CCSF: Argos and OLAP Cubes Kate Onk June 29, 2015...Page 2 of 13 | CCSF: Argos and OLAP Cubes| ©...

CCSF: Argos and OLAP Cubes

Kate Onk June 29, 2015

Page 2 of 13 |

CCSF: Argos and OLAP Cubes|

© 2012 Ellucian. All Rights Reserved - Confidential & Proprietary |

Table of Contents

Logging In to Argos 3

Option 1 – Logging in through the Argos direct link 3 Option 2 – Logging in through www.ccsf.edu/banner 4

Locating and Running a Report 5

Accessing Office of Research and Planning Reports 5

Navigating OLAP Cubes 6

What Are OLAP Cubes? 6 Available Dimensions / Slicers 6 Narrowing the Population & Filtering Results 7 Modifying Measures 9 Exporting OLAP Results 10

Argos Functionality for Multi-Column List Boxes 11

Sort 11 Filter 11 Copy & Paste 13 Save Results 13

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Logging In to Argos

Option 1 – Logging in through the Argos direct link

1. Log into your CCSF computer, or use Remote Desktop to access one

2. In Internet Explorer, Chrome or Firefox, go to the following URL: http://10.10.1.250:8080/ARGOS/ (it's recommend to bookmark the page)

a. It will either immediately launch Argos, or you may receive the screen below in which you will need to click on 'click here' and then click 'Argos'

b.

c.

3. Log Into Argos using your CCSF network Username and Password (the same ones you use to log into your computer)

4. Click 'Log In' once you have typed in your credentials

a.

http://10.10.1.250:8080/ARGOS/

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Option 2 – Logging in through www.ccsf.edu/banner

1. Go to http://www.ccsf.edu/banner

2. Click on ‘Click here for ARGOS Production Server login’

a.

3. You may receive a message about the browser blocking a Java pop-up, be sure to click

run or allow (example below is from Chrome, Internet Explorer may look different or be

at the bottom of the webpage)

a.

4. Log Into Argos using your CCSF network Username and Password (the same ones you use to log into your computer)

5. Click 'Log In' once you have typed in your credentials

a.

http://www.ccsf.edu/banner

http://www.ccsf.edu/banner

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Locating and Running a Report

Accessing Office of Research and Planning Reports

1. Once logged into Argos, locate the Finance folder in the Explorer Tree

2. Click on the plus sign to the left of the ‘Office of Research and Planning’ Folder icon in the

Explorer window of Argos to expand the folder

a.

3. To run a report, select the plus sign to the right of the report name so additional options

drop down

a.

4. Select the time frame report option you want, then click ‘Run Dashboard’

a.

5. If prompted, select the most recent saved state date and then click ‘OK’

a.

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Navigating OLAP Cubes

What Are OLAP Cubes?

OLAP (On-Line Analytical Processing) cubes allow users to ‘slice and dice’ data across multiple dimensions, with the ability to view data hierarchically to give insight into patterns and trends.

Available Dimensions / Slicers

The Available Dimensions are located at the top of the OLAP cube, they are data elements that can be ‘dragged and dropped’ into the row or column of the OLAP cube to slice your data anyway you find useful to you. By adding a data element the row area, you will be able to expand the view of the data.

1. The available data elements are highlighted in yellow below

a. 2. When Gender is dragged and dropped to be under the CCCCO Ethnicity field, the data

can be expanded to see a break-down of the Ethnicity totals by Gender

a.

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3. Additional dimensions can be added to dive into deeper detail with the data, below Age Group has been added to the rows below Gender

a.

Narrowing the Population & Filtering Results

There may be times where viewing the counts and percentages for the entire college population isn’t necessary, OLAP cubes give you the ability to narrow down your results to focus on certain areas.

1. There is a drop down arrow next to each data element that opens a box called the ‘Dimension editor: ’ for the item you select. Subject has been selected in the example below, all subjects are checked off currently with a green check mark to be included in the result set

a.

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2. Instead of unchecking all the items, you can click on the Red X at the bottom of the window to unselect all of the subjects. Then you will have to click on each subject you want to include to add it back into the results, for this example only ART has been selected

a. 3. The population size has now drastically been reduced since only one subject is in the

results. Any data element that you apply a filter on will turn Red as an indicator that changes have been made

a.

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Modifying Measures

OLAP cubes give the ability to measure a population multiple ways (ex: counts, percentages and averages), a user can decide which measures can be brought into the cube for viewing.

1. The measures being used are located at the bottom left of the OLAP cube (see yellow highlights below), those measures are displayed as columns in the OLAP cube (see red box)

a. 2. Measures may be added or removed by clicking on the button to open the Measure

Manager window, once opened you can check or uncheck the measures that you want to include in your cube then clicking the green check button

a. 3. The measure selection has been changed to only Distinct Headcount which has changed

the OLAP cube below

a.

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Exporting OLAP Results

The data from an OLAP cube can easily be exported into Excel, however there are a few things to understand before doing so:

The OLAP cube will export into excel the exact way you are viewing it through Argos, so you must expand all of the rows and columns before exporting to get everything

Once exported to excel, you will not have the ‘roll up and expand out’ capabilities that are available in the OLAP cube

1. To export to Excel, right click in the OLAP cube and click ‘Export to Excel (OLE)’

a.

b. 2. Below is an example of how the data will look in Excel

a.

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Argos Functionality for Multi-Column List Boxes

The functionality below applies to all reports available in Argos.

Sort

To sort within a result window by clicking on the column header, this will enable ascending (one click) or descending (two clicks) sorting

o Filter

To filter within a result window, right click anywhere within the window and select ‘Edit filter…’

o The Configure Filter box will open up for the filter information to be entered. The

following fields are available: o Available fields dropdown: this will be all of the fields in the result window you

clicked in o Operator dropdown: =, <=, >=, <>, <, >, contains o Value: This is where you manually enter what you want the value to be

depending on the field and operator you have selected. Tip: Values are case sensitive and must be typed in appropriately for the

filter to work

o The green plus sign must be clicked to add filter to the ‘Existing Filters’ section, then OK must be clicked to be applied to the results window

The example below shows filtering for a Orgn Code = 9920

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o To remove the filter, you must right click to open the Configure Filter box, then click the

red minus sign to remove the filter, then click OK

o Tip: When a filter is being uses, there will be a summary of the data at the bottom of the

result window explaining the result set.

o

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Copy & Paste

Copying can be done in Argos two ways: o Ctrl + C

Can be used for copying text in blue from Argos to paste into Banner o Right click on the item, select Copy or Copy All

Copy will only select the row you had clicked on and the column headers in the result window

Same result as using Ctrl+C Copy All will select all the rows plus the column headers within a result

window

Paste o Ctrl+ V o Right click, paste (depending on the application you are pasting into)

Save Results

To save all of the rows from a result window, right click in the window and select ‘Save Results…’

Occasionally more field names will show up than what is being displayed in the result window, you can choose to add additional fields if you would like. Only the fields in the result window will automatically be checked off.

Click Launch or Save depending on your need o Save: will prompt you to name the file and choose the file location o Launch: will prompt you to name the file, then will open in excel once named

o

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