CEL 5 Year Renovation PlanRestoring the Core, While Building for the Future

2012-2016

How Were Renovation Needs Determined?

In 2008, a building needs assessment was completed outlining a number of Health-Life Safety and energy efficiency upgrades that were recommended to improve the safety, security, and functionality of the school.

Some Concerns Identified

The original 1950 and 1957 additions had aging and damaged asbestos tile.The original windows in the 1950, 1957, and 1967 additions of the building were not energy efficient and some are not fully operable. Also, current windows had glare issues in the classrooms and window treatments were not fully operable.The heating system is inefficient and no back-up system / redundancy.There is no air conditioning in the classrooms, corridors, and cafeteria, and poor fresh air circulation/ventilation.Single phase electrical service not sufficient for current power needs. The warranty on the membrane roof above the library and administrative offices has expired.

Other Concerns Identified

Need for a secured, controlled main entrance

Need for an integrated security/bell/intercom system

Access to cafeteria through the gymnasium is difficult during and after school hours

Interior doors do not meet current ADA fire rating codes

Repairs to the drive and resurfacing needed

Renovations to bathrooms needed

Replacement of carpet in the 1967 addition that was damaged and smelled of mold and mildew

Need for a larger Art Room to accommodate classes

Renovation of locker rooms and improved storage for P.E./Athletics.

How did the Board and Administration address these concerns?

In January 2012, we issued Request for Qualifications (RFQ’s) to interview architects and performance contractors to assist us in this process of developing a 5 year action plan.

April 2012, architects and performance contractors were interviewed at the Board of Education Meeting and BLDD Architects and CTS Performance Contractors were selected to work with in the development of a multi-year plan.

How did the Board and Administration address these concerns?

April-June 2012, BLDD and CTS worked with administration to address some immediate issues that needed to be corrected, which included replacement of carpet in the 1967 addition, replacement of windows and doors for security and energy efficiency reasons. April, Community Forum Held and Follow-Up Survey Conducted

Energy Efficient Heating/Cooling (69.1%) Upgrades to Windows (38.2%) Removal of Asbestos Tile & Replacement of Flooring (35.3%) 21st Century Learning Environments that Support Technology Upgrades

(33.8%) Improved Parking (29.4%)

This led to Phase I work which was completed during the summer/fall 2012.

Phase I Work

Phase I Removal of carpet in hallway and classrooms in the 1967 addition.

Replaced with durable carpet squares in the classrooms and vinyl flooring in the hallways, music room, Title I room, science room, and restrooms.

Replacement of windows and doors in all rooms in the 1967 addition to improve energy efficiency and security.

Phase I Work

Relocation and renovation of junior high lockers to accommodate new 5th and 6th grade classroom configuration.

Painting of all hallways and classrooms in the 1967 addition.

Repair of potholes around drive and parking lot.

Phase I Work

How was Phase I funded? $50,000 Maintenance Grant from the State of Illinois

Existing Health Life Safety, O & M, CPPRT, and Working Cash funds.

No bonds were issued for this work and District CD’s and investments remained untouched.

Process to Develop Phases II-V

The Community Forum follow-up survey given in May 2012 was a starting out point to identify the communities renovation priorities;

Energy Efficient Heating/Cooling (69.1%) Upgrades to Windows (38.2%) Removal of Asbestos Tile Replacement of flooring (35.3%) 21st Century Learning Environments that Support Technology Upgrades

(33.8%) Improved Parking (29.4%)

Process to Develop Phases II-V

In addition, BLDD Architects facilitated a 3 meeting Resident Engagement series to identify renovation priorities and generate ideas. Meeting #1 Residents & Staff Created a Priority Renovation

List 1.   Indoor Environment  - HVAC in classrooms

2.   Technology  - Power Outlets

3.   Efficiency of Space   - Media / Commons

4.   Safety & Security  - Front Entrance

Meeting #2 Ideas Generated for Renovations

Meeting #3 Residents and Staff voted on Renovation Plan that best met CEL’s needs, both structurally, financially, and educationally.

Process to Develop Phases II-V

A Resident Committee was formed from participants of the Resident Engagement.

Resident Engagement Committee presented renovation ideas to the Board of Education at the October Board Meeting.

Process to Develop Phases II-V

Administration worked with Stifel Nicolaus to established

bonding scenarios that would not raise property taxes.

CTS and BLDD created project budget figures and assisted the administration to develop the proposed Phase II-V action plan.

Phase II Proposed Development Plan

Project Development (October-January 2013) Finalizing Detailed Building Assessment (Engineering) Project Design and Development-Concept, Schematic, Design,

Construction Documents. Assessment of Feasibility of Encompassing the U.S. E.PA.’s

Energy Star Challenge Pursue/Submit Applicable Grants Consider Viability of Health Life Safety Projects and

Development of Amendments. Cost: $43,634

Phase II Proposed Development Plan

Project Timeline: Spring/Summer 2013

Remove existing flooring, asbestos abatement, and new vinyl flooring in the 1950 and 1957 corridors.New carpet squares installed in the 1950 and 1957 additions

Cost: $238,400

Replace 1950 Addition “Primary Wing” Windows Cost: $124,760

K-4and 7-8 bathroom renovations with instillation of unisex Bradley sink in K-4 bathroom.

Cost: $41,800

Phase II Proposed Development Plan

Replacement of electrical panels and relocate main distribution panel, which includes new 3-phase electrical service and Ameren service fees. Cost: $281,300

Extend new electrical circuits and outlets to the classrooms. Cost: $30,000

New HVAC system utilizing 2011 two pipe system, which includes abatement and demolition of existing boiler room. System will provide fresh air ventilation and air conditioning in classrooms and corridors. Cost: $1,058,600 (without grant monies applied)

Phase II Proposed Development Plan

Handicap accessible ramp on the South entrance to the playground (1967 addition) Cost: TBD

Close off exterior parking around the playground area with a moveable gate for special event parking Cost: TBD

Program Management (General Conditions, Project Management, A&E Design Services, Commissioning)

Follow-up Performance Evaluation and Financial Assessment Report ROE Paperwork for Building Permits Final Grant Paperwork and Coordination with respective agencies EPA Energy Star Challenge Update Cost: $182,000

Phase II Proposed Development Plan

Renovations to Art Room, Media/Multipurpose Room, New Secure Front Entrance and FF&E for Renovated Areas Includes; BLDD Schematic Drawings, Construction Drawings and

Finalization of Construction Budget, Necessary Demolition, Minor/Heavy Remodel and Small Additions, and BLDD/CTS Program Management Fees (Design, Project Development and Management)

Cost: $800,000

Total Phase II Cost:$ 2,800,494 This does not reflect anticipated grants from DCEO and Illinois

Clean Energy Community Foundation

Phase II Proposed Development Plan

Additional Items to Be Budgeted for Phase II Classroom furniture for Grades 1-8 Painting of Classrooms and Corridors in the 1950 & 1957

additions Temporary On-Sight Storage During Construction (April-August)

Estimated not to exceed $100,000

Phase III-V Proposal

Timeline: 2014-2016

Projects Resurface Perimeter and Addition of Parking Replacement of Interior Classroom Doors to Meet Fire/ADA Compliance Replace Balance of Windows in 1957 Addition Replace Corridor Courtyard Windows Restoration of Gymnasium Windows Locker Room Renovations and Addition of P.E./Athletic Storage Weather Canopies over Alternate Entrances (Southside Exits) Playground Hard-Surface Renovations (Former Back Parking Lot) Courtyard Renovations Replacement of CEL Sign

Phase III-V Proposal

Estimated Costs: $600,000-$800,000

Possible Funding Sources 1% Sales Money- Approximately $26,000 per year not obligated to bond

repayment Future Maintenance Grants-FY 12 $50,000 Future Energy Grants (Windows) District Health Life Safety Funds District Working Cash Funds District O & M Funds District Tort Immunity Funds (Limited) Donated Services from the Community Fundraising (Playground and Courtyard Projects)

Action Timeline for Phase II

Board of Education will discuss projects to move forward with for Phase II at November meeting.

Board of Education will confirm preferred projects for Phase II and approve Health Life Safety amendments (performance contract to be considered in late winter/spring once HLS amendments are approved by ISBE).

Action Timeline for Phase II

December-March Contract Development and Approval Finalization of BLDD/CTS Construction Drawings Selling of Alternate Bonds(1% Sales Tax) and Health

Life Safety Bonds Submission of Grants to DCEO and Illinois Clean

Energy Community Foundation

Action Timeline for Phase II

April-August Submittal / Drawing Review - April Mobilization of Contractors - April / May

(not impact education activities)

Order Material - April / May Relocate Furniture - May / June

(complete 3 days after last day of school)

Asbestos Abatement (Phases) - June Classroom/Corridor Renovations - June / July Common Area Renovations - June /

August Secure Entrance Remodeling - April / August

Action Timeline for Phase III-V

Since state and local funding can change from year to year, for future renovations, it is recommended that the Board revisit each December the Phase III-V project list to determine the next year’s projects. This allows the Board to consider available local funds, grants, and in-kind donations on an annual basis.