Catering team: Event Solutions PRO

Providing solutions for all your planning needs…

Convention and Workshop

on

Enhance Learning and Teaching

of

“Edukasyon sa Pagpapakatao (EsP) “

on

K to 12 Curriculum

Presented to:

Ms. MAYBELLE S. CABCABANCourse Adviser

College of Hospitality ManagementFoundation University

Prepared by:

DHORVIC CHOI T. PACARDOLLOYD KEITH CALDERA

KERR NEIL GARCIA

1

RENZE JAMES P. BATO

March 18, 2013

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I. VisionWe want to be widely recognized as the best event planner in the locality. We want our clients to be happy by providing an exceptional customer service satisfaction in each events we serve in order to project good reputation and identity of what we do. Providing more opportunities to our team to be excellent in the field of catering services and provide optimum return of investment to our company in order to expand to other areas of interest.

II. MissionWe aim to satisfy and delight our guest by making a difference in every occasion we serve. We are committed to continue to get better in order to keep us the best of what we do.

III. ObjectivesCompany

To be competitive in the field of catering conventions and other group events. We want to be widely recognized as one of the best event planners in the city. Attain our goal to be productive in this field of catering business and to expand to

other areas of interest which caters the service we offer. Further enhance our employee’s performance through good work ethics and to

boost company morale. Our dedicated team of full service event specialists will identify our client’s goals

and objectives and offer creative and economically feasible solutions to all aspects of their program.

We will take ownership of the program from the initial point of contact to the successful conclusion; with the intent of high client satisfaction and to build continuing professional relationships.

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Event

Provide the participants with a better understanding of the K to 12 Curriculum: its intended results, assessment and the design of the teaching-learning materials.

Orient them on the Framework and Core Elements of Edukasyon sa Pagpapakatao as laid out in the K to 12 Curriculum.

Equip them with skills in designing and executing instructional learning plans based on the K to 12 Teaching Guides in EsP.

Enhance their skills in the preparation of assessment tools which will measure the knowledge, skills and transfer of student learning in EsP.

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IV. Overview Of The Study

Events Solutions PRO is a company aims to provide competitive service in the field of catering conventions and other group events. We want to be widely recognized as one of the best event planners in the city which is known to have a dedicated team of full service event specialists that identify our client’s goals and objectives and offer creative and economically feasible solutions to all aspects of their program. We take ownership of the program from the initial point of contact to the successful conclusion. Our intentions to provide high client satisfaction and to build continuing professional relationships which brings out a reputable name of the company over the other planners in the locality.

V. Background of the Study

Events Solutions PRO will offer a dedicated service that identifies our client’s goals and objectives and offer creative and economically feasible solutions to all aspects of their program. We cater conventions as our main event provided we are equipped with talented team of event planners that provides service for food catering, accommodations for the event; Hotel rooms and Function Halls, transportation of guests, Audio Visual Equipments, Invitation letters, Certificates, and Gifts and giveaways for the participants. We make sure that events catered will be successful and safe for everyone who take part of it.

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VI. Services

Within the agreement of the event team and the suppliers, we provide the event brief and event directory to everyone involved in the preparation process in order for the suppliers to give an appropriate proposal for a specific event, and for us to provide the necessary budget planning and as well as the contract for each suppliers that take part of the event process. The following are specific services offered by our event team:

We cater conventions as our main event provided we are equipped with talented

team of event planners that provides service for food catering, accommodations

for the event; Hotel rooms and Function Halls, transportation of guests, Audio

Visual Equipments, Invitation letters, Certificates, and Gifts and giveaways for the

participants. Budget planning

To assist in the conceptualization of the event concept

Help in the process of important documents

Sets a time table for the clients

Prepare program for the event

Provide contract for the deal agreed upon the event team and to the suppliers of

the event as well as to our clients itself.

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VII. Policies

AGREEMENT FOR PERSONAL SERVICES

This agreement is entered into this _____ day of ___________________, 20___, between Event Solutions PRO management and _________________ (hereafter “Contractor”). For and in consideration of the mutual promises set forth below, the parties agree:

1. Contractor shall perform specific duties to _____________________________________________________________________as part of completion of the event catered.2. Contractor acknowledges that all services rendered under this agreement are provided as an independent contractor on a work-for-hire basis. Copyright in any work resulting from the performance of the services under this agreement shall vest and be held in the name of Event Solutions PRO terms.3. Event Solutions PRO shall pay to Contractor the total amount of Php.__________ for [his/her] services as follows: [describe the timing of payments and other relevant payment terms].4. Contractor agrees that all work under this Agreement shall be completed on or before _____________. In the event that Contractor fails to complete the work by that date, Event Solutions PRO may, at its option, extend this agreement for a fixed period of time it determines to be appropriate. In the alternative, Event Solutions PRO may obtain the services of another contractor to perform the work described in paragraph 1, in which case the Contractor shall provide Event Solutions PRO with all work produced to the date of Event Solutions PRO discretion under this paragraph.5. Contractor warrants that all materials furnished and used under this Agreement are his/her own original works or materials for which s/he has obtained ownership of the copyright. Contractor further warrants that the materials do not infringe on any copyright, common law right, or proprietary right of any third party.6. Event Solutions PRO will acknowledge Contractor’s contribution to any copyrighted work resulting from the performance of services under this Agreement.7. To the extent permitted by Wisconsin law, the parties agree to save, hold harmless and defend each other and their respective agents, employees, and officers against any and all liability claims and costs of whatever kind or nature, for injury to or death of any person or persons, and for loss or damage to any property or property interest or loss of personal or financial interests occurring in connection with or in any way incidental to or arising out of the actions or any activities associated with the terms of this Agreement.

_______________________ ___________________________Contractor Event Solutions PRO Management

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Catering Contract

Effective Date: ____/____/______

Client: [Legal Name], AKA (The Client)Located at: [Address]

[City], [State] [Zip Code]Contact Number: (___)___-____Email: [email protected]&The Caterer: Event Solutions PROLocated at: Dumaguete City,

Negros Oriental, Philippines 6200

Contact Number: +639067120307(Dhorvic Choi T. Pacardo) +639323750804(Lloyd Keith Caldera)

+639154774580 (Kerr Neil Garcia) +639351074277(Renze James P. Bato)

Catering Services for the following date(s) and time(s):____/____/______ - ____/____/______

____:____ AM / PM - ____:____ AM / PM

The Client hereby agrees that the Caterer will provide the following catering services:Catering Event will take place on: ____/____/______-____/____/______Location of catered event: Address: ______________________________________________________________________City: ______________________ State: ____________________ Zip: ______________

Approximate number of people at the catered event: _250_. All prices that are quoted in this Catering Contract and the amount of food that will be prepared are for 250 number of people.

The Caterer hereby reserves the right to make small adjustments to the menu if certain ingredients are not available due to reasons that are beyond the Caterer’s control.The Client shall pay the Caterer Php.1,228_ per person in attendance at the event.The contract is inclusive of the following:

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Menu:

PESO VALUE PER PERSON: MAXIMUM: MINIMUM:

SPECIAL REQUEST (CLIENT): SPECIAL REQUEST (CATERER): TYPE OF SERVICE & SET-UP: BAR SET-UP: BAR STOCK REQUIRED: OTHER REQUIREMENTS: DOWN PAYMENT: FLOWERS & TABLE SETTING: COLOR SCHEME: OTHER SERVICES: TOTAL PESO VALUE: VALIDITY PERIOD OF QUOTATION:

The Client also agrees to pay the Caterer any additional services that are not included in this Catering Contract. The Caterer will not be held liable for any loss that results from not fulfilling any terms or conditions of this Catering Contract. If the Caterer is prevented or delayed from fulfilling in part or whole this Catering Contract due to war, riot, strike, and flood or by any other act or condition that is not within the Caterers control and which could not be prevented the Caterer will not be held liable.

A deposit of fifty percent (50%) is required fifteen days before the function. The remaining fifty percent (50%) should be paid three (3) days before the said event.

Cancellation of the above function two weeks before the said event will subject the client to pay 20% of the total costs of the function and shall pay 80% on the day or one week before the event. The Caterer will maintain a general liability insurance policy during the term of this Catering Contract and the Client agrees to hold the Caterer harmless for any damage, theft or loss of the Caterer’s equipment, plates and utensils including any motor vehicles that may occur at the catered event by anyone attending the event.

If either party brings a suit or other action against the other to enforce this Catering Contract or seek for damages with respect to the default of above listed obligations. The

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party that is ruled in favor shall be due the recovery of all costs and reasonable attorney fees applicable by Law.

This contract shall be governed by the laws of the City of _Dumaguete_ in _Negros Oriental, Philippines_ and any applicable Federal Law.

____________________ _____________________Signature of The Client Signature of The Caterer

Date____________ Date_________________________________________________________________________________

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Event Manager

Finance & Administration

Appetite

Activities

Anticipation &AtmospherAmenities

& Documenta

tion

Dhorvic Choi T. Pacardo

Lloyd Keith Caldera

Renze James P. Bato

Kerr Neil Garcia

VIII. Organizational Chart

IX. Job Descriptions

Dhorvic Choi T. Pacardo- performs the duties of the event team manager which is responsible for the overall research, designing,

planning, coordinating, and evaluation of the event process.

Lloyd Keith Caldera- in charge for budget planning, finance administration, and format of the event, design, and atmosphere of the event that

relates to the theme.

Kerr Neil Garcia- Prepare the program of the event which includes the guest speakers, performers and the needed materials for the program. Look for reliable food caterers that prepare food and set-up for tables

and chairs for the participants. Perform meeting with food caterer and discuss appropriate meal for the participants which includes food tasting to ensure guest satisfaction.

Renze James P. Bato- Ensure well treats for the participants which includes gifts and giveaways, token and certificates for the guests

speakers and participants. Prepare the supplies of the needed materials for the participants of the event.

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X. Event Stakeholders

A. Host Event Team of

B. Guest The target participants to this activity are the students, teachers,

principals, supervisors, department heads, coordinators from both public and private elementary and secondary schools.

C. Financer The Department of Education Budget and Finance Unit, Ma. Fe V.

Pinili- OIC Dumaguete DivisionD. Supplier

Lalaine New Mandarin Catering Service restaurant Openas Pension House & Restaurant Bethel’s Guest House Go Hotels Hotel Essencia Jelly’s Flower Shop Bunch In Dozen Flower Shop La Maison De Fleurs Power Prints Real Print Shop Cha’da Photo Video Services Dacapo Music And Media Productions

E. Externals

XI. Creating The Event Vision

Why?Since K to 12 is a new educational program of the government there is a need of teachers, student, principals and supervisors with a better understanding to the new curriculum in response to the new program, the theme “ Enhance, Learning, Teaching Of ESP” K To 12 Curriculum is formulated.

Who?The attendees are students, teachers, principals, supervisors, from both private and public schools in elementary and high school.

What?The event will talk about the k to 12 curriculum in order to provide the participants with a better understanding and to enhance their skills in the preparation of assessment tools which will measure the knowledge and skills of student learning in ESP.

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When?The event will be on April 18-19, 2013 and starts at 8:00am until 5:00pm for two days.

Where?The event will be held at Lalaine New Mandarin at Spanish Heritage, Dumaguete City, Negros Oriental.

How?The success will be measured through the response of invitation letters we have sent to our target audience principal, teacher, students and supervisor in both private and public schools in Dumaguete City.

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XII. Event Experience

• InvitationThe invitation will be in form of a memorandum which will be sent to the principals of different schools in Dumaguete City both public and private, where the K to 12 curriculum will be implemented. The memo will be formally signed by Hon. Bro. Armin A Luistro, FSC Secretary, Dept. Of Education, and the event manager of the convention.

• RegistrationAfter the letter has sent and being approved by each principals from every

schools in the province. The event team will conduct a pre-registration in different schools, so that the team will have enough time to prepare the materials that will be needed during the event, it can also provide easy access during the scheduled event registration.

• AtmosphereThe venue will be filled with student exhibits from their different school projects in line with the K to 12 programs. These exhibits will provide a clear view for the attendees of the new curriculum. The tables and chairs will be in clustered and in a classroom format with water goblets, pen and notepads are typically placed on the tables.

• TreatsGiveaways is a sort of thanksgiving tokens to the participants of the event to make the event more memorable wherein a coffee mug printed with the theme of the event and its sponsors and the event team icon will be given to all the participants of the event.

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[Date of Event Letter Approval]

Ramir B. UyticoDepEd Dumaguete Division Superintendent, OIC

Recaredo G. BorgoniaDirector IVDepED Region VIISudlon, Lahug, Cebu City

Sir:

The Pambansang Samahan sa Edukasyon sa Pagpapahalaga, PSEP Inc. will hold its Annual DepEd Dumaguete Division Convention and Seminar-Workshop on Enhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “ on K to 12 Curriculum.” On April 18-19, 2013 at LaLaine New Mandarin at Spanish Heritage, Dumaguete City.

The Convention and Seminar-Workshop aims to: (a) provide the participants with a better understanding of the K to 12 Curriculum: its intended results, assessment and the design of the teaching-learning materials; (b) orient them on the Framework and Core Elements of Edukasyon sa Pagpapakatao as laid out in the K to 12 Curriculum; (c) equip them with skills in designing and executing instructional learning plans based on the K to 12 teaching guides in EsP; and (d) enhance their skills in the preparation of assessment tools which will measure the knowledge, skills and transfer of student learning on EsP.

In line with the event, there will also be interschool competition for Poster-making and Quiz Bowl for the first forty schools in elementary and secondary level both private and public. Likewise, we shall be awarding the winners of the 2013 interschool contest.

In view of the significance of this undertaking, we would like to request your good office to facilitate a regional letter and/or memorandum informing the Dumaguete City Division to conduct of a convention and seminar-workshop for the new K to 12 curriculum program of DepEd.

Enclosed herewith are the necessary documents which you may need in facilitating our request which includes the expected event program, the audience profile, service providers, possible guest speakers, and major local sponsors prepared by the event host, Event Solutions PRO of Dumaguete City.

Thank you and we hope to hear from you soon.

Truly yours,

Ramir B. Uytico_______DepEd Dumaguete Division Superintendent,OIC

Major Sponsors:

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[Date of the Letter Approved]

Dear Filipino Learners and Educators,

Once again the pambansang samahan (PSEP Inc) para sa edukasyon sa pagpapakatao (ESP) , Inc. takes pleasure in inviting you in its Annual DepEd Dumaguete Division Convention and Seminar-Workshop on Enhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “ on K to 12 Curriculum.” On April 18-19, 2013 at LaLaine New Mandarin at Spanish Heritage, Dumaguete City.

The convention and workshop aims to (a) provide the participants with a better understanding of the k to 12 Curriculum: its intended results assessment and the design of the teaching learning materials; (b) orient them on the framework and core elements of the Edukasyon Sa Pagpapakatao as laid out in the k to 12 Curriculum: (c) to equip them with skills in designing and executing instructional learninf plans based on the k to 12 teaching guides in EsP and (d) enhance their skills in the preparation of assessment tools which will measure the knowledge, skills and transfer of student learning in EsP.

In line with the event, there will also be interschool competition for Poster-making and Quiz Bowl for the first forty schools in elementary and secondary level both private and public. Likewise, we shall be awarding the winners of the 2013 interschool contest. Please come early for the registration of participants for the interschool contest in order to be on the list of the first forty students to compete for the two category. Along with this event, breakfast, snacks, and lunch will be provided. Meal coupon will be distributed during the registration of the first day of the convention.

We are counting on your attendance and participation as we work hand –in- hand in keeping our commitments and continuing effort to share the responsibility for the holistic development of our Filipino learners and educators. Important formation relevant to the conduct of this activity will be facilitated by the authorized event host of the convention which is the Event Solutions PRO of Dumaguete City which could be reached at this no. +639067120307, look for Dhorvic Choi T. Pacardo-Event Team Manager.

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To be able to attend the program please send us the copy of each participant’s School ID for students teacher/principal of the school through this email add:

Please send us the needed requirements on or before [Date of submission] -2013 . We would like to inform you that we can only accommodate two chaperones either be a school principal or senior teacher and two students that will compete for the interschool competition for poster making and quiz bowl in line with the theme: Enhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “ on K to 12 Curriculum for the two-day convention.

Thank you and see you there!

Truly yours,

Ramir B. UyticoDumaguete Division Superintendent, OIC

Major Sponsors:

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Invitation Letter for the Guest Speakers

[Name of the Speaker]

[Profession]

[Name of Employer]

[Company Address]

Dear [Name of Speaker]:

We are pleased to invite you to the Convention and Workshop On Enhance Learning

and Teaching Of “Edukasyon sa Pagpapakatao (EsP) “ on K to 12 Curriculum

scheduled from 18-19 April 2013 in Lalaine New Mandarin at Spanish Heritage,

Dumaguete City, Negros Oriental. This Convention will be a joint effort of Department of

Education Division of Dumaguete and Event Solutions PRO as the event host with our

major sponsors Qualfon Dumaguete, Globe Telecommunications, and Jollibee

Dumaguete.

The Office of the Schools Division Superintendent of Dmgt. OIC, Ramir B. Uytico, will inaugurate the Convention and Hon. Bro. Armin A Luistro, FSC Secretary, Department Of Education is expected to address the Closing Ceremony.

The Convention will have the following content:

Overview Of The Theme, Enhance Learning And Teaching On K To 12 Curriculum (Hon. Bro. Armin A Luistro ,Fsc Secretary, Dept Of Education.

Speach For The Framework Of Edukasyon Sa Pagpapakatao by: Dr Fe .A Hidalgo

Speech On Proper Guidance In Teaching The Module Of “Esp” By: Ms Marevic .R Loreno, Es1 Department Of Education Curriculum Writer

Speech For Learning And Good Practices Of The “Esp” Program By: Dr Carnelia .C Sotto, Chair Education Department Of Ateneo De Manila University

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Student Activity: Interschool Quiz Bowl and Poster Making Contest In Relation to the Theme Enhance Learning And Teaching Of “Edukasyon Sa Pagpapakatao (Esp) “ On K to 12 Curriculum Elementary and High School Category

It is an honor and privilege to invite you to participate in this Conference as Speaker for

the Workshop on [“Title of Speech”]. We believe that your contribution to this field is

unparalleled and a workshop on this topic will be of great benefit.

We look forward to a positive confirmation, it is an honor for us indeed. Kindly RSVP

by [Date of Reservation] to the program director, Kerr Neil Garcia at +639154774580 in

your earliest convenience.

Thank you and hope to see you soon.

Yours Faithfully,


Event Solutions PRO Manager

Major Sponsors:

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Convention and Workshop onEnhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “on K to 12 Curriculum

April 18 and 19 2013Lalaine New Mandarin at Spanish HeritageDumaguete City, Negros Oriental

Registration form

Name School/address Designation Contact no. Signature1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

Major Sponsors:

20



Registration for Interschool Quiz Ball Contest Elementary Category

Name School Year Level Contact no. Signature1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Major Sponsors:

21



Registration for Interschool Quiz Bowl Contest Secondary Category


2.

3.

4.

5.

6.

7.

8.

9.

10.

Major Sponsors:

22



Registration for Interschool Poster-making Contest Elementary Category


2.

3.

4.

5.

6.

7.

8.

9.

10.

Major Sponsors:

23



Registration for Interschool Poster-making Contest Secondary Category


2.

3.

4.

5.

6.

7.

8.

9.

10.

Major Sponsors:

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Program

Convention and Workshop

on

Enhance Learning and Teaching

of

“Edukasyon sa Pagpapakatao (EsP) “

on

K to 12 Curriculum

April 18 and 19 2013Lalaine New Mandarin at Spanish Heritage

Dumaguete City, Negros Oriental

Day 1: April 18, 20137:00am-8:00am – Registration of Participants and Interschool Contest first 40 Students/

Distribution Of Coupons/ Packed Breakfast8:00am-9:00am - Convention Starts

(Program MC: Mrs. Ma. Lina S.Paloma- English Instructional Leadership and Supervision Unit Dep.Ed. Dmgt. )

Doxology- students of St. Paul University Philippine anthem- Music Video provided by Event Solutions

PRO Welcome address by Office of the Schools Division

Superintendent Dmgt. OIC, Ramir B. Uytico

9:00am-10:00am – Start Of Convention, Overview Of The Theme, Enhance Learning And Teaching On K To 12 Curriculum (Hon. Bro. Armin

A Luistro Fsc Secretary, Dept Of Education.10:00am-11:00am

Intermission Number By The Students City Central School Of Dumaguete

Speach For The Framework Of Edukasyon Sa Pagpapakatao By:Dr Fe .A Hidalgo

Distribution Of Snacks

11:00am-1:00pm – Lunch Break1:00pm-2:00pm – Student Activity: Interschool Poster Making Contest In Relation To

The Theme Enhance Learning And Teaching Of “Edukasyon SaPagpapakatao (Esp) “ On K To 12 Curriculum2:00pm-3:00pm

Intermission Number: Don Bosco Elementary Choir

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Speech On Proper Guidance In Teaching The Module Of “Esp” By: Ms Marevic .R Loreno, Es1 Departmen Of Education Curriculum Writer

3:00pm-5:00pm Distribute Of PM Snacks Interschool Quiz Bowl

Day 2: April 19, 2013

7:00am-8:00am – Fill Up Of Attendance For The Participant And Collection Of Breakfast And Lunch Coupons

8:00am-9:00am – Convention Starts Doxology Philippine anthem Welcome address for the second day participants and a brief

review on the first day activities9:00am-10:00am

Energizer Video presentation related to the theme of the government

and upcoming new plans of the government for the k to 12 curriculum

10:00am-11:00am Speech For Learning And Good Practices Of The “Esp”

Program By: Dr Carnelia .C Sotto, Chair Education Department Of Ateneo De Manila University

Distribution Of Snacks

11:00am-1:00pm – Lunch Break

1:00pm-3:00pm Instrumental Performance By The Catherina Cittadini School

Band Introduction Of The Afternoon Activities Giving Of The Certificates And Tokens For The Judges And

Participants Of The Event Awarding The Winners Of The Interschool Poster Making

And Quiz Bowl Competitions For The “Esp” Theme3:00pm-4:00pm

Distributions of afternoon snacks Closing Remarks by Hon. Bro. Armin A Luistro, FSC

Secretary, Dept Of Education

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XIII. Event Logistics

The Event Brief:Convention and Workshop on Enhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “on K to 12 Curriculum


Event objectives:





The target participants to this activity are 200 guests of selected students, teachers, principals, supervisors, department heads, and coordinators from both public and private elementary.

Likely program content or activities: Overview Of The Theme, Enhance Learning And Teaching On K To 12

Curriculum (Hon. Bro. Armin A Luistro ,Fsc Secretary, Dept Of Education. Speach For The Framework Of Edukasyon Sa Pagpapakatao by: Dr Fe .A

Hidalgo Speech On Proper Guidance In Teaching The Module Of “Esp” By: Ms

Marevic .R Loreno, Es1 Department Of Education Curriculum Writer Speech For Learning And Good Practices Of The “Esp” Program By: Dr

Carnelia .C Sotto, Chair Education Department Of Ateneo De Manila University Student Activity: Interschool Poster Making Contest In Relation to the Theme

Enhance Learning And Teaching Of “Edukasyon Sa Pagpapakatao (Esp) “ On K to 12 Curriculum Elementary and High School Category

Student Activity: Interschool Quiz Bowl Contest In Relation to the Theme Enhance Learning And Teaching Of “Edukasyon Sa Pagpapakatao (Esp) “ On K To 12 Curriculum Elementary and High School Category

Video presentation related to the theme of the government and upcoming new plans of the government for the k to 12 curriculum

Instrumental Performance By The Catherina Cittadini School Band

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And selected intermission numbers from Students of City Central School Of Dumaguete and Don Bosco Elementary Choir Dumaguete.

Giving Of The Certificates And Tokens For The Judges And Participants Of The Event

Awarding The Winners Of The Interschool Poster Making And Quiz Bowl Competitions For The “Esp” Theme

Product specifications or expected roles and responsibilities of the supplier will be based on the request proposal letter from Event Solutions PRO to selected suppliers and service providers of the event.

Event Solutions PRO will evaluate the following: Format of the proposals of each suppliers and service providers that fits the

event program.

Budget guidelines of each suppliers and service providers in accomplishing each tasks needed for the event.

Deadline for submission of the proposals :

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Event Directory:

Service Provider

Name Of Supplier Contact Person

Contact Numbers Specific Roles And Responsibilities

Ingress And

EgressDate

Catering Food Services

Lalaine New Mandarin Catering

Othay and Lalaine

(035) 225-9594

To provide breakfast pm snacks, lunch,

pm snack, table set-up, conference table

set-up 10:00am-1:00pm

April 18-19

Openas Pension House & Restaurant

Mrs. Barbie 035-2252752

Bethel Guest House Wendy Lou D. Marquez

035-4228000225-2000 loc. 204

Fax.+63 (35) 4228003

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Hotel Room Accommodatio

n

Hotel Essencia Wilcon Consha

+639186783381 Provide room

accommodation for

the six guest speakers from

Manila for two nights and three days

1:00pm-12:00pm

April 18, 19, 20


035-4228000225-2000 loc. 204

Fax.+63 (35) 4228003

Go Hotels Dumaguete Ms. Calumpang

+63(035) 5221100 or 02

Audio Visuals Coordinator

Dacapo Music And Media Productions

Rigel Dela Cruz Suarez (035)-2253947

To provide sound system to the event 6:00am-

5:00pmApril 18-

19

Flowers

Bunch In DozenLa Maison De Fleurs

Carlo Torres 035-22591081 To decorate the event and add style

5:00am-7:00pm

April 18-19

Jelly’s Flower Shop Gigi Dguia +639179625513

Venue

Bethel Guest House Wendy Lou D. Marquez 035-4228000

225-2000 loc. 204 Fax.+63

To bring the event to life

5:00pm April 18-19

30


Othay and Lalaine

(035) 225-9594


+639186783381

Host Ded-ED Ramil Uytico +639067120307 To make sure the event will be successful.

7:00am– 5:00pm

April 18-19

Decorations Event Solutions Pro Kerr B. Neil Garcia

+639154774580 To make the event presentable

5:00am– 9:00pm

April 17, 18, 19

Musicians And Entertainers

City Central School Mrs. Ester C. Tayko

Mr. Roger K. Kinilitan

(035) 421-0300

To entertain the guest with student

performances.

9:00am– 12:00pm

12:00pm-3:00pm

April 18

Catherina Cittadini School Band

Ma. Isabel Palomar

+63 35 225-0399

225-5582

April 19

Photo And Video

Cha’da Photo & Video Services

Maria Christine Silot

Abugan (035)4226217

To provide pictures

and videos of the event.

7:00am– 5:00pm

April 18, 19Real Print Shop Genesa R.

Sendiong(035)4225602

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Mug and Coupon Printing.

Power Prints Zanette F. Catan

+639173220800(035)4210800

Service Provider Name Of Supplier Contact Person


Ingress And Egress Date



Othay and Lalaine

(035) 225-9594

To provide breakfast pm

snacks, lunch, pm snack, table set-up, conference

table set-up

10:00am-1:00pm

April 18-19Openas Pension

House & Restaurant Mrs. Barbie 035-2252752


035-4228000225-2000 loc. 204

Fax.+63 (35) 4228003

Hotel Room Accommodation



accommodation for

the six guest speakers from Manila for two

nights and three days

1:00pm-12:00pm

April 18, 19, 20


035-4228000225-2000 loc. 204

Fax.+63 (35) 4228003

32


+63(035) 5221100 or 02



Rigel Dela Cruz

Suarez(035)-2253947

To provide sound system to the

event6:00am-5:00pm

April 18-19

Flowers


Carlo Torres

035-22591081 To decorate the event and add

style 5:00am-7:00pm

April 18-19


Venue


225-2000 loc. 204 Fax.+63


6:00am-5:00pm

April 18-19


Othay and Lalaine

(035) 225-9594


+639186783381

33

Host Ded-ED Ramil Uytico

+639067120307 To make sure the event will be successful.

7:00am– 5:00pm

April 18-19

Decorations Event Solutions Pro Kerr B. Neil

Garcia


5:00am– 9:00pm

April 17, 18, 19




(035) 421-0300


performances.

9:00am– 12:00pm

12:00pm-3:00pm

April 18


Ma. Isabel Palomar

+63 35 225-0399

225-5582

April 19

Photo And Video


Maria Christine

Silot Abugan

(035)4226217To provide pictures and videos of the

event.

Mug and Coupon Printing.

7:00am– 5:00pm

April 18, 19

Real Print Shop Genesa R. Sendiong

(035)4225602


+639173220800(035)4210800

34

Service Provider Name Of Supplier Contact Person


Ingress And Egress

No. Of Personnel

Of The Event



Othay and Lalaine

(035) 225-9594

To provide breakfast pm

snacks, lunch, pm snack, table set-up, conference

table set-up

8:00am– 5:00pm

Openas Pension House & Restaurant

Mrs. Barbie 035-2252752


035-4228000225-2000 loc. 204

Fax.+63 (35) 4228003

Hotel Room Accommodation



accommodation for the six guest

speakers from Manila for two

nights and three

days

12:00pm-7:00am


035-4228000225-2000 loc. 204

Fax.+63 (35)

4228003


+63(035) 5221100 or 02

35



Rigel Dela Cruz

Suarez(035)-2253947

To provide sound system to the

event

8:00am– 5:00pm

Flowers


Carlo Torres

035-22591081 To decorate the event and add

style

8:00am– 5:00pm


Venue


225-2000 loc. 204 Fax.+63


8:00am– 5:00pmLalaine New Mandarin

CateringOthay and

Lalaine(035) 225-9594


+639186783381

Host Event Solutions Pro Dhorvic Choi T. Pacardo

+639067120307 To make sure the event will be successful.

8:00am– 5:00pm

Decorations Event Solutions Pro Kerr Neil Garcia


8:00am– 5:00pm

36




(035) 421-0300


performances.

8:00am– 5:00pm


Ma. Isabel Palomar

+63 35 225-0399

225-5582

Photo And Video


Maria Christine

Silot Abugan

(035)4226217To provide pictures and videos of the

event.Mug and Coupon

Printing.

8:00am– 5:00pm

Real Print Shop Genesa R. Sendiong

(035)4225602


+639173220800(035)4210800

37

Sponsorship Letter

Date:

Name :

Address:

Dear :

I am writing to see if you and (name of company) would be interested in sponsoring our prizes for the upcoming interschool poster making and quiz bowl competition in relation to the theme; Enhance Learning and Teaching of “Edukasyon sa Pagpapakatao (EsP) “ on K to 12 Curriculum. This will be a convention and workshop on April 18 & 19 2013, 8:00 AM To 5:00 PM at Lalaine New Mandarin at Spanish Heritage, Dumaguete City, Negros Oriental. We would like to invite Regina Clark, an expert on Developing Process Excellence Leaders to present a program on_______________.

The objectives for the program are:





Your generous sponsorship would be highlighted in announcements to our members, during the introduction at the event itself, and in an article about the workshop to be published in our newsletters afterwards in each elementary and secondary schools in Dumaguete City both public and private schools. You and a representative of (name of company) would be most welcome to attend so that we could thank you personally for your support.

The estimated audience of 250 would benefit tremendously from your generosity. The cost to sponsor the prizes for the interschool competition would be Php. 12,000 for the six winners of poster-making and quiz bowl competition.

38

I would be most appreciative if you could phone me to let me know of your interest. My contact number is +639067120307 . I look forward to hearing from you.

Thank you for considering this request.

Sincerely yours,


Event Team Manager

39

Request for Proposals

For: [Title of RFP Project] [RFP ID #] Issued: [Date] Submission deadline: [Time/Date] Bidders Meeting: [Day/Date] Deadline for final submission of questions: [Day/ Date/ Time] Questions: Questions can be submitted prior to the Bidders Meeting on [Date]; however, no answers will be provided and/or circulated prior to that date.ALL QUESTIONS PERTAINING TO THIS RFP MUST BE SUBMITTED BY[Day/Date/Time] .No interpretation of the meaning of the Bid Documents (drawings, specifications, et. al.) will be made to any bidder. Questions may be submitted, in written form, to: Dhorvic Choi T. Pacardo, Event Solutions PRO Manager , [Company Address] [Contact details] (___)___-____ , or emailed to .Questions will be answered by the appropriate individuals and answered within 2 business days via email with a return reply acknowledging receipt of the email requested. Questions and answers will be shared with all bidders.

IntroductionEvent Solutions PRO invites proposals for [RFP work description]. Based on previous workexperience, your firm has been selected to receive this RFP and is invited to submit a proposal to produce the exhibition experiences described herein.

Note:BIDDERS SHOULD NOTE THAT ANY AND ALL WORK INTENDED TO BESUBCONTRACTED AS PART OF THE BID SUBMITTAL MUST BE ACCOMPANIED BYBACKGROUND MATERIALS AND REFERENCES FOR PROPOSED SUBCONTRACTOR(S) - -NO EXCEPTIONS.

Bidders MeetingThere will be an opportunity for prospective Bidders to meet with Event Solutions PRO manager for a Question and Answer session at [place] on [date].

40

Bidders Meeting details:

Date:Time:Location:

Participation at the Bidders Meeting is not mandatory, however, it is limited to two (2) people perfirm. The purpose of this meeting is to give vendors the opportunity to ask [Institution] questionsabout the exhibition(s). If you are intending to send representatives to this meeting please send a RSVP to Dhorvic Choi T. Pacardo, who can be reached at +639067120307. Please provide us names and titles of those attending by [date] . Each bidder will be responsible to provide detailed minutes and notes of the meeting within two (2) business days of the conclusion of the conference including detailed description of any changes made to the scope of work. These should be forwarded to Event Solutions PRO[contact info] as Microsoft Word documents. Event Solutions PRO will then create a master meeting record that will be distributed to Bidders within the following two (2) days. The minutes will serve as the (only) official record of the items discussed and resolutions made during the meeting. All modifications noted in these minutes will be shared with all bidders

Exhibition(s) included in this RFP:Please refer to the attached [Title of List] for the complete roster of exhibit experiences included in this RFP package. The experiences listed on this roster are part of the following exhibition(s) in development, slated to open [date]: .

[List Exhibition(s)] :

The scope of work for each of these exhibitions is detailed in the Proposed Scope of Work section of this RFP. To bid on an exhibit, the Contractor must complete all scopes of work listed therein.

[Optional:]Bidders must bid on complete exhibitions. Bidders may bid on all of the exhibitions, or only select ones, but the bid(s) must incorporate all of the identified scopes for ALL of the exhibits described within each selected exhibition project.

Background[Provide background on Institution and project(s) relevant to the RFP.]

Submission ProcedureProposals conforming to the requirements set out below must be received by [Contact info] by US mail, courier or email [Contact info] no later than the deadline given above. All submittals must be received in PC - CD form along with hard copies. [X #] copies of each format are required. Text portions

41

of the submittals are acceptable in Adobe Acrobat® form by the deadline (including via email) but must be followed in CD and hard copy form within two (2) business days. All electronic Bid Sheets must be submitted as Excel documents, not PDFs. Proposals must state that they are valid for a period of at least ninety (90) days from the closing deadline. Physical proposals must be submitted in sealed opaque containers and marked, [RFP title]. The name and address of the bidder must also appear on the envelope and CD cover.

Event Solutions PRO reserves the right to waive irregularities and to reject any or all bids. The Owner also reserves the right to negotiate with the selected bidder in the event that the price exceeds available funds. Event Solutions PRO may consider informal any bid not prepared and/or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid within sixty (60) days after the actual date of the opening thereof.

Modification of BidsModifications to bids already submitted will be allowed if submitted in writing prior to the time fixed in the Request for Proposals. Modifications shall be submitted as such and shall not reveal the total amount of either the original or revised bids.

Standards, Documentation and TrainingThe Contractor (Fabricator) is required to review [insert and Institutional design/fabrication standards documents that might be applicable]. Any deviation from these standards must be approved by Event Solutions PRO.

[Optional:]These standards and other RFP documents will be made available on the web. Bidders will benotified via email once the RFP website is established.

42

Acceptance of Proposal


Event Team Manager

Event Solutions PRO

[Company Address]

Dumaguete, City

Negros Oriental 6200

[Supplier’s Name]

[Position Held in the Company]

[Company Name]

[Company Address]

[Date of RFP Acceptance]

Dear Sir/Ma’am:

I am writing this letter to you on behalf of the Event Solutions PRO team without much ado, I am pleased to inform you that the proposal sent by your company [Name of the Company/Supplier] has been accepted. This was based on the unanimous decision by members of the deciding committee of Event Solutions PRO after series of evaluation in line with the event requirements.

If you will recollect, your company sent in a very detailed and comprehensive business proposal concerning [RFP Project]. Apart from the fact that your proposal was the most comprehensive of all that we received, it was also the most cost-effective and realistic. We are ready to start the project as soon as you have signed our agreement of personal services contract and company policies applied for the event to be catered.

Thanking you in anticipation of your positive response.

Sincerely,


Event Team Manager

43

XIV. Contingency Plan

Safety:Provide enough security guards during the event to perform bag inspection, I.D’s

proper attire upon entering the convention venue.Security personnel will perform crowd control by guarding each and everyone to the registration area of the function hall.Regular team must secure all participants are all in the list of attendees for the said event to ensure that there will be no outsiders will interrupt the event.In selecting our venue we conduct walk through to the event area and make sure they have proper fire exits a fire extinguisher in case of fire.Before the event, we must secure contacts for emergency respondents that will perform first aid procedures in case emergency.

Security:We will assign security personnel to look after the belongings of the participants

of the event and the event committee.We will conduct space assignments to each service provider’s materials and equipments and belongings.

Problem Analysis:Audio visuals are essentials to the program. We will make sure that they are

present in the venue, the equipments are properly working in case of technical problems and they have standby technical trouble shooters to attain the problem.Speaker’s attendance is a concern to make the event fruitful because they are the ones who will deliver the concept of the event, we make sure our invitations and the event brief has been received by our prospects speakers in order for them to prepare the needed roles and responsibilities in the program.School memorandum for the convention should be forwarded to each public and private high school and elementary participants to ensure they can attend the event and they can prepare the requirements to attend the convention.Gifts and giveaways should be ready before the event date and make sure we have hired the appropriate printing press for the printed mugs to be given to each participants of the convention, we should check if they have printed the design concept of the theme and they can meet the deadline given.Tickets should be booked right after the confirmation better or reply of the prospects speakers of the event in order to secure tickets for the schedule event.Hotel accommodation for the speakers should be booked right after the confirmation letter or reply of the prospects speakers of the event. We should consider hotel location should be near the event venue, and can provide good service to our guest speakers and transportation going to the event site.

44

Event Checklist

6 Months Before The EventCreate event concept, event format based on event theme and objectives

Determine event committee, assigned specific task to each member

Consider meeting with the possible service providers for the event and ask for their business proposal fitted to a specific task & requirements needed for the event to put into life.

Send request letter for business proposals to each service provider

Business proposal received

Select business proposal from each service provider that fit the event concept

Select service provider for food catering

Select service provider for venue

Select service provider for sound system

Select service provider for audio visuals equipments

Select hotel room accommodation for the 6 guest speakers

Select service provider for printed mugs giveaways

Seek possible event sponsor locally to provide prices for the competition

Finalize event concept and event format for the convention based on the approved business proposals of each service provider

Ask approval for the finalized event format to the event manager

Send proposed event format and budget to the OIC of Finance Department and Management (Dumaguete Division Dep ED ) for the convention

Send approval letter to the OIC of Finance Department and Management (Dumaguete Division Dep ED ) for initial payments for the services needed to prepare the event

Check the needed budgets requested to the financer of the event if ready

45

Budget for initial payments of the event service providers received

Divide the budget collected and allocate to each service provider for the initial payments of services acquired from each suppliers

Sign organizers / or service provider for service contract

Ask memorandum from DepEd to require each schools in Dumaguete to attend the convention

Send invitation letters to each participating schools in Dumaguete both private and public secondary and elementary schools

Select possible guest speakers for the convention

3 Months Before the Event:

Make the event program

Send invitation letters to the guest speakers and performers for the event

Ask approval for the proposed event program to the event manager

Approval of letter of sponsorship from the event manager

Send letter of sponsorship to the major sponsors of the event

Sponsorship collections completed

Check confirmations of the invitations from the guest speakers and performers of the event

Ask budget for down payments for the tickets and hotel room accommodations for the guest speakers

Booked tickets for the guest speakers

Booked hotel room accommodations for the guest speakers

Determine total audience and persons involved in the convention

Check the requirements sent by the participants attending the event

Make advertising posters, tarpaulins, banners ,and program guide for the event

Finalize the advertising materials and asked for approval from the event manager

46

Finalize media equipment and food catering needs

Insure that permits have been approved if there’s a need for the event

1 Month Before the Event:

Pay down payment to each service providers

Confirm speakers and performers of the updated program regarding part or role in the convention

Ask guest speakers and performers materials needs and other requirements for their performance in the program

Check video audio visuals from Dep Ed Dumaguete Division regarding the video presentation as part of the program

Finalize the audio visual presentation in the program

Finalize method of payment from each service provider

Set meetings with the event committee regarding logistical details of each suppliers and review schedule for the preparation before the event day

Check menu for the meals of the program and ask the food caterer for a food tasting schedule

Finalize adjustments for food catering

Begin printing for the advertising materials

47

2 Weeks Before The Event:

Send printed programs to each schools participants, performers and guest speakers

Final printed materials giveaways and advertising materials received

Make name tags for all participants

Conduct sight inspection of the event venue regarding set up, electrical connections lightings, sound system, microphones, projectors, and audio visual projectors

Agree ingress and egress time and specifics to each guest speakers, performers and supporting staffs of the program

Schedule rehearsals for the performers and supporting program committee to ensure smooth flow of the program

Recheck final venue set up, table and chair arrangements, stage set up, audio visual projectors and sound system properly functioning, and performers final rehearsal completed

Recheck giveaways, program materials for the competition, student exhibit for display received and delivered to the event venue

Day Of The Convention Arrive at least two hours prior to the convention

Set up registration forms

Set up tarpaulins in front of the convention hall

Banners in the stage of the hall

Check pack breakfast ready for distribution

Check giveaways are placed in each chairs inside the convention hall

Give instructions for registration volunteers for check in procedures for the participants

Post signage directing guest to the event location

Check documentation team ready to cover the event

Check final room set up

Provide greeters at key locations

48

Assist guest speakers arrival from the airport going to the event venue

Escort all guest speakers throughout the day

Assist performers going to the backstage

Give final instructions to the performers and supporting staff of the event

Check meals ready throughout the event

Meet with the venue in charge for other things to highlight during the event

49

Event Time Table

Tasks Person assigned

Weeks

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Planning possible events to cater

Meet possible client for an event and gather info about company’s upcoming activities

Determine and set possible objectives and concept of a company event

Develop event concept by evaluating event format based on event objectives

Determine possible venue and appropriate team based on the requirements of the event

Select possible venue and appropriate team based on the proposals requested to each suppliers

Conference concept and format approved

Event organizer’s service contract signed

50

Tasks Person assignedWeeks

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Program sequence approved

Budget approved fund raising target set

Sources of funds confirmed

Cash on hand accounted for

Souvenir program design approved

Sponsorship packages approved

Sponsorship letters released

Draft approved

Printed

51

Tasks Person assigned

Weeks

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Signed by president

Sponsor’s materials received

Sponsorship collections completed

Letters of invitation sent

Audience attendance

Souvenir program printing started

Artwork for posters done

Posters printed

52


1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Posters posted

Attendees registered

Final number of attendees confirmed

Venue

Date and time booked

Contract signed

Menu selected

Room set up and venue provided equipment confirmed

53


1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Program approved

Program sequence

Program sequence finalize

Letters of invitation for speakers sent

Speaker attendance confirmed

Onstage talents ready

Pre event briefing done

54

Contracts signed


1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Scripts and materials ready

Call slips served

AVP ready

Script approved

Shooting done

Final editing approved

Master recieved

Technical requirements completed

Stage backdrop and set design

55

Approved

Technical briefing done sounds and light CCTV projector

Ingress and egress scheduled

56

Conference Evaluation Form

Please help us make this conference better next year by filling out this short questionnaire. You may turn in your questionnaire at the registration desk when you leave.

very satisfied

satisfied very dissatisfied

1. Please rate your overall satisfaction with the conference:

2. Please rate your overall satisfaction with the exhibits area:

3. Please rate your overall satisfaction with the format of the conference (i.e.- morning sessions, breaks, lunch, afternoon sessions/breakouts):

4. Please rate your overall satisfaction with the reception and breaks:

5. Please rate your overall satisfaction with the facilities:

6. Please rate your overall satisfaction with the location of the conference (Philadelphia, PA):

7. Overall, based on your total experience at the conference, will you attend or recommend someone else attend next year’s conference?

8. Please provide any comments you have on future conference locations, topics, speakers or general suggestions regarding the conference:

Thank you and God bless…

57

XV. Understanding Event Budget

A. Sources of Revenue

• Ticket sales- this will be in the form of packages paid per head inclusive of food catering, hotel accommodation, venue rental,

certificates, giveaways and materials for the event marked up with the specific target profit percentage set by the caterer (Event Solutions PRO).

• Sponsorship- this are funds asked by the caterer (Event Solutions PRO) to selected companies which are known to give good economic contributions to the locality which has an exchange interest

to the event and the participants of the event for advertising, sales and charity work.

• Supplier discounts- these are privileges given by the supplier to the caterer in selecting their company to provide

service to a specific event which will be a set percentage of the supplier to deduct the whole bill in generous amount in order to gain good business relationship to the caterer for a future business repeat.

B. Revenue ForecastAmount/Pax Estimate Actual Comments

REVENUESRegistration Sales Php 4,125

X 250 pax1,031,250

Sponsorships 12,000.00 12,000.00Supplier Discounts 7,350.00 7,350.00

Total Revenues 1,050,600.00

The event revenue will be coming from the ticket sales of food coupon Php.1,341.988544 per head rounded off to Php.1,228.00 per head for convenience of payment in terms of billing denominations. Ticket sales will be added by sponsorships from Qualfon Dumaguete, Globe Telecommunication and Jollibee Dumaguete in the amount of 12,000 cash plus 5,550 cash accumulated discount from mug printing and hotel bookings which totals our expected revenue of Php.353,050.00 with regards to complete attendance of 250 participants in the event

58

Amount/Pax Estimate Actual CommentsREVENUESRegistration Sales 325x250 81,250x 2 days

Buffer 10% 162,500Catering Food cost percentage 50%=2

178,750.00 x 2

Food Selling Price 357,500.00

Sponsorships 12,000.00 12,000.00Supplier Discounts 7,350.00 7,350.00

Total Revenues

EXPENSESHotel Room 1,200.00 x 2

Days=7,200.00 x

6 Guests=14,400.00

14,400.00

Invitations 13.50 x 47 Schools

634.50

Venue Rental (Package/head)

Package/head @ 325

Treats: Food:

Day 1Breakfast= 68.00 Chicken SausageAM Snack= 82.00 Yum w/CheesePM Snack= 82.00 PalabokTotal 232.00

Day 2Breakfast= 72.00 Burger Stake MealAM Snack=

232.00 x 250

229.00 x 250

58,000.00

57,250.00

59

82.00 Jolly HotdogPM Snack= 75.00Chicken MushroomTotal 229.00

Total Food Treats

Printed Mugs Dinner out of

guest speakers

Total Treats

100.03,000.00

115,250.00115,250.00 x 2 Days

_________________230,500.00

25,000.003,000.00

__________28,000.00

258,500.00

Sound system Package/head @ 325

Projector Package/head @ 325

Activities: Certificates Special Paper Envelops Paper Bags Cartolina Mongol Pencil White board White board

Marker 1 Rim Bond

paper short

Total Activity Cost

2 x1825.006 x1815 x2505.00 x20 6.00 x25056.00 x2040.00 x20179.00

36.0025.00

108.003,750.00

100.001500.001,120.00

800.00179.00

_________________

7618.00Transportation:

Plane Ticket Round Trip

Bus/TaxiTotal

Transportation Cost

24,722.64

1,000.00

24,722.64

6,000.00

30,722.64

Total Expenses 311,875.14

60

Food Selling Price +357,500.00Total Event cost 669,375.14

Labor (35%)Overhead expenses(10%)=Personal services 500.00Materials & Equipment used charge 500.00Delivery 500.00

Total

Projected profit 30%

12% VAT10% Service Charge

Total Gross Sales

/250 pax

Per Head Price C for 2 days

61

XVI. Developing a Catering Business

Event Solutions PRO

Offer services for a total event planning. Allow our professional team to assist you in providing solutions for all your planning needs for the entire event. Whether you need specialty linens, decor, centerpieces, lighting or photographers, we can help you create special memories. No request is too large for Event Solutions PRO. That’s why we offer personal attention to detail like innovative décor themes and customized food and beverage menus.

Event Solutions PRO is owned and managed by young entrepreneurs, their enthusiasm and strive for perfection has indeed paved way for vibrant and fresh ideas which makes Event Solutions PRO one of the sought-after caterers soon in Dumaguete City.

Its primary goal is to provide Quality Food and Personalize Service at a Reasonable Price through worry-free Party, Wedding, Debut and Cocktail Packages, Events Solutions PRO will render its services to various satisfied corporate and individual clients.

As part of the company's continues pursuit for growth, the company will open its first office at Suarez Bldg. Cor. Sta. Catalina and Noblefranca Streets Dumaguete City Negros Oriental. Event Solutions PRO accepts Off-Premise Catering Service at any of the client's desired venue.

Event Solutions PRO catering makes sure that every occasion is seasoned with perfect cooking and garnished with service in style. Simply select from our packages that would fit your kind of celebration and budget. Then let us take care of everything for you.

XVII. Market Survey Information

A. CustomerEvent Solutions PRO Catering services is located Suarez Bldg. Cor. Sta. Catalina and Noblefranca Streets Dumaguete City Negros Oriental. in the urban downtown setting frequented by most potential tourist, in this way the people travel eat out. Also the areas itself are known for of what we are targeting for.

62

B. CompetitionDumaguete City alone has many several catering company that sell food at similar prices. Although this presents an obvious challenge in terms of market share, it also indicates the presence of a large, strong potential market. The following are the current catering competitor of the company in Dumaguete City:

Direct Competitors-Lalaine New Mandarin Catering Services-Bethel Guest House- Lindai's Catering Services & Restaurant

Indirect Competitors- Weddings Exquisitely Designed- Palm & Pines Countryside Restaurant & Catering Services- Ta Mary's Resto Bar & Catering Services

The newest competitors have made their successful entry based on an innovative concept. Event Solutions PRO will offer an innovative product familiar style at a competitive price. Our plans for takeout and delivery will also give us the opportunity to good market share before the competition can adjust.

C. Community

The proposed catering business will be located at the heart of the city of Dumaguete, the business establishment will be structured at Suarez Bldg. Cor. Sta. Catalina and Noblefranca Streets Dumaguete City Negros Oriental. Where it is noticeable and accessible to the public as it is along the highway going to Robinson’s Place Mall and Ceres bus terminal.

D. Labor

The Event Solutions PRO will be managed by young entrepreneurs and will also hire service staffs to assist preparation and service of food. The Labor is allocated at 35% in the total bill of the event.

63

XVIII. Catering Menu Program

A. Menu Formats

64

B. Style of Service

Event Solutions PRO will be offering an American, Russian and French Style service which depends on the guest preference and type of event catered.

C. Menu- Item Selection

The menu of the food will be choices of three kinds of dishes from appetizer, soup, salad, main course, and dessert with choices of three beverages with each corresponding prices.

XIX. Menu and Sale Presentation

The Menu will be a choices of food from appetizer, soup, salad, main course, and dessert with choices of three beverages with each corresponding prices. The prizes are structured competitively on a supplier’s prize rate.

65

XX. Catering Menu Pricing and Controls

Appetizers

66

67

68

Soup

69

70

71

Salad

72

73

74

Main Dish

75

76

77

Dessert

78

79

80

81

XXI. PackagesPackage A

Amount/Pax Estimate Actual CommentsREVENUESRegistration Sales 325x250 81,250x 2 days

162,500Buffer 10% 16,250 178750

Catering Food cost percentage 50%=2

357,500x2

Selling Price 357,500Labor (35%) 125,125 482,625Overhead expenses(10%)= 35,750 518,375Personal services 500.00Materials & Equipment used charge 500.00Delivery 500.00

Total cost 519,875

EXPENSESHotel Room Package/head

@ 325Invitations 13.50 635.00Venue Rental (Package/head) Package/head

@ 325Treats:

Food: Breakfast

/AM/PM

Printed Mugs Dinner out of guest

speakers

Package115250.00

100.003,000.00

115,250.00

25,000.003,000.00

Sound system Package/headProjector Package/headActivities:

Cartolina Mongol Pencil White board White board Marker 1 Rim Bond paper short

5.00x20 6.00x25056.00x2040.00x20

179.00

100.001500.001,120.00

800.00179.00

Transportation: Plane Ticket Round Trip Bus/Taxi

24,722.64 1,000.00

24,722.64

6,000.00Total Expenses 178,306.64

Total Cost 519,875

82

Total Event cost 698,181.64Projected profit 30% +209,454.492

907,636.13212% VAT +108,916.34

10% Service Charge +90,763.6132Total Gross Sales 1,107,316.10

Per Head Price /250 pax 1,107,316.10Php 4,429.26

Per Head Price A for 2 days Php 4,430

83

Package B

Amount/Pax Estimate Actual CommentsREVENUESRegistration Sales 1340x250 81,250x2

162,500Buffer 10% 16,250 178,750

Catering Food cost percentage 50%=2

178,750x2

Selling Price 325,000Labor (35%) 113,750 438,750Overhead expenses(10%)=Personal services 500.00Materials & Equipment used charge 500.00Delivery 500.00

Total cost 440,250

EXPENSESHotel Room Package/head

@ 325Invitations 13.50 635.00Venue Rental (Package/head) Package/head

@ 325Treats:

Food: Breakfast

/AM/PM


speakers

Package115250.00

100.003,000.00

115,250.00

25,000.003,000.00

Sound system Package/head @ 325

Projector Package/head @ 325

Activities: Cartolina Mongol Pencil White board White board Marker 1 Rim Bond paper short

5.00x20 6.00x25056.00x2040.00x20

179.00

100.001500.001,120.00

800.00179.00


24,722.64 1,000.00

24,722.64

6,000.00Total Expenses 178,306.64

84

Total Cost +440,250Total Event cost 618,556.64

Projected profit 30% +185,566.99804,123.63

12% VAT +96,494.8410% Service Charge +80,412.36

Total Gross Sales 981,030.83

Per Head Price /250 pax 981,030.83Php 3,924.12

Per Head Price B for 2 days Php 3,925

85

Package CFood:

Name of Dish Raw Food Cost

Sizzling Gambas 8,849.14

Creamy Macaroni Chicken Soup 9,598.73

Beef Caldereta 10,506.78

Steamed Rice 1,937.50

Leche Flan 6,723.19

Total Raw Food Cost 37,615.34

Buffer Margin 10% +3,761.534

Catering Food Cost Percentage 50% 41,376.874 (x2)

Food Selling Price 82,753.748

Shirley Temple 1,230.00

Total Raw Food Cost 1,230.00

Buffer Margin 10% +123.00

Catering Beverage Cost Percentage 35% 1,353.00 (x2.8)

Drink Selling Price 3,788.40

Food 82,753.748

Drink 3,788.40

Total Selling Price Food & Drink 86,542.148

Labor (35%) 30,289.7518Overhead expenses(10%)= 1,654.2148Personal services 500.00Materials & Equipment used charge 500.00Delivery 500.00

Total Cost 157,601.45

EXPENSES

86

Hotel Room 1,500.00 18,000.00Invitations 13.50 635.00Venue Rental (Package/head) Hotel Essentia 18,000.00Treats:

Food: Lunch Breakfast

/AM/PM


speakers

Package115250.00

100.003,000.00

115,250.00

25,000.003,000.00

Sound system Inclusive to Venue rate

Projector Inclusive to Venue rate

Activities: Cartolina Mongol Pencil White board White board Marker 1 Rim Bond paper short

5.00x20 6.00x25056.00x2040.00x20

179.00

100.001500.001,120.00

800.00179.00


24,722.64 1,000.00

24,722.64

6,000.00Total Expenses 214,306.64

Total Cost 157,601.45Total Event cost 371,908.09

Projected profit 30% +111,572.427483,480.52

12% VAT +58,017.662410% Service Charge +48,348.052

Total Gross Sales 589,846.23

/250 pax 589,846.23Php 2,359.38

Per Head Price C for 2 days Php 2,360

87

XXII. Catering Equipment and Tools

88

89

90

91

92

93

94

XXIII. Documentations

95

96

97

98

99

Appendices:

100

Date post:	09-Nov-2014
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