
10
Postion 07 (Bibliographic level) m – Monograph s – Serial i – Integrating (still not available in
Follett Cat+)
000 00876nam 2200277 a 4500positions(22) 01234567890123456789012
Type of continuing resource12
Codes for integrating resources: d - Updating database l - Updating loose-leaf w - Updating Web site
Codes for serials: m - Monographic series n - Newspaper p – Periodical blank – None of the others
007 – Physical description control field
13
Computer files/Electronic resources 007 elements:
$a – code “c” for category “Computer file” $b – code “r” for specific type “Remote access” $d – select correct code for color aspects of
resource $e – code “n” for dimensions “Not applicable” $f – select correct code for sound aspects of
resource $g $l – Optional (used primarily for archival
control)
008 Field – Fixed Length Data Elements
Character PositionsAll materials 00-05 - Date entered on file 06 - Type of date/Publication status 07-10 - Date 1 11-14 - Date 2 15-17 - Place of publication, production, or
execution 18-34 – Codes unique to each material type 35-37 – Language 38 - Modified record 39 - Cataloging source
Types of materials
Books Computer Files Maps Music Continuing Resources (Serials &
Integrating Resources) Visual Materials Mixed Materials
a - Numeric data b - Computer program c - Representational d - Document e - Bibliographic data
f - Font g - Game h - Sound i - Interactive multimedia j - Online system or service m - Combination u - Unknown z - Other | - No attempt to code
26 – Type of computer file
Bibliographic DescriptionBibliographic DescriptionBasis of the description
1. Title and statement of responsibility
2. Edition
3. Publication, distribution, etc. Except dates
4. Physical description Optional for remote e-resources
5. Series
18
Chief Source of Information
19
For electronic resources: The chief source of information is the resource
itself Take the title proper from formally presented
evidence If the title information presented in these
sources varies in degree of fullness, prefer the prefer the source that provides the most complete title source that provides the most complete title informationinformation
Area 1: Title and statement of responsibility
20
Title proper (245 $a, $n, $p)
GMD ($h)
Parallel titles ($b)
Other title information ($b)
Statements of responsibility ($c)
Note: the MARC subfield codes given above reflect the most common situations, but there are other situations where the data elements in a title and statement of responsibility require different coding and/or arrangement.
Common sources of title proper in online resources21
Formal title display on home page screen May be HTML text, graphic (image file), or both; may
appear in more than one form HTML header title
Displayed in browser title bar (also viewable by selecting View Source)
Sources of “formally presented” titles include: title screen, main menus, program statements, initial
display of information, home page, the file header including “Subject:” lines, encoded metadata (e.g., TEI headers, HTML/XML meta tags)
Transcription of title proper
22
Do not transcribe introductory words not intended to be part of the title, such as “Welcome to”; instead give the title with these words in a note
Correct obvious typographic errors and give title as it appears in a note
When title appears in full and in the form of an acronym or initialism, choose the full form e.g., Program for Cooperative Cataloging instead of PCC
If resource is a part of another resource and bears both the common title and its own section title, give both in that order, separated by a period Will not often apply to online resources
245 04 The plants national database $h [electronic resource].
246 1_ $i Title in HTML header: $a Welcome to the plants national database
246 1_ $i Title on home page: $a Plants database
Transcription of title proper example 1“Welcome to …” in HTML header
title
245 10 Center for Social and Demographic Analysis $h [electronic resource] : $b [Web site].
246 1_ $i Title in HTML header: $a CSDA
Transcription of title proper example 2
Title appears in full and in form of acronym
Transcription of other title information
25
Always include: Acronym if full form is title proper If contains statement of responsibility or
publisher, etc. Supply information if title proper is only name of
body Can always transcribe if considered to be
important
Other title information and statement of responsibility example
245 14 The nine planets $h [electronic resource] : $b a multimedia tour of the solar system / $c by Bill Arnett.
Title variants example
245 00 GEOnet names server $h [electronic resource] : $b GNS.
246 1_ $i Title in HTML header: $a NIMA : $b GNS public page
246 30 GNS
246 3_ GNS public page
Home page title display and HTML header title differ
Area 2: Edition28
Transcribe an edition statement if considered to be important A statement that indicates that the electronic resource
contains differences from other editions of that resource, or that names a reissue of the resource
In case of doubt, take words such as edition, issue, version, etc. as indicating an edition statement
Do not transcribe statements indicating regular revision or frequent updating as edition statements Instead give as frequency information in the note area.
Area 4: Publication29
“Consider all remote access electronic resources to be published”
Record place of publication and publisher name. Where to look in online resources:
Bottom of home page “About” page (a common hyperlink from home page) Publisher information page (link from home page) Domain name in URL may provide clues or
corroboration for publisher Generally prefer a corporate body name as publisher
Publisher place and name example
On home page
260 Beltsville, MD : $b USDA Nutrient Data Laboratory, Agricultural Research Service
Linked information page
Dates of publication31
The beginning and ending dates for the active life span of the resource Beginning date = the date of publication of the first
iteration of the resource (in print or on the Internet)
Ending date = the date of the last iteration of the resource = the date it ceases to be updated
Most will be ongoing, actively-updated resources; when a date can be given it will be an “open” date, indicated by a hyphen and no period; e.g., 260 … $c 1997-
Basis of description for dates = first and/or last iteration of the resource
Recording dates of publication
32
Main rule: If the first and/or last iteration is available, give the
beginning and/or ending dates in area 4 [260$c] If first/last iteration is not available, do not give the
date(s) in this area; instead, give date information in a note if it can be readily ascertained
Optional rule: Supply the date(s) in this area if they can be readily
ascertained
260 Washington, DC : $b Library of Congress
362 1_ Began in 1990s.
008 DtSt: c Dates: 199u,9999
You know that you are not viewing the first iteration
There is no information anywhere within the Web site about its beginning date
Dates of publication example
No terminal punctuation
Multiple dates: beginning date approximate; ending date indefinitec = currently
published
Area 5: Physical description
34
300 Field can be used for remote access resources
Give other details about the resource (e.g., file types) if readily available and considered to be important.
1 photograph : digital, TIFF file69 p. : digital, PDF file3 sound files : digital, mp3 file1 electronic text : HTML file
Optionally, record the extent of an electronic resource that is available only by remote access. Use an appropriate term in common usage.
1 photograph6 remote-sensing images1 sound fileWeb site1 electronic text
Area 6: Access Points35
All typical access points (4xx, 6xx, 7xx, 8xx) can be used for electronic materials
4xx Series Statement Fields6xx Subject Access Fields70x-75X Added Entry Fields80x-83X Series Added Fields841-88X Holdings, Location, Alternate
Graphics, Etc. Fields
856 Electronic Location & Access The two main fields I use are “u” and
“z.” u - Uniform Resource Identifier
Uniform Resource Identifier (URI), which provides standard syntax for locating an object using existing Internet protocols.
z – Public note
References
Training Materials for the Integrating Resources Cataloging Workshop. (2008) Program for Cooperative Cataloging Washington, DC: Library of Congress. http://www.loc.gov /acq/conser/scctp/ir-trainmaterials.html. Accessed 16 Nov. 2009.
MARC 21 Format for Bibliographic Data. Washinton, DC: Library of Congress. http://www.loc.gov/marc/bibliographic/
For more information refer to:Kaun, T. Online Cataloging Resources for the
School Library. http://rhslibrary.org/cataloging_aids.htm