--Catchment Management AuthorityNSW NamoiGOVERNMENT

Namoi Catchment Management Authority

MINUTES

MEETING NUMBER 86

Boardroom NCMA Offices Gunnedah

25 February 2013

NamoiCMA Minutes - Meeting Number 86

25 February 2013

Time Meeting commenced at 1OOOam

Present Conrad Bolton (Chair) Brian Tomalin Jo Slack-Smith Adam Marshall Jack Warnock Juanita Hamparsum Bruce Brown (GM) Matthew Davidson (OM) Samantha Moss (BM) Francesca Andreoni (SPM)

Chairs ckomc

Chair acknowledged the Traditional custodians of the land and Elders past and present of the Kamilaroi nation

Pecuniary Interest Register tabled

lfl A gtologics

Hugh Barrett

bull Resolution 861

That Hugh Barrett be granted leave of absence Carried

20 linutcs of the P1middotcvious lctfing (211212)

21 Approval of Minutes

bull Resolution 862

That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment

Carried

Jo Slack-Smith noted Resolution 855 and requested that any out-of-session activity dates be circulated to Board Members promptly to allow adequate notice to attend

Juanita Hamparsum noted Resolution 859 and advised that the House of Representatives Regional Australia Committee Report on FIFODIDO mining industry impacts had now been released

bull Action 861

GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members

22 Updated Actions

bull Action 732

Chair advised that the NSW CMA Chairs Council had supported the proposal for the NSW CMA CAPs to be the fundamental strategic planning document used by Local Land Services (LLS)

bull Action 812

Board Members indicated that the 360 Degree Skills Assessment would be indefinitely deferred given the forthcoming amalgamation of the NSW CMAs into Local Land Services (LLS)

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 2

bull Action 815

Chair NCMA WHS Committee to present under Agenda Item 531

bull Action 816

GM noted that correspondence had been received from Minister Hodgkinson (Minister for Primary Industries) (2201113) granting the NSW CMAs an exception from establishing External Audit amp Risk Committees for F13

bull Action 827

Chair advised that NCMAs Biodiversity Offsets and Biobanking paper had not been discussed at the NSW CMA Chairs Council Meeting (70213) due to discussions focusing on the creation of Local Land Services (LLS)

Chair of the Native Vegetation Working Group noted that bi-monthly CCC Meetings left insufficient time for discussion on many issues

bull Action 862

Chair to correspond with the Chair of the NSW CMA Chairs Council (CCC) highlighting the need for monthly meetings

bull Action 832

GM indicated that due to the amalgamation of NSW CMAs into Local Land Services the opportunity for the Namoi Councils Chair to discuss CMA membership of ROCs at a NSW CMA Chairs Council Meeting had now passed

bull Action 835

See Action Item 816 above

bull Action 837

GM noted his previously circulated memo to all NCMA Board Members (150213) advising that a final report on the review of Crown Lands was not due for release until June 2013

Jo Slack-Smith indicated that if she became aware of any further information released in the interim she would forward this onto the GM for circulation to Board Members

bull Action 842

OM to present under Agenda Item 102

bull Action 843

CC (Nat Veg) to present under Agenda Item 62

bull Action 845

GM noted that the further development ofNCMA Strategic Plan KPIs had been indefmitely deferred due to the amalgamation of the NSW CMAs into Local Land Services

bull Action 846

OM to present under Agenda Item 101

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 3

bull Action 847

GM noted his previously circulated memo to all Board Members (150213) advising that the Department of Planning amp Infrastructure had held a Workshop regarding the NSW Planning White Paper on 111012 GM advised he would continue monitor the issue

bull Action 848

Board Member AICD Membership to be discussed under Agenda Item 521

bull Action 853

CC (Nat Veg) to provide an update under Agenda Item 61

bull Action 854

Chair indicated that the NSW CMA Chairs Council had discussed NCMAs paper on the proposed governance arrangements for Local Land Services on 702113 and had also noted their appreciation for the Pest Animal Control for LLS paper provided by Brian Tomalin

Chair noted that the issue ofLLS Consultative Committees was also discussed

Broad discussion took place on the need for elected LLS Board Members to be vetted via a skills assessment process Further discussion took place on the concept of elected LLS Board Members being local government councillors thus avoiding the costs associated with separate LLS Board Member elections Additionally a brief discussion took place on the efficiency of the current LHP A rating model

Brian Tomalin noted that Nathan Cutter (Invasive Species Strategy Officer DPI) had also presented a copy of the paper to the NSW Pest Animal Council who recommended that it be forwarded to the LLS Reference Panel Brian Tomalin also advised that Nathan Cutter had forwarded a copy of the paper to the DPI policy staff involved in the forthcoming biosecurity reforms

bull Action 855

See comments under Action Item 848

bull Action 857

Chair indicated that he would forward a website link to the SPM on the Aboriginal Centre for Reconciliation initiative

bull Action 863

SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative

bull Action 858

SPM noted that a description of relative versus absolute risk had been included within NCMAs Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report under Section 132

Broad discussion occurred regarding the difference between relative versus absolute risk

SPM outlined the application of relative versus absolute risk in relation to the NCRAT Tool

bull Action 859

GM confirmed that the Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report had been forwarded to Board Members on 2301113

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 4

50

Jfl

-UJ

bull Action 8510

OM to present under Agenda Item 100

Foreshadoned Ceneral Business Items

Jack Wamock foreshadowed the need to discuss possible Board Member attendance at the Local Land Services Community Consultation Workshops in Moree (260213) and Gunnedah (270213)

Jack Wamock also requested that an update be provided regarding the recurrent staffspill and fill process GM indicated that he would provide an update under Agenda Item 80

Correspondence (U1212- 1502IJ)

Jack Wamock requested a copy of correspondence forwarded to the NRC (60213) regarding NCMAs submission on the review the Namoi Valley Water Sharing Plans (2004)

bull Action 864

EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack Wamock

bull Resolution 863

That the NCMA Board accept the Board Correspondence Register Carried

Financials

51 iITD YTD PL and Balance Sheet and lnnstment Budget to Actuals

BM noted that an error had occurred in the December 2012Board accounting package for the period 10712-301112 and tabled revised funding and cash book reconciliation statements

BM stated that on a YTD basis NCMA was $110k behind budget on recurrent expenditure and that this underspend was largely due to the staff salaries underspend ($78k) BM advised that she was seeking an update on Simon Taylors redundancy payout and that this would impact the staff salary underspend

BM indicated that information on the anticipated increase to the Tamworth Office rental had still not been received to date Board Members asked whether the office area survey to be utilised in determining NCMAs portion ofthe total rental costs had been undertaken BM advised that the NSW Office of Water had not yet contracted a surveyor to undertake the works and as a result the updated Occupancy Agreement had not yet been signed

BM noted that the T-Corp Hour-Glass Facility was performing well

BM advised that on a YTD basis NCMA was performing well on investment expenditure and was only $24k behind budget

BM stated there were no disclosures or legislative changes but that was one accident had occurred relating to the GMs motor vehicle whilst it was parked unattended at Tamworth Airport

bull Resolution 864

That the NCMA Board accept the February 2013 Financial Report Carried

52 Risk amp Audit Committee

Committee Chair advised that the Committee had met on 261112 and had met prior to the Board Meeting

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 5

Committee Chair stated that an Application for Interest Funding had been approved to reallocate $50k from the State and Transition Modelling to complete the development of Stage 4 of the Namoi Cumulative Risk Assessment Tool (NCRAT)

Committee Chair also noted that an additional Application for Interest Funding ($30k) had been approved to enhance the effectiveness and functioning of the new MERI database

Committee Chair advised that the OM was seeking approval for the recoupment of funds from terminated Contract NAC090065 and that the RampA Committee had recommended the commencement ofbankruptcy proceedings to recover the funds

bull Resolution 865

That the NCMA Board approve the commencement ofbankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)

Carried

Committee Chair indicated that the Committee had reviewed NCMAs interest monies reserve for F13 ($250k) from the viewpoint of the reserves capacity to meet any liabilities and provisioning that may occur given the forthcoming amalgamation ofNCMA into the proposed LLS model and noted that the reserve appeared adequate

Committee Chair noted correspondence received from the Audit Office ofNSW (70213) advising that the fmal phase ofthe F12 audit had been completed and that the fmal report had noted no issues had been found Board Members thanked the BM RampA Committee Members and Business Unit for their efforts in ensuring the audit process had been carried out smoothly

Committee Chair advised that an audit instigated by Minister Hodgkinsons Office had been undertaken by Deloittes on NCMAs contracts in October 2012 and that no material issues had been discovered Committee Chair noted that the Deloittes Report had not been released to NCMA

bull Action 865

RampA Committee Chair to write to the Department ofPrimary Industries seeking the release of the NCMA Deloittes audit report to the Board

bull Resolution 866

That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried

521 AICD Mcmbc-ship (Member andor Director) and cuJTent NCMA Board Member Membcrshi Status

Broad discussion occurred regarding NCMA Board Member Australian Institute of Company Director (AICD) qualifications necessary to meet the minimum requirement as stipulated in the NSW Catchment Management Authority Act 2003

bull Resolution 867

That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA

Carried Broad discussion took place on the costs associated with AIDC training

Chair indicated he would attend a forthcoming AICD Foundations ofDirectorship Certificate training as he was currently not eligible for AICD membership

NamoiCMA Minutes - Meeting Number 86

25 February 2013

Time Meeting commenced at 1OOOam

Present Conrad Bolton (Chair) Brian Tomalin Jo Slack-Smith Adam Marshall Jack Warnock Juanita Hamparsum Bruce Brown (GM) Matthew Davidson (OM) Samantha Moss (BM) Francesca Andreoni (SPM)

Chairs ckomc

Chair acknowledged the Traditional custodians of the land and Elders past and present of the Kamilaroi nation

Pecuniary Interest Register tabled

lfl A gtologics

Hugh Barrett

bull Resolution 861

That Hugh Barrett be granted leave of absence Carried

20 linutcs of the P1middotcvious lctfing (211212)

21 Approval of Minutes

bull Resolution 862

That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment

Carried

Jo Slack-Smith noted Resolution 855 and requested that any out-of-session activity dates be circulated to Board Members promptly to allow adequate notice to attend

Juanita Hamparsum noted Resolution 859 and advised that the House of Representatives Regional Australia Committee Report on FIFODIDO mining industry impacts had now been released

bull Action 861

GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members

22 Updated Actions

bull Action 732

Chair advised that the NSW CMA Chairs Council had supported the proposal for the NSW CMA CAPs to be the fundamental strategic planning document used by Local Land Services (LLS)

bull Action 812

Board Members indicated that the 360 Degree Skills Assessment would be indefinitely deferred given the forthcoming amalgamation of the NSW CMAs into Local Land Services (LLS)

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 2

bull Action 815

Chair NCMA WHS Committee to present under Agenda Item 531

bull Action 816

GM noted that correspondence had been received from Minister Hodgkinson (Minister for Primary Industries) (2201113) granting the NSW CMAs an exception from establishing External Audit amp Risk Committees for F13

bull Action 827

Chair advised that NCMAs Biodiversity Offsets and Biobanking paper had not been discussed at the NSW CMA Chairs Council Meeting (70213) due to discussions focusing on the creation of Local Land Services (LLS)

Chair of the Native Vegetation Working Group noted that bi-monthly CCC Meetings left insufficient time for discussion on many issues

bull Action 862

Chair to correspond with the Chair of the NSW CMA Chairs Council (CCC) highlighting the need for monthly meetings

bull Action 832

GM indicated that due to the amalgamation of NSW CMAs into Local Land Services the opportunity for the Namoi Councils Chair to discuss CMA membership of ROCs at a NSW CMA Chairs Council Meeting had now passed

bull Action 835

See Action Item 816 above

bull Action 837

GM noted his previously circulated memo to all NCMA Board Members (150213) advising that a final report on the review of Crown Lands was not due for release until June 2013

Jo Slack-Smith indicated that if she became aware of any further information released in the interim she would forward this onto the GM for circulation to Board Members

bull Action 842

OM to present under Agenda Item 102

bull Action 843

CC (Nat Veg) to present under Agenda Item 62

bull Action 845

GM noted that the further development ofNCMA Strategic Plan KPIs had been indefmitely deferred due to the amalgamation of the NSW CMAs into Local Land Services

bull Action 846

OM to present under Agenda Item 101

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 3

bull Action 847

GM noted his previously circulated memo to all Board Members (150213) advising that the Department of Planning amp Infrastructure had held a Workshop regarding the NSW Planning White Paper on 111012 GM advised he would continue monitor the issue

bull Action 848

Board Member AICD Membership to be discussed under Agenda Item 521

bull Action 853

CC (Nat Veg) to provide an update under Agenda Item 61

bull Action 854

Chair indicated that the NSW CMA Chairs Council had discussed NCMAs paper on the proposed governance arrangements for Local Land Services on 702113 and had also noted their appreciation for the Pest Animal Control for LLS paper provided by Brian Tomalin

Chair noted that the issue ofLLS Consultative Committees was also discussed

Broad discussion took place on the need for elected LLS Board Members to be vetted via a skills assessment process Further discussion took place on the concept of elected LLS Board Members being local government councillors thus avoiding the costs associated with separate LLS Board Member elections Additionally a brief discussion took place on the efficiency of the current LHP A rating model

Brian Tomalin noted that Nathan Cutter (Invasive Species Strategy Officer DPI) had also presented a copy of the paper to the NSW Pest Animal Council who recommended that it be forwarded to the LLS Reference Panel Brian Tomalin also advised that Nathan Cutter had forwarded a copy of the paper to the DPI policy staff involved in the forthcoming biosecurity reforms

bull Action 855

See comments under Action Item 848

bull Action 857

Chair indicated that he would forward a website link to the SPM on the Aboriginal Centre for Reconciliation initiative

bull Action 863

SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative

bull Action 858

SPM noted that a description of relative versus absolute risk had been included within NCMAs Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report under Section 132

Broad discussion occurred regarding the difference between relative versus absolute risk

SPM outlined the application of relative versus absolute risk in relation to the NCRAT Tool

bull Action 859

GM confirmed that the Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report had been forwarded to Board Members on 2301113

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 4

50

Jfl

-UJ

bull Action 8510

OM to present under Agenda Item 100

Foreshadoned Ceneral Business Items

Jack Wamock foreshadowed the need to discuss possible Board Member attendance at the Local Land Services Community Consultation Workshops in Moree (260213) and Gunnedah (270213)

Jack Wamock also requested that an update be provided regarding the recurrent staffspill and fill process GM indicated that he would provide an update under Agenda Item 80

Correspondence (U1212- 1502IJ)

Jack Wamock requested a copy of correspondence forwarded to the NRC (60213) regarding NCMAs submission on the review the Namoi Valley Water Sharing Plans (2004)

bull Action 864

EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack Wamock

bull Resolution 863

That the NCMA Board accept the Board Correspondence Register Carried

Financials

51 iITD YTD PL and Balance Sheet and lnnstment Budget to Actuals

BM noted that an error had occurred in the December 2012Board accounting package for the period 10712-301112 and tabled revised funding and cash book reconciliation statements

BM stated that on a YTD basis NCMA was $110k behind budget on recurrent expenditure and that this underspend was largely due to the staff salaries underspend ($78k) BM advised that she was seeking an update on Simon Taylors redundancy payout and that this would impact the staff salary underspend

BM indicated that information on the anticipated increase to the Tamworth Office rental had still not been received to date Board Members asked whether the office area survey to be utilised in determining NCMAs portion ofthe total rental costs had been undertaken BM advised that the NSW Office of Water had not yet contracted a surveyor to undertake the works and as a result the updated Occupancy Agreement had not yet been signed

BM noted that the T-Corp Hour-Glass Facility was performing well

BM advised that on a YTD basis NCMA was performing well on investment expenditure and was only $24k behind budget

BM stated there were no disclosures or legislative changes but that was one accident had occurred relating to the GMs motor vehicle whilst it was parked unattended at Tamworth Airport

bull Resolution 864

That the NCMA Board accept the February 2013 Financial Report Carried

52 Risk amp Audit Committee

Committee Chair advised that the Committee had met on 261112 and had met prior to the Board Meeting

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 5

Committee Chair stated that an Application for Interest Funding had been approved to reallocate $50k from the State and Transition Modelling to complete the development of Stage 4 of the Namoi Cumulative Risk Assessment Tool (NCRAT)

Committee Chair also noted that an additional Application for Interest Funding ($30k) had been approved to enhance the effectiveness and functioning of the new MERI database

Committee Chair advised that the OM was seeking approval for the recoupment of funds from terminated Contract NAC090065 and that the RampA Committee had recommended the commencement ofbankruptcy proceedings to recover the funds

bull Resolution 865

That the NCMA Board approve the commencement ofbankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)

Carried

Committee Chair indicated that the Committee had reviewed NCMAs interest monies reserve for F13 ($250k) from the viewpoint of the reserves capacity to meet any liabilities and provisioning that may occur given the forthcoming amalgamation ofNCMA into the proposed LLS model and noted that the reserve appeared adequate

Committee Chair noted correspondence received from the Audit Office ofNSW (70213) advising that the fmal phase ofthe F12 audit had been completed and that the fmal report had noted no issues had been found Board Members thanked the BM RampA Committee Members and Business Unit for their efforts in ensuring the audit process had been carried out smoothly

Committee Chair advised that an audit instigated by Minister Hodgkinsons Office had been undertaken by Deloittes on NCMAs contracts in October 2012 and that no material issues had been discovered Committee Chair noted that the Deloittes Report had not been released to NCMA

bull Action 865

RampA Committee Chair to write to the Department ofPrimary Industries seeking the release of the NCMA Deloittes audit report to the Board

bull Resolution 866

That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried

521 AICD Mcmbc-ship (Member andor Director) and cuJTent NCMA Board Member Membcrshi Status

Broad discussion occurred regarding NCMA Board Member Australian Institute of Company Director (AICD) qualifications necessary to meet the minimum requirement as stipulated in the NSW Catchment Management Authority Act 2003

bull Resolution 867

That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA

Carried Broad discussion took place on the costs associated with AIDC training

Chair indicated he would attend a forthcoming AICD Foundations ofDirectorship Certificate training as he was currently not eligible for AICD membership

bull Action 815

Chair NCMA WHS Committee to present under Agenda Item 531

bull Action 816

GM noted that correspondence had been received from Minister Hodgkinson (Minister for Primary Industries) (2201113) granting the NSW CMAs an exception from establishing External Audit amp Risk Committees for F13

bull Action 827

Chair advised that NCMAs Biodiversity Offsets and Biobanking paper had not been discussed at the NSW CMA Chairs Council Meeting (70213) due to discussions focusing on the creation of Local Land Services (LLS)

Chair of the Native Vegetation Working Group noted that bi-monthly CCC Meetings left insufficient time for discussion on many issues

bull Action 862

Chair to correspond with the Chair of the NSW CMA Chairs Council (CCC) highlighting the need for monthly meetings

bull Action 832

GM indicated that due to the amalgamation of NSW CMAs into Local Land Services the opportunity for the Namoi Councils Chair to discuss CMA membership of ROCs at a NSW CMA Chairs Council Meeting had now passed

bull Action 835

See Action Item 816 above

bull Action 837

GM noted his previously circulated memo to all NCMA Board Members (150213) advising that a final report on the review of Crown Lands was not due for release until June 2013

Jo Slack-Smith indicated that if she became aware of any further information released in the interim she would forward this onto the GM for circulation to Board Members

bull Action 842

OM to present under Agenda Item 102

bull Action 843

CC (Nat Veg) to present under Agenda Item 62

bull Action 845

GM noted that the further development ofNCMA Strategic Plan KPIs had been indefmitely deferred due to the amalgamation of the NSW CMAs into Local Land Services

bull Action 846

OM to present under Agenda Item 101

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 3

bull Action 847

GM noted his previously circulated memo to all Board Members (150213) advising that the Department of Planning amp Infrastructure had held a Workshop regarding the NSW Planning White Paper on 111012 GM advised he would continue monitor the issue

bull Action 848

Board Member AICD Membership to be discussed under Agenda Item 521

bull Action 853

CC (Nat Veg) to provide an update under Agenda Item 61

bull Action 854

Chair indicated that the NSW CMA Chairs Council had discussed NCMAs paper on the proposed governance arrangements for Local Land Services on 702113 and had also noted their appreciation for the Pest Animal Control for LLS paper provided by Brian Tomalin

Chair noted that the issue ofLLS Consultative Committees was also discussed

Broad discussion took place on the need for elected LLS Board Members to be vetted via a skills assessment process Further discussion took place on the concept of elected LLS Board Members being local government councillors thus avoiding the costs associated with separate LLS Board Member elections Additionally a brief discussion took place on the efficiency of the current LHP A rating model

Brian Tomalin noted that Nathan Cutter (Invasive Species Strategy Officer DPI) had also presented a copy of the paper to the NSW Pest Animal Council who recommended that it be forwarded to the LLS Reference Panel Brian Tomalin also advised that Nathan Cutter had forwarded a copy of the paper to the DPI policy staff involved in the forthcoming biosecurity reforms

bull Action 855

See comments under Action Item 848

bull Action 857

Chair indicated that he would forward a website link to the SPM on the Aboriginal Centre for Reconciliation initiative

bull Action 863

SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative

bull Action 858

SPM noted that a description of relative versus absolute risk had been included within NCMAs Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report under Section 132

Broad discussion occurred regarding the difference between relative versus absolute risk

SPM outlined the application of relative versus absolute risk in relation to the NCRAT Tool

bull Action 859

GM confirmed that the Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report had been forwarded to Board Members on 2301113

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 4

50

Jfl

-UJ

bull Action 8510

OM to present under Agenda Item 100

Foreshadoned Ceneral Business Items

Jack Wamock foreshadowed the need to discuss possible Board Member attendance at the Local Land Services Community Consultation Workshops in Moree (260213) and Gunnedah (270213)

Jack Wamock also requested that an update be provided regarding the recurrent staffspill and fill process GM indicated that he would provide an update under Agenda Item 80

Correspondence (U1212- 1502IJ)

Jack Wamock requested a copy of correspondence forwarded to the NRC (60213) regarding NCMAs submission on the review the Namoi Valley Water Sharing Plans (2004)

bull Action 864

EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack Wamock

bull Resolution 863

That the NCMA Board accept the Board Correspondence Register Carried

Financials

51 iITD YTD PL and Balance Sheet and lnnstment Budget to Actuals

BM noted that an error had occurred in the December 2012Board accounting package for the period 10712-301112 and tabled revised funding and cash book reconciliation statements

BM stated that on a YTD basis NCMA was $110k behind budget on recurrent expenditure and that this underspend was largely due to the staff salaries underspend ($78k) BM advised that she was seeking an update on Simon Taylors redundancy payout and that this would impact the staff salary underspend

BM indicated that information on the anticipated increase to the Tamworth Office rental had still not been received to date Board Members asked whether the office area survey to be utilised in determining NCMAs portion ofthe total rental costs had been undertaken BM advised that the NSW Office of Water had not yet contracted a surveyor to undertake the works and as a result the updated Occupancy Agreement had not yet been signed

BM noted that the T-Corp Hour-Glass Facility was performing well

BM advised that on a YTD basis NCMA was performing well on investment expenditure and was only $24k behind budget

BM stated there were no disclosures or legislative changes but that was one accident had occurred relating to the GMs motor vehicle whilst it was parked unattended at Tamworth Airport

bull Resolution 864

That the NCMA Board accept the February 2013 Financial Report Carried

52 Risk amp Audit Committee

Committee Chair advised that the Committee had met on 261112 and had met prior to the Board Meeting

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 5

Committee Chair stated that an Application for Interest Funding had been approved to reallocate $50k from the State and Transition Modelling to complete the development of Stage 4 of the Namoi Cumulative Risk Assessment Tool (NCRAT)

Committee Chair also noted that an additional Application for Interest Funding ($30k) had been approved to enhance the effectiveness and functioning of the new MERI database

Committee Chair advised that the OM was seeking approval for the recoupment of funds from terminated Contract NAC090065 and that the RampA Committee had recommended the commencement ofbankruptcy proceedings to recover the funds

bull Resolution 865

That the NCMA Board approve the commencement ofbankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)

Carried

Committee Chair indicated that the Committee had reviewed NCMAs interest monies reserve for F13 ($250k) from the viewpoint of the reserves capacity to meet any liabilities and provisioning that may occur given the forthcoming amalgamation ofNCMA into the proposed LLS model and noted that the reserve appeared adequate

Committee Chair noted correspondence received from the Audit Office ofNSW (70213) advising that the fmal phase ofthe F12 audit had been completed and that the fmal report had noted no issues had been found Board Members thanked the BM RampA Committee Members and Business Unit for their efforts in ensuring the audit process had been carried out smoothly

Committee Chair advised that an audit instigated by Minister Hodgkinsons Office had been undertaken by Deloittes on NCMAs contracts in October 2012 and that no material issues had been discovered Committee Chair noted that the Deloittes Report had not been released to NCMA

bull Action 865

RampA Committee Chair to write to the Department ofPrimary Industries seeking the release of the NCMA Deloittes audit report to the Board

bull Resolution 866

That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried

521 AICD Mcmbc-ship (Member andor Director) and cuJTent NCMA Board Member Membcrshi Status

Broad discussion occurred regarding NCMA Board Member Australian Institute of Company Director (AICD) qualifications necessary to meet the minimum requirement as stipulated in the NSW Catchment Management Authority Act 2003

bull Resolution 867

That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA

Carried Broad discussion took place on the costs associated with AIDC training

Chair indicated he would attend a forthcoming AICD Foundations ofDirectorship Certificate training as he was currently not eligible for AICD membership

bull Action 847

GM noted his previously circulated memo to all Board Members (150213) advising that the Department of Planning amp Infrastructure had held a Workshop regarding the NSW Planning White Paper on 111012 GM advised he would continue monitor the issue

bull Action 848

Board Member AICD Membership to be discussed under Agenda Item 521

bull Action 853

CC (Nat Veg) to provide an update under Agenda Item 61

bull Action 854

Chair indicated that the NSW CMA Chairs Council had discussed NCMAs paper on the proposed governance arrangements for Local Land Services on 702113 and had also noted their appreciation for the Pest Animal Control for LLS paper provided by Brian Tomalin

Chair noted that the issue ofLLS Consultative Committees was also discussed

Broad discussion took place on the need for elected LLS Board Members to be vetted via a skills assessment process Further discussion took place on the concept of elected LLS Board Members being local government councillors thus avoiding the costs associated with separate LLS Board Member elections Additionally a brief discussion took place on the efficiency of the current LHP A rating model

Brian Tomalin noted that Nathan Cutter (Invasive Species Strategy Officer DPI) had also presented a copy of the paper to the NSW Pest Animal Council who recommended that it be forwarded to the LLS Reference Panel Brian Tomalin also advised that Nathan Cutter had forwarded a copy of the paper to the DPI policy staff involved in the forthcoming biosecurity reforms

bull Action 855

See comments under Action Item 848

bull Action 857

Chair indicated that he would forward a website link to the SPM on the Aboriginal Centre for Reconciliation initiative

bull Action 863

SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative

bull Action 858

SPM noted that a description of relative versus absolute risk had been included within NCMAs Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report under Section 132

Broad discussion occurred regarding the difference between relative versus absolute risk

SPM outlined the application of relative versus absolute risk in relation to the NCRAT Tool

bull Action 859

GM confirmed that the Assessing the Cumulative Impacts of Mining Scenarios on Bioregional Assets in the Namoi Catchment Report had been forwarded to Board Members on 2301113

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 4

50

Jfl

-UJ

bull Action 8510

OM to present under Agenda Item 100

Foreshadoned Ceneral Business Items

Jack Wamock foreshadowed the need to discuss possible Board Member attendance at the Local Land Services Community Consultation Workshops in Moree (260213) and Gunnedah (270213)

Jack Wamock also requested that an update be provided regarding the recurrent staffspill and fill process GM indicated that he would provide an update under Agenda Item 80

Correspondence (U1212- 1502IJ)

Jack Wamock requested a copy of correspondence forwarded to the NRC (60213) regarding NCMAs submission on the review the Namoi Valley Water Sharing Plans (2004)

bull Action 864

EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack Wamock

bull Resolution 863

That the NCMA Board accept the Board Correspondence Register Carried

Financials

51 iITD YTD PL and Balance Sheet and lnnstment Budget to Actuals

BM noted that an error had occurred in the December 2012Board accounting package for the period 10712-301112 and tabled revised funding and cash book reconciliation statements

BM stated that on a YTD basis NCMA was $110k behind budget on recurrent expenditure and that this underspend was largely due to the staff salaries underspend ($78k) BM advised that she was seeking an update on Simon Taylors redundancy payout and that this would impact the staff salary underspend

BM indicated that information on the anticipated increase to the Tamworth Office rental had still not been received to date Board Members asked whether the office area survey to be utilised in determining NCMAs portion ofthe total rental costs had been undertaken BM advised that the NSW Office of Water had not yet contracted a surveyor to undertake the works and as a result the updated Occupancy Agreement had not yet been signed

BM noted that the T-Corp Hour-Glass Facility was performing well

BM advised that on a YTD basis NCMA was performing well on investment expenditure and was only $24k behind budget

BM stated there were no disclosures or legislative changes but that was one accident had occurred relating to the GMs motor vehicle whilst it was parked unattended at Tamworth Airport

bull Resolution 864

That the NCMA Board accept the February 2013 Financial Report Carried

52 Risk amp Audit Committee

Committee Chair advised that the Committee had met on 261112 and had met prior to the Board Meeting

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 5

Committee Chair stated that an Application for Interest Funding had been approved to reallocate $50k from the State and Transition Modelling to complete the development of Stage 4 of the Namoi Cumulative Risk Assessment Tool (NCRAT)

Committee Chair also noted that an additional Application for Interest Funding ($30k) had been approved to enhance the effectiveness and functioning of the new MERI database

Committee Chair advised that the OM was seeking approval for the recoupment of funds from terminated Contract NAC090065 and that the RampA Committee had recommended the commencement ofbankruptcy proceedings to recover the funds

bull Resolution 865

That the NCMA Board approve the commencement ofbankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)

Carried

Committee Chair indicated that the Committee had reviewed NCMAs interest monies reserve for F13 ($250k) from the viewpoint of the reserves capacity to meet any liabilities and provisioning that may occur given the forthcoming amalgamation ofNCMA into the proposed LLS model and noted that the reserve appeared adequate

Committee Chair noted correspondence received from the Audit Office ofNSW (70213) advising that the fmal phase ofthe F12 audit had been completed and that the fmal report had noted no issues had been found Board Members thanked the BM RampA Committee Members and Business Unit for their efforts in ensuring the audit process had been carried out smoothly

Committee Chair advised that an audit instigated by Minister Hodgkinsons Office had been undertaken by Deloittes on NCMAs contracts in October 2012 and that no material issues had been discovered Committee Chair noted that the Deloittes Report had not been released to NCMA

bull Action 865

RampA Committee Chair to write to the Department ofPrimary Industries seeking the release of the NCMA Deloittes audit report to the Board

bull Resolution 866

That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried

521 AICD Mcmbc-ship (Member andor Director) and cuJTent NCMA Board Member Membcrshi Status

Broad discussion occurred regarding NCMA Board Member Australian Institute of Company Director (AICD) qualifications necessary to meet the minimum requirement as stipulated in the NSW Catchment Management Authority Act 2003

bull Resolution 867

That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA

Carried Broad discussion took place on the costs associated with AIDC training

Chair indicated he would attend a forthcoming AICD Foundations ofDirectorship Certificate training as he was currently not eligible for AICD membership

50

Jfl

-UJ

bull Action 8510

OM to present under Agenda Item 100

Foreshadoned Ceneral Business Items

Jack Wamock foreshadowed the need to discuss possible Board Member attendance at the Local Land Services Community Consultation Workshops in Moree (260213) and Gunnedah (270213)

Jack Wamock also requested that an update be provided regarding the recurrent staffspill and fill process GM indicated that he would provide an update under Agenda Item 80

Correspondence (U1212- 1502IJ)

Jack Wamock requested a copy of correspondence forwarded to the NRC (60213) regarding NCMAs submission on the review the Namoi Valley Water Sharing Plans (2004)

bull Action 864

EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack Wamock

bull Resolution 863

That the NCMA Board accept the Board Correspondence Register Carried

Financials

51 iITD YTD PL and Balance Sheet and lnnstment Budget to Actuals

BM noted that an error had occurred in the December 2012Board accounting package for the period 10712-301112 and tabled revised funding and cash book reconciliation statements

BM stated that on a YTD basis NCMA was $110k behind budget on recurrent expenditure and that this underspend was largely due to the staff salaries underspend ($78k) BM advised that she was seeking an update on Simon Taylors redundancy payout and that this would impact the staff salary underspend

BM indicated that information on the anticipated increase to the Tamworth Office rental had still not been received to date Board Members asked whether the office area survey to be utilised in determining NCMAs portion ofthe total rental costs had been undertaken BM advised that the NSW Office of Water had not yet contracted a surveyor to undertake the works and as a result the updated Occupancy Agreement had not yet been signed

BM noted that the T-Corp Hour-Glass Facility was performing well

BM advised that on a YTD basis NCMA was performing well on investment expenditure and was only $24k behind budget

BM stated there were no disclosures or legislative changes but that was one accident had occurred relating to the GMs motor vehicle whilst it was parked unattended at Tamworth Airport

bull Resolution 864

That the NCMA Board accept the February 2013 Financial Report Carried

52 Risk amp Audit Committee

Committee Chair advised that the Committee had met on 261112 and had met prior to the Board Meeting

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 5

Committee Chair stated that an Application for Interest Funding had been approved to reallocate $50k from the State and Transition Modelling to complete the development of Stage 4 of the Namoi Cumulative Risk Assessment Tool (NCRAT)

Committee Chair also noted that an additional Application for Interest Funding ($30k) had been approved to enhance the effectiveness and functioning of the new MERI database

Committee Chair advised that the OM was seeking approval for the recoupment of funds from terminated Contract NAC090065 and that the RampA Committee had recommended the commencement ofbankruptcy proceedings to recover the funds

bull Resolution 865

That the NCMA Board approve the commencement ofbankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)

Carried

Committee Chair indicated that the Committee had reviewed NCMAs interest monies reserve for F13 ($250k) from the viewpoint of the reserves capacity to meet any liabilities and provisioning that may occur given the forthcoming amalgamation ofNCMA into the proposed LLS model and noted that the reserve appeared adequate

Committee Chair noted correspondence received from the Audit Office ofNSW (70213) advising that the fmal phase ofthe F12 audit had been completed and that the fmal report had noted no issues had been found Board Members thanked the BM RampA Committee Members and Business Unit for their efforts in ensuring the audit process had been carried out smoothly

Committee Chair advised that an audit instigated by Minister Hodgkinsons Office had been undertaken by Deloittes on NCMAs contracts in October 2012 and that no material issues had been discovered Committee Chair noted that the Deloittes Report had not been released to NCMA

bull Action 865

RampA Committee Chair to write to the Department ofPrimary Industries seeking the release of the NCMA Deloittes audit report to the Board

bull Resolution 866

That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried

521 AICD Mcmbc-ship (Member andor Director) and cuJTent NCMA Board Member Membcrshi Status

Broad discussion occurred regarding NCMA Board Member Australian Institute of Company Director (AICD) qualifications necessary to meet the minimum requirement as stipulated in the NSW Catchment Management Authority Act 2003

bull Resolution 867

That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA

Carried Broad discussion took place on the costs associated with AIDC training

Chair indicated he would attend a forthcoming AICD Foundations ofDirectorship Certificate training as he was currently not eligible for AICD membership

Committee Chair stated that an Application for Interest Funding had been approved to reallocate $50k from the State and Transition Modelling to complete the development of Stage 4 of the Namoi Cumulative Risk Assessment Tool (NCRAT)

Committee Chair also noted that an additional Application for Interest Funding ($30k) had been approved to enhance the effectiveness and functioning of the new MERI database

Committee Chair advised that the OM was seeking approval for the recoupment of funds from terminated Contract NAC090065 and that the RampA Committee had recommended the commencement ofbankruptcy proceedings to recover the funds

bull Resolution 865

That the NCMA Board approve the commencement ofbankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)

Carried

Committee Chair indicated that the Committee had reviewed NCMAs interest monies reserve for F13 ($250k) from the viewpoint of the reserves capacity to meet any liabilities and provisioning that may occur given the forthcoming amalgamation ofNCMA into the proposed LLS model and noted that the reserve appeared adequate

Committee Chair noted correspondence received from the Audit Office ofNSW (70213) advising that the fmal phase ofthe F12 audit had been completed and that the fmal report had noted no issues had been found Board Members thanked the BM RampA Committee Members and Business Unit for their efforts in ensuring the audit process had been carried out smoothly

Committee Chair advised that an audit instigated by Minister Hodgkinsons Office had been undertaken by Deloittes on NCMAs contracts in October 2012 and that no material issues had been discovered Committee Chair noted that the Deloittes Report had not been released to NCMA

bull Action 865

RampA Committee Chair to write to the Department ofPrimary Industries seeking the release of the NCMA Deloittes audit report to the Board

bull Resolution 866

That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried

521 AICD Mcmbc-ship (Member andor Director) and cuJTent NCMA Board Member Membcrshi Status

Broad discussion occurred regarding NCMA Board Member Australian Institute of Company Director (AICD) qualifications necessary to meet the minimum requirement as stipulated in the NSW Catchment Management Authority Act 2003

bull Resolution 867

That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA

Carried Broad discussion took place on the costs associated with AIDC training

Chair indicated he would attend a forthcoming AICD Foundations ofDirectorship Certificate training as he was currently not eligible for AICD membership

bull Resolution 868

That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member

Carried

5J 11 S l1 attcrs

No WHS items for discussion

53 (hen ie of the ne liS Legislati c Rcquinmiddotmcnts

CC (West Namoi) gave a presentation to the Board providing an overview of the new Work Health amp Safety Act 2011 and Work Health amp Safety Regulations 2011 and outlined the key changes stemming from the repeal of the Occupational Health amp Safety Act 1991

Board Members indicated that WHS responsibilities should be addressed during the LLS consultation process to determine the responsibility limits of the new LLS Directors as Officers under the newly implemented WHampS Act 2011

bull Resolution 869

That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011

Carried

60 PP 01middotking Ctmiddotoup

PVP Working Group Chair advised that the Committee had met on 250213 and tabled the Meeting Minutes

Working Group Chair noted that Clause 28 was currently on hold pending the release of the Native Vegetation Regulation which would likely include an environmental works RAMA to cover native groundcover establishment and scald rehabilitation He also stated that the Catchment-wide publicity campaigns were also on hold pending the release of the revised Native Vegetation Regulation

Working Group Chair indicated that the Economics of Clearing cash flow tool would be presented by the OM under Agenda Item 102

Working Group Chair advised that the CC (Nat Veg) would present the guidelines for PVP staff in assessing clearing applications in over-cleared sub-catchments under Agenda Item 62

61 Native egetationPP 0 erations ll date

CC (Nat Veg)s previously circulated report was taken as read

CC (Nat Veg) noted Action Item 853 and advised that he had spoken to Paul Hutchings (Chair NSW CMA Native Vegetation Working Group) prior to his meeting with Joe Lane (Native Vegetation Regulation Review Facilitator) to provide an overview of the key issues regarding the Native Vegetation Regulation Review CC (Nat Veg) advised that Paul Hutchings had noted NCMAs comments in his discussion with Joe Lane

CC (Nat Veg) indicated that Joe Lanes Native Vegetation Regulation review Issues Paper had been completed and that this would be discussed at a meeting between NSW DPI NSW CMAs and Ministerial personnel on 210313

bull Action 866

CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 7

CC (Nat Veg) advised that landholders were continuing to place their PVPs on hold pending the outcome of the Native Vegetation Regulation review and that the PVP backlog remained steady at three outstanding PVP requests

bull Resolution 8610

That the NCMA Board accept the CC (Nat Veg)s Report Carried

62 iCi1 CPatiHmiddot egetation H) I lntnaction

CC (Nat Veg) tabled copies of the Namoi CAP and PVP Approvals - An Interim CAP PVP Assessment Guideline paper and noted that the guidelines would be used as a parameter for PVP staff in assessing applications to clear native vegetation under the Namoi CAP to ensure CAP thresholds were considered

bull Resolution 8611

That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group

Carried

70 Chairs Report

Chairs previously circulated report was taken as read

bull Resolution 8612

That the NCMA Board accept the Chairs Report Carried

80 Gls Re wrt

GMs previously circulated report was taken as read

GM noted the previously circulated proposed Local Land Services Boundaries paper and the overlay of the proposed NW LLS boundary with the existing NCMA and LHP A boundaries

GM indicated that strong debate regarding the proposed LLS boundaries for central parts of the State was ongomg

Board Members queried whether NW LLS staff would be able to effectively service the additional areas gained within the proposed NW LLS boundaries GM advised that he and the BM had met with the NW LHPA GM (Jane Edwards) and CN LHPA GM (Daryl Paull) to discuss a range of merger issues

GM indicated that NCMA staff would not be attending the LLS Community Consultation Workshop in Gunnedah on 270213 but that the EA would attend to take the Minutes of the QampA session with Dr John Keniry (Chair LLS Stakeholder Reference Panel)

GM stated that NCMA Executives had met with BRG CMA Executives in Inverell (140213) to explore the transfer of resources that would take place into the proposed NW LLS GM indicated that further meetings would be held to discuss subcontracting and the handover of contracts etc

GM spoke briefly on matters relating to NSW NRM investment funding for F 14

GM noted that SKM had been commissioned by NSW Planning to prepare an assessment methodology for assessing the cumulative impacts of mining and that the LGSA (Jane Partridge) had recommended SKM speak with NCMA regarding its own cumulative impact assessment methodology GM indicated that he was awaiting further contact from SKM to progress discussions GM also stated that DTIRIS had advised they were meeting with external lawyers to draw up a contract to allow NCMA access to the Namoi Water Study database and associated information

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 8

Following a Board Member query the GM advised that job advertisements for affected permanent staff would commence on 2110213 and that the closure dates had been staggered across the relevant grades to allow higher graded staff to participate on the interview panels of their direct reports

bull Resolution 8613

That the NCMA Board accept the GMs Report Carried

90 Stratcl-ic Planningcth itics Re Jort

SPMs previously circulated report was taken as read

Following a Board Member query the SPM advised that a formal process had been developed in relation to small grants and that the operational guidelines were outlined within NCMAs Investment Program

bull Action 867

SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting

bull Resolution 8614

That the NCMA Board accept the SPMs Report Carried

9 1 Stratcg Polic~ ~~ lmcstmcnt Committer

SPM advised that the Strategy Policy amp Investment Committee had met on 40213 and tabled the Meeting Minutes

SPM noted that the Committee would be reviewing the Annual Investment Plan (AlP) development process at their March Meeting

SPM indicated that the adaptive management processes relating to the NCMA CAP were required to be reviewed SPM stated that a progress report would be developed for SPI Committee consideration prior to being presented to the NCMA Board

SPM noted that due to the restructure of the NSW CMAs into LLS several non-critical policies due to be updated had been deferred until some clarity was provided relating to the roles and responsibilities ofLLS

bull Resolution 8615

That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried

I 00 I m cstmcnt0 crations Re ort

OMs previously circulated report was taken as read

OM indicated that NCMA had initiated a partnership with the Central West and Murrumbidgee CMAs to produce free aerial property imagesmaps to recent fire affected landholders OM advised that Minister Hodgkinson (Minister for Primary Industries) had issued a media release regarding the program

Jack Wamock noted an error in the Warty Waterholding Frog description in NCMAs Frog Croaker Application

bull Resolution 8616

That the NCMA Board accept the OMs Report Carried

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 9

I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment

Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting

bull Action 868

That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting

102 Discounted Cash Flo and Return on Ca gtital Tools

Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

bull Action 869

That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

110 General Business

Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri

middot bull Action 8610

SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship

SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner

Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public

Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)

Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action

bull Action 8611

SPM to respond to the following questions and forward to all Board Members out-of-session

1 How does NCMA decide what scenarios to run and how many scenarios will be run

2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all

3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members

4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS

NCMA Board opened an In Camera session (310pm)

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10

NCMA Board In Camera session closed (330pm)

12 0 (f Board kllinl Dall

Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013

Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11

RESOLUTIONS Meeting Number 86

Res No Resolutions R861 That Hugh Barrett be granted leave of absence

Carried

R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment

Carried

R863 That the NCMA Board accept the Board Correspondence Register Carried

R864 That the NCMA Board accept the February 2013 Financial Report Carried

R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)

Carried

R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried

R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA

Carried

R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member

Carried

That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011

Carried

R869

R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried

R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group

Carried

R8612 That the NCMA Board accept the Chairs Report Carried

R8613 That the NCMA Board accept the GMs Report Carried

R8614 That the NCMA Board accept the SPMs Report Carried

R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried

R8616 That the NCMA Board accept the OMs Report Carried

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12

ACTIONS Meeting Number 86

Action Number

Action Who

A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members

GM

A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings

Chair

A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative

SPM

A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock

EA

A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board

RampA Committee

A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members

CC (Nat Veg)

A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting

SPM

A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting

OM

A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

OM

A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship

SPM

A8611 SPM to respond to the following questions and forward to all Board Members out-of-session

1 How does NCMA decide what scenarios to run and how many scenarios will be run

2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all

3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members

4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS

SPM

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13

CC (Nat Veg) advised that landholders were continuing to place their PVPs on hold pending the outcome of the Native Vegetation Regulation review and that the PVP backlog remained steady at three outstanding PVP requests

bull Resolution 8610

That the NCMA Board accept the CC (Nat Veg)s Report Carried

62 iCi1 CPatiHmiddot egetation H) I lntnaction

CC (Nat Veg) tabled copies of the Namoi CAP and PVP Approvals - An Interim CAP PVP Assessment Guideline paper and noted that the guidelines would be used as a parameter for PVP staff in assessing applications to clear native vegetation under the Namoi CAP to ensure CAP thresholds were considered

bull Resolution 8611

That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group

Carried

70 Chairs Report

Chairs previously circulated report was taken as read

bull Resolution 8612

That the NCMA Board accept the Chairs Report Carried

80 Gls Re wrt

GMs previously circulated report was taken as read

GM noted the previously circulated proposed Local Land Services Boundaries paper and the overlay of the proposed NW LLS boundary with the existing NCMA and LHP A boundaries

GM indicated that strong debate regarding the proposed LLS boundaries for central parts of the State was ongomg

Board Members queried whether NW LLS staff would be able to effectively service the additional areas gained within the proposed NW LLS boundaries GM advised that he and the BM had met with the NW LHPA GM (Jane Edwards) and CN LHPA GM (Daryl Paull) to discuss a range of merger issues

GM indicated that NCMA staff would not be attending the LLS Community Consultation Workshop in Gunnedah on 270213 but that the EA would attend to take the Minutes of the QampA session with Dr John Keniry (Chair LLS Stakeholder Reference Panel)

GM stated that NCMA Executives had met with BRG CMA Executives in Inverell (140213) to explore the transfer of resources that would take place into the proposed NW LLS GM indicated that further meetings would be held to discuss subcontracting and the handover of contracts etc

GM spoke briefly on matters relating to NSW NRM investment funding for F 14

GM noted that SKM had been commissioned by NSW Planning to prepare an assessment methodology for assessing the cumulative impacts of mining and that the LGSA (Jane Partridge) had recommended SKM speak with NCMA regarding its own cumulative impact assessment methodology GM indicated that he was awaiting further contact from SKM to progress discussions GM also stated that DTIRIS had advised they were meeting with external lawyers to draw up a contract to allow NCMA access to the Namoi Water Study database and associated information

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 8

Following a Board Member query the GM advised that job advertisements for affected permanent staff would commence on 2110213 and that the closure dates had been staggered across the relevant grades to allow higher graded staff to participate on the interview panels of their direct reports

bull Resolution 8613

That the NCMA Board accept the GMs Report Carried

90 Stratcl-ic Planningcth itics Re Jort

SPMs previously circulated report was taken as read

Following a Board Member query the SPM advised that a formal process had been developed in relation to small grants and that the operational guidelines were outlined within NCMAs Investment Program

bull Action 867

SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting

bull Resolution 8614

That the NCMA Board accept the SPMs Report Carried

9 1 Stratcg Polic~ ~~ lmcstmcnt Committer

SPM advised that the Strategy Policy amp Investment Committee had met on 40213 and tabled the Meeting Minutes

SPM noted that the Committee would be reviewing the Annual Investment Plan (AlP) development process at their March Meeting

SPM indicated that the adaptive management processes relating to the NCMA CAP were required to be reviewed SPM stated that a progress report would be developed for SPI Committee consideration prior to being presented to the NCMA Board

SPM noted that due to the restructure of the NSW CMAs into LLS several non-critical policies due to be updated had been deferred until some clarity was provided relating to the roles and responsibilities ofLLS

bull Resolution 8615

That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried

I 00 I m cstmcnt0 crations Re ort

OMs previously circulated report was taken as read

OM indicated that NCMA had initiated a partnership with the Central West and Murrumbidgee CMAs to produce free aerial property imagesmaps to recent fire affected landholders OM advised that Minister Hodgkinson (Minister for Primary Industries) had issued a media release regarding the program

Jack Wamock noted an error in the Warty Waterholding Frog description in NCMAs Frog Croaker Application

bull Resolution 8616

That the NCMA Board accept the OMs Report Carried

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 9

I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment

Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting

bull Action 868

That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting

102 Discounted Cash Flo and Return on Ca gtital Tools

Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

bull Action 869

That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

110 General Business

Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri

middot bull Action 8610

SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship

SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner

Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public

Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)

Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action

bull Action 8611

SPM to respond to the following questions and forward to all Board Members out-of-session

1 How does NCMA decide what scenarios to run and how many scenarios will be run

2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all

3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members

4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS

NCMA Board opened an In Camera session (310pm)

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10

NCMA Board In Camera session closed (330pm)

12 0 (f Board kllinl Dall

Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013

Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11

RESOLUTIONS Meeting Number 86

Res No Resolutions R861 That Hugh Barrett be granted leave of absence

Carried

R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment

Carried

R863 That the NCMA Board accept the Board Correspondence Register Carried

R864 That the NCMA Board accept the February 2013 Financial Report Carried

R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)

Carried

R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried

R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA

Carried

R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member

Carried

That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011

Carried

R869

R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried

R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group

Carried

R8612 That the NCMA Board accept the Chairs Report Carried

R8613 That the NCMA Board accept the GMs Report Carried

R8614 That the NCMA Board accept the SPMs Report Carried

R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried

R8616 That the NCMA Board accept the OMs Report Carried

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12

ACTIONS Meeting Number 86

Action Number

Action Who

A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members

GM

A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings

Chair

A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative

SPM

A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock

EA

A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board

RampA Committee

A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members

CC (Nat Veg)

A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting

SPM

A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting

OM

A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

OM

A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship

SPM

A8611 SPM to respond to the following questions and forward to all Board Members out-of-session

1 How does NCMA decide what scenarios to run and how many scenarios will be run

2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all

3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members

4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS

SPM

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13

Following a Board Member query the GM advised that job advertisements for affected permanent staff would commence on 2110213 and that the closure dates had been staggered across the relevant grades to allow higher graded staff to participate on the interview panels of their direct reports

bull Resolution 8613

That the NCMA Board accept the GMs Report Carried

90 Stratcl-ic Planningcth itics Re Jort

SPMs previously circulated report was taken as read

Following a Board Member query the SPM advised that a formal process had been developed in relation to small grants and that the operational guidelines were outlined within NCMAs Investment Program

bull Action 867

SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting

bull Resolution 8614

That the NCMA Board accept the SPMs Report Carried

9 1 Stratcg Polic~ ~~ lmcstmcnt Committer

SPM advised that the Strategy Policy amp Investment Committee had met on 40213 and tabled the Meeting Minutes

SPM noted that the Committee would be reviewing the Annual Investment Plan (AlP) development process at their March Meeting

SPM indicated that the adaptive management processes relating to the NCMA CAP were required to be reviewed SPM stated that a progress report would be developed for SPI Committee consideration prior to being presented to the NCMA Board

SPM noted that due to the restructure of the NSW CMAs into LLS several non-critical policies due to be updated had been deferred until some clarity was provided relating to the roles and responsibilities ofLLS

bull Resolution 8615

That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried

I 00 I m cstmcnt0 crations Re ort

OMs previously circulated report was taken as read

OM indicated that NCMA had initiated a partnership with the Central West and Murrumbidgee CMAs to produce free aerial property imagesmaps to recent fire affected landholders OM advised that Minister Hodgkinson (Minister for Primary Industries) had issued a media release regarding the program

Jack Wamock noted an error in the Warty Waterholding Frog description in NCMAs Frog Croaker Application

bull Resolution 8616

That the NCMA Board accept the OMs Report Carried

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 9

I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment

Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting

bull Action 868

That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting

102 Discounted Cash Flo and Return on Ca gtital Tools

Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

bull Action 869

That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

110 General Business

Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri

middot bull Action 8610

SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship

SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner

Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public

Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)

Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action

bull Action 8611

SPM to respond to the following questions and forward to all Board Members out-of-session

1 How does NCMA decide what scenarios to run and how many scenarios will be run

2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all

3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members

4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS

NCMA Board opened an In Camera session (310pm)

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10

NCMA Board In Camera session closed (330pm)

12 0 (f Board kllinl Dall

Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013

Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11

RESOLUTIONS Meeting Number 86

Res No Resolutions R861 That Hugh Barrett be granted leave of absence

Carried

R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment

Carried

R863 That the NCMA Board accept the Board Correspondence Register Carried

R864 That the NCMA Board accept the February 2013 Financial Report Carried

R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)

Carried

R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried

R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA

Carried

R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member

Carried

That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011

Carried

R869

R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried

R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group

Carried

R8612 That the NCMA Board accept the Chairs Report Carried

R8613 That the NCMA Board accept the GMs Report Carried

R8614 That the NCMA Board accept the SPMs Report Carried

R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried

R8616 That the NCMA Board accept the OMs Report Carried

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12

ACTIONS Meeting Number 86

Action Number

Action Who

A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members

GM

A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings

Chair

A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative

SPM

A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock

EA

A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board

RampA Committee

A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members

CC (Nat Veg)

A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting

SPM

A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting

OM

A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

OM

A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship

SPM

A8611 SPM to respond to the following questions and forward to all Board Members out-of-session

1 How does NCMA decide what scenarios to run and how many scenarios will be run

2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all

3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members

4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS

SPM

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13

I 01 Bogahri Coal Funding for Salinit Projects in the ~amoi Catchment

Chair indicated that he had received a request for the previously circulated Boggabri Coal Funding for Salinity Projects in the Namoi Catchment paper to be deferred until the March Board Meeting

bull Action 868

That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting

102 Discounted Cash Flo and Return on Ca gtital Tools

Chair advised that he had also received a request for the previously circulated Discount Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

bull Action 869

That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

110 General Business

Chair advised that the CRDC had referred to NCMA as a sponsor of the forthcoming Sustaining Rural Communities National Conference in Narrabri

middot bull Action 8610

SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship

SPM returned to the Meeting and noted that the CRDC had advised the reference appeared to have been an error given all previous communications had referred to NCMA as a principle partner

Jack Warnock noted he would be attending the LLS Community Consultation Committee Workshops in Moree (260213) and Gunnedah (270213) and sought guidance on the level of Board Member participation at these meetings The Board noted that Members attending the Workshops should do so as members of the public

Chair advised that an issues paper had been forwarded to him by an NCMA Board Member that it included some queries relating to the Namoi Cumulative Risk Assessment Tool (NCRAT)

Following broad discussion the SPM was asked to respond to a number of queries outlined in the following Action

bull Action 8611

SPM to respond to the following questions and forward to all Board Members out-of-session

1 How does NCMA decide what scenarios to run and how many scenarios will be run

2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all

3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members

4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS

NCMA Board opened an In Camera session (310pm)

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 10

NCMA Board In Camera session closed (330pm)

12 0 (f Board kllinl Dall

Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013

Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11

RESOLUTIONS Meeting Number 86

Res No Resolutions R861 That Hugh Barrett be granted leave of absence

Carried

R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment

Carried

R863 That the NCMA Board accept the Board Correspondence Register Carried

R864 That the NCMA Board accept the February 2013 Financial Report Carried

R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)

Carried

R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried

R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA

Carried

R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member

Carried

That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011

Carried

R869

R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried

R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group

Carried

R8612 That the NCMA Board accept the Chairs Report Carried

R8613 That the NCMA Board accept the GMs Report Carried

R8614 That the NCMA Board accept the SPMs Report Carried

R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried

R8616 That the NCMA Board accept the OMs Report Carried

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12

ACTIONS Meeting Number 86

Action Number

Action Who

A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members

GM

A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings

Chair

A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative

SPM

A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock

EA

A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board

RampA Committee

A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members

CC (Nat Veg)

A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting

SPM

A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting

OM

A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

OM

A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship

SPM

A8611 SPM to respond to the following questions and forward to all Board Members out-of-session

1 How does NCMA decide what scenarios to run and how many scenarios will be run

2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all

3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members

4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS

SPM

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13

NCMA Board In Camera session closed (330pm)

12 0 (f Board kllinl Dall

Next Board Meeting to be held in the Large Conference Room NCMA Offices Tarn worth on 25 March 2013

Conrad Bolton Bruce Brown Chair Nomoi CMA GM Nomoi CMA

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 11

RESOLUTIONS Meeting Number 86

Res No Resolutions R861 That Hugh Barrett be granted leave of absence

Carried

R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment

Carried

R863 That the NCMA Board accept the Board Correspondence Register Carried

R864 That the NCMA Board accept the February 2013 Financial Report Carried

R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)

Carried

R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried

R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA

Carried

R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member

Carried

That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011

Carried

R869

R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried

R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group

Carried

R8612 That the NCMA Board accept the Chairs Report Carried

R8613 That the NCMA Board accept the GMs Report Carried

R8614 That the NCMA Board accept the SPMs Report Carried

R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried

R8616 That the NCMA Board accept the OMs Report Carried

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12

ACTIONS Meeting Number 86

Action Number

Action Who

A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members

GM

A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings

Chair

A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative

SPM

A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock

EA

A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board

RampA Committee

A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members

CC (Nat Veg)

A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting

SPM

A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting

OM

A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

OM

A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship

SPM

A8611 SPM to respond to the following questions and forward to all Board Members out-of-session

1 How does NCMA decide what scenarios to run and how many scenarios will be run

2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all

3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members

4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS

SPM

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13

RESOLUTIONS Meeting Number 86

Res No Resolutions R861 That Hugh Barrett be granted leave of absence

Carried

R862 That the Minutes from NCMA Board Meeting 85 (201212) be accepted and placed on NCMAs website following a minor amendment

Carried

R863 That the NCMA Board accept the Board Correspondence Register Carried

R864 That the NCMA Board accept the February 2013 Financial Report Carried

R865 That the NCMA Board approve the commencement of bankruptcy procedures to recover the remaining funds owing from terminated Contract NAC090065 ($1571637)

Carried

R866 That the NCMA Board accept the Risk amp Audit Committee Chairs Report Carried

R867 That all NCMA Board Members undertake training in the AICD Foundations ofDirectorship Certificate to facilitate AICD membership eligibility as outlined within the NSW Catchment Management Authority Act 2003 and that all costs associated with the course be met by NCMA

Carried

R868 That AICD training undertaken by Board Members beyond the Foundations of Directorship Certificate course be paid for by the individual Board Member

Carried

That the NCMA Board notes the CC (West Namoi)s presentation regarding the Work Health amp Safety Act 2011

Carried

R869

R8610 That the NCMA Board accept the CC (Nat Veg)s Report Carried

R8611 That the NCMA Board note the draft Namoi CAP and PVP Approvals -An Interim CAP PVP Assessment Guideline paper from the PVP Working Group

Carried

R8612 That the NCMA Board accept the Chairs Report Carried

R8613 That the NCMA Board accept the GMs Report Carried

R8614 That the NCMA Board accept the SPMs Report Carried

R8615 That the NCMA Board accept the Strategy Policy amp Investment Committees Report Carried

R8616 That the NCMA Board accept the OMs Report Carried

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 12

ACTIONS Meeting Number 86

Action Number

Action Who

A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members

GM

A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings

Chair

A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative

SPM

A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock

EA

A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board

RampA Committee

A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members

CC (Nat Veg)

A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting

SPM

A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting

OM

A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

OM

A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship

SPM

A8611 SPM to respond to the following questions and forward to all Board Members out-of-session

1 How does NCMA decide what scenarios to run and how many scenarios will be run

2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all

3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members

4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS

SPM

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13

ACTIONS Meeting Number 86

Action Number

Action Who

A861 GM to circulate the House of Representatives Regional Australia Committee Report to all NCMA Board Members

GM

A862 Chair to correspond with the Chair of the NSW CMA Chairs Council (CC C) highlighting the need for monthly meetings

Chair

A863 SPM to report back to the next Board Meeting on the BRG CMA Aboriginal Centre for Reconciliation initiative

SPM

A864 EA to forward a copy ofNCMAs submission on the review the Namoi Valley Water Sharing Plans (2004) to Jack W amock

EA

A865 RampA Committee Chair to write to the Department of Primary Industries seeking the release of the NCMA Deloittes audit report to the Board

RampA Committee

A866 CC (Nat Veg) to circulate Joe Lanes Native Vegetation Regulation review Issues Paper to all NCMA Board Members

CC (Nat Veg)

A867 SPM to present the decision support tools used in determining small grants partnerships and evidenceknowledge projects at the March Board Meeting

SPM

A868 That the OMs briefing paper entitled Boggabri Coal Funding for Salinity Projects in the Namoi Catchment be deferred until the March Board Meeting

OM

A869 That the OMs Discounted Cash Flow and Return on Capital Tools be deferred until the March Board Meeting

OM

A8610 SPM to immediately request the CRDC to refer to NCMAs support for the Sustaining Rural Communities National Conference (2013) as a partnership rather than a sponsorship

SPM

A8611 SPM to respond to the following questions and forward to all Board Members out-of-session

1 How does NCMA decide what scenarios to run and how many scenarios will be run

2 How will we share the findings of these scenarios with other parties (community government mining companies) if at all

3 What is our plan regarding the tool and its future use by a) NCMA b) state organisations c) federal organisations and d) third parties such as mining companies or community members

4 Given the funds spent on the NCRAT how will we ensure it will be handed over to the newly formed LLS entity and that control will be maintained within the LLS

SPM

Minutes of Namoi Catchment Management Authority- Meeting 86 250213 Page 13