CATALOGING OF NONBOOK CATALOGING OF NONBOOK MATERIALSMATERIALS

byby

RUBEN P. MARASIGANRUBEN P. MARASIGAN

DEFINITIONS OF NONBOOK MATERIALSDEFINITIONS OF NONBOOK MATERIALS

Materials that are not totally dependent on the Materials that are not totally dependent on the printed words to transmit data or information.printed words to transmit data or information.

Materials that are not in book format.Materials that are not in book format. Materials that require some sort of equipment, Materials that require some sort of equipment,

such as projectors, computers, players, etc. to such as projectors, computers, players, etc. to provide the data, sound, and visual images provide the data, sound, and visual images contained in them.contained in them.

Also known as nonprints, audio-visual materials, Also known as nonprints, audio-visual materials, and special materials.and special materials.

CATEGORIES OF NONBOOK MATERIALSCATEGORIES OF NONBOOK MATERIALS

Cartographic MaterialsCartographic Materials

Examples: map, globeExamples: map, globe ManuscriptsManuscripts

Examples: typescript, hand writingsExamples: typescript, hand writings MusicMusic

Examples: piano score, vocal scoreExamples: piano score, vocal score Sound RecordingsSound Recordings

Examples: cassette tape, phonodisc, Examples: cassette tape, phonodisc, CD, MP3CD, MP3

CATEGORIES OF NONBOOK MATERIALSCATEGORIES OF NONBOOK MATERIALS

Motion Pictures and VideorecordingsMotion Pictures and Videorecordings

Examples: films, VHS, VCD, DVDExamples: films, VHS, VCD, DVD Graphic MaterialsGraphic Materials

Examples: chart, picture, slide, filmstrip, Examples: chart, picture, slide, filmstrip, transparency, flash cardtransparency, flash card

Electronic ResourcesElectronic Resources

Examples: Computer data, computer Examples: Computer data, computer programprogram

CATEGORIES OF NONBOOK CATEGORIES OF NONBOOK MATERIALSMATERIALS

Three-Dimensional Artefacts and RealiaThree-Dimensional Artefacts and Realia Examples: diorama, game, model, Examples: diorama, game, model,

specimenspecimen MicroformsMicroforms

Examples: microfiche, microfilmExamples: microfiche, microfilm Continuing ResourcesContinuing Resources

Examples: journal, magazine, Examples: journal, magazine, newsletter, newsletter, annual reportannual report

Multimedia Multimedia Example: kitExample: kit

DESCRIPTIVE CATALOGING OF NONBOOK DESCRIPTIVE CATALOGING OF NONBOOK MATERIALSMATERIALS

SOURCES OF CATALOG INFORMATIONSOURCES OF CATALOG INFORMATION The chief source of information for nonbook The chief source of information for nonbook materials is the item itself, including any labels materials is the item itself, including any labels that are permanently attached to the item.that are permanently attached to the item.

If the item described consists of two or more If the item described consists of two or more separate physical parts, the chief source of separate physical parts, the chief source of information is as follows:information is as follows:

the “first part” that gives meaning to the the “first part” that gives meaning to the various partsvarious parts

the part that gives the most informationthe part that gives the most information the containerthe container

ACCESS POINTS OF NONBOOK ACCESS POINTS OF NONBOOK MATERIALSMATERIALS

Main entry is under the name(s) of the creator if:Main entry is under the name(s) of the creator if:

a.a. the over-all responsibility for the conception and the over-all responsibility for the conception and design can be attributed to one to three persons design can be attributed to one to three persons or corporate bodiesor corporate bodies

b.b. the name(s) appears on the item, the guide or the name(s) appears on the item, the guide or container.container.

Main entry is under title if:Main entry is under title if:

a.a. the item is created by collaborated effort of four the item is created by collaborated effort of four or more persons or corporate bodies.or more persons or corporate bodies.

b.b. the work is produced under editorial directionthe work is produced under editorial direction

c.c. the name of the creator does not appear on the the name of the creator does not appear on the item, the guide, or containeritem, the guide, or container

AREAS OF DESCRIPTION FOR AREAS OF DESCRIPTION FOR NONBOOK MATERIALSNONBOOK MATERIALS

Title and Statement of Responsibility Area (with Title and Statement of Responsibility Area (with GMD)GMD)

Edition AreaEdition Area Material Specific Details AreaMaterial Specific Details Area (Applicable only to cartographic materials, (Applicable only to cartographic materials,

continuing resources, electronic resources and continuing resources, electronic resources and published music)published music)

Publication, Distribution, etc. AreaPublication, Distribution, etc. Area Physical Description AreaPhysical Description Area Series AreaSeries Area Note AreaNote Area Standard Number and Terms of Availability AreaStandard Number and Terms of Availability Area

Schematic Diagrams of Catalog Entries for Nonbook MaterialsSchematic Diagrams of Catalog Entries for Nonbook Materials

Call No.Call No. Creator main entryCreator main entry Title proper [GMD] = parallel title : other Title proper [GMD] = parallel title : other title information / first statement of title information / first statement of

responsibility ; subsequent statements of responsibility ; subsequent statements of responsibility. — Edition statement / responsibility. — Edition statement / statement of responsibility relating to statement of responsibility relating to

thetheedition. — Material specific details. — Placeedition. — Material specific details. — Place

of publication : publisher : distributor, date of publication : publisher : distributor, date of publication (place of manufacture, name of publication (place of manufacture, name

of manufacturer, date of of manufacturer, date of manufacture) manufacture)

Extent of item : other physical details ; Extent of item : other physical details ; dimensions + accompanying material. —dimensions + accompanying material. —

(Series statement ; numbering within the (Series statement ; numbering within the series) series)

Note (s)Note (s) Standard number : terms of availabilityStandard number : terms of availability

Tracing.Tracing.

EXAMPLE OF A NONBOOK ENTRYEXAMPLE OF A NONBOOK ENTRY

K Urban, Alex K Urban, Alex 373.6 Wally, Bertha and you [kit] / created by Alex373.6 Wally, Bertha and you [kit] / created by Alex Ur1 Urban. – Chicago : Encyclopedia Britannica Ur1 Urban. – Chicago : Encyclopedia Britannica 1991 Education Corp., c1991.1991 Education Corp., c1991.

100 activity, story, picture and construction 100 activity, story, picture and construction cards, 2 hand puppets, 1 teacher’s guide. cards, 2 hand puppets, 1 teacher’s guide. Summary: Creative and dramatic activitiesSummary: Creative and dramatic activities designed to give children experience in oral designed to give children experience in oral expression and communication skills.expression and communication skills. Intended audience: Elementary grades.Intended audience: Elementary grades.

1. Communication. 2. English language—1. Communication. 2. English language— Study and teaching. I. Title. Study and teaching. I. Title.

Call No.Call No. Title proper [GMD] = parallel title : other Title proper [GMD] = parallel title : other title information / first statement of title information / first statement of responsibility ; subsequent statements ofresponsibility ; subsequent statements of responsibility. — Edition statement / responsibility. — Edition statement / statement of responsibility relating to statement of responsibility relating to the edition. — Material specific details. —the edition. — Material specific details. — Place of publication : publisher : Place of publication : publisher : distributor, date of publication (place ofdistributor, date of publication (place of manufacture, name of manufacturer, manufacture, name of manufacturer, date of manufacture)date of manufacture) Extent of item : other physical details ; Extent of item : other physical details ; dimensions + accompanying material. —dimensions + accompanying material. — (Series statement ; numbering within the (Series statement ; numbering within the series)series)

Note (s)Note (s) Standard number : terms of availabilityStandard number : terms of availability

TracingTracing

EXAMPLE OF A NONBOOK ENTRYEXAMPLE OF A NONBOOK ENTRY

ARARNDND Water for all [art reproduction] : 2003 calendar / Water for all [art reproduction] : 2003 calendar /2052 artwork by Dave Parker. – Manila : Asian 2052 artwork by Dave Parker. – Manila : Asian W37 Development Bank, c2002.W37 Development Bank, c2002.20022002 14 study prints : col. ; 33 x 33 cm. – 14 study prints : col. ; 33 x 33 cm. –

(WaterColor series)(WaterColor series)

Contents: Stay still – The cone cage netter – Contents: Stay still – The cone cage netter – The river boys -- Six water women and two The river boys -- Six water women and two thirsty camels – Blue rice farmer -- The days thirsty camels – Blue rice farmer -- The days catch – catch – The water boys – The net casters -- The water boys – The net casters -- Paradise or paradox – Saffron Sadhu – Family Paradise or paradox – Saffron Sadhu – Family matters matters – Monday! – Shamble shacks – Jumbo – Monday! – Shamble shacks – Jumbo detailing. detailing.

1. Watercolor painting. I. Parker, Dave. 1. Watercolor painting. I. Parker, Dave. II. Series.II. Series.

GENERAL RULES FOR DESCRIPTIONGENERAL RULES FOR DESCRIPTION

TITLE AND STATEMENT OF RESPONSIBILITY TITLE AND STATEMENT OF RESPONSIBILITY AREAAREA

The same rules as used in books apply in transcribing The same rules as used in books apply in transcribing the title proper, parallel title, other title information, and the title proper, parallel title, other title information, and statement(s) of responsibility of nonbook materials.statement(s) of responsibility of nonbook materials.

The general material designation (GMD) is an optional The general material designation (GMD) is an optional element indicated after the title proper and enclosed in element indicated after the title proper and enclosed in square brackets.square brackets.

Example:Example:

Jury and juror [videorecording] : function Jury and juror [videorecording] : function and responsibility / by Daisy Carter.and responsibility / by Daisy Carter.

LIST OF GENERAL MATERIAL LIST OF GENERAL MATERIAL DESIGNATIONSDESIGNATIONS

activity cardactivity card art originalart original art reproduction art reproduction braillebraille cartographic material cartographic material chartchart diorama diorama electronic resourceelectronic resource filmstrip filmstrip flash cardflash card game game kitkit manuscript manuscript microformmicroform microscope slide microscope slide model model motion picture motion picture musicmusic picture picture realiarealia slide slide sound recordingsound recording technical drawingtechnical drawing toytoy transparencytransparency videorecordingvideorecording

EDITION AREAEDITION AREA

Transcribe the edition statement and Transcribe the edition statement and statement of responsibility relating to the edition statement of responsibility relating to the edition if any, following the rules used in cataloging if any, following the rules used in cataloging books.books.

Examples:Examples:

22ndnd ed. / by Louis Newton. ed. / by Louis Newton.

Re-edited version.Re-edited version.

MATERIAL SPECIFIC DETAILS AREAMATERIAL SPECIFIC DETAILS AREA

The rules followed in transcribing this The rules followed in transcribing this area and its elements apply only to area and its elements apply only to cartographic materials, continuing resources, cartographic materials, continuing resources, electronic resources and published music.electronic resources and published music.

Cartographic MaterialsCartographic Materials

The material specific details area used is The material specific details area used is known as the Mathematical and Other Material known as the Mathematical and Other Material Specific Details area. Two elements of information Specific Details area. Two elements of information basically comprise this area --statement of scale basically comprise this area --statement of scale and statement of projection. The statement of and statement of projection. The statement of coordinates and equinox is considered as an coordinates and equinox is considered as an optional additional element of information.optional additional element of information.

Example: Scale 1 : 250,000. 1 in. to 3.95 Example: Scale 1 : 250,000. 1 in. to 3.95

miles. 1 cm. to 2.5 km. ; Mercator miles. 1 cm. to 2.5 km. ; Mercator

projection.projection.

Electronic ResourcesElectronic Resources

The material specific details area The material specific details area used is known as the Type and Extent of used is known as the Type and Extent of Resource area. It is composed of two Resource area. It is composed of two elements of information -- type of resource elements of information -- type of resource and extent of resource.and extent of resource.

Example: Computer data (1 file : 250 Example: Computer data (1 file : 250 records, 3,400 bytes) records, 3,400 bytes)

Continuing Resources Continuing Resources

The Numbering area is used as the material The Numbering area is used as the material specific details area. Two elements of information specific details area. Two elements of information comprise this area – the numeric and/or comprise this area – the numeric and/or alphabetic designation and the chronological alphabetic designation and the chronological designation.designation.

Examples: Vol. 1, no, 1 (Jan./Mar. 1994)-Examples: Vol. 1, no, 1 (Jan./Mar. 1994)-

No. 1 (Feb. 1975)-No. 1 (Feb. 1975)-

MusicMusic

The material specific details area used is The material specific details area used is known as the Musical Presentation Statement known as the Musical Presentation Statement area (an optional area). Transcribe a statement area (an optional area). Transcribe a statement found in the chief source of information indicating found in the chief source of information indicating the physical presentation of the music.the physical presentation of the music.

Examples: Miniature scoreExamples: Miniature score

Playing scorePlaying score

PUBLICATION, DISTRIBUTION, ETC. PUBLICATION, DISTRIBUTION, ETC. AREAAREA

The place of publication, name of publisher, The place of publication, name of publisher, date of publication as well as the place of date of publication as well as the place of manufacture, name of manufacturer and date of manufacture, name of manufacturer and date of manufacture of nonbook materials are manufacture of nonbook materials are transcribed in the catalog entry according to the transcribed in the catalog entry according to the same rules followed in the cataloging of books.same rules followed in the cataloging of books.

For unpublished materials, such as For unpublished materials, such as manuscripts, art originals, home-made films or manuscripts, art originals, home-made films or video materials or sound recordings, portraits video materials or sound recordings, portraits and unpublished computer files, and unpublished computer files,

do not record the place nor the name of do not record the place nor the name of publisher, but give the date of production.publisher, but give the date of production.

Examples : Examples :

London : Highland Studios, 1970London : Highland Studios, 1970

1998 (for an unpublished material)1998 (for an unpublished material)

PHYSICAL DESCRIPTION AREAPHYSICAL DESCRIPTION AREA

The four elements in the physical description The four elements in the physical description area of nonbook materials such as the extent of area of nonbook materials such as the extent of item, other physical details, dimensions and item, other physical details, dimensions and accompanying material are transcribed in the accompanying material are transcribed in the same sequence and punctuation as used in the same sequence and punctuation as used in the descriptive cataloging of books. Following are descriptive cataloging of books. Following are examples of physical description of nonbook examples of physical description of nonbook materials.materials.

For Cartographic MaterialsFor Cartographic Materials

1 map : col. ; 25 x 35 cm.1 map : col. ; 25 x 35 cm.

1 map : col. ; 80 x 57 cm. folded to 21 x 1 map : col. ; 80 x 57 cm. folded to 21 x 10 cm.10 cm.

1 globe : col., mounted on metal stand ; 1 globe : col., mounted on metal stand ; 12 cm. in diam.12 cm. in diam.

For ManuscriptsFor Manuscripts

120 leaves ; 30 cm.120 leaves ; 30 cm.

[20] leaves : vellum, ill. ; 24 cm.[20] leaves : vellum, ill. ; 24 cm.

For Published MusicFor Published Music

1 score (vii, 32 p.) ; 28 cm. + 1 sound 1 score (vii, 32 p.) ; 28 cm. + 1 sound tape reel (60 min. : analog, 7½ ips, mono. ; ½ tape reel (60 min. : analog, 7½ ips, mono. ; ½ in. tape)in. tape)

1 score (30 p.) + 4 parts ; 24 cm. + 1 1 score (30 p.) + 4 parts ; 24 cm. + 1 bookletbooklet

For Sound RecordingsFor Sound Recordings

1 sound cassette (60 min.) : analog, 3¾ 1 sound cassette (60 min.) : analog, 3¾ ips, stereo.ips, stereo.

1 sound disc (50 min.) : analog, 33 1/3 1 sound disc (50 min.) : analog, 33 1/3 rpm, stereo. ; 12 in. + 1 pamphletrpm, stereo. ; 12 in. + 1 pamphlet

aa

For Motion Pictures and VideorecordingsFor Motion Pictures and Videorecordings

1 film reel (12 min.) : sd., b&w ; 16 mm. + 11 film reel (12 min.) : sd., b&w ; 16 mm. + 1 teacher’s guideteacher’s guide

1 videocassette (24 min.) : sd., b&w ; ½ in.1 videocassette (24 min.) : sd., b&w ; ½ in.1 videodisc (60 min.) : sd., col. ; 5¼ in.1 videodisc (60 min.) : sd., col. ; 5¼ in.

For Graphic MaterialsFor Graphic Materials

3 transparencies (15 overlays) : b&w ; 3 transparencies (15 overlays) : b&w ; 26 x 22 cm.26 x 22 cm.

5 charts : double sided, col. ; 63 x 41 cm.5 charts : double sided, col. ; 63 x 41 cm.6 filmstrips (32 fr. each) : sd., col. ; 356 filmstrips (32 fr. each) : sd., col. ; 35

mm. + 6 cassettes, 1 teacher’s guide (12 p.)mm. + 6 cassettes, 1 teacher’s guide (12 p.)40 slides : col. + 1 sound disc (30 min. : 40 slides : col. + 1 sound disc (30 min. :

analog, 33 1/3 rpm, mono. ; 12 in.)analog, 33 1/3 rpm, mono. ; 12 in.)

For Electronic ResourcesFor Electronic Resources

1 computer laser optical disk : col. ; 4 ¾ in.1 computer laser optical disk : col. ; 4 ¾ in.

1 computer disk ; 3 ½ in. + 1 codebook1 computer disk ; 3 ½ in. + 1 codebook

For Three-Dimensional Artefacts and RealiaFor Three-Dimensional Artefacts and Realia

1 sculpture : polished bronze ; 110 cm. high1 sculpture : polished bronze ; 110 cm. high

6 microscope slides : stained ; 3/8 cm.6 microscope slides : stained ; 3/8 cm.

1 model (10 pieces) : col. ; 16 x 32 x 3 cm. in1 model (10 pieces) : col. ; 16 x 32 x 3 cm. in

case 17 x 34 x 6 cm.case 17 x 34 x 6 cm.

1 diorama (various pieces) : col. ; in box 1 diorama (various pieces) : col. ; in box

30 x 35 x 13 cm.30 x 35 x 13 cm.

2 jigsaw puzzles : cardboard, col. ; in boxes2 jigsaw puzzles : cardboard, col. ; in boxes

20 x 30 x 5 cm. – 26 x 35 x 6 cm.20 x 30 x 5 cm. – 26 x 35 x 6 cm.

1 hand puppet : red and blue ; 20 cm. long +1 hand puppet : red and blue ; 20 cm. long +

1 sound disc (20 min. : analog, 33 1/3 rpm,1 sound disc (20 min. : analog, 33 1/3 rpm,

mono. ; 12 in.)mono. ; 12 in.)

For MicroformsFor Microforms

1 microfilm reel : col. & ill. ; 16 mm.1 microfilm reel : col. & ill. ; 16 mm.20 aperture cards ; 9 x 19 cm.20 aperture cards ; 9 x 19 cm.

For Continuing ResourcesFor Continuing Resources

20 v. : col. ill. ; 24 cm.20 v. : col. ill. ; 24 cm. v. : ill. ; 22 cm.v. : ill. ; 22 cm.

For Multimedia ItemsFor Multimedia Items

400 lesson cards, 40 answer key booklets, 400 lesson cards, 40 answer key booklets, 1 student record, 1 teacher’s handbook, 11 student record, 1 teacher’s handbook, 1 placement test ; in container 18 x 25 x 19 cm.placement test ; in container 18 x 25 x 19 cm.

42 various pieces ; in box 20 x 12 x 6 cm.42 various pieces ; in box 20 x 12 x 6 cm.

SERIES AREASERIES AREA

If the item is one of a series and the title If the item is one of a series and the title proper of the series is found on the item, record proper of the series is found on the item, record the title proper of the series enclosed in the title proper of the series enclosed in parenthesis. Record the number of the item parenthesis. Record the number of the item within the series if that numbering appears on the within the series if that numbering appears on the item. Use standard abbreviations for number item. Use standard abbreviations for number (no.), volume(no.), volume (vol.), or part (pt.) and give the (vol.), or part (pt.) and give the numbering in Arabic numerals.numbering in Arabic numerals.

Example: (Earth and the universe ; no. 3)Example: (Earth and the universe ; no. 3)

NOTE(S) AREANOTE(S) AREA

Notes give useful information that are not Notes give useful information that are not included in the other areas of description. included in the other areas of description. Although all notes are optional some of them may Although all notes are optional some of them may be transcribed in the note(s) area. Start a new be transcribed in the note(s) area. Start a new paragraph with each note. Separate any paragraph with each note. Separate any introductory word (e.g. Contents, Summary) from introductory word (e.g. Contents, Summary) from the rest of the notes by a colon. Give notes in the the rest of the notes by a colon. Give notes in the order in which they are given in the general order in which they are given in the general outline of AACR2.outline of AACR2.

NOTESNOTES EXAMPLESEXAMPLES

1.1. Nature and scope of the item/ medium of Nature and scope of the item/ medium of performanceperformance

Shows the route of Magellan and Legaspi.Shows the route of Magellan and Legaspi.Opera in three acts.Opera in three acts.

2.2. LanguageLanguageCaptions in French.Captions in French.Dubbed into Spanish.Dubbed into Spanish.

3.3. Source of title properSource of title properTitle from manufacturer’s catalogue.Title from manufacturer’s catalogue.Title supplied by cataloger.Title supplied by cataloger.

4.4. Variations in titleVariations in titleAlso known as: The blue boyAlso known as: The blue boyTitle in English on title frame: 300 swordsTitle in English on title frame: 300 swords

5. 5. Statements of responsibilityStatements of responsibilityCast: Tom Cruise, Penelope Cruz.Cast: Tom Cruise, Penelope Cruz.Credits: Screenplay, Harold Reyes ; music,Credits: Screenplay, Harold Reyes ; music,

John Dawson.John Dawson.

6. 6. Edition and historyEdition and historyOriginally released in 1955.Originally released in 1955.Remake of the 1946 motion picture of theRemake of the 1946 motion picture of the

same name.same name.

7. 7. Publication, description, etc. and datePublication, description, etc. and dateFirst released in 1985.First released in 1985.Distributed in the Philippines by: WeaDistributed in the Philippines by: Wea

RecordsRecords

8. 8. Physical descriptionPhysical descriptionSize when framed: 67 x 45 cm.Size when framed: 67 x 45 cm.Equipment needed: Viewmaster viewer.Equipment needed: Viewmaster viewer.

9. 9. Accompanying materialAccompanying materialProgram notes in container.Program notes in container.Accompanied by filmstrip entitled:Accompanied by filmstrip entitled:

The butterfly.The butterfly.

10. 10. DissertationsDissertationsThesis (M.A.) – University of Manila, 1981.Thesis (M.A.) – University of Manila, 1981.Thesis (doctoral) – New York University,Thesis (doctoral) – New York University,

1964.1964.

11.11. Audience AudienceIntended audience: Elementary grades.Intended audience: Elementary grades.For remedial reading programs.For remedial reading programs.

12. 12. Other formats availableOther formats availableAlso available on cassette.Also available on cassette.Available in VHS and Beta.Available in VHS and Beta.

13. 13. SummariesSummaries

Summary: Miscellaneous photographs Summary: Miscellaneous photographs designed to develop visual literary skills.designed to develop visual literary skills.

14. 14. ContentsContents

Contents : Getting ahead of the game (81 Contents : Getting ahead of the game (81 fr.) -- Decision (55 fr.) -- How to be a winner (65 fr.) -- Decision (55 fr.) -- How to be a winner (65 fr.).fr.).

15. 15. Publisher’s numbersPublisher’s numbers

Tamla Motown: STMA 8007.Tamla Motown: STMA 8007.

Island: ILPS 9281.Island: ILPS 9281.

16. 16. Copy being described and library’s holdingsCopy being described and library’s holdings Library’s copy imperfect: some index Library’s copy imperfect: some index pages missing.pages missing.

Library has: Vol. 9-13; 16-20.Library has: Vol. 9-13; 16-20.

17. 17. “With” notes“With” notesWith a separate map on same sheet: With a separate map on same sheet:

Manila.Manila.With: Symphony no. 5 / Beethoven.With: Symphony no. 5 / Beethoven.

18. 18. Reproduction of original itemsReproduction of original items Reproduction of original painting done in Reproduction of original painting done in 1918.1918.

STANDARD NUMBER AND TERMS OF STANDARD NUMBER AND TERMS OF AVAILABILITY AREAAVAILABILITY AREA

Give the International Standard Book Give the International Standard Book Number (ISBN) or the International Standard Number (ISBN) or the International Standard Serial Number (ISSN) assigned to an item from Serial Number (ISSN) assigned to an item from any suitable source when known. ISBNs are any suitable source when known. ISBNs are assigned to some computer software packages assigned to some computer software packages and videos while ISSNs may be given to some and videos while ISSNs may be given to some nonbook and printed serials.nonbook and printed serials.

Examples: ISBN 0-34567-142-8 : Php 1,000.00Examples: ISBN 0-34567-142-8 : Php 1,000.00 ISSN 0085-4678 : Free ISSN 0085-4678 : Free subscriptionsubscription

SUBJECT CATALOGING OF NONBOOK SUBJECT CATALOGING OF NONBOOK MATERIALSMATERIALS

The same principles and guidelines in The same principles and guidelines in subject cataloging as used in books apply in the subject cataloging as used in books apply in the cataloging of nonbook materials.cataloging of nonbook materials.

In assigning subject headings to nonbooks In assigning subject headings to nonbooks there is no need to include the physical format as there is no need to include the physical format as a subject subdivision if the catalog entry includes a subject subdivision if the catalog entry includes a general material designation (GMD). a general material designation (GMD). Exemptions to this guideline are continuing Exemptions to this guideline are continuing resources such as periodicals and yearbooks.resources such as periodicals and yearbooks.

Examples: Education--PeriodicalsExamples: Education--Periodicals Philippines--YearbooksPhilippines--Yearbooks

MODES OF CLASSIFYING NONBOOK MODES OF CLASSIFYING NONBOOK MATERIALSMATERIALS

1. letter symbols/ media code DVD1. letter symbols/ media code DVD

accession numberaccession number 123 123

2. letter symbols/ media code DVD2. letter symbols/ media code DVD

cutter numbercutter number C87 C87

3. letter symbols/ media code3. letter symbols/ media code DVD DVD

class numberclass number 500 500

cutter numbercutter number C87 C87

4. color code4. color code

SIMILARITIES IN CATALOGING BOOKS SIMILARITIES IN CATALOGING BOOKS AND NONBOOK MATERIALSAND NONBOOK MATERIALS

Nonbook materials follow the same cataloging rules Nonbook materials follow the same cataloging rules as used in books in the following situations:as used in books in the following situations:

1. In terms of prescribed punctuation, 1. In terms of prescribed punctuation, capitalization, and catalog indentioncapitalization, and catalog indention 2. In determining main and added entries2. In determining main and added entries

3. In transcribing the following areas of 3. In transcribing the following areas of description:description:

a. Title and statement of responsibility a. Title and statement of responsibility area area

b. Edition areab. Edition area c. Series areac. Series area d. Standard number and terms of d. Standard number and terms of `̀

availability areaavailability area 4. In assigning subject headings4. In assigning subject headings

DIFFERENCES IN CATALOGING BOOKS DIFFERENCES IN CATALOGING BOOKS AND NONBOOK MATERIALSAND NONBOOK MATERIALS

Nonbook materials are cataloged differently from Nonbook materials are cataloged differently from books in the following situations:books in the following situations:

Sources of information for nonbook materials are Sources of information for nonbook materials are obtained from the item, container, or obtained from the item, container, or accompanying material (accompanying material (inin this order of this order of preference).preference).

A general material designation (GMD) is optionally A general material designation (GMD) is optionally added after the title proper.added after the title proper.

A material specific details area is added to the A material specific details area is added to the seven areas of description used in books and is seven areas of description used in books and is indicated after the edition area of cartographic indicated after the edition area of cartographic materials, continuing resources, electronic materials, continuing resources, electronic resources and published music.resources and published music.

DIFFERENCES IN CATALOGING BOOKS AND NONBOOK DIFFERENCES IN CATALOGING BOOKS AND NONBOOK MATERIALSMATERIALS

No place of publication and name of publisher are No place of publication and name of publisher are indicated in the publication, distribution, etc. area indicated in the publication, distribution, etc. area of manuscripts and other unpublished materials. of manuscripts and other unpublished materials. Only the date when the item was made or Only the date when the item was made or produced is indicated in the area.produced is indicated in the area.

The physical description area includes a specific The physical description area includes a specific material designation (SMD) in the extent of item material designation (SMD) in the extent of item and the transcription of its elements varies and the transcription of its elements varies depending on the type of nonbook material.depending on the type of nonbook material.

Information such as intended audience, other Information such as intended audience, other formats, summary, frequency of publication, etc. formats, summary, frequency of publication, etc. are indicated in the note area of nonbook are indicated in the note area of nonbook materials.materials.

Call numbers assigned to nonbook materials may Call numbers assigned to nonbook materials may be based from form, subject, cutter number or be based from form, subject, cutter number or accession number. A color code may be used to accession number. A color code may be used to differentiate genre or sizes.differentiate genre or sizes.

THANK YOU AND GOOD LUCK!!!THANK YOU AND GOOD LUCK!!!

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