C.E. Hanna Student C.E. Hanna Student HandbookHandbook

C.E. Hanna Student C.E. Hanna Student HandbookHandbook

““The School that Cares”The School that Cares”

Mission Statement/Beliefs

• The responsibility of C.E. Hanna is to develop students intellectually, physically, socially, and personally.

• Student learning is a shared responsibility among students, teachers, parents, administration, and community.

School Offices & Hours• Main office phone number 241-3896• School/Cafeteria opens at 7:00 a.m.• Students dismissed to class at 7:22

a.m.• Instructional day begins & tardy bell

rings at 7:30 a.m.

Continued…• Bus/Car dismissal for 6th grade at

2:55 p.m.• Buses depart at 3:05 p.m.

Absences: General Info.

• Every student must bring a written excuse signed by his/her legal guardian within 3 days following an absence. THIS INCLUDES CHECK OUTS! Failure to present this documentation will result in the absence being marked unexcused.

Three Different Types of Absences

• Excused absence- when the school system receives a documented doctor’s/legal excuse.

• Undocumented excused absence- An absence in which the parent/legal guardian sends a signed note explaining the absence. A student may only have

8 undocumented excused absences per semester.

Unexcused Absence• when a written note is not received within

3 days following the absence• when the nature of the absence is not for

legitimate reasons defined by law• if absence occurred for other than

personal sickness, family sickness, or death in the family.

• when a parent note is presented for more than 8 absences

– Exceptional circumstances must be addressed by the principal/designee in a conference.

Tardiness• Teachers will require a pass from

the office to admit students to class after 7:30 a.m.

• In case of a tardy, parents should accompany students inside and sign them in. STUDENTS SHOULD NOT COME IN ALONE!

Continued…• The following actions will be taken

due to tardies PER NINE WEEKS:*5 tardies: letter sent home*7 tardies: ½ day ISI*9 tardies: 1 day ISI

ISI Reminder• When in ISI, students are counted

present, but absences from class due to tardies are unexcused and could impact unfavorably on academic progress.

Make Up Work• Students with excused absences

may make up work.• Teachers are not required to

reteach lessons, but students will be given a reasonable opportunity to learn material missed.

Continued…• When out for an extended period,

parents should make arrangements to pick up work.

• If an absence is unexcused, teachers may require students to make up work on a non-credit basis.

Check Ins/Outs• Check ins/outs and tardies count

against a student’s attendance record.

• Always bring a written excuse for check ins/outs.

Early Check Out• Students should not be checked out

early every afternoon.• Students will be called to the office for

check outs rather than parents going to the room.

• STUDENTS WHO CHECK OUT BEFORE 11 A.M. WILL BE COUNTED ABSENT & SHOULD BRING A WRITTEN EXCUSE.

Continued…• Students who check out must

follow these procedures:– Parents/Guardians must identify

people allowed to check out students.– Students may not be signed out by

friends or siblings unless they are listed and approved by a parent/guardian to do so.

Continued…– STUDENTS MAY NOT SIGN OUT ON

THE BASIS OF NOTES OR PHONE CALLS FROM PARENTS OR OTHERS!

– The person checking out the student must be prepared to show a picture ID with number.

– No check outs after 2:40 p.m.

Attendance Recognition

• IN ORDER TO ACHIEVE PERFECT ATTENDANCE, A STUDENT MUST HAVE NO CHECK INS/OUTS, TARDIES, OR ABSENCES!

Early Warning Truancy Program

• Any student with 7 or more unexcused absences in a school year will be referred to the attendance officer.

Trips• Parents are discouraged from

taking students on trips on regular school days.

• Some exceptions will be considered but must be approved PRIOR to the requested absence.

Accidents• In case of an accident, parents will

be contacted.• The local school board nor the BOE

is responsible for medical bills that result from accidents occurring during the school day or at school functions.

Bus/Car Transportation Procedures

• If the primary form of transportation changes, a note must be sent to the teacher with the following information:– Name– Bus number the child will be riding– Name of student with whom he/she

will be getting off the bus

Continued…-reason for needing a bus pass-emergency telephone number-medical conditions the bus driver needs to know

Continued…• Notes indicating a transportation

change can be faxed by 2:00 p.m., but no telephone requests will be accepted!

Bus Discipline• No electronic devices• Drivers may assign seats• Be courteous• No violence• Remain seated• Keep hands, head, and objects

inside bus

Continued…• Bus riding is a privilege that can

be denied-classroom behavior is expected.

• Fighting will result in automatic bus suspension.

Car Transportation: Arrival

• Students should arrive no earlier than 7:00 a.m.

• Parents should pull up to the mailbox in order for multiple cars to unload.

• If parents need to accompany children inside, they should use the parking lot.

Car Transportation: Dismissal

• Dismissal time 2:55-2:57 p.m.• Cards with students’ names should

be placed on the dashboard to help make loading faster.

Child Nutrition: Lunch• $2.00/day• 10 day lunch/breakfast ticket-$30• 10 day lunch ticket-$20• Milk-$.25/day• Students may bring lunches, but

they will not be allowed to heat them.

Continued…• No soft drinks• No outside lunches such as from a

fast food restaurant• Menus sent home monthly• Charging lunch is not permitted• Can pay online

(www.EZschoolpay.com)

Continued…• Money borrowed from office must

be repaid the next day• Free & reduced lunch programs

are available for those who qualify

Breakfast• Begins August 9th

• Cost $1.00• Served 7:00-7:30• Lunch manager Mrs. Blackburn

Snack• Only plain water is allowed to drink.• Nutritious snacks (popcorn, pretzels,

baked chips, crackers, etc.)• No carbonated drinks, juice, or snacks

high in sugar or fat are allowed.• No snack will be heated.

Continued…• Crackers & water available daily

for $.50 each.• Ice cream on Fridays $.75• Ice cream monthly $3.00• Ice cream yearly $27.00

Discipline Plan: Rules• Be orderly & punctual• Listen and respond• Monitor speech• Respect• Honor• Prepare for success• Follow dress code

Consequences• 1 mark = warning• 2 marks = silent lunch • 3 marks = parent contact/behavior

contract• 4 marks = office visit

Conduct Grades

• S+ = no marks• S = 1 mark• N = 2-3 marks• U = 4 marks or office referral

Progression of Consequences

• 1st office referral: conference with student/parent contact

• 2nd: ISI, corporal punishment, or PE suspension

• 3rd: 0 day suspension (parent/teacher/principal conference & counselor referral)

Continued…• 4th: 3 days ISI• 5th: Out of school suspension• 6 or more: Out of school

suspensions

Severe Clause• Results in immediate office

referral• Examples: fighting, harassment,

verbal threats, disrespect to school employees, or any other class II or III offenses listed in the OCS Code of Conduct

Corporal Punishment• See Oxford City Code of Conduct

ISI• In-school intervention• Counted present; can make up

work• No PE• Eat in ISI room• Bathroom breaks supervised

Work Detention• With custodian during school

hours• Clean up campus• Assigned according to offense

(vandalism, writing on walls, desks, etc.)

Out of School Suspension

• Class II or III offenses• Repeated classroom disruptions• See OCS Code of Conduct for

explanation of offenses

Dress Code• Applies to grades 5-12• Students should dress in such a

manner as to not interrupt the learning process.

• Areas affected include make up, hair styles, jewelry, & clothing choices.

Rules Pertaining to Dress Code:

• Neatly dressed, clean, and well-groomed

• Shoes worn at all times• No spiked heels• Shoes tied & fastened at all times• Shirts should have appropriate

necklines and arm holes.

Continued…• No bare midriffs, open-backed tops,

halters, or transparent garments• Tank tops/Spaghetti straps allowed

only when worn with a sleeved cover shirt

• No cut-off garments• Males cannot wear sleeveless shirts

Continued…• No clothing or paraphernalia related to or

associated with gangs or cult affiliation• No controversial writings, drawings, or

decals (firearms, alcoholic beverages, tobacco, obscene statements/illustrations, extremist groups, etc.)

• No clothing worn backwards or in an unconventional manner

Continued…• Dresses/Skirts no shorter than 4

inches above middle of kneecap• Shorts can be no shorter than 17

inches in length along outside seam and no shorter than 4 inches from middle of kneecap

Continued…• No slacking; belts must be worn• No form fitting garments• No underwear/sweat pants/pajama

pants can be worn as outerwear• No oversized pants and shirts• No sunglasses, hats, caps, bandannas,

curlers, picks, or other head coverings

Continued…• No metal chains, spiked apparel, or

accessories• No holes, rips, or tears above knee• No facial jewelry, visible tattoos, or ear

stretchers• Shirts, t-shirts, athletic jerseys, blouses,

etc. must be tucked in pants or skirts

Continued…• Hair must be clean• No hair worn in eyes• No extreme hair colors• Coats may not extend below knees and

will be placed in cubbies upon arrival to school

• Only sweaters & sweatshirts that do not cover pockets may be worn during the school day

Continued…• Only mesh or clear back packs• Principal has the final say in dress

code

Electronic Devices, Games, Etc.

• No electronic devices of any kind are allowed on school campus-including buses!

Consequences• 1st: device confiscated; parent has to

pick up in office• 2nd: device confiscated & returned to

parent at end of grading period• 3rd: device confiscated & returned at

end of semester or a minimum of 3 days ISI served & parent may pick up in office

• 4th: device confiscated & returned at end of current school year

Drills• Fire & intruder drills: monthly• Severe weather & chemical drills:

twice/semester• Procedures taught during first two

weeks of school.

Severe Weather • Parents requested NOT to check out

students.• Students will be held if severe

weather occurs upon dismissal time.• Parents should listen to radio for

information rather than call school.

School Closings• Decisions made before 6:30 a.m.• Released to media from

superintendent’s office• Listen to local radio or television• Listen for Oxford City Schools not

Calhoun County Schools

Emergency Weather Forms

• Parents/Students should have a plan in place for early dismissals due to emergency weather.

• Written notification from the parent is required if changes are made-no phone calls or faxes.

Head Lice• Nothing to do with cleanliness• Students checked monthly• If found, students must stay home until

nits are removed.• Parent/Guardian must accompany child

for a re-check prior to re-admittance.• Absences are excused for first

occurrence of head lice.

Medication• No type of medication allowed in

student possession• If caught, students are subject to

ISI/OSS or expulsion.

Electives• 45 minutes daily• 6th: choice of all-year band or 12

week rotation of art, music, and technology

Harassment• Zero tolerance• See OCS Code of Conduct for

consequences

Intercom Use, Announcements, &

Deliveries• Intercom use will be limited to

necessity• Announcements delivered via

email• No flowers, balloons, etc. to be

delivered to students at school.

Internet Use• Must complete required

permission form to use internet• Must complete permission form in

order to display photograph on internet (school website)

Library• Research• Enrichment• Individuals with passes or classes

may visit• Lost or damaged books must be

paid for

PTC• Parent-Teacher Connection• Quarterly meetings• Helps plan student events• Dues: $3.00 individuals; $5.00

corporate membership

Physical Education• Will receive numerical grade• All students required to participate

unless a doctor’s note is presented.

• Parents may send a note for up to 2 days.

P.E. Rules• Keep hands, feet, & objects to self• Use appropriate language• No food or drinks• Take care of equipment• Soft-sole shoes only• Shorts under dresses• Follow ALL safety rules

Programs & Field Trips• Attendance is counted as with any

other day.• Students with discipline problems will

be required to have a parent/guardian accompany them on trip.

• If behavior is severe, student may lose privilege to go on trip.

Promotion Standards• Promotion based on student

performance• Decision made by teacher &

principal• Parent conferences recommended• Students must meet criteria

outlined in OCS Code of Conduct.

Registration Requirements

• Must be registered by a custodial parent

• Birth certificate• Custody documents• Immunization records• Proof of residence• Social security card

Report Cards• 9 week reporting system• Computer-generated report cards• 90-100 = A• 80-89 = B• 70-79 = C• 60-69 = D• 59 & below = F

Continued…• Honor roll will be recognized for

students earning all As or As & Bs on each 9 week report card.

• Conduct & elective grades of U will result in removal from honor roll.

Returned Checks• $30.00 fee• After two checks have been

returned, the school reserves the right to refuse to accept future checks from that account.

School Day• 7:00 - school opens• 7:22 – dismissed to class• 7:30 – instructional day begins,

announcements made, tardy bell• 10:55 – lunch begins• 2:55/2:57 – load car riders & buses

Continued…• Arrive no earlier than 7:00 a.m.• Depart no later than 3:00 p.m.• Extended day until 6:00 p.m.

Teacher-Parent Conferences

• Scheduled through secretary at 241-3896

• Scheduled during planning period• Encouraged to schedule at least

one per year• Can contact teacher through

website

Telephone• Used only in emergencies• Leave messages for appropriate

school personnel• Take care of lunch money,

projects, folders, etc. before leaving home.

Textbooks• Property of state of Alabama & public

school system• Keep clean inside and out• No marking with pen or pencil• Pages free of fingerprints• Avoid turning down, tearing, etc. pages• Refrain from placing the book where it

can become damaged

Continued…• Lost or damaged textbooks must

be paid for.

Visitors• Sign in at front desk and secure

visitor’s badge• Call & schedule conferences ahead of

time• Teachers not available to visit before

school begins• Those visitors seen without app. badges

will be asked to return to front office

Withdrawals• Report to guidance office• Textbooks & library books should

be returned prior to withdrawal

The End…• Be sure to have a parent/guardian

sign and return the form stating they have read and understand the handbook.