Cataloging with AMIM Jane D. Johnson OLAC Workshop St. Paul, Minnesota September 27-28, 2002 Jane D....

Cataloging with AMIM

Cataloging with AMIM

Jane D. Johnson

OLAC Workshop

St. Paul, Minnesota

September 27-28, 2002

Jane D. Johnson

OLAC Workshop

St. Paul, Minnesota

September 27-28, 2002

Overview

What is AMIM?

Basic cataloging principles

The AMIM approach

Layout of the rules

AMIM strengths & complications (overview)

AMIM strengths (in detail)

Cataloging exercise

Q&A

What is AMIM?

Archival Moving Image Materials : a Cataloging Manual, 2nd edition (Washington, D.C.: Library of Congress, 2000)

Thoroughly revised and expanded

First published in 1984– Pre-VHS– Influenced by FIAF

What is AMIM?

Within general framework of AACR2 Chapter 7

All types of moving image materials

Every conceivable physical format

What is AMIM?

Prepared by a committee of LC’s MBRS staff

Available from CDS

On Cataloger’s Desktop

Updates at CPSO website: http://lcweb.loc.gov/catdir/cpso/amimupd.html

Why more rules?

AACR2: These rules … are not specifically intended for specialist and archival libraries, but such libraries are recommended to use the rules as the basis of their cataloguing and to augment their provisions as necessary.”

AMIM: “developed and written within the framework of ISBD and AACR2’s Chapter 7.”

AMIM in context

AMIMAPPMDescriptive Cataloging Of Rare Books

Graphic Materials Oral History Cataloging Manual

Archival materials defined

“Archival materials are those materials intended to be kept so that they may be available for future generations,

regardless of their age at the time of acquisition”

--AMIM

Who uses AMIM?

Moving image archives

Libraries cataloging archival collections

Archives cataloging current commercial releases

Cutter’s Objects of the Catalog

1. To enable a person to find a book of which either the author, the title, or the subject is known.

2. To show what the library has by a given author, on a given subject, in a given kind of literature.

3. To assist in the choice of a book as to the edition (bibliographically), as to its character (literary or topical).

Cutter’s Objects of the Catalog

1. To enable a person to find a book of which either the author, the title, or the subject is known. (finding function)

2. To show what the library has by a given author, on a given subject, in a given kind of literature. (collocating function)

Distinguishes catalog from simple title list

Main entry has traditionally served this function

FRBR Entities (Functional Requirements of the Bib Record)

Work: a distinct intellectual or artistic creation.

Expression: the intellectual or artistic realization of a work

Manifestation: the physical embodiment of an expression of a work.

Item: a single exemplar of a manifestation

FRBR Examples

w2 Franco Zeffirelli's film Romeo and Juliet

w3 Baz Lurhmann's film William Shakespeare's Romeo and Juliet

w1 William Shakespeare's play Romeo and Juliet

Work-Expression-Manifestation

w2 Franco Zeffirelli's film Romeo and Juliet

•e1 original U.S. release

–m1 35 mm. safety print

–m2 35 mm. original negative

–m3 ½ in. videocassette (VHS)

–m4 ½ in. videocassette (Betamax)

•e2 airline version

•e3 director’s cut

Who’s cataloging what

Preservation as a priority

Inclusion of multiple manifestations (“copies”) on a single record for at-a-glance comparison

Multiple “copies” on a single record

Poppin’ the cork / Educational Pictures ; producer, Jack White ; dance director, Bob Alton.

United States : Fox Film Corp., 1933.3 film reels of 3 (ca. 25 min., 883 ft.) : sd.,

b&w ; 16 mm. viewing print.3 film reels of 3 (inc.) (ca. 19 min., 1,686 ft.) :

sd., b&w ; 35 mm. nitrate print.2 film reels of 3 (r2-3) (ca. 1,000 ft.) : sd.,

b&w ; 35 mm. nitrate original negative.Copyright: Educational Productions, Inc. ;

15Dec33 ; LP4358.Music, James Hanley and Benny Davis.Cast: Milton Berle, Norman Taylor, Mary Cole,

Gertrude Rudge.


Emphasis on provenance, history of works, relationship between expressions of a particular work


Expectation that cataloging involves research

Why more research?

Only a content change indicates new expression

Description based on original expression

Layout of the rules

AMIM

0 General rules

1 Title and statement of responsibility area

2 Version, edition area

3 Country of production area

4 Distribution, release, broadcast area

5 Physical description area

6 Series area

7 Note area

AACR2 Chapter 7

7.0 General rules

7.1 Title and statement of responsibility area

7.2 Edition area

7.3 Not used

7.4 Publication, distribution, etc. area

7.5 Physical description area

7.6 Series area

7.7 Note area

AMIM appendices

A Access points

B Examples of complete records

C Collection-level cataloging

D Form terms

E Conversion charts

F Eastman Kodak edge date codes

Glossary, Bibliography, Index

AMIM references to AACR2

Transcription of symbols

Punctuation

Capitalization

Abbreviations

Numerals

Title added entries

GMDs

Sound recordings (See AACR2 chapter 6)

Non-television series and series added entries (see AACR2 Chapters 21, 25, 26)

AMIM strengths

Expression-based cataloging record

Entry of television programs

Detailed title rules for series, including television

Detailed supplied title rules

Detailed rules for breaking conflicts using uniform title

AMIM strengths

Guidance on outtakes, trailers, etc.

Guidelines for choice and placement of statements of responsibility

Special rules for release, broadcast, etc.

Detailed physical descriptions

AMIM strengths

Guidance on what constitutes a new version

Guidance on notes

Appendices and other “perks”

Addresses ambiguous terms specific to moving images

AMIM complications

Expression-based cataloging


Roots, the next generations. Show no. 4 / a David L. Wolper Production ; director, Charles S. Dubin ; producer, Stan Margulies ; teleplay developed for TV [by] Ernest Kinoy.

United States : ABC, 1979-02-21.2 videocassettes of 2 (ca. 120 min.) : sd., col. ; 3/4 in.

viewing copy.2 film reels of 2 (ca. 120 min., ca. 4,300 ft.) : sd., col. ;

16 mm. viewing print.Copyright: Warner Brothers, Inc. DCR 1979; PUB 31Jan79

(in notice: 1978); REG 15Oct79; PA49-182.Cast: Dorian Harewood, Charles Weldon, Bernie Casey,

Irene Cara, Stan Shaw, Debbi Morgan, Rosie Grier.Based on the books, Roots and Search, and on additional

material by Alex Haley.Sources used: copyright description; TV guide (New York

ed.), Feb. 17, 1979, p. A-38, A-97.Not viewed.

AMIM complications

Description based on original release, not item in hand

Change in title alone doesn’t warrant new record

Title on item not necessarily recorded in MARC 245 field

AMIM complicationsAMIM complications Rerelease and reissue titles

Original release of Republic serial

245 00 $a Perils of Nyoka. $n Chapter 14, $p Blazing barrier.

Nyoka and the tiger men. $n Chapter 14, $p Blazing barrier.

Rerelease of same


Original release of Republic serial

245 00 $a Perils of Nyoka. $n Chapter 14, $p Blazing barrier.

Rerelease of same

AMIM245 00 $a Perils of Nyoka. $n Chapter 14, $p Blazing

barrier.

246 1_ $i Reissued as: $a Nyoka and the tiger men. $n Chapter 14, $p Blazing barrier.

Nyoka and the tiger men. $n Chapter 14, $p Blazing barrier.

AACR2130 0_ $a245 00 $a

Perils of Nyoka. $n Chapter 14, $p Blazing barrier.


AMIM245 00 $a Perils of Nyoka. $n Chapter 14, $p Blazing

barrier.246 1_ $i Reissued as: $a Nyoka and the tiger men.

35 mm. safety print35 mm. safety print (copy 2)

Which version(s) does the AMIM library have?

AMIM complications




Title on item not necessarily recorded in title area

Uniform title rules

AMIM complicationsAMIM complications Uniform title rules: later version

British feature (original)

245 10 $a Stardust130 0_ $a Stardust (Motion picture)

Reedited version

245 00 $a He loved an actress130 0_ $a Stardust (Motion picture) No.


British feature (original)

245 10 $a Stardust130 0_ $a Stardust (Motion picture)

Reedited version

245 00 $a He loved an actress730 0_ $a Stardust (Motion picture)


Searching for director Melville Brown:Dance hallHe loved an actressJazz heavenThe love doctorRed lipsSmouldering firesStardust (Motion picture)Where was I

Versions of the work are scattered.

AMIM complicationsAMIM complications Uniform title rules: simultaneous releaseTitle released in France

130 Coup de grace (Motion picture

245 Coup de grace

250 [French language original]

500 German originally released as Der Fangschuss.

730 Fangschuss (Motion picture)

Same work released in Germany

130 Fangschuss (Motion picture)

245 Der Fangschuss

250 [German language original]

500 French original released as Coup de grace.

730 Coup de grace (Motion picture)


Searching for director Jutta BrucknerCoup de graceDo right and fear no oneFangschuss

Versions of the work are scattered.

AMIM complications




Title on item not necessarily recorded in title area

Uniform title rules

No parallel title

AMIM complications

Flexibility in transcription – FRBR entities ambiguous

“The following information is transcribed from the work”

– Less emphasis on transcriptionRelease title in the same language as the original:

variant titleProduction company always the first statement of

responsibilityGive the credits as they appear on the work [sic] or in

secondary sources

– Limited use of brackets– More research

AMIM complications

Impact on shared cataloging– Liberal inclusion of options, sometimes

contradicting rule

– Potential for variation in uniform title

– Descriptions of locally held copies spread throughout bibliographic record

AMIM complications

Underlying assumptions– Title in hand is unique

– Agency holds the original

– Resources available for research

StrengthsStrengthsEntry of television programs

Record series and episode titles together in the title area

245 00 $a All in the family. $p Archie’s cousin245 04 $a The march of time. $n Vol. 14, no. 18.245 00 $a Perils of Nyoka. $n Chapter 9, $p

Burned alive.245 00 $a [CBS news. $n 1982-05-11. $p

Evening].245 04 $a The Ed Sullivan show. $n 1964-02-16.

Strengths: entry of television Strengths: entry of television programsprogramsWhy the series title in the title area?

245 00 $a All in the family. $p Archie’s cousin245 04 $a The march of time. $n Vol. 14, no. 18.245 00 $a Perils of Nyoka. $n Chapter 9, $p Burned alive.245 00 $a [CBS news. $n 1982-05-11. $p Evening].245 04 $a The Ed Sullivan show. $n 1964-02-16.

245 00 $a All in the family. $p Archie’s cousin245 04 $a The march of time. $n Vol. 14, no. 18.245 00 $a Perils of Nyoka. $n Chapter 9, $p Burned alive.245 00 $a [CBS news. $n 1982-05-11. $p Evening].245 04 $a The Ed Sullivan show. $n 1964-02-16.

Collocates episodes in a particular series

Episode titles meaningless without the series title



All's Fair The Baby ContestBlack is the Color of My True Love's Wig Chain LetterThe CommercialEdith Flips Her Wig The JerkLittle Miss BunkerLove By AppointmentMaudeA Night at the PTANo SmokingPay the Twenty DollarsSuper Bowl SundayThis is Spinal TapThe ThreatWhat'll We Do With Stephanie?Where's Poppa?


All in the family. All's Fair All in the family. The Baby ContestAll in the family. Black is the Color of My True Love's Wig All in the family. Chain LetterAll in the family. The CommercialAll in the family. Edith Flips Her Wig All in the family. Little Miss BunkerAll in the family. Love By AppointmentAll in the family. MaudeAll in the family. A Night at the PTAAll in the family. No SmokingAll in the family. Pay the Twenty DollarsAll in the family. Super Bowl SundayAll in the family. The ThreatAll in the family. What'll We Do With Stephanie?The jerkThis is Spinal TapWhere's Poppa?

StrengthsStrengthsDetailed title rules for series, TV

StrengthsStrengthsDetailed title rules for series, TV

Choice of episode identifier

Normalization of titles

Series title changes

Episodes with more than one segment

Subseries

Theatrical serials and newsreels

Strengths: rules for television & other Strengths: rules for television & other seriesseriesChoice of Episode Identifier

Episode title(table of precedence)

245 00 $a I love Lucy. $p Lucy does the tango.

245 00 $a M*A*S*H*. $p Abyssinia Henry.

245 00 $a ABC news closeup. $p The weekend athletes.


Numeric designation

245 00 $a News of the day. $n Vol. 16, no. 232.

245 00 $a America 2night. $n Episode no. 233.


Broadcast date

245 00 $a All my children. $n [1983-03-31].

245 00 $a Panorama. $n [1983-07-09].

245 04 $a The Academy Awards. $n [1984].

Strengths: rules for television & other Strengths: rules for television & other seriesseries Normalization of Titles

Normalization of numbering designations (no., pt.)

Normalization of supplied dates• 245 00 $a All my children. $n [1983-03-29].• 245 00 $a All my children. $n [1983-03-30].• 245 00 $a All my children. $n [1983-03-31].

Pilots• 245 00 $a Simon & Simon. $p Pirate’s key. [add

note]• 245 00 $a 9 to 5. $p [Pilot].• 245 00 $a Wild kingdom. $n Show no. 1. [add

note] • 245 04 $a The legend of Jesse James. $p [Pilot].• 245 00 $a All in the family. $p The Jeffersons

move up. [add note]• 245 00 $a Stingray. [add note]


Television news (optional rule)

• 245 00 $a ABC news. $n [1997-01-01]. $p Midday.• 245 00 $a ABC news. $n [1997-01-01]. $p Morning.• 245 00 $a ABC news. $n [1997-01-01]. $p Evening.• 245 00 $a ABC news. $n [1997-01-02]. $p Evening.


Televised sports events (optional rule)

• 245 00 $a [NFL football. $n 1993-10-12, $p Atlanta Falcons at Chicago Bears].

• 245 00 $a [Wimbledon tennis. $n 1983-06-20].• 245 00 $a [Super Bowl XXXII football. $n 1998-

01-26, $p Denver Broncos vs. Green Bay Packers].


Formalize titles, using (in this order)• League• Event• Name of sport• Broadcast date• Participants

For named sports event, use the name (Super Bowl)

Strengths: rules for television & other Strengths: rules for television & other seriesseries Series Title Changes

When a series title changes permanently, use the series title for the time period of the episode being cataloged.

245 00 $a Disneyland. $p When knighthood was in flower

245 00 $a Walt Disney presents. $p Flash, the teenage otter

245 00 $a Walt Disney’s wonderful world of color. $p How the West was won.

Strengths: rules for television & other Strengths: rules for television & other seriesseries Additional series title rules

Episodes with more than one segment• 60 minutes• Love American style

Subseries• 245 00 $a ABC scope. $p The Vietnam War. $p

Children of war.• 245 00 $a Mystery. $p Die Kinder. $n Part 1, $p

Direct action.

Theatrical serials and newsreels• 245 00 $a Perils of Nyoka. $n Chapter 9, $p

Burned alive.• 245 00 $a News of the day. $n Vol. 37, no. 284.

StrengthsStrengths Detailed Supplied Title Rules

Constructing titles with form terms: works associated with a titled work– Robin Hood and the golden arrow—outtakes.– Chariots of fire—trailers.– The Ed Sullivan show. 1964-02-16—excerpts.

If work is dependent upon, and identified by its relationship to, a titled work:

use title proper of titled work followed by form term.


Other categories of material with form terms– Newsreels, television news– Television commercials, PSAs, etc.– Works with an individual as the

subject– Amateur works


Works with probable or questionable titles

Multiple works with no predominant part

Collections

StrengthsStrengths Rules for release, broadcast, etc.

Give name of country of distribution, not city

Rule for recording television station call letters

Rule for simultaneous distribution/release/broadcast

Rule for television broadcast dates and times

Can include original and rerelease info in single 260, if same version

StrengthsStrengths Physical descriptions

Multiple physical descriptions

Detailed physical descriptions

Prescribed order for physical descriptions• Most accessible first• Original materials and nitrate follow others• Incomplete follows complete• Separate sound immediately follows separate

pic to which it corresponds

StrengthsStrengths Detailed physical descriptions

Number of units in hand

1


Specific material designation (SMD)

1 videocassette


Number of units if complete

1 videocassette of 1

If incomplete:

1 film reel of 2 (r2)


Technical specification

1 videocassette of 1 (VHS)


Running time and/or length

1 videocassette of 1 (VHS) (30 min.)

1 film reel of 1 (27 min., ca. 975 ft.)

1 videocassette of 1 (D2) (3 min., 14 sec.)


Projection, sound, and color characteristics;

film projection speed/video playing speed

1 videocassette of 1 (VHS) (100 min.) : letterbox, sd., col.

11 film reels of 11 (ca. 105 min., 9,450 ft.) : nonanamorphic wide-screen, 1.66:1, opt sd., col. and b&w


Dimensions

1 videocassette of 1 (VHS) (30 min.) : sd., col. ; ½ in.

1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm.

• 16 gauges• 7 videotape widths (excluding options)• 6 videodisc diameters


Film base

1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. nitrate

1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. safety

1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. polyester

1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. acetate

1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. diacetate

1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. triacetate


Generation

1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. safety print

• about 5 dozen terms with (optional) authorized abbreviations


Copy number

1 film reel of 1 (975 ft.) : opt sd., b&w ; 35 mm. safety print (copy 2)

• Copy=set of elements that is a duplicate of another set in every physical characteristic or that varies only slightly in duration

• This is what allows linking between notes and physical descriptions

New version?

YES

Material added

Material deleted

Material added and deleted (new ending)

Different language

NO

Change in title/credits only

Material missing (incomplete)

Reformatting – 16 mm. reduction print– letterboxed version

Change in production element

– print– pre-print– video

Rereleases and reissues

Cataloging Exercise

What do Mister Peepers and The Odd Couple

have in common?

Reynolds Aluminum

<the strong, lightweight, rust-proof metal that does more jobs better presents>

Reynolds Aluminum

<the strong, lightweight, rust-proof metal that does more jobs better presents>

Mister PeepersCreated by David Swift

Mister PeepersCreated by David Swift

Starring

WALLY COX

Starring

WALLY COX

Commercial“Reynolds Aluminum for cross-

country trailers”

Commercial“Reynolds Aluminum for cross-

country trailers”

Commercial“Reynolds Aluminum awnings”

Commercial“Reynolds Aluminum awnings”

Commercial“Reynolds Wrap for baking Easter

ham”

Commercial“Reynolds Wrap for baking Easter

ham”

CAST

Mr. Peepers ………………………..… Wally CoxMrs. Gurney ……………………… Marion Lorne Nancy Remington ……………..… Patricia BenoitMr. Weskit ………………………… Tony RandallMarge …………...……………Georgiann JohnsonCoach Frank Whip …………………. Jack WardenBank clerk ……………………… William Lanteau

CAST

Mr. Peepers ………………………..… Wally CoxMrs. Gurney ……………………… Marion Lorne Nancy Remington ……………..… Patricia BenoitMr. Weskit ………………………… Tony RandallMarge …………...……………Georgiann JohnsonCoach Frank Whip …………………. Jack WardenBank clerk ……………………… William Lanteau

Written byJIM FRITZELL

EVERETT GREENBAUM

Music byBERNARD GREEN

Sets byJAMES RUSSELL

Technical direction by HANK BOMBERGER

Written byJIM FRITZELL

EVERETT GREENBAUM

Music byBERNARD GREEN

Sets byJAMES RUSSELL

Technical direction by HANK BOMBERGER

Assistant to the producer

ROBERT COSTELLO

Produced and directed byHAL KEITH

Assistant to the producerROBERT COSTELLO

Produced and directed byHAL KEITH

THE PEEPERS PRODUCTIONIS UNDER THE SUPERVISION OF

FRED COE

THE PEEPERS PRODUCTIONIS UNDER THE SUPERVISION OF

FRED COE

<Mister Peepers originates live from Radio City, New York>

<Mister Peepers originates live from Radio City, New York>

Other facts about this episode

• Originally broadcast Sunday, April 4, 1954, 7:30 to 8:00 p.m., according to Complete directory of prime time network TV shows / Tim Brooks. 1985.

• Rebroadcast August 4, 1954.

• This series did not have episode titles.

• It’s a sitcom

• The plot: Mr. Peepers gets a new motorcycle.

Your holdings (both complete)

• 16 mm. film • 1 reel• triacetate kinescope positive• b&w• opt sd.

• VHS• viewing copy reproduced from your kinescope,

June 6, 1981

AMIM record

245 00 $a Mister Peepers. $n [1954-04-04] / $c NBC Television presents ; Reynolds Aluminum ; created by David Swift ; written by Jim Fritzell, Everett Greenbaum ; produced and directed by Hal Keith ; the Peepers production is under the supervision of Fred Coe.

257 __ $a United States.260 __ $a United States : $b NBC, $c 1954-04-04.300 __ $a 1 videocassette of 1 (VHS) (30 min.) : $b sd.,

b&w ; $c ½ in. 300 __ $a 1 film reel of 1 (30 min.) (ca. 1200 ft.) : $b

opt sd., b&w ; $c 16 mm. $3 triacetate kinescope positive.

500 __ $a Situation comedy; live show; series.500 __ $a Originally broadcast Sunday, April 4, 1954,

7:30 to 8:00 p.m., according to Complete directory of prime time network TV shows / Tim Brooks. 1985.

AMIM record

500 __ $a”Mister Peepers originates live from Radio City, New York”—Voice over.

500 __ $a Includes commercials for Reynolds Aluminum and Reynolds Wrap.

508 __ $a Music by Bernard Green; sets by James Russell; technical direction by Hank Bomberger; assistant to the producer, Robert Costello.

511 0_ $a Cast: Starring Wally Cox (Mr. Peepers). Marion Lorne (Mrs. Gurney); Patricia Benoit (Nancy Remington); Tony Randall (Mr. Weskit); Georgiann Johnson (Marge); Jack Warden (Coach Frank Whip); William Lanteau (Bank Clerk).

520 __ $a Mr. Peepers gets a new motorcycle.541 __ $d Received: 6/6/1981; $3 videocassette; $a

archive lab.

AACR2 cataloging

One record for kine, another for video

Unclear where to put series title245 Mister Peepers. 1954-04-04

245 1954-04-04730 Mister Peepers

245 1954-04-04440 Mister Peepers

Fewer guidelines for– statement of responsibility– distribution area

More brackets

Questions?Questions?

http://www.cinema.ucla.eduhttp://www.cinema.ucla.edu

http://www.cinema.ucla.edu/

http://www.cinema.ucla.edu/

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