Date post: | 04-Jun-2018 |
Category: | Documents |
View: | 215 times |
Download: | 0 times |
8/13/2019 Catalogues and Keywords
1/28
1
Catalogues and Keywords
A Library Perspective
Karen Stone,State Library of Queensland
April 2009
8/13/2019 Catalogues and Keywords
2/28
2
Organising your information
Where does the catalogue fit within todays
information environment?
What part do classification and descriptive
schema play in organizing information today?
How to build the ideal 21st century catalogue?
Where does the catalogue fit within todays information environment?
Are they still relevant with the likes of Google, Wikipedia and online databases?
What part do classification and descriptive schema play in organizing information
today?
What is out there and are they useful or relevant?
How to build the ideal 21st century catalogue?
How do you organise your information in a way that makes it more attractive than
the web?
And if you build it, how to make sure that they will come and use it?
8/13/2019 Catalogues and Keywords
3/28
3
Organising your information
Relevant
Current
Comprehensive
Cost-efficient
How to make it -
There are many factors that need to be considered in determining how to makeyour catalogue
relevant to your clientele
Current
Comprehensive
cost-efficient.
8/13/2019 Catalogues and Keywords
4/28
4
Organising your information
Client focus
Clients basic needs + Added value
Client focus should be at the heart of all the decisions that are made when
organizing your information and building your catalogue
Determining your clients needs will guide you in making decisions on how yourinformation should be organized and described.
Always remember who will be using the information that you provide? Is it your
library staff or is your clientele? Make sure you are building a system that meets
your clients needs and not just your own.
Find out what your clients basic needs are
What is it that they must have
What is it that they want to access from the catalogue.
Then you can work out ways to provide for these needs and how you can build
on these needs through value added services or resources. Give them more than
they want
8/13/2019 Catalogues and Keywords
5/28
5
Organising your information
Client expectations
Remote access
Instant access
One stop shop
Wide range of material
Hard copy
Soft copy
Online resources
In-house collections
Corporate records
Off-site collections
As well as needs, clients will have certain expectations. These may include -
Remote access
Instant access
One stop shop including online doc del requestsOnline delivery requests
Wide range of material
Each set of clients will have a different set of expectations.
8/13/2019 Catalogues and Keywords
6/28
6
Organising your information
Client experience
Digital natives or digital immigrants?
Looking for the Google search box or a
traditional library search?
Keyword users or subject heading savvy?
Every set of clients will also have a different set of experiences.
Digital natives or digital immigrants?
Looking for the Google search box or a traditional library search?
Keyword users or subject heading savvy?
These will also help to determine how the catalogue should be structured to meet
clients needs and expectations and provide the capacity for value adding
8/13/2019 Catalogues and Keywords
7/28
7
Building the catalogue
What
How
When
Who
Access
Clear plans for
Take the identified needs, expectations and experiences and use these to develop what role your
catalogue will play.
Once this is established you can start to develop a plan for organizing your information and
building your catalogue
This plan or strategy should include
what you will catalogue formats, sources
How will it be catalogued -
when will it be catalogued setting priorities
who will catalogue it inhouse, outsourced, purchased records
how will you provide access to the resulting data
At State Library we have developed a cataloguing strategy that starts with a statement of
principles outlining what we are trying to achieve with our catalogue and then sets out how that
will be done, the standards and schema that we use, the levels of cataloguing that we apply and
the priorities we assign to all types of resources.
This provides the backbone to our catalogue management. Specific guidelines, procedures and
protocols are developed based on the strategy and it gives us a solid base for the efficient
processing of material and for our quality management
8/13/2019 Catalogues and Keywords
8/28
8
Building the catalogue
Points to consider
LIMS capability
OPAC capability
Metadata scheme
Cataloguing rules/standards
Descriptive schema
Classification scheme
Along with your clients needs there are a number of points to consider when
developing your plan -
LIMS capability what can it do, what type of data can it handle, what can youmanipulate
OPAC capability display options, access options, search options
Metadata scheme to employ MARC, DC, other
Cataloguing rules/standards to apply
Descriptive schema to employ one or more, free or controlled
Classification scheme that suits your needs
8/13/2019 Catalogues and Keywords
9/28
9
What to catalogue?
Points to consider
Audience
Research depth
Coverage
Formats
One of the main considerations will be what to catalogue. This will be the driver
behind many other decisions as you need to tailor your catalogue to suit the type
of information your are organisingDetermine audience of catalogue who will search and what will they be looking
for?
Depth Intensive research, ready reference,
Full coverage of the organisational knowledge or as a resource for additional
information or both?
Formats will you be concentrating on physical resources, online resources,
equal measures of both
Have clients expressed a need for AV resources or access to photos?
8/13/2019 Catalogues and Keywords
10/28
10
Online resources
Wide variety
Online versions of print journals
E-journals
Online versions of publications
E-books
Databases free & subscription
Websites
Online resources
More and more resources are becoming available online and increasingly only
available online.Decision on what to include.
Which formats to include,
Online versions of print journals
E-journals
Online versions of publications
E-books
Databases free & subscriptionWebsites
How much to include (individual records for serials indexed in aggregated
databases
Decision should be driven on clients needs - what will they be looking for or
expect to find within the catalogue. How far do you want to make it a one-stop
shop without cataloguing the entire web?
8/13/2019 Catalogues and Keywords
11/28
11
Cataloguing rules
The past
Catalog rules: author & title entries (1908)
Vatican Code (1931)
Prussian Instructions (English translation)
ALA Catalog rules: Author & title entries (1941)
ALA Catalog rules for Author & title entries (1949)
AACR (1967)
AACRII (1978)
Once you have decided on the metadata scheme that you wil use, the next step
is to decide what rules you will need to follow.
How you catalogue and classify these resources will be determined by the rules
and standards that you employ as well as your clients needs.
History of cataloguing rules shows us that there were different rules once upon a
time
The past
Catalog rules: author & title entries referred to as AA 1908)
Vatican Code (1931)
Prussian Instructions (English translation)
ALA Catalog rules: Author & title entries (1941
ALA Catalog rules for Author & title entries (1949)
AACR (1967)
AACRII (1978)
8/13/2019 Catalogues and Keywords
12/28
12
Cataloguing rules
The present
AACRII used extensively in the English speaking world
While most libraries use the same set of rules, there are choices that can be
made.
How strictly you apply the rules is a decision that you make locally.
If you are using AACRII, you decide locally what level of description you want to
apply to your records. Different records can be described at different levels
depending on their use, value, format, and retention period
State Library
HC rare and valuable fullest extent with extensive notes as resource will be
kept forever
Ephemera collection level record top group many items together
Public library fiction basic record to allow clients to choice; only kept for a few
years
8/13/2019 Catalogues and Keywords
13/28
13
Cataloguing rules
The future
RDA (2010?)
FRBR (Functional Requirements for Bibliographic
Records)
FRAR (Functional Requirements for Authority Records)
catalogu