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CEDS 101: Tools and Use 26 th Annual MIS Conference – February 13, 2013
CEDS 101: Tools and Use26th Annual MIS Conference – February 13, 2013
Why CEDS?
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 3
A high school student in one state enrolls in a university in another state that uses a different education data standard.
Imagine…
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CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 4
The two schools use different standards.The university registrar cannot transfer the student’s transcript information with accuracy.
The Challenge
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 5
Lack of clear and consistent data standards can result in serious data complications.If data stakeholders had been speaking a common vocabulary, they could communicate the data with confidence in its accuracy and usefulness.
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 6
This is why a common vocabulary—such as Common Education Data Standards—is essential.
A common vocabulary allows stakeholders to avoid the confusioninherent in such situations.
CEDS Solution
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 7
What is CEDS?
A national collaborative effort to develop voluntary, common data standards for a key set of education data elements
A vocabulary including standard definitions, option sets, and technical specifications to streamline sharing and comparing information
Voluntary Common Vocabulary
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 8
• Required• All or nothing• A data collection• An
implementation• Solely an ED
undertaking• A federal unit
record system
CEDS is Not
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 9
What is an Education Standard?A set of commonly agreed upon names, definitions, option sets, and technical specifications for a given selection of data elements.
FOR EXAMPLE: Address Type for Organization
“The type of address listed for an organization”
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CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 10
Reasons for a Common Vocabulary1.Accurate, timely, and consistent
data to inform decisionmaking2.Share and compare high
quality data within and across P-20 sectors
3.Decrease the staff burden associated with deciphering data
CEDS Anatomy: The Basics
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 12
Standard Information: The Basics
ElementDefinition
Option set
DomainEntity
YesNoNotSelected
Hispanic or LatinoEthnicity
K12K12 Student
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CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 13
Standard Information: The Basics (cont.)
Related Connections
Element Technical NameCEDS Element ID
XMLK12 Student
00144
HispanicOrLatinoEthnicity
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 14
• Management level at which the data are maintained. • Some correspond with sector(s) of P-20 system.
• CEDS v3 contains 9 domains
Domain
Early LearningK12
PostsecondaryK12
→ Early Learning
→ K12→
Postsecondary
→ Adult Education
→ CTE
→ Workforce→ Learning
Resources → Assessme
nts→ Learning
Standards
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 15
• Attributes of entities, and units of data that can be defined and measured. • Two parts:→ Name: Common text
name for the element→ Definition: A statement
of the meaning or significance of an element
Elements
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 16
• Provide recommended alternatives or responses for an element.
• Can be:→ standard set of options: Ex) LANGUAGE CODE→ open-ended: Ex) FIRST NAME
Option Set
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 17
• Persons, places, events, objects, or concepts about which data are collected.
→ EL Child→ Assessment→ Organization
EL ChildK12 StaffK12 Student
PS Student
• Provide context for the data elements.
• Examples: → Student→ Staff→ School
Related Categories and Entities
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 18
• Real-world applications for which an element can be used to support.• Examples:→ EDFacts & IPEDS
reporting→ LEA-to-LEA Student
Record Exchange→ High School Generated
Transcript
Related Connections
CEDS Tools
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 20
• A Robust & Expanding Common, Voluntary Vocabulary drawn from existing sources
• Powerful Stakeholder Tools & Models• Connect• Logical Data Model• Align
CEDS Tools
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 21
• Provides a high-level framework for translating standards into physical models
• System-agnostic representation• 2 distinct views:• Domain Entity Schema • Normalized Data Schema
CEDS Logical Data Model
CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 22
Web-based tool that allows users to• Import or input their data
dictionaries• Align their current data to CEDS• Compare themselves with others• Analyze their data in relation to
various other CEDS-aligned efforts
Align
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CEDS 101Common Education Data Standardshttp://ceds.ed.gov/ 23
• Generates specific and relevant maps to a growing pool of CEDS aligned use cases
• Allows stakeholders to generate specific and relevant maps to a growing pool of CEDS “connections”
Connect
Stakeholders from varied types of educational organizations can use the tool to answer policy questions calculate metrics and indicators address reporting requirements
Engage with CEDShttp://
ceds.ed.gov
